How to Use Zoom to Securely Host a Virtual Board Meeting By Kelly Steckelberg, Zoom Chief Financial Officer
a Zoom board meeting
A webinar attendee recently inquired on Zoom’s “Ask Eric Anything” session whether Zoom is safe to use for an organization’s virtual board meetings. The answer is yes! Zoom has various mechanisms in place to securely host your online events, including board meetings for public companies, nonprofits, government agencies, and other entities. The Zoom platform helps enable an interactive and secure meeting experience and supports industry | 50
and organizational compliance mandates being met. In fact, Zoom has successfully hosted its own board meetings with Zoom for years, so here are some best practices for anyone considering Zoom for their next board meeting. Here are some guidelines on how to meet securely, maintain compliance, and execute a productive, interactive board meeting over Zoom.
Best practices for securely hosting
Require a password It’s always a good idea to secure any meeting with a password so that only invited guests with the password can join your virtual board meeting. Passwords can be set for individual meetings or can be enabled at the user, group, or account level for all meetings. Zoom recently updated the password settings and requirements. Require authentication When you allow only authenticated users to join, they must have a Zoom account and be signed in to join a meeting. Authentication helps to ensure only authorized attendees are able to join your Zoom board meeting. Require registration With Zoom, you can require guests to register in advance with their name, email, and additional information. This provides a layer
