Linacre College Student Handbook
Founded in 1962, the College's name commemorates Thomas Linacre (c.14601524), a distinguished Renaissance humanist, medical scientist, and classicist whose accomplishments established him as one of the great scholars of his time
The College reflects Thomas Linacre's breadth of learning in its multi-disciplinary purpose and ideals.
Linacre welcomes students from a range of academic disciplines and diverse backgrounds. The College is known for its interdisciplinary focus and modern, progressive ethos
Situated next to the University Parks and close to the University’s main libraries and laboratories, the College fosters a supportive international community.
The C ll S
Oxford’s colleges are small, multidisciplinary communities. Each one has students, academic staff, and administrative staff. Most colleges offer meals, libraries, accommodation, sports, events, and other opportunities to enrich your Oxford experience.
All graduate students belong to a department or faculty and a college or hall, except those taking non-matriculated courses. Take a look at the University at a glance below
What a College does:
Offer student places after they are admitted by the University.
Offer accommodation, meals, Common Rooms, libraries, sports and social facilities, and pastoral care for students
What the University does:
Determines the content of the courses
Organises lectures and seminars
Provides a wide range of resources for teaching and learning in the form of libraries, laboratories, museums, computing facilities, etc
Admits and supervises postgraduate students
Examines theses
Sets and marks examinations
Awards degrees
Pre Arrival 03
All students should ensure they have completed the list below before arriving at the College.
Students due to reside in a college room should ensure all arrangements are finalised with the Accommodation Manager prior to arrival. Students staying in private accommodation should also ensure this has been arranged before arriving in Oxford
University Registration
All students are required to register online with the University before their course begins. Once registered, students will have access to their record and functions like updating personal details and printing enrolment certificates. Students must keep their contact details up to date throughout their time at the University.
GP Registration
Linacre is partnered with Beaumont Elms GP surgery Students are advised to register with the surgery as soon as possible to ensure treatment can be accessed if needed. More information on the college linked GP will be emailed to all incoming students and the link to register online can be found here.
College Registration
All students need to register with the College to ensure access to online and inperson resources. The steps for this process can be found on page 5.
International students should ensure they have completed the list below before arriving at the College.
Visas
International students without settled status in the UK will need a visa to register with the University and College More information on visa requirements can be found here
UK Visas and Immigration (UKVI) have now replaced physical visas with eVisas. Instructions will be sent by the Academic Office on how to securely share eVisa details with the College. Students cannot enrol with the College until a copy of their eVisa has been shared. Overseas students are entitled to work in the UK, subject to certain conditions. Students should check with their supervisor or course director before taking up any employment
UK Bank Account
International students will need a UK bank account to pay bills, set up a mobile phone contract, and receive payments. Students should check with their desired bank what documentation is required to open an account, but this could include:
An in-date passport
A valid visa
Student Enrolment certificate, dated within the last 4 months, and be signed and stamped by your College.
A bank statement from home, dated within the past 3 months.
A UK mobile number.
Students in college accommodation: a signed and stamped letter from the college, confirming that the address is owned by the college or University
Students living in private accommodation: utility bill with name and address
To complete registration with the University and College, the students need to follow the below steps.
1
Unive
Complete and Form issued o conditions. D should be con this
2 Online
Complete onl Student Self-S IT team will em the University processed. Th from activating account
3 College Contract
Read, sign and return a copy of the college contract, which will have been received at the same time as a college offer and will be shared again by the Academic Office ahead of registration.
4 Registration Appointment
Book an appointment to meet with a member of the Academic Office in person and collect your student card A link to the booking system will be emailed before arrival.
Students who require visas: Provide a passport scan and an eVisa share code to the College. Instructions on how to do this will be emailed before arrival.
Bod Card 06
Bod cards provide access to the College, department, the University’s libraries, and IT services. Within the College, a Bod card is also used to make payments in the Dining Hall, The Lodge, and the Common Room Bar. Students should always have their Bod cards with them when in College or their departments, as it also acts as a proof of identity.
Validity
Bod cards remain valid as long as a student holds the status shown. If a student’s status changes, the card may be cancelled before the expiry date. A Bod card is the property of the University of Oxford and must be surrendered on request from an authorised person.
Theft, Loss or Damage
Students should inform the Academic Office as soon as possible if their Bod card has been stolen or is damaged. The Academic Office will arrange for a new card to be issued, which will be available to pick up from The Lodge once it has arrived.
If a student has lost their Bod card, they should report it to the Academic Office as soon as possible and re-order a card from the University’s online store, here A £15 charge will need to be paid by the student. Once payment has been verified, a new card will be sent to the College and will be available to pick up from The Lodge once it has arrived.
If a student requires urgent access to the University’s libraries, The Bodleian Libraries Admissions Office in the Weston Library may issue a day pass
If a lost or stolen Bod card is found after a new card has been issued, the old card must be destroyed.
Misuse
Misuse of a Bod card, such as allowing another person to use it for access to premises or facilities, is a serious offence and will be reported to the appropriate disciplinary authorities.
Using the card at University and College Libraries
Students must remember to bring their Bod cards whenever they visit a Library. It will be needed to gain access to the library’s entrance and to borrow books. Rules of conduct in the Bodleian Libraries can be found here
Expiry date
This should align with a student’s expected submission date. Students who have received extensions or suspensions may need to contact the Academic Office to ask for this to be extended.
Barcode Number
Used by libraries as a unique reader number for registration and borrowing.
Induction
M T
More details of this event can be found on page 9.
Michaelmas Term
Sunday 12th October 2025 - Saturday 6th December 2025
Hilary Term
Sunday 18th January 2026 - Saturday 14th March 2026
Trinity Term
Sunday 26th April 2026 - Saturday 20th June 2026
Matriculation 09
Matriculation confers membership of the University on students during a formal ceremony. It's a fun day, with photographs, celebrations, and a little bit of Latin. It is compulsory that all new students attend their matriculation.
There are ceremonies at the end of each term for students whose courses begin at a different point in the academic year. Students must matriculate within two terms of starting their course, otherwise they will be unable to take a University examination. Students only matriculate at the start of their first degree at the University of Oxford. There are also some courses that are exempt from matriculation, detailed here Typically, year 1 course fees must be paid in full before a student can be matriculated.
Students whose courses are exempt from matriculation or have previously matriculated at Oxford are not permitted to attend the ceremony. These students will still be invited to join the photography and lunch at the College that takes place on matriculation day. More details about matriculation can be found here.
Mortarboard
Mortar board or soft cap
Ribbon/Bow tie
White bow tie, black bow tie, black full-length tie, or black ribbon
White shirt
Plain white collared shirt or blouse with long sleeves, no pattern
Gown
Advanced student gown, also known as a Graduate Gown
Skirt/trousers
Plain black, very dark grey or very dark navy with no pattern
Tights/socks
Plain black, very dark grey or very dark navy with no pattern
No skin showing
Black shoes
Plain black with no decorative elements e g , silver buckle
All students are required to wear sub fusc to Matriculation. Gowns can be purchased from Shepherd and Woodward, Walters, Ede & Ravencroft or secondhand from a number of outlets in Oxford. The college also has a small number of second-hand gowns for sale - contact the Academic Office for more information.
Degree Day 11
Booking
Taught students (MSc, MSt, MPhil, PGCE, MPP or MBA) in their final year will be invited to register for a ceremony by the Degree Ceremonies Office in late November The booking window is normally open from the end of November until the end of January. During this period, students can book a ceremony by logging into Student Self-Service and selecting the ‘My Ceremonies’ tab at the top. Students who have missed the booking window, have not received an invite or would like to amend a booking should get in touch with the Academic Office.
Research students will be invited to register for a ceremony once they have received leave to supplicate, which will occur after thesis submission, final viva and approval of any corrections.
Academic Dress
Students attending a degree ceremony must wear the appropriate academic dress, in accordance with the University Regulations It is the responsibility of the students to dress in sub fusc and hire the necessary gowns for graduation Hiring of gowns should be done well in advance of the ceremony. Students not appropriately dressed may be prevented from graduating. Students requiring further guidance on academic dress should consult the Academic Office.
Degree Day at the College
Graduating students must be present at the College before the ceremony Students will receive an email with the day’s programme 60 days before the event Upon arrival to College, students should report to the Dean of Degrees and complete registration. Guest tickets will be distributed at this time, and academic dress will be checked.
Reception at the College
An informal reception at the College will be held before the degree ceremony. Guests of students are invited, with refreshments offered. The Principal will be present to congratulate all students on their achievement.
Ceremony
University of Oxford degrees are conferred at degree ceremonies, held in the Sheldonian Theatre. Linacre graduands walk from the College to the Sheldonian together, led by the Dean of Degrees The ceremony will be live-streamed for family and friends who aren’t able to attend the ceremony Students are not required to return to the College after the ceremony. More information on the degree ceremony can be found here.
Central University Visa and Immigration Services
For information on visa requirements, how to get a visa, and visa eligibility, contact the central team: student.immigration@admin.ox.ac.uk
Disability Advisory Service (DAS)
The Disability Advisory Service provides information and advice on disability issues and facilitates support for those with, for example, sensory or mobility impairments, long-term health conditions, specific learning difficulties, autistic spectrum conditions or mental health difficulties Students are encouraged to register with the DAS team ahead of arrival. Information on how to do this can be found here.
Central University Security Services
Report a non-emergency incident that has occurred around the University, 24/7, 365 days a year. Report online here. Contact via phone: 01865 2 89999
Emergency & Non-Emergency Contact Information
In an emergency, call 999 to be connected to ambulance, police, and fire services
Dining Hall
TheDiningHallisopenthroughouttheyearunlessotherwisecommunicated.The Collegeattemptstocatertoaswidearangeofdietsandpreferencesaspossible StudentscanpaywiththeirBodcardatthetilltoentitlethemtomemberpricing. Those paying with a debit/credit card will not be eligible for member pricing; this includes any guests of a member. Students may bring guests to normal lunch serviceanddinnerservice,withnosign-uprequiredforgroupsoflessthan10 For groupsover10,studentsshouldcontacttheHospitalityTeaminadvance,
TheDiningHallisopenMonday-Fridaywithlunchfrom12pm-1:30pmanddinner from 6pm-7pm, unless otherwise stated serviceonlyonTuesdaysandThursdays place
Formal Guest Night Dinners
During term time, Guest Night dinners are hosted on a Tuesday & Thursday, commencing promptly at 7.30pm in the dining hall, with a drinks reception in the Common Room from 7pm. The dress code is formal, and academic gowns are encouraged.
Family-Friendly Guest Night Dinners
Family-Friendly Guest Nights are held once a term and are an opportunity for members to bring their families along for a child-friendly meal. Dates for FamilyFriendly Guest Nights will be advertised throughout the term.
All Guest Nights will be advertised throughout the term with an opportunity to sign up via the online system. Questions about Guest Nights should be directed to the Hospitality Team: hospitality@linacre.ox.ac.uk
Students must adhere to the Guest Night booking terms, which can be found here
Linacre College Library is open 24/7 and provides a place for members to enjoy solo study and access to the Linacre book collection
Finding and borrowing books
The University has a central online database, SOLO, which acts as a catalogue for Oxford University’s libraries. The collection at Linacre can be searched by selecting ‘Linacre College Library’ in the drop-down box to the right of the main search bar. All books must be taken out via the self-issue terminal in the library lobby Returns should be placed in the book returns box in the same location Students can borrow up to 30 books at a time for a period of 4 weeks.
Book suggestions are always welcome and can be made by emailing the Library Team: library@linacre.ox.ac.uk.
The Gilbert Ryle Collection
The library also houses the collection of Gilbert Ryle in the Ryle Reading Room, located in the main Library. If you would like to view material from the collection, please contact the Library team in advance. The Ryle Reading Room is a quiet location for relaxed reading. You can find out more about the Ryle Collection here.
Study spaces
Printing and scanning facilities are available in the Library, with additional study space (along with computers, a printer, and a scanner) on the top floor of the O C Tanner building and the Abraham Building.
Contacting the Library Team
Linacre College is committed to improving its services for those with disabilities. Students who may have difficulty accessing the Library or materials should get in touch with the Library Team: library@linacre.ox.ac.uk
Gym & Music Room
Located in the basement of the Abraham Building, the gym is open 24/7 and equipped with cardiovascular machines, weight machines, and a selection of free weights and other fitness equipment. All new members must attend an induction before using any gym equipment. Inductions will take approximately 15 minutes. To schedule an induction, students should contact the Gym Manager (gym@linacre.ox.ac.uk). For the safety of all members, the gym is under CCTV supervision
Music Room
Members of the College are welcome to use the Music Room, equipped with an upright piano, for solo rehearsal. The Music Room can be found in the basement of the Abraham Building, and bookings can be made here Pianos can also be booked in the Small Common Room, Music Room, and Thomas Linacre Room via The Lodge.
18 Social Life
Common Room
The common room is both the name for the community of Linacre members and the space in college, home to the bar and social space. All members can vote on motions during CR meetings and in elections for CR Executive Committee positions. More information on the Common Room and CR leadership can be found here.
Sport and Societies
The Common Room offers a wide range of societies and sports, including the Linacre Boat Club, Linacre Ladies who Lift, and much more Find out more about current sports clubs and societies here.
Music
The Linacre Community Choir is often at the heart of College events throughout the academic year. The choir is a non-audition, welcoming community. More information can be provided by the Senior Tutor who runs the choir: senior tutor@linacre ox ac uk
Academic Events
During term time, the College hosts a fortnightly Seminar Series This is an opportunity for students and fellows to present their research in a relaxed and welcoming setting, as well as an opportunity to network with other academics. More information on the Seminar Series and how to get involved can be found here. A range of other academic events are held throughout the year, including the Linacre Lecture Series and the annual Tanner Lecture on Human Values. Students can keep up to date with upcoming events via the Student Newsletter and via the Events page, here.
Family Community
Spouses and Partners
Members of the College can request ‘supplementary access’ for their spouse or partner. Supplementary access gives a spouse or partner access to the College via a card, allowing them to access the Common Room, Bar, and Dining Hall in the member’s absence. Supplementary comes at a small fee and can be arranged by contacting the Accounts Team: fees@linacre.ox.ac.uk.
Children
Linacre welcomes children in most parts of the college and at most events We provide high chairs for the dining hall, and members are welcome to bring children for lunches and ordinary dinners. Children of all ages are welcome at the termly Family-Friendly Guest Nights.
The University's Childcare Services provide high-quality, accessible and affordable early-years care for the children of University students and staff. There are five University nurseries, and University of Oxford places are also available in eight community nurseries located throughout Oxford. More information on the University’s childcare services can be found here.
Accommodation
Checking in to Accommodation
Students staying in college accommodation should report to The Lodge (reception) after arriving in Oxford. The Lodge is open 24/7 and can be found at the main entrance to the College. A Lodge Porter will complete the accommodation check-in process, release keys to the room, and provide directions to the accommodation.
Residence Requirements
Most courses, except part-time or distance learning courses, require students to spend a certain period of their studies within 25 miles of Oxford. In exceptional circumstances, permission to reside outside of this limit can be sought from the University via the Senior Tutor. For most taught courses, the minimum period of residence is three terms. For research courses, the minimum period is typically six terms.
Parking
Parking is very limited around Oxford, and there is no parking for students at any of the College’s buildings. Students are advised to only bring a car to Oxford in exceptional circumstances.
College Provided Amenities
There are irons, ironing boards, hoovers, laundry facilities (washing machines and dryers, as well as drying racks) and essentially equipped kitchens in all College accommodation. College does not provide bed linen, towels or kitchen utensils, other than white goods and pans. Students can order a bedding pack and towels (hand towel and bath towel) here. Kettles can also be ordered here. Note that kettles are only permitted for use in bedrooms if they have been purchased through the College.
Room Inspections
The College has the right to enter and inspect your room with reasonable notice, or in the event of an emergency. Room checks are carried out once a term.
Students in College accommodation will be automatically covered by Endsleigh Insurance, which will cover certain belongings For more information and a full list of what items are automatically covered, visit the insurer's website here Insurance
Maintenance
The Maintenance team operate from 7:30am until 4pm. Maintenance issues must be reported using the online system, accessible here. To report emergency maintenance issues - such as water leaks - students should contact The Lodge who will arrange for someone to take care of the issue as soon as possible.
Lock-Outs
Students in College Accommodation who have lost their fob or locked themselves out of their room should visit The Lodge to arrange temporary access. If a new fob is required, a £5 fee will be applied to their battels. Out of hours, The Lodge may decide to call the University Security Services to provide room access. This will be a let-in service only, and a call-out charge of £25 will be applied.
Staff Access to Accommodation
College staff may enter a student’s bedroom for essential purposes such as cleaning, maintenance, safety checks, or welfare concerns. The College is committed to respecting student privacy and will provide advance notice wherever possible, except in emergencies. Full details are outlined in the Student Accommodation Access Policy (to be updated on the College’s website in due course).
Guests
Students are permitted to have occasional overnight guests for a maximum of three consecutive nights whilst the tenant is present. The Lodge must be informed of guests via this form. No additional mattresses or bedding can be provided by the College.
Two Guest Rooms
the OC Tanner B information on Gue
Post
Students are advised to ensure all post is sent to the main college site: Linacre College, St Cross Road, Oxford, OX1 3JA. The Lodge will notify students when a parcel has arrived, and any post will be distributed to pigeonholes, which can be accessed 24/7 via The Lodge.
Billing
Rent is billed via battels, one month in advance Students will receive an invoice via email every month detailing rental charges. More information on battels can be found here.
UUK Code of Practice
Linacre College is signed up to the UUK Code of Practice. The Code outlines best practice and provides benchmarks for the management and quality of student housing in the Higher Education sector. A full version of the UUK Code of Practice is available to download from the Universities UK website. Find out more.
Safety & Security 23
Safety and security are top priorities of the College, and any person(s) seen acting suspiciously should be reported to The Lodge, who have direct contact with the University Security Services For more serious incidents, the University Security Services should be contacted directly: 01865 28999.
Emergencies should always be reported to the emergency services on 999.
The College’s Health and Safety Policy can be found here.
Students should always keep their rooms locked and ensure that external doors to residential areas are secured. Individuals should not be allowed into College buildings unless known to a College member, with particular attention paid to tailgating. Valuable items should be kept out of sight of windows.
Please be aware that smoking is prohibited on all College grounds and in all buildings, unless in a designated smoking area
FireSafety
Allstudentsareencouragedtoreadthefireregulationspostedineverycollege bedroom.TheCollegeconductstermlyevacuationtrainingandquarterlyfirealarm servicingStudentswon’tbeinformedthatafirealarmisadrill,soalwaystreatthe soundingofanalarmasreal.FirealarmsaretestedintheOCTannerBuildingevery Mondayat12pm.
Upontheactivationofafirealarm,studentsmustexitthebuildingandreporttothe designatedassemblypointIndividualsshouldnotre-enterthebuildinguntiltoldto dosobyamemberoftheLinacreMaintenanceTeam,UniversitySecurityService,or FireService.Anystudentsfoundnottohaveevacuatedwillreceiveawarninginthe firstinstanceandafinethereafter.
Ifafirealarmisactivatedbetweenthehoursof8amand10pm,amemberofthe MaintenanceTeamwillattend.Outsideofthesehoursandonweekends,andon bankholidays,theactivationwillbeattendedbytheUniversitySecurityServicesIn bothcases,attendancewillbewithin5-10minutes,andthefireservicewillbe alertedimmediately.Atnopointshouldafirealarmorsmokedetectorbetampered with,silenced,obscured,orreset.
LockdownAlarms
Thelockdownalarmdiffersfromafirealarm.
FireAlarm:acontinuousbellsound,promptingevacuation.
Lockdown Alarm: a loud pulsed alarm continuing for more than 20 seconds, signaling the need to shelter A sample audio of the lockdown alarm can be foundhere.
WhatToDoWhenYouHeartheLockdownAlarm
Detailed procedures, including information on designated protected spaces and support for vulnerable individuals, can be found in the Lockdown Policy. The PublicProtectedSpacesmentionedinthepolicycanbeidentifiedbythegreen signs.whicharedisplayedonthedoorsofthesespaces.
Please follow the government guidance: Run, Hide, Tell.
If outside, run - if it is safe to move to a secure building. If inside, hide - go to a protected space (these are detailed in the policy and identified by the green signs), lock or barricade the door, turn off lights, silence phones, and remain out of sight.
Tell when safe, alert authorities via college channels or emergency services.
WhenisitSafetoResume?
The lockdown alarm will be deactivated when it is safe to resume normal activities.Thiswillbecommunicatedthroughthesamechannelsusedtoactivate thelockdown:audiblealarm,and/orverbalconfirmationfromcollegestaff
Studentsareaskedfortheirfullcooperationduringthedrill.Whilewehopewe never need to use these procedures in a real scenario, being prepared could save lives. If you have any concerns or questions ahead of the drill, you can contact The Lodge (reception@linacre.ox.ac.uk) or the Domestic Operations Manager(michael.meyers@linacre.ox.ac.uk).
Cycling
Cycling is a convenient and enjoyable way to get around the city. However, students are advised to be extra vigilant as bicycle theft does occur in Oxford. Bikes can be registered with the National Cycle Database as a precaution.
The College has 4 EC bike chargers available for use on the main college site. Students wishing to use these should enquire with The Lodge.
26 Academic Support
Extension Requests (taught students)
Students may need an extension if unexecpted circumstances have led to a delay in completing assessments There are two ways to apply for an extension:
Students can apply for an extension themselves via an online form This can be used twice per academic year for extensions of up to 7 days
The Academic Office can apply for an extension on a student's behalf if more than 7 days is required. Students will have to provide evidence of how they have been impacted for the Proctors to review.
For more information on extensions and for help accessing the self-certified extension form, students should contact the Academic Office.
Mitigating Circumstances Notice (taught students)
If a problem occurs whilst preparing for exams or submissions that may have affected performance, a Mitigating Circumstances Notice can be submitted. This can be done via Student Self-Service or the Academic Office. A Mitigating Circumstances Notice must be submitted as soon as possible after the exam or submission. More information on Mitigating Circumstances can be found here.
Registering for Exams
Students are responsible for entering their names for University Examinations through Student Self-Service as per the Examination Regulations. There is a charge for late exam entry. University Cards must be shown when sitting examinations.
Exam Adjustments
Students with disabilities may need adjustments for examinations. It is important that students who believe this may be necessary contact the Disability Advisory Service at the start of their course. Requests for exam adjustments for reasons relating to a disability must be submitted by Friday, week 4 of Michaelmas Term (for exams in Michaelmas & Hilary Term) and Friday, week 4 of Hilary Term (for exams in Trinity Term and Long Vacation)
Milestones for Research Students
Throughout a DPhil course, there are a series of milestones that students need to complete, including a Transfer of Status, Confirmation of Status, and Viva. Each stage requires the completion of a GSO form, which needs to be approved by the department and college. GSO forms will also be required if a delay in progressions arises, such as a deferral, extension, or suspension. Forms should be sent to the Academic Office for college completion.
Suspending or Withdrawing from your Studies
A suspension of status may be required if significant circumstances cause an interruption to studies. A suspension pauses a degree, including fee liability, until a return is possible. Research students can suspend for 1 to 3 terms at a time and up to 6 terms across a course. Taught students can only be suspended for 3 terms at a time and up to as many terms as their course takes For example, a student on a 1year course can be suspended for 3 terms (1 year)
Students may choose to withdraw from their course for a number of reasons. This process ends all participation in a course and is more final than a suspension
Students should contact the Academic Office to discuss the process of suspension and withdrawal.
Supervisors
The role of the supervisor is very important for research students
Regular one-to-one sessions should take place at least twice a term, but may be more regular if required. One supervisor is typically allocated per student at the start of a course. Once Confirmation of Status has been awarded, a second supervisor will usually be allocated to provide another perspective and reference.
College Advisor
Every student is allocated a College Advisor who is normally a Fellow of the College. The College Advisor offers you the opportunity to access general support within the College, which is supplementary and complementary to that provided by your department. Attempts are normally made to match students with an Advisor in a similar subject area, but this is not always possible, nor is it essential for fulfilling the functions listed below
Role of College Advisors
1.Monitoring student progress via Graduate Supervision Reporting and consulting on academic and other matters.
2.Offer an external perspective if a problem arises within a student's department and, where appropriate, act as a mediator
3 Consult with the Senior Tutor if problems with academic progress arise
4 Support students if personal issues arise outside the scope of academic direction
5 Explain aspects of Oxford University and life in the UK
College Advisors may also be able to offer advice on academic-related matters such as applications for research funding, conferences and seminar attendance,
Wellbeing 29
An important part of Linacre’s role is to support the welfare of students during their studies There are a variety of College and University resources to support students physically and mentally All College policies relating to welfare support can be found here.
Further University resources on a range of welfare topics can be found here.
Welfare Lead
The Welfare Lead works across the College with the Junior Deans, Peer Supporters, and College staff to ensure students can thrive during their time at Linare The Welfare Lead offers a safe space to unwind and regroup, and can provide resources to support students through issues they may be facing. More information on the Welfare Lead and how to contact them can be found here.
Academic Office
The Academic Office and Senior Tutor are available to support students with academic and financial issues, such as extension requests and hardship grants. The Academic Office often act as a first point of contact for students and can direct them to the right place to get support Information on how to contact the Academic Office can be found here
Junior Deans
Junior Deans have completed thorough welfare training and are available 24/7 to assist with welfare issues As part of the core College welfare and pastoral support, Junior Deans assist the Common Room Executive Team and staff to ensure the College is a welcoming and safe space for all
The Common Room
The Common Room is the heart of the College and, in addition to being a social hub, it also offers a range of welfare resources The Welfare and Equality Reps sit on the Common Room Committee and are available for student support throughout the year Welfare events regularly take place, offering students a welcoming and friendly space More information on the Common Room and how to contact the CR Team can be found here.
Peer Supporters
Peer Supporters are students who have gone through welfare training to enable them to support fellow students on issues big or small Students can contact Peer Supporters for non-urgent issues to have a confidential discussion. Peer Supporters can be contacted here.
Disability Advisory Service
The Disability Advisory Service (DAS) is a central University service that offers a range of support for students with disabilities, including special arrangements for study or examinations. Students with disabilities are strongly encouraged to register with the DAS before beginning their course to ensure reasonable adjustments can be made for any disabilities. The DAS can be contacted here, but students are welcome to reach out to the Academic Office if they’d like to speak informally about disability support and the role of the DAS.
University Counselling Service
The University has a professional and confidential counselling service available for students who may need support throughout their studies. The University Counselling Service offers free and confidential sessions, including short courses, group counselling, workshops and self-help resources. More information on the service and how to make an appointment can be found here.
Equality and Diversity
Linacre College is committed to fostering an inclusive culture; it promotes equality, and values diversity Linacre maintains working, learning and social environments in which the rights and dignity of all its staff and students are respected The College will always fulfil its legal obligation to treat all members of the Linacre community equally, regardless of age, disability, gender reassignment, pregnancy and maternity, race, religion or belief (including lack of belief), sex and sexual orientation, and it will take into account other relevant circumstances, including marital or civil partnership status and parental or caring responsibilities. The College has adopted an Equality Policy, which is available on the College website here. Students are expected to treat other members and visitors with respect, courtesy and consideration. The College does not tolerate any form of bullying or harassment, and adheres to a harassment policy which can be found here. The Dean for Equality and Diversity is available to students who wish to confidentially discuss issues relating to equality and diversity within the College and wider University. The Dean can be contacted here.
25 32 Healthcare
GP
Students should register with the GP before arriving in Oxford and are advised to register with the College-linked practice, Beaumont Elms Practice. The practice is open Monday-Friday and Saturday mornings. Registration can be completed online, here. Students studying in the UK are entitled to free NHS healthcare during their studies.
Hospitals
The main hospital in Oxford is the John Radcliffe, which has an Accident and Emergency department To get emergency help for medical issues, ring 999
Students on a full-time course lasting 6 months or more, or on a course funded by the UK government, are entitled to free hospital treatment. Students on a visa will be required to pay the Immigration Health Charge as part of their visa application, which entitles them to free hospital care. To check eligibility for non life threatening treatment, hospitals may require evidence of UK study. Students staying in the UK for less than 6 months should take out private health care insurance for the length of stay to protect them from unforeseen medical costs. Treatment for a medical emergency is always free, regardless of visa status.
Dental Care
Many dentists in the UK offer NHS treatment, as well as private treatment. NHS dental treatment is not free but is significantly subsidised. Students eligible for NHS treatment should ensure they are registered with a GP before registering with a dentist to ensure they can access NHS pricing. Students are encouraged to register with Studental at Oxford Brookes University, which offers NHS treatment. More information on this dental practice can be found here.
Immunisations
Students are advised to get several vaccinations before arriving at Oxford. The Measles, Mumps and Rubella (MMR) vaccine and the Meningitis ACWY vaccine (for students up to age 25) are strongly recommended as these infections circulate rapidly in the student community. Over recent years Oxford has had several mini-epidemics of Measles and Mumps. In the UK these vaccines are available through any GP practice If you are from a country where these immunisations are not available, please contact the College-linked GP practice, Beaumont Elms Practice when you arrive in Oxford to arrange appointments for them
Finances 33
‘Battels’ refers to the credit system that operates for all college members. Bills for Battels are invoiced on a monthly basis and must be settled by the 20th of each month by direct debit, bank transfer, or through the College’s payment portal, Flywire. For current students, enrolled before 31 July 2025, Battels includes charges for rent for college accommodation, dining hall charges , bar and merchandise purchases. For students enrolled from 1 August 2025 onwards, Battels will only include charges for rent for college accommodation. In order to buy items in the dining hall, bar and lodge, new students will need to transfer funds in advance to their EPOS account on their student portal, using the same payment method as for Battels. st Battels
Tuition and College Fees
Course fees are determined by whether a student has a home or overseas status. A schedule of fee payments is produced annually by the College and will be circulated to you at the start of Michaelmas Term Fees should be paid in full by the 1 of October each year. Students who have not paid their fees by this date will not be permitted to matriculate. Any fees associated with fund transfers are the responsibility of the student. Students receiving a scholarship, sponsorship or grant should let the Accounts Team know as soon as possible. More information on fee liability can be found here. Once a research student has reached the end of fee liability, continuation charges will be paid instead of full tuition fees. Fee liability ends once the statutory number of terms in which fees are required has been reached Continuing Students are required to pay a university and college charge each term until their thesis has been submitted These charges entitle students to continue using university and college facilities. More information on continuation costs can be found here. st
Students facing financial difficulties should let the Accounts Team know as soon as possible if they are unable to pay course fees or battels debt. In this case, students will be referred to the Academic Office to discuss their circumstances further.
Council Tax
Students are exempt from paying council tax in the UK. Students in college accommodation are automatically exempt, but those in private accommodation need to claim exemption by providing the City Council with a stamped Enrolment Certificate. Students can obtain an enrolment certificate via Student Self-Service and can visit the Academic Office for a stamp and signature More information on council tax can be found here
25 34 Grants
Assistance Fund
Hardship grants and loans are available to students who find themselves in unexpected financial difficulty. Grants are typically limited to £500 but can be up to £1,000 in exceptional circumstances. An award, or part of an award, may be made as a loan. Students are encouraged to contact the Academic Office if they find themselves in financial difficulty
Academic Activities Award
Grants from the Academic Activities Fund are available for students who have been invited to present at a conference or academic event.
Single awards can be up to £300 for overseas events or up to £120 for UK events
Students can receive a maximum of £300 over the course of a DPhil or £120 over the course of a taught degree.
Extracurricular Activities Award
The Extracurricular Activities Fund is a small fund for reimbursing costs associated with University-level extracurricular activities Students may apply for a maximum of £200 over their course and up to £50 per year. Only students who are in fee liability are eligible to apply.
Modern Language Fast-Track Funding
Students studying for a fast-track modern language course offered by the University’s Language Centre can apply for a grant for up to 50% of the course fees. The grant does not cover exam costs, and the course must be relevant to a student’s studies. Payment of the grant will be made upon receipt of a course completion certificate.
Awards
Fieldwork Grants
The College offers fieldwork grants on an annual basis, typically in Trinity Term Students will receive communications when applications are open.
Frederick Mulder Prize: Awards students conducting fieldwork in the topics of social deprivation and social injustice with up to £1,000
Mohd Ali Noh Legacy Fund: Awards students conducting fieldwork in topics of environment, forestry, and the natural world with up to £250.
Community Grants
Community Grants are advertised at the end of Trinity Term and are an opportunity to celebrate student achievements and contributions to the Linacre community.
Thomas Linacre Studentship: students can be nominated by peers for up to £500 for outstanding contribution to the College.
Reid Music Prize: students can nominate themselves for up to £500 in recognition of their contribution to the College’s musical community.
All members with a Linacre affiliation are entitled to a University email address. This account will be automatically created when a Bod card is issued, with activation details sent to a student’s personal email address
Internet
Wireless internet access is available via the University OWL and Eduroam services across college buildings. More information on how to connect to these services can be found here.
Facilities
The College has a number of computers and study spaces for students to use. Computers and desks are available in the OC Tanner Building Study Room and Abraham Building Study Room. Network ports are available for personal computers at these desks. Printing and scanning facilities are also available in these areas.
Regulations
All students are subject to the College’s bylaws and regulations All college regulations can be found here and should be read carefully Specifically, students are expected to comply with college rules on:
Behaviour, IT usage, conduct, data protection and academic studies.
Non-smoking policies
Payment of fees and charges
Visa regulations, this includes adhering to the maximum permitted working hours. Treatment of others. Students are expected to treat other members and visitors with respect, courtesy and consideration. The College does not tolerate any form of bullying or harassment.
Senior Management Team
Principal
Dr Nick Leimu-Brown principal@linacre.ox.ac.uk
Vice Principal
Dr Chris Morton christopher.morton@prm.ox.ac.uk
Director of Estates
Simon Barker simon.barker@linacre.ox.ac.uk
Bursar & Development Director
David Seale bursar@linacre.ox.ac.uk
Senior Tutor
Dr Jane Hoverd senior.tutor@linacre.ox.ac.uk
PA to the Principal and Executive Administrator
Jo Whitfield principal.secretary@linacre.ox.ac.uk
Bursary
accounts.manager@linacre.ox.ac.uk
accounts@linacre.ox.ac.uk fees@linacre.ox.ac.uk
Welfare Lead
welfare@linacre.ox.ac.uk
Academic Office
academic office@linacre ox ac uk
Library
library@linacre.ox.ac.uk
Domestic Operations
accommodation@linacre.ox.ac.uk
domestic operations@linacre ox ac uk
IT Office
support@linacre ox ac uk
hospitality@linacre.ox.ac.uk
lodgemanager@linacre ox ac uk
Alumni Relations, Development & Communications alumni.relations@linacre.ox.ac.uk
communications@linacre ox ac uk
Housekeeping and Maintenance
housekeeping@linacre.ox.ac.uk
maintenance@linacre.ox.ac.uk
Deans
Dean for Equality and Diversity
Dr Clara Barker equalities@linacre.ox.ac.uk
Dean of Discipline
Dr Fergus Cooper fergus cooper@dtc ox ac uk
25 40 Oxford Terminology
Battels are college charges Students will receive a monthly battels bill, which will include charges for their tuition, accommodation and food. Battel
Bod
Abbreviation for Bodleian Library. The largest of the University’s many libraries.
Bop
Acronym for Big Open Party These may be held in the College by the Common Room
Fellow
The senior (non-student) members of college who, together with the Principal, constitute the governing body of the college. Linacre also has other categories of fellow, such as junior research fellows, who are not members of the governing body.
Gaudy
College event for alumni
Hilary (term)
The second term of the academic year which begins in January and ends in March.
Lodge
Also Porter’s Lodge. Found at the main entrance to the college, main reception area.
Long Vac
Long vacation - the name widely used for the period between the end of the Trinity Term and the beginning of the Michaelmas Term each year
Matriculation
Matriculation confers membership of the University on those students who are enrolled at the University of Oxford and following a degree-level course.
Michaelmas (term)
The first term of the academic year which begins in October and ends in December.
Noughth (0th) Week
The week before the beginning of Full Term .
Porter
Member of college staff responsible for security and post among many other things, you can find them at the Lodge
Proctors
Two Proctors (Senior and Junior) are elected each year by the colleges. They serve on University committees and ensure that statutes, regulations, and customs of the University are observed The Proctors carry out aspects of student discipline, ensure proper conduct of exams, deal with complaints, and carry out ceremonial duties.
Sub Fusc
Sub fusc is formal attire worn by students and academics on formal occasions, including matriculation, examinations and graduation. It is made up of a dark suit, skirt or trousers, a white shirt or blouse and a white or black bow tie, black full-length tie or black ribbon, worn with a black gown and a mortarboard. The name derives from the Latin subfuscus, meaning dark brown
Supplicate
Ask for a degree to be conferred at an award ceremony. Students will be granted ‘leave to supplicate’ when they have completed their course.
Trinity (term)
Also known as ‘summer term’. The final term of the academic year, which begins in April and ends in June
Viva
Abbreviation for Viva Voce. An oral exam. DPhil students will have their ‘final viva’ after submitting their thesis
