Linacre College Student Handbook
Contents The purpose of this handbook is to provide basic information on how the College operates, particularly for new members. New members should attempt to familiarise themselves with all relevant sections.
Welcome
1
About Linacre
2
How Oxford Works
3
Welfare Support
29
Arrival and Settling in
5
Healthcare
31
Finances
33
IT Support
36
Safety and Security
37
Essential To Do List International students Guide to Registration All students
Academic Support
25
Advisors and Supervisors
Key Contacts
10
College Regulations and Expectations
39
Key Dates
11
Top Tips from our Students
40
Matriculation
12
Full Staff Directory
41
Matriculation Sub Fusc
13
Glossary of Oxford Terminology
44
Finding your Way Around
14
Onsite Buildings Libraries in Oxford Key Things To Do in Oxford College Facilities
18
College Social and Academic Life
21
Family Life at Linacre
22
Accommodation
23
Welcome We are delighted that you will be joining us at Linacre and we look forward to welcoming you to the College community. We know that you receive a huge amount of information before starting your course and during your first few weeks as a new student, so we have created this guide to help you find the essentials, discover what to do when and who to ask for further information. We hope that this guide will help you transition to Oxford and College life, and support you as you settle in, but also serve as a useful reference throughout your time with us. This guide is not your course handbook. All information about your teaching and/or supervision arrangements should be obtained from your department.
1
About Linacre
Founded in 1962, the College's name commemorates an outstanding Renaissance
figure,
Thomas
Linacre
(c.1460-1524)
who
was
a
distinguished humanist, medical scientist and classicist whose accomplishments established him as one of the great scholars of his time. The College reflects Thomas Linacre's breadth of learning in its own multi-disciplinary purpose and ideals. Linacre College has a thoroughly modern, international character and is a graduate-only college. It was one of the first mixed Colleges in Oxford and has a single Common Room for all College Members. Set in the delightful surroundings of parks and playing fields, Linacre is located adjacent to the University science area, within easy reach of all principal university departments and libraries, and only a five minutes' walk from the centre of Oxford. A friendly, informal atmosphere is a distinctive feature, coupled with a deserved reputation for good food!
2
How Oxford Works Colleges and the University System We appreciate that the Oxford system with it’s numerous departments and colleges is not like other Universities around the world and can be confusing. Some students tell us that arriving in Oxford feels daunting and as if you are expected to already know everything, but we promise you that’s not the case - always feel free to ask us questions.
What is a College? Oxford’s
colleges
are
small,
multidisciplinary
communities. Each one has students, academic staff and administrative staff. Most colleges offer meals, libraries, accommodation, sports, events and other opportunities to enrich your Oxford experience. The colleges have much in common, but each has its own character and history. All graduate students belong to a department or faculty and a college or hall, except those taking nonmatriculated courses. Supervision and teaching will be provided by your academic department, so no matter which college you belong to, this won't limit your access to potential supervisors or teaching staff; your course content is the same. Each college is independent and self-governing, having a charter approved by the Privy Council, under which it is governed by a Head of House, elected and appointed by the governing body directly. The governing body comprises a number of Fellows, most of whom also hold University posts.
What the College does: select postgraduate students after they are admitted by the University provide accommodation, meals, common rooms, libraries, sports and social facilities, and pastoral care for their students
3
What the University does: Determines the content of the courses Organises lectures and seminars Provides a wide range of resources for teaching and learning in the form of libraries, laboratories, museums, computing facilities, etc Admits and supervises postgraduate students Examines theses Sets and marks examinations Awards degrees
How is Linacre different to other Colleges? Many things will be familiar for students who have already studied at Oxford for their undergraduate course, but some things will feel different about Linacre.
We don’t have a Junior Common Room (JCR), Middle Common Room (MCR) and Senior Common Room (SCR), just one big friendly CR. Your tutors/supervisors are unlikely to be based at the college You’ll likely find you spend more time at your department than in your college, unless of course you live on site. There will probably be fewer bops but the Common Room organise varied activities on a weekly basis, offering a great chance to try new activities and meet other members of the College
4
Arrival & Settling in The Essential To Do List
College Registration
Ensure you have completed all the necessary steps for registration, both online and in person. The steps for this process can be found on the following page. Remember to read the college contract in advance!
International students without settled status will need a visa in order to register with the University and College. Make sure you have secured a visa before arriving. You
Visa
can find out more about what visa you will need at www.ox.ac.uk/students/visa
If you are staying in Linacre accommodation, you should book your accommodation with us as soon
Accommodation
as you received an offer. For students staying in private accommodation, make sure you have this guaranteed before arriving in Oxford.
Linacre are partnered with 19 Beaumont St GP surgery. We advise that you register with the surgery as soon as possible to ensure you can receive treatment if needed. Find out more about how to this here.
5
GP Registration
Arrival & Settling in International Students
Arriving For students flying into the UK, information on how to get to Oxford from the major London airports can be found here.
Collecting your BRP card Students with a student visa need to collect their visa card (Biometric Residence Permit, abbreviated to BRP) if applicable, when they arrive in Oxford. If you are due to receive an electronic visa rather than a physical card, instructions will be sent to you by the Academic Office on how to securely share the details of your visa with the college. You will not be able to enroll at Linacre until you have collected your card or shared an electronic copy of your visa with us. Employment: Overseas (i.e. non-UK) students are entitled to work in the UK subject to certain conditions. The maximum hours you can work during term-time are normally printed on your visa sticker or BRP. For most students holding a student visa this will be up to 20 hours a week during term time. You should seek permission from your supervisor or course director before taking employment.
Adjusting to Life in the UK Coming to study in a different country is a major change to your life. Remember that this is a huge transition and it may take time to adjust to life in a different culture. Take opportunities to familiarise yourself with the culture here (reading papers, watching TV, talking to others). Spending time with someone from your same culture can also help you feel less isolated. You can meet people from your own country/region by signing up to one of the 200 plus student societies currently on offer at the University. Keeping in contact with your friends and family back home may help you feel more settled, but if you find that you feelings of isolation or anxiety persist, advice and help is available.
6
Setting-up a Bank Account UK banks are able to open accounts for international students. However, as they need to collect certain information from you to meet UK government financial rules we have explained the steps you will need to follow below. Remember that if you plan to bring money into the UK you must declare any cash of £10,000 or more (or its equivalent in other currencies) to customs officers. The banks will make a distinction between UK students; International students with 3 years of address history in the UK; and new-to-the-UK international students. There are differences in the types of documentation required for each type of student, and the types of accounts you can open with the bank. You will need a UK bank account in order to: Have a contract (non pay-as-you-go) for a UK mobile phone Pay your bills! Most utility companies (and letting agencies) will expect you to set up a standing order from a UK bank account Receive scholarships and salary payments for part-time and vacation work For most banks, you will need some or all of the following documents to open an bank account as an international student: An in-date passport A valid visa Student Enrolment certificate which must have your full student address and postcode, be dated within the last 4 months, as well as being signed and stamped by your College. Please be advised that the requirements from local banks about the enrolment certificate will differ, and some local banks will not accept the enrolment certificate for new-to-the-UK students. A bank statement from your home bank, from the past 3 months. If you are living in College, and have not lived in the UK for 3 years prior to your degree, some banks (like NatWest and Barclays) will require you to contact the bank in your home country to update your address details to your UK address, and request for your statements to be sent to that address. These will then be accepted as proof of address. Both NatWest and Barclays will accept bespoke letters from your College on lettered paper and addressed to the bank, confirming that you live in University-owned accommodation. Neither bank will accept the enrolment certificate. For all banks you will need a UK mobile number to open an account online or via their app. You can buy a pay-as-you-go sim card with cash at any mobile phone store. Accounts are opened fully online at all the local banks, including the scanning of your documentation. Banks may require students living in-college or University accommodation to obtain a signed and stamped letter from their college office confirming that their address is owned by the college or University. Students living in private accommodation may need to show utility bills.
7
Arrival & Settling in All students Registering All students are required to register with the University online before the start of their course. You will be sent a log-in name and password by the University prior to arrival. Students on courses lasting more than one year will need to register annually, at the same time of year as their original registration. Once registered, you will have access to your own record at the University and can update your personal details, print an enrolment certificate etc. It is your responsibility to keep your contact details up to date, so please remember to do this if your phone number or address change at any point during your course. It is vital we maintain up to date contact details for you.
Checking in to Accommodation If you are due to live in Linacre accommodation, when you arrive in Oxford you should first report to the main College site Lodge (St Cross Road, OX1 3JA). The Lodge is open 24hours a day, seven days a week. Upon arrival, a member of the Lodge team will check you into your room and hand out your room key. You can then make your way to your property.
Oxford Library Enrolment You can find information on Oxford’s comprehensive library services here. All students will be given a University card, which is also a library card and a College entrance card/charge card, on arrival. See the Linacre Library pages for information on the college library.
Transport Oxford has great train and bus links, which you can find out more about here. Oxford is a small city so consider walking or cycling where you can. Ask the lodge for information about taxi services. Students should only bring a car to Oxford in exceptional circumstances, There is no parking available, at any time (including weekends and overnight), to students or their guests in on-site and off-site properties where parking spaces may be present. All parking spaces are reserved for staff and contractors only.
Getting the Essentials The closest grocery stores to Linacre College are Tesco and Sainsbury's on Magdalen Street. The closest pharmacy is Boots on Cornmarket Street. For clothes and homewares, you may wish to visit the Westgate shopping centre on Queen Street.
8
Arrival & Settling in Guide to Registration Complete and return a University card form. This will be issued to you by your department on the completion of your conditions. Please email your departmental administrator if you are unsure.
Complete your online University registration via student self-service. You will receive a link to do this via email by the central IT team once your University card form has been processed. Please note, this is a different process from activating your Single Sign-On and email account.
Book an appointment to meet with a member of the Academic Office in person. A link to booking will be emailed to you before you arrive.
Students who require visas: Provide a scan of your passport (and BRP card if applicable) to College. This can be done by securely uploading copies of the documents to our SharePoint site; otherwise it can be completed in person when you arrive.
During your appointment with the Academic Office you will... Sign a printed copy of the college contract, so please do ensure you have read it in advance. Confirm your mobile phone number. Be given your student (Bod) card. This is used to access all University libraries, paying for food and drink at student rates in Linacre, access to the College, and access to your department. If you have been issued with a temporary fob to access the College buildings you must bring that with you to exchange for your University Card. If you have previously been issued with a University Card (e.g. through your Department or another college) please bring this with you even if it has expired, as we have to take it and destroy it in exchange for your new one. Students on visas only – If we have collected your BRP card, release it to you and if you have not yet been able to provide a copy of your passport and BRP take copies of these too.
9
Key Contacts These are some key contacts you may need as you arrive at the College. For a full staff directory, please see page 44.
Jane Hoverd Senior Tutor
Alison Franklin Academic Registrar
Karen Morris Accommodation Manager
Academic and welfare support senior.tutor@linacre.ox.ac.uk
Admissions, administrative and general support
College accommodation and guest rooms accommodation@linacre.ox.ac.uk
academic.office@linacre.ox.ac.uk
Junior Deans 24/7 Welfare and pastoral support junior.dean@linacre.ox.ac.uk
The Lodge For general enquiries 24/7 visit in person or contact 01865 271650, for non-urgent queries contact reception@linacre.ox.ac.uk Duty Phone: Out of hours emergencies, that do not require a 999 (emergency services) response 07837 142095
Disability Advisory Service (DAS) For help with any disabilities and to ensure the College are provided with a support plan catered to your needs, book an appointment with a DAS advisor before the start of term. https://academic.admin.ox.ac.uk/disability-advisory-service
Central University Visa and Immigration Services For information on the type of visa you need, how to get a visa, and your visa eligibility, contact the central team: student.immigration@admin.ox.ac.uk
Central University Security Services Report a non-emergency incident that has occured around the University, 24/7, 365 days a year. Report online: https://estates.admin.ox.ac.uk/report Contact via phone: +44(0)1865 2 89999
In an emergency call 999 to reach local emergency services
For an urgent medical need that is not life threatening call 111
10
To report a non-urgent crime call 101
Key Dates Induction Please check your course start date in your Certificate of Offer and note that you will need to be in Oxford in time for your course start date and to attend specific induction events
at
your
department.
College
induction events are expected to begin on Sunday 1st October 2023. You should always prioritise your departmental induction over any college induction events.
Michaelmas Matriculation Saturday 14 October 2023 More details on this event are on the following page
Michaelmas Term Sunday 8 October - Saturday 2 December
Hilary Term Sunday 14 January - Saturday 9 March
Trinity Term Sunday 21 April - Saturday 15 June
11
Matriculation What is matriculation? Matriculation confers membership of the University on students. This typically happens at a formal ceremony at the start of your course. It's a fun day, with photographs, celebrations and a little bit of Latin. Everything you need to know is explained on the University website, here.
When should you matriculate? New students will be matriculated at the end of the 1st week of Michaelmas term. For the 2023/24 academic year, matriculation will take place on Saturday 14th October 2023. Please ensure you keep the day free as this is a compulsory element of beginning your studies. You will receive detailed instructions closer to the time. If your course starts at a different time, there are ceremonies at the end of each Michaelmas term and at the end of each Hilary and Trinity term. You must matriculate within two terms of starting your course, otherwise you will be unable to take a University examination. You only matriculate at the start of your first degree from the University of Oxford. You do not need to matriculate at the start of any subsequent degrees at the University. There are also some courses which are exempt from matriculation. detailed here. Those who have a course exemption, or who have previously matriculated at Oxford for a a different course are not permitted to attend the ceremony, but Linacre will still invite you to join in the photographs and the lunch in college taking place on the matriculation day, so please do take note of these details when you receive them. Year 1 course fees normally must be paid in full before a student can be matriculated.
12
Sub Fusc A visual guide to what you must wear at your matriculation
Mortarboard You must have a mortar board OR soft cap
Ribbon/Bow tie White shirt
White bow tie, black bow tie, black full-length tie, or black ribbon
Plain white collared shirt or blouse with long sleeves, no pattern
Gown
Dark skirt/trousers
Advanced student gown, also known as a Graduate gown
Plain black, very dark grey or very dark navy with no pattern
Dark tights/socks Plain black, very dark grey or very dark navy with no pattern. No skin showing
Black shoes Plain black
Where to get your gown Shepherd and Woodward Walters Ede & Ravenscroft
13
The College can buy back your gowns - speak to the Academic Office
Finding Your Way Around Onsite Buildings
Please be aware that smoking is prohibited in all College buildings
Staff Office Hours The Academic Office and Bursary are open Monday to Friday from 8am to 4pm. The College OC Tanner Building is normally open seven days a week, 24 hours a day, and the Lodge staff are available to deal with enquiries. The only exceptions to this are likely to be over Christmas and Easter, and details of arrangements will be communicated in advance. All members have 24 hour access to the College premises (via their University card). For more information on accessibility around the College, please visit here.
14
Finding Your Way Around Libraries in Oxford
15
Finding Your Way Around Key things to do in Oxford
Green Spaces University Parks Found in the north of the centre of Oxford, University Parks is a lush green space for everyone to enjoy, including dogs! Port Meadow Port Meadow is a large open space, spanning from the centre of the city to the small village of Wolvercote. There are many opportunities for different walking routes in the countryside. Florence Park Found in East Oxford, toward Cowley Road, Florence park is not just a green space but also has tennis courts, play areas and mini-golf, providing fun for all ages.
Shops Blackwell Located on Broad Street, City Centre, Blackwell is staple of Oxford, providing books, posters, music, games and much more. Westgate For students wanting a wide variety of clothes shops, from designer to budget, Westgate is the place to go. Located on Queen Street, the shopping centre also has a top floor dedicated to restaurants, escape rooms, and a cinema. Covered Market The Covered Market is a historic shopping site, located on Market Street, offering hidden gems to find bespoke gifts, fashion, produce, and food.
16
Museums and Galleries Ashmolean The Ashmolean Museum of Art and Archaeology is world famous and host to amazing exhibitions. Free to enter, the museum can be found on Beaumont Street. Pitt Rivers and Natural History Home to dinosaur bones, fossils, specimens, and artifacts from around world. Find the two museums (under one roof) on Parks Road, with free admission to all. Modern Art If modern art is more your thing, the Modern Art Museum on Pembroke Road is home to international exhibitions from cutting-edge artists, free to the public.
Sights to see Botanic Gardens One of oldest scientific gardens in the UK, the Botanic Gardens contains over 5,000 species of plants. Students can go free with their student cards. Find the gardens on Rose Lane, near Magdalen College. Oxford Castle The medieval ruins represent a time of anarchy in 12-13th century Oxford. Explore the ruins and the prison cells below at student prices. Carfax Tower Visit the remains of a 12th century church and climb to the top for amazing views of the city. Find the tower on Queens Road and enter for £3.
Things to do Punting Oxford is famous for its punting with many colleges having punting facilities. Hire a traditional punt, pedalo or row boat for the perfect afternoon. Ice Rink Enjoy a few hours on the ice at Oxford Ice Rink on Oxpens road, where you can hire all the gear you need. Theatre and Cinema Catch some great shows at the New Theatre on George Street or at The Playhouse on Beaumont Street. There are also plenty of Cinemas in Oxford, including the Phoenix Picturehouse in Jericho.
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College Facilities Dining Hall The Dining Hall is open throughout the year, although there may be a reduced service during some short periods. Announcements will be made when this is the case. Normal meal service is cafeteria (self-service) style, and the College attempts to cater for as wide a range of diets and preferences as possible. You can pay with your University card at the till. This will entitle you to student subsidised prices. If you pay by debit/credit card you will not be eligible for the subsidised pricing. Non-Linacre members pay by debit/credit card. The cost varies according to what is eaten. Students may take as many or as few meals as they wish. Students are encouraged to bring in guests and no signing-up is required for normal everyday meals. On Tuesday and Thursday evenings in Full Term (weeks 1-8) we host Guest Night Dinners, served at 7:30pm. Guest Nights begin with a pre-dinner drinks reception in the Common Room at 7:00pm. Guests are welcome to attend a pre-dinner drinks reception in the CR Bar from 6:45pm. Drinks will be paid for at current bar prices. At the sound of the gong guests make their way to the Dining Hall where a four course meal will be served. The dress code is formal and gowns are required. Members are asked to sign up for Guest Nights via the online sign-up system. A link will be emailed to all members at the beginning of each term. Late cancellations will involve full payment. On Wednesday evenings in week 3 and 5 we also host more informal Guest Nights, served at 7:30pm. These are three course meals with a semi-formal dress code and a more relaxed format; gowns are not required. All Guest Nights are preceded by a takeaway-only meal service from 6:00pm to 7.00pm for those not attending.
Dining Hall Timetable
BREAKFAST
MON
TUES
WED
THURS
7:30-9:00
7:30-9:00
7:30-9:00 7:30-9:00
FRI 7:30-9:00
LUNCH
12:00-13:30 12:00-13:30 12:00-13:30 12:00-13:30 12:00-13:30
DINNER
18:00-19:00 18:00-19:00 18:00-19:00 18:00-19:00 18:00-19:00 Term time takeaway only. Formal from 7.30pm
18
Term time takeaway only. Formal from 7.30pm
SAT
SUN
Library The library aims to give its students the best possible support for their studies and provides a welcoming space for everyone at the college. Linacre College Library is open 24 hours a day, 7 days a week and provides a quiet study space, a group study room, and a multi-disciplinary book collection. Printing and scanning facilities are available in the library and there is additional study space (along with computers, a printer and a scanner) in Study Room 1 on the top floor of the O.C. Tanner building and Abraham Building. The University has a central online library database which can act as a search tool or catalogue for the major collections of Oxford University’s libraries. The book collection at Linacre can be searched on this by selecting ‘Linacre College Library’ in the drop-down box to the right of the main search bar.
The library also houses the collection of Gilbert Ryle in a Special Collection Room located in the main library. Philosopher, Gilbert Ryle, was a senior member of the original Linacre House and, concerned that the new institution was lacking a library, donated many of his own books. If you would like to view material from the collection, please contact the Library Team in advance.
Acquisitions are made in accordance to the Linacre Library Collection Policy. We welcome book suggestions from Linacre members so please email the Library Team with any recommendations. The library operates via a self-issue system. All books must please be taken out via the self-issue terminal in the library lobby. Returns should be placed in the book returns box in the same location. Members can borrow up to 30 books at a time from the library. Books are loaned for four weeks, but will be recalled after two weeks if reserved by another student. Linacre College Library is committed to improving its services for those with disabilities. If you have any difficulty in accessing the library, using library materials or are unsure about how accessible the library would be to you please contact the Library Team. The library can arrange for longer loan periods, fetch books from the shelves, and provide reading aids and other assistance. The Library Team are available to help with any library or information questions you may have, please contact us at: library@linacre.ox.ac.uk
19
Gym Located in the basement of the Abraham building on the main College site, the gym is open 24 hours a day, 7 days a week. The gym is equipped with a variety of cardiovascular and weight
machines
and
has
an
excellent
selection of free weights and high-quality weightlifting
equipment.
There
are
also
kettlebells, punch and kick bags, mats, and other fitness equipment available. For your safety, the gym is under CCTV supervision. All new members must attend an induction before using any gym equipment. Inductions will take approximately 15 minutes; you will not be asked to perform any exercises, so no special kit is required. To schedule an induction, please contact the Gym Manager (gym@linacre.ox.ac.uk) Students also get free swimming membership to Iffley Road Leisure Centre.
Study Spaces There are several spaces dedicated to quiet or collaborative study. There is also a communal study space with computers on the top floor of the OC Tanner Building as well as in the Abraham building. All of our study spaces are open 24/7.
Music Room Members of the College are welcome to use the Music Room, equipped with an upright piano, for solo rehearsal. The Music Room can be found in the basement of the Abraham Building and bookings can be made here.
20
College Social and Academic Life Common Room The common room is both the name for the community of all Linacre members and the physical space in college where you will find the bar. All members can vote on motions during CR meetings and in elections for CR Executive Committee positions, which you can be nominated for when vacancies arise.
What kind of events can you expect? Bar nights Games nights Movie nights BBQs/picnics Fancy dress parties Open mic night Sports screenings
Music Pianos are bookable in the Small Common Room, Music Room, and Thomas Linacre Room via The Lodge. The college has an active, welcoming choir which meets twice per week. Contact senior.tutor@linacre.ox.ac.uk for more information.
Sport and Societies The Common Room offers a wide range of societies and sports, from Linacre Ladies Who Lift, to gardening and rowing. Students can suggest ideas for new societies by contacting: cr.sport@linacre.ox.ac.uk
Seminar Series The college hosts regular seminar events where students and fellows are invited to present their research. For more information contact: gail.preston@biology.ox.ac.uk
21
Family life at Linacre Spouses and Partners A spouse or nominated partner of a full member of the College may, on request from that member, be issued with a duplicate Linacre Card for which a small fee is charged. This is called Dual Membership and gives the spouse/partner access, in the member's absence but still as a guest, to Dining Hall, Bar and Common Room facilities. Access to the College computer network can be arranged via the IT Manager. Dual Membership may be terminated at any time on request from the full member concerned and the card withdrawn. It lapses automatically, in any case, on the departure of the full member from College. Please contact fees@linacre.ox.ac.uk for more details.
Newcomers Club Oxford University Newcomers Club is for spouses/partners of graduate students. They arrange social events and outings, exercise classes, parent and toddler groups and have an equipment store. See the website(link is external) for further information
Children Linacre welcomes children in most parts of the college and at most events. We provide high chairs for the dining hall, and College members are welcome to bring children for lunches and ordinary dinners. We do not feel it is appropriate to bring infants or children under the age of 14 to a formal guest night dinner. The
University's
Childcare
Services
provide high quality, accessible and affordable
early-years
care
for
the
children of University students and staff. There are five University nurseries, and University of Oxford places are also available in eight community nurseries located throughout Oxford.
22
Accommodation Residence Requirements For most diplomas and degrees, except those few specifically designated as distance or part-time courses, students must spend a period in residence – which means postgraduate students live in term time within 25 miles of Oxford. In exceptional circumstances, permission to reside outside the limits must be sought from the University through the Senior Tutor of the College. Students on part-time or distancelearning courses are exempt from the residence requirement. The minimum period of residence for most diplomas or the degrees of MSc or MSt is three terms. The minimum period of residence for the degrees of MPhil (BPhil in Philosophy), MLitt or DPhil is normally six terms. If you have any concerns about meeting these residency requirements, please contact the Academic Registrar. Remember that college accommodation is for your first year; you need to start thinking about securing housing for subsequent years. You will be invited to enter a ballot in your second year which will fairly allocate any spare rooms.
College Provided Amenities There are irons, ironing boards, hoovers (vacuum cleaners), laundry facilities (washing machines and dryers, as well as drying racks) and essentially equipped kitchens in all houses. College does not provide bed linen, towels or kitchen utensils (other than white goods and pans). You may order a bedding pack and a pack of towels (hand towel and bath towel), subject to availability, to be left in your room ready for arrival by completing the form found here. You can also order a kettle using this link but please note, you are only able to use kettles in your room if they have been purchased through College. The costs of any items ordered will be charged to battels. Students in College accommodation will be automatically covered by Endsleigh Insurance which will cover some of your belongings. For more information, visit the insurers website here.
Billing Your rent costs will be billed via your College battels monthly in advance and an invoice will be sent to you via email. See page 35 for more information on your battels.
Room Inspections You should be aware that the College has the right to enter and inspect your room on giving reasonable notice to you of its intention to do so, except in the event of an emergency when no notice is required. Room checks are carried out once per term.
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Maintenance To report any maintenance issues please use the online system, which is accessible to members here. Emergency out of hours maintenance issues should be reported to the Lodge in the first instance. If you have lost your room fob you will need to first go to The Lodge for a temporary fob. If you have not found your original fob you will be issued with a new one and a charge of £5 for the replacement will be placed on your Battles. Out of hours, the lodge may decide to call the on- call officer or OUSS to provide access to your room. If this is the case this is only a let in-service, you will not be provided with a new fob, and you will be charged £25 on your Battels. After the let-in service you will need to contact the Lodge for replacement fobs if needed. If you use let-in service and lose you fob the charge will be £30.
Guests Occupants of College accommodation are allowed occasional overnight guests for a maximum of three nights, as long as the tenant is also present. The Lodge must be informed of overnight guests via the form found here. The college cannot provide a mattress or bed linen for guests. Guest Room Two twin-bedded room is available for guests of members of the College and may be booked through the Accommodation Manager. The scale of charges for the guest room, including continental breakfast, is available from the Accommodation Manager. Letting will normally be for a period of not more than fourteen nights. A cancellation fee of 50% is payable unless cancelled with more than 7 days' notice. The full charge is payable if cancelled within 24 hours or upon non-arrival.
Post You should not send post and parcels ahead of arrival, but arrange for them to arrive the day you move into accommodation or for after arrival. You should use the main Linacre College address (Linacre College, St Cross Road, Oxford, OX1 3JA) as your correspondence address, rather than your accommodation address. The reception team will notify you when a parcel has been delivered, post will be placed directly into your pigeonhole. You should use the main Linacre College address (Linacre College, St Cross Road, Oxford, OX1 3JA) as your correspondence address, rather than your accommodation address. All post will be placed in your pigeon hole which College members can access 24 hours a day, parcels will be available for collection from reception.
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Academic Support There are a number of University processes in place to help you if you find that illness or other personal circumstances are affecting your ability to study.
Extension Requests (taught students) There are two ways to apply for an extension to a submission deadline. You can apply yourself via an online form (please ask the Academic Office to direct you to it) if your reasons concern your own health. You do not have to provide evidence if you use this form and the request is for up to 7 days. You can only use this twice per academic year. If you would rather us apply on your behalf, or if you’d like to request more than 7 days extra time, you will have to provide evidence of how you have been impacted to the academic office to send on to the Proctors to review.
Mitigating Circumstances Notice (taught students) If, whilst preparing for or during your examinations (or in preparing other assessed work), you have a problem that you think will have seriously affected your performance, you can submit a notice to the examiners to make them aware of your mitigating circumstances. You should apply either directly through Student Self Service or your college can apply on your behalf. The notice will be passed to the relevant Chair of Examiners. You must make sure that your notice is submitted as soon as possible either before or after sitting the affected papers, and in any event by noon the day before the final meeting at which the examiners will decide the results. Notices received after this point will not normally be considered but, if there are exceptional circumstances, the Proctors will decide whether to send the notice to the examiners.
Milestones for Research Students Throughout your DPhil there are a series of milestones: Transfer of Status, Confirmation of Status, and finally the Appointment of Examiners and viva. For each stage a GSO form must be completed and usually college approval will be required for these. Please send documents requiring a signature to the Academic Office. GSO forms will also be required if a delay in progression arises, such as a deferral, extension or suspension. In such instances please contact the Academic Office.
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Exam Adjustments It is crucial that support needs and examination adjustments are dealt with as early as possible in your University career. If you have a specific learning difficulty (SpLD) (such as dyslexia or dyspraxia) or another disability that may affect your ability to undertake assessment as prescribed, or suspect that you may have one, please consult the Disability Advisory Service as soon as possible to discuss your needs. Requests for exam adjustments for disability- related reasons (e.g. use of a word processor) must be submitted by Friday of Week 4 of: Michaelmas term, except for Trinity term and Long Vacation examinations Hilary term for Trinity term and Long Vacation examinations.
Suspending or Withdrawing from your Studies Suspension of status pauses your degree – including your residence, fee liability, and the terms for which you may hold a particular status – until you are in a position to restart it. If you are a research student, you can apply to suspend for no fewer than one and no more than three terms at any one time. Taught students can only suspend their studies for three terms (one year) at a time. There are also limits to how long you can suspend over the entire period of your degree. For research students, this is a total of six terms (two years), while taught students can suspend for the number of terms your course would typically take, for example three terms for students on a one-year course. If you are considering suspension, you should get in touch with the Academic Office and your academic department as soon as possible, as swift action is often required in the best interests of your health and wellbeing
Registering for Exams Students are responsible for entering their names for University Examinations through Student Self-Service at the times given in the Examination Regulations. There is a charge for late exam entry. The Examination Regulations are available on the University website. University Cards must be shown when sitting examinations.
Other Academic Problems If you have problems in your Department – with your supervisor or your course – Linacre can help you negotiate a solution. As soon as a problem emerges, you should speak to your College Advisor and/or to the Senior Tutor.
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Keep you details up to date in student self-serve to make these processes easier
College Advisor Every student is allocated a College Advisor who is normally a Fellow of College. The College Advisor offers you the opportunity to access general support within College which is supplementary and complementary to that provided by your department. Attempts are normally made to match you with an Advisor in a similar subject area, but this is not always possible, nor is it essential for fulfilling the functions listed below. Role of College Advisors While most graduate students are likely to seek advice and help on both academic and other issues from their Faculty/Departmental supervisors with whom they are often in regular contact, there are five main areas where College Advisors can also be of value: 1. By monitoring your progress via the termly University academic supervisor’s reports (Graduate Supervision Reporting), identifying any issues, and being available for regular consultation on academic or other matters. 2. By offering another point of view if a problem arises in the relationship between you and your Faculty/Department or academic supervisor, and where necessary initiating mediation, or organising intervention within the wider University. 3. By consulting with the Senior Tutor if you appear to be experiencing continuous problems with academic work. 4. By supporting you if a major crisis occurs in relation to accommodation, family problems or other issues which fall outside the scope of academic direction. In more challenging situations this may involve guiding you to other appropriate persons for support with non–academic related worries within College and University. 5. By explaining the quirks of the organisation of Oxford University, or, for some, life in the UK. In addition, the College Advisor may be able to offer you advice on academic-related matters such as: applications for research funding, conferences and seminar attendance, publications and academic career planning. However, the College Advisor is not responsible for performing the role of your Department or Faculty Supervisor(s), and is not responsible for directing your academic work or giving detailed academic guidance. For the great majority of students, the difficulties mentioned above never arise, but it is important that all students know how to get help if it is needed. Having a supportive, accessible College Advisor can make a very big difference to a student who is in difficulty. Please let the Academic Office know by the third week of term if you have not yet had contact with your Advisor. If you need the name of your College Advisor then you can contact the Academic Office.
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Supervisor For research students, the role of the supervisor is very important. You should have regular one-to-one tuition sessions with your supervisor(s). These will normally happen twice per term but in some terms, especially at the start of the degree and during the final stages of the thesis, the number of sessions may be increased. You will normally be assigned one supervisor to start with but towards the end of your course, after you have been awarded confirmation of status, it is usual for you to receive a second, additional supervisor, to offer another view on your work as well as to provide another reference for you if required.
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Welfare Support An important part of Linacre’s role as your College is to look after your welfare while you study here. We want to do what we can to support you so that you can achieve your full potential during your time here. All of our College policies can be found here.
Junior Deans Linacre College have four Junior Deans in post. The Junior Deans form a core part of the College’s welfare and pastoral support, assisting the Common Room Executive Committee, Student Porters and College Staff to create a welcoming, safe and supportive environment for our College community. The Junior Deans work on a rota system ensuring that they are able to provide cover 24/7, in pairs. The pair on duty will be always be in proximity to College. One Junior Dean will be the first responder and the second Junior Dean will be their back-up. The Junior Dean team can be contacted on junior.dean@linacre.ox.ac.uk and are always happy to chat to any member who may need support or advice.
Disability Advisory Service The DAS offers a wide range of support options for students with disabilities, and can also support you in any requests for special arrangements for study or examinations. If you have a disability, you are strongly advised to register with the DAS before starting your course. Registering with the DAS will ensure that all reasonable adjustments can be made for your disability, in Linacre and in the wider university. A specialist DAS advisor will invite you for an interview to speak in detail about your individual situation and how you can best be supported. If you would like to speak informally about disability support, please contact academic.office@linacre.ox.ac.uk.
University Counselling Service IThe University has a professionally staffed, confidential Counselling Service to help you gain understanding and insight into any difficulties you may be experiencing, to develop emotional resilience and put into effect real change, enabling you to fulfil your academic and personal potential. They offer free and confidential support, but it is not an emergency service. They offer short courses of individual and group counselling sessions, workshops and self-help resources. Appointments can be made by telephone (2)70300 or by email to counselling@admin.ox.ac.uk.
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Peer Supporters Peer Supporters are students who have been trained to help other students think through issues and give them emotional support in a safe and confidential way. Linacre has a team of several trained Peer Supporters who are available to talk to students about a variety of issues, big or small. You can contact a Peer Supporter by emailing peer.support@linacre.ox.ac.uk.
Equality and Diversity Linacre College is committed to fostering an inclusive culture; it promotes equality, and values diversity. Linacre maintains working, learning and social environments in which the rights and dignity of all its staff and students are respected. The College will always fulfil its legal obligation to treat all members of the Linacre community equally, regardless of age, disability, gender reassignment, pregnancy and maternity, race, religion or belief (including lack of belief), sex and sexual orientation, and it will take into account other relevant circumstances, including marital or civil partnership status and parental or caring responsibilities. The College has adopted an Equality Policy which is available on the College website. As a member of the Linacre community, you are expected to treat other members and visitors with respect, courtesy and consideration. The College does not tolerate any form of bullying or harassment. It has a Policy and Procedure on Harassment, supported by the College’s Harassment Advisors and by specialist advisors from the University community. If you have any concerns or questions about equality issues, you are encouraged to contact Dr Clara Barker, Dean for Equality & Diversity, who can speak to you confidentially.
Sexual Violence Support Service If you have been sexually assaulted, the University and College can support you. In case of emergency you can phone The Lodge (01865 271650) between 08:30 or College the Duty Phone (07837 142095). You should say that you need to speak urgently to a College Welfare Officer and you should leave a number on which you can be contacted. The University Sexual Harassment and Violence Support Service is an all-in-one provision for any students regardless of age or gender who have been affected by sexual harassment or violence. It provides free support and advice, along with a safe place to be heard independent of your college or department. It supports all students in all situations, whether the experiences of sexual harassment or violence happened in Oxford or elsewhere, and whether it was recent or in the past. It will support you at your pace and will help you to explore your options, and it will support you whatever you choose to do. For further information see here.
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Healthcare GP It is really important that you register with the GP before you arrive. You can do this here. All students and their dependents who are studying in the UK are entitled to register with an NHS GP. This is a FREE healthcare service. You are strongly advised to register with the College Doctors at 19 Beaumont Street but you are free to register with another local doctor if you wish. You are not covered by the NHS until you are registered with a local doctor. We'd also recommend that you watch the introductory video the College Doctor has provided. The Practice is open Monday to Friday and on Saturday mornings. Request a consultation online here or by phone on 01865 240501.
Hospitals The John Radcliffe Hospital in Headington has an Accident and Emergency Service (A&E). If you are have a life threatening medical emergency, ring 999. If you are on a full-time course of study lasting six months or more or on a course of any duration that is substantially funded by the UK Government, you are entitled to free hospital treatment in England. This entitlement extends to your spouse and children (under the age of 16, or 19 if in further education) if they are living permanently with you for the duration of your course. Students with a student visa will have paid the Immigration Health Charge as part of their visa application. Individual hospitals are responsible for deciding whether a patient is entitled to free treatment or not, in accordance with the relevant regulations. In order to establish entitlement, hospitals can ask you to provide documentation that supports your claim that you are studying in the UK. Private insurance should be taken out by anyone coming from overseas for less than six months. If you are not exempt from hospital charges, or only partially exempt, you are strongly advised to take out appropriate private healthcare insurance for the length of your stay in the UK. Treatment for medical emergency is free, regardless of status.
Dental Care In Britain, there are many dentists who offer NHS treatment and many who are private. NHS treatment is cheaper than private treatment, but is not free. If you are eligible for full NHS treatment, you should register with the College Doctor first, otherwise you will have to pay the full cost. Students may register for NHS dental care with Studental the dental service at Oxford Brookes University, tel: 01865 689997.
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Immunisations If you are under 25 and entering higher education for the first time, you should receive the MenACWY vaccine, ideally before coming to the University. If you have not already been immunised before arrival, this can be done by your college doctor. Measles and mumps are circulating in the general UK population, particularly among young people. Several outbreaks of mumps have occurred at both universities in Oxford and, year-on-year, the number of cases continues to be significant. If you are not certain that you have received the two MMR immunisations, then in line with national policy, we recommend that you obtain them before arriving at University with a month between each dose. HPV is the name of a very common group of viruses. They do not cause any problems in most people, but some types can cause genital warts or cancer. If you are under 25 and have not received this vaccination we recommend that you do. All students are strongly encouraged to be up to date with their COVID-19 vaccination when eligible, ideally before arriving in Oxford at the start of the autumn (Michaelmas) term. All adults in the UK currently have access to a vaccine through the National Health Service. If students arrive in Oxford having had the first dose of the COVID-19 vaccine elsewhere in the UK, they are encouraged to bring their vaccination card with them, or to have a record of their NHS number, and arrange to have any booster doses of the vaccine in Oxford.
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Finances Battels A credit system operates for all current College members, and rents, meal, bar and other charges are billed monthly on an account called ‘Battels’. Every member will be issued on arrival with a University Card, which as well as granting you access to the College and your Department, will give the ability to charge meals, drinks and so on to your battels. Bills must be settled by the 20th of the month during which they are received. New members can complete a direct debit form, which will be provided prior to arrival to make this process easier. In the case of severe financial difficulty, members should contact the College Accountant before the end of the month in question. Failure to make satisfactory arrangements could lead to the invalidation of a member's card. Any queries about billing should be raised as soon as possible with the Bursary. Battels can only be settled by direct debit or through our College payment portal, Flywire, or by a bank transfer.
Tuition and College Fees The course fee you will be charged and the support available is determined by your fee status, which will be Home or Overseas. Fee billing is always separate from the personal (battels) account. If you are receiving a sponsorship and/or a grant for your course fees, you should ensure that the college is aware of your fee-paying body before arrival. A schedule of fees is produced annually (usually in September) by the College. For full details of University fee liability see the current copy of Examination Regulations, which is available on the University’s website. At the end of the statutory number of terms for which full fees are required, a research student who is still on course will be designated a Continuing Student. Such students, whether in residence or not, will be liable for a College continuation charge and a University continuation charge each term until submission of their thesis. This will entitle the member to full College facilities and to continue to use dining facilities at the subsidised, student rate. For those paying fees from their own funds and starting their course in the Michaelmas Term, payment in full for the year should be made by 1st October. Please note that students will not be allowed to matriculate unless fees have been paid. Any proposed deviation from this should be discussed with the College Accountant. In cases of serious default of payment the College reserves the right to refuse to endorse University forms until the debt is cleared. The College considers any debt which has remained unpaid for more than 3 months to be a serious default. You will be warned via your College battels bill if you are seriously in arrears and you will always be given ample opportunity to clear your debts before College takes such action. Any student with a potential problem in this respect is strongly advised to consult the Accounts Manager as well as to seek the advice of the Academic Office.
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Council Tax All College student accommodation is exempt and no council tax is payable. Students in non-college accommodation will need to claim a student exemption on receipt of a demand from the City Council. An Enrolment Certificate for this purpose can be obtained from the Student Self-Service section of the University’s website, then signed and stamped by the Academic Registrar.
Scholarships Linacre College offers graduate scholarships in different subjects. A list is available here. There is a central University website where Graduate students can search for scholarships in their area here. University awards and scholarships at other colleges are advertised in the University Gazette. A supplement to the Gazette is published each year containing details of all University scholarships and prizes. You can contact academic.office@linacre.ox.ac.uk for more information on scholarships and other financial support.
Grants Hardship Hardship grants and loans are available to students who find themselves in unexpected financial difficulty. Grants are typically limited to £500 but can be up to £1,000 in exceptional circumstances. An award, or part of an award, may be made as a loan. You can find out more using our website, or by contacting the Academic Office.
Academic Activities Grants from the Academic Activities Fund are available for: Expenses related to attendance at academic events such as conferences at which you have been invited to present, including registration fees and travel costs. Single awards can be up to £300 for overseas events or up to £120 for UK events. You can receive a maximum of £300 over the course of a DPhil or £120 over the course of a taught degree.
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Extracurricular Activities The Extracurricular Activities Fund is a small fund for reimbursing costs associated with University-level extracurricular activities. Students may apply for a maximum of £200 over their course and up to £50 per year. Only students who are in fee liability are eligible to apply.
Modern Language Fast-Track Funding The College can reimburse you for up to half of the course fees upon successful completion of the a fast-track modern language course offered by the University's Language Centre. The grant does not cover examination fees or the cost of course textbooks. This language course must be relevant to your studies, and students can only apply for financial support with one Fast Track Course during their time at Linacre.
Frederick Mulder Fund In addition to more general conference travel grants, Linacre has the Frederick Mulder Fund available to support current Linacre students in specific areas. This fund was established in 2004 by Dr Frederick Mulder, a former Linacre student, and offers travel grants, normally for fieldwork, to students working on social deprivation, in fields such as Social Policy, Anthropology, and Refugee Studies.
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IT Support Email All members with a Linacre affiliation on their University card are entitled to an email account and address of the form firstname.lastname@linacre.ox.ac.uk. This account should be created automatically when your card is issued and activation details sent to you. If you have any queries regarding email please contact support@linacre.ox.ac.uk or 01865 271659.
Facilities Linacre College has a number of computers for members to use. Computer desks and clear desks are located in the OC Tanner Study Area as well as the Abraham Study Area. There are also colour and mono laser printing and scanning facilities. Further information can be found on IT section of the Linacre website. In addition there are network ports available for personally-owned computers to be connected to the Linacre network. Details of how to connect personal computers to the Linacre wired network can be found on our website.
Internet Wireless access is provided via the University OWL and Eduroam services in all areas. See the University IT Sevices pages here. Visitor accounts can be created for academic visitors or Old Members by prior arrangement with the IT Office. Any queries regarding IT should be directed to the IT Office. Further information can be found on IT section of the Linacre website
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Safety and Security Any person(s) acting suspiciously or strangers should be reported to the Lodge. The lodge is a 24-hour staffed operation and has direct communication to University Security Services throughout the day and night. If you need any assistance regarding your safety then please do contact the Lodge on 01865 271650. For more serious incidents you can phone Oxford University Security Services (OUSS) Control Room (24/7) on 01865 (2)89999 for assistance. Keep your room locked and make sure that external doors to residential areas are locked. Do not let anyone follow you into a residential area ('tailgating') unless you know them personally. If someone you don't know is a Linacre student, they will have their own card. If they are a guest of a Linacre student, they can phone their host to let them in. Keep valuable items out of sight from the window. For students in College accommodation personal possessions up to a certain value inside study bedrooms may be covered by an insurance policy. Like all insurance, there are a few things that won't be covered. When registering, you should carefully read what’s covered within the standard policy, including excess and cover limits, and decide if you would like to top up the cover. In the unlikely event that you ever do experience
any
physical
danger
by
harassment or an attempted attack, it is most important that you inform the College authorities of the incident as soon as possible. The College has a written Health and Safety Policy which applies to members as well as staff. The Health and Safety Officer is the Director of Estates to whom all incidents involving health or safety should be reported.
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Fire Regulations Fire regulations are posted in every College bedroom and new arrivals are urged to read them thoroughly. The fire alarms in the main College building are tested at 12 noon every Monday. At any other time it is the duty of every member of College to respond promptly and to vacate any College property when fire alarms sound continuously, assembling immediately at the designated Fire Assembly Point. Failure to comply will be reported to the Dean for Discipline and treated under the Non-academic Misconduct Disciplinary Procedure. On the first occasion failure to comply will result in a warning, while a second failure to comply will in most circumstances result in a fine of £250. University Security Services (USS) will respond to a fire alarm activation between the hours of 22:00 – 08:00 Monday to Friday, weekends and all Public Bank Holidays. They will immediately notify the Fire Service who will also dispatch a Fire and Rescue Team so both will attend to the activation. In most cases attendance will be within 5 – 10 minutes. Please note that outside of these service times our Maintenance Team will deal with alarm activations.
Cycling Cycling is the most convenient means of getting around the city, but because bicycle theft is common in Oxford it is strongly recommended that you register your bike with the National Cycle Database, which is free to do so. There are 4 EC bike chargers available on the main college site.
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College Regulations and Expectations Members of the College are also subject to the College’s Bylaws and Regulations Please familiarise yourselves with these: Complaints Procedure Disciplinary Procedure Harassment Policy All other policies and bylaws can be found here.
You are required to comply with College rules on: Matters including, but not limited to, behaviour, IT usage, conduct, data protection and academic studies. Non-Smoking Policy Fees and other charges being paid when they are due. You are responsible for any non-payment even if your fees are being paid by a third party e.g., a scholarship. The University sets out its annual fees as a single figure as this is easier for applicants and students, however you should note that this is a combined figure for both your University and College fees, which separately from the consideration for your separate University and College contracts. This means that you are paying a set amount of your fees to your college for college services and a set amount to the University for University services. The College will collect University fees and transmit them to the University. Obtaining an appropriate visa if necessary and abiding by any visa conditions(link is external) including maximum permitted working hours and the types of work allowed. Failure to do so may result in disciplinary sanctions in addition to any legal consequences. Support and information are available from Student Information and here(link is external). As a member of the Linacre community, you are expected to treat other members and visitors with respect, courtesy and consideration. The College does not tolerate any form of bullying or harassment.
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Top Tips from our Students Don't wo rry so m uch. Everyth ing migh t seem ov erwhelm ing and diso rienting at first, bu t it will a ll sort itself ou t.
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Make an effort to spend time at college - have dinner, study at the library, go to the social events.
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in the Take part ganised events or esher's during Fr week!
Don't be afr aid to out yo carve ur ow n O exper xford ience , e looks ven if nothi it n g like w every one e hat lse se ems t be exp o erienc ing.
more h c u It is m d and e x a l e r n I had a h t g min , welco uld be o w t i ht t thoug orry, i w t ' n do y so just riendl f y r e is a v e! colleg
Full Staff Directory Senior Management Team Principal Dr Nick Leimu-Brown principal@linacre.ox.ac.uk PA to the Principal and Executive Administrator Jo Whitfield principal.secretary@linacre.ox.ac.uk Vice Principal Dr Heath Rose heath.rose@education.ox.ac.uk Senior Tutor Dr Jane Hoverd senior.tutor@linacre.ox.ac.uk Bursar David Seale finance.bursar@linacre.ox.ac.uk Director of Estates Simon Barker simon.barker@linacre.ox.ac.uk
Bursary Financial Controller Hannah Wilson hannah.wilson@linacre.ox.ac.uk College Accountant Marta Adamczyk accounts.manager@linacre.ox.ac.uk Accounts Assistant Mark Hathaway accounts@linacre.ox.ac.uk Fees and Battels Clerk Loretta Gwasira fees@linacre.ox.ac.uk
Academic Office Academic Registrar Alison Franklin alison.franklin@linacre.ox.ac.uk Academic Support Officer (Degree Days and Junior Research Fellows) Agnes Strickland-Pajtok anges.strickland-pajtok@linacre.ox.ac.uk Student Engagement Officer Lily Cresswell lily.cresswell@linacre.ox.ac.uk
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academic.office@linacre.ox.ac.uk
Library Librarian Laura Unwin laura.unwin@linacre.ox.ac.uk Library Assistant Liz Welsh elizabeth.welsh@linacre.ox.ac.uk
Domestic Operations Domestic Operations Manager Michael Meyers michael.meyers@linacre.ox.ac.uk Accommodation Manager Karen Morris accommodation@linacre.ox.ac.uk Catering Manager Tim Palliser hostpiality@linacre.ox.ac.uk Events Administrator Salva Shahid hostpiality@linacre.ox.ac.uk Lodge Manager Dominic Tsang lodgemanager@linacre.ox.ac.uk
IT Office IT Manager Ross Wackett Ross.Wackett@linacre.ox.ac.uk IT Technician Bart Czerniawski bartosz.czerniawski@linacre.ox.ac.uk IT Assistant Eddie Phillipson eddie.phillipson@linacre.ox.ac.uk
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support@linacre.ox.ac.uk
Alumni Relations, Development & Communications Head of Alumni Relations and Development Lisa Smårs lisa.smars@linacre.ox.ac.uk Alumni Relations and Events Officer Dylan Gross dylan.gross@linacre.ox.ac.uk
alumni.relations@linacre.ox.ac.uk
Development and Bursary Administrator Alex Barnes alexandra.barnes@linacre.ox.ac.uk Communications Officer Rhiannon Roche rhiannon.roche@linacre.ox.ac.uk
Housekeeping and Maintenance Housekeeper Aiga Dombrovska housekeeping@linacre.ox.ac.uk Maintenance Manager Simon Hill maintenance@linacre.ox.ac.uk
Deans Dean of Equality and Diversity Dr Clara Barker equalities@linacre.ox.ac.uk Dean of Discipline Dr Jennifer Hill jennifer.hill@ndm.ox.ac.uk Dean of Degrees Simon Bailey simon.bailey@linacre.ox.ac.uk
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Glossary of Oxford Terminology Battel Battels are college charges. Each student will receive a monthly battels bill, which will include charges for their tuition, accommodation, food.
Bod Abbreviation for Bodleian Library. The largest of the University’s many libraries. It is named after Sir Thomas Bodley.
Bop Acronym for Big Open Party. These may be held in the College by the Common Room.
Fellow The senior (non-student) members of college who, together with the Principal, constitute the governing body of the college. Linacre also has other categories of fellow, such as junior research fellows, who are not members of the governing body.
Gaudy College event for alumni
Hilary (term) The second term of the academic year which begins in January and ends in March.
Lodge Also Porter’s Lodge. Found at the main entrance to the college, main reception area.
Long Vac Long vacation - the name widely used for the period between the end of the Trinity Term and the beginning of the Michaelmas Term each year.
Matriculation Matriculation confers membership of the University on those students who are enrolled at the University of Oxford and following a degree-level course.
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Michaelmas (term) The first term of the academic year which begins in October and ends in December.
Noughth (0th) Week The week before the beginning of Full Term .
Porter Member of college staff responsible for security and post among many other things, you can find them at the Lodge.
Proctors The two Proctors (Senior and Junior) are elected each year by colleges in rotation to serve for one year. The statutes provide that they ‘shall generally ensure that the statutes, regulations, customs, and privileges of the University are observed. They serve on the University’s main committees and where not members of committees may receive their papers and attend meetings but not vote. They have responsibilities under the statutes and regulations for aspects of student discipline, for ensuring the proper conduct of examinations and for dealing with complaints. They also carry out ceremonial duties, e.g. at degree ceremonies.
Sub Fusc Formal attire worn by students and academics on formal occasions, including matriculation, examinations and graduation. It is made up of a dark suit, skirt or trousers, a white shirt or blouse and a white or black bow tie, black full-length tie or black ribbon, worn with a black gown and a mortar-board. The name derives from the Latin subfuscus, meaning dark brown.
Supplicate Ask for a degree to be conferred at an award ceremony. Students will be granted ‘leave to supplicate’ when they have completed their course.
Trinity (term) Also summer term. The final term of the academic year which begins in April and ends in June.
Viva Abbreviation for Viva Voce. An oral exam. DPhil students will have their ‘final viva’ after submitting their thesis.
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