Need one partner for all your event needs? We're it.
Our service is so more than just venue finding. Since 1995, we've been helping plan, manage, and deliver events while navigating the pitfalls & challenges along the way. We’re an ethical and sustainable company with a great reputation. We're carbon neutral and Living Wage accredited.
At the heart of our service is people. We want to work alongside you, discovering your needs, wants, and ideas to make your event great, no matter how wonderful or wacky.
And of course, we can't go without mentioning our other passionsustainability. The events industry contributes a huge amount of carbon to the environment every year But it doesn't have to Our one-of-a-kind carbon calculator can measure the carbon footprint of your event.
With recommendations from our sustainability team, we'll reduce your carbon output and can even offset what's left!
For more information on any of our services, speak to your account manager, or one of the team below, just click on their photo to send them an email.
Emily Walker Rebecca Hollis Judith Dix Event Management Venue Finding Sustainability
50,000 VENUES AT YOUR FINGERTIPS
We have existing relationships with venues, which will allow you to unlock exclusive negotiated rates and exceptional savings
IMPARTIAL, EXPERT ADVICE
Our team view 50 new venues a year so they can bring you a range of options, and can even accompany you on site visits to ensure the location is a perfect fit!
ONLINE PORTAL
Utilise MeetingsHub, our interactive portal, to make enquiries and access proposals, venue pictures, floorplans, menus, and more
SUPPLIER DATABASE
Gain access to our database of transport, entertainment and team building suppliers, to get the best supplier for your event
THE BEST VENUE
THE BEST VALUE
THE BEST SERVICE
The perfect place to host your event does exist and we’ll find it.
Don’t waste your time, money, and energy searching for the best venue Our service is free and managed by industry experts with 100+ years’ experience between them. We get out and experience the venues first hand, sourcing the newest and best That way, we can share the good, the amazing, and the downright spectacular with you.
We have a database of trusted venues to accommodate your every need From hotels, conference centres, and academic venues to funky bars & white space, we know them all.
If you want to keep it local, or go overseas, we’ve got you covered A dedicated consultant will ensure all your needs and requirements are met.
Take the stress out of the planning stage by letting us handle the logistics We'll be as involved as you want us to be Want us to liaise with suppliers? Done Organise setup? Easy. Run the event for you? Already on it.
You focus on the key goals of your event, and we'll do the hard stuff
We'll work with your existing team, or if you don't have one - we'll be all the team you need!
So whether you're hosting a company conference, a full industry exhibition, or a prestigious award ceremony, we'll be there as an extra set of hands, the hosts with the most, or the expert who is just a call away
PRE-EVENT MANAGEMENT
From getting the perfect venue locked down, to the big day itself, we'll be by your side, making sure your event is set up for success.
ON-SITE MANAGEMENT
We'll be there with you throughout the event, helping you setup, register, run, and guarantee the standards you'd expect from a top tier event
Sponsorship management, arranging logistics, congress and incentive trips, there is no end to the ways we can support you and your event.
POST-EVENT MANAGEMENT
See how successful your event was Full financial reconciliation means you'll have complete transparency over your budget
EVENT SITE CREATION
Better visibility and a central point of information for your event through a personalised site and / or app
DELEGATE MANAGEMENT
Forget manual registration, our team automates the process while hosting your event to keep it on schedule
APP CREATION
Easy to use, carbon-efficient, and reportable hub to help your event run smoothly, managed by our team.
Keep attendees and speakers informed with branded communication, and utilise cost-effective, reportable lead generation
We create a shared collaboration space, to save you time & put the onus on speakers to provide event content
Every event today has a digital element, but not every event manager gets it right
Whether you're trying to digitise registration, create an app for your event, or need help managing communication with your attendees and speakers, we've got your back
Our digital team will ensure your event runs without a hitch or glitch. A member of our team will always be a phone call or email away Plus, we'll be with you throughout the entire event to support and assist with any issues on the day.
The best way to reach the maximum amount of people possible with your event is to introduce a virtual element Done right, you can reap the benefits – and there are lots.
Our team will build you a branded platform to increase brand awareness and act as a central hub for event information.
We'll ensure your event is accessible and lagfree We don't rely on third-party integrations, such as Microsoft Teams or Zoom, everything is included in the virtual event portal. Plus, you'll have access to a project manager who will support you before, during, and after your event
FULLY INTERACTIVE
You'll be able to personalise agendas, notifications, with options for two-way camera and audio exchanges and more on the go.
We'll offer our technical expertise, not just to you, but to your online delegates & speakers as well Our managers will always be just a call or email away.
BUILT IN LIVE-STREAMING
Our streaming service is super quick and can be used without third-party video, streamlining your audience and speaker experience
Web-based access means there are no security restrictions, no need to download software, and no internal training needed on new systems
Get the best accommodation options for your event, your budget, and your delegates With our accommodation services, we can ensure every attendee has a place to rest their head.
We'll tailor our approach based on the nature and size of your event, and your business needs Whether you want hundreds of rooms at a certain location, or a range of availability across multiple hotels, apartments & more, we've got you covered
Utilise an extensive accommodation database and get quick access to industry experts who can support you with the management of beds, registration, and more
Depending on your needs, we have three solutions available to you: group bookings, event stays, and long stays
If you want a guaranteed number of beds at a particular location, our accommodation service will find you the best rates and best beds All you have to do is tell us your parameters, and we'll do the rest.
Want a dedicated landing page where your guests can book their own rooms? Take the hard work out of booking & registration Have your guests book with Event Stays
Whether your employee is relocating or you just need a long-term space to stay - Make sure you get the right location, space, and amenities Whether it be extended stay hotel suites, or fully furbished apartments, find out more about Long Stays by calling our accommodation service today
Planning, organising, and flexibility are Conference Care’s middle names Our logistical experts have many congresses under their belts. Whether you're looking for a full-service solution, or individual services, we tailor our approach to provide you with unrivalled personal support every time
If you're initiating conversations around registration builds and data capture, putting timelines in place to ensure you grab the early congress rates, or securing hotels and restaurants within the perfect proximityour team will guide you through.
Conference Care’s full-service management keeps everything under one roof Planning, communication, project management, finance, and on-site support will be solely managed by our event gurus With regular update meetings and a shared drive to house all information and reporting, you'll always be kept in the know.
We agree flights, gather individual travel requirements, arrange group & single transfers, issue confirmations, and provide travel support on-site
We'll ensure your guests are set up with appropriate accommodation, based on your criteria, such as venue proximity.
Our project managers will arrive the day prior to your attendees, providing reassurance that everything is ready to go for registration desks, congress packs, and dinner reservations. They will assist throughout the duration of the congress and depart after the last attendee.
Following your successful congress, full Transfer of Value reporting will be produced and a project close down call will be arranged
PRE-EVENT SCOPING AND REPORTING
We get to know your event and provide a detailed carbon footprint report
CONSULTANCY
We provide you with tailored and achievable steps to lower your footprint, and details of how many tonnes would be saved if undertaken.
POST-EVENT FINAL FOOTPRINT
After the event you'll be provided with a final report and we can discuss next steps and future events
CARBON OFFSETTING
We can also offset your event with our portfolio of VCS Certified projects These include projects which avoid or remove carbon from the atmosphere, such as decarbonising electricity grids, reducing deforestation, improving the efficiency of energy and sequestering carbon
The carbon footprint for a single event attendee can be as much as a tonne per person. That's the same as driving nearly 4,000 miles! The good news is, you can measure your footprint, set goals, and reduce it using our carbon consultancy service
We'll help you meet your environmental goals and develop a plan to improve yearon-year Providing ongoing, bespoke support throughout
Our process is science-based, but we’re also event professionals, so we know the pressure you’re under That’s why we make the process easy, flexible, and jargon-free
Working towards achieving carbon neutral status for your event is a powerful tool to attract attendees It will help drive sales by engaging audiences who are increasingly conscious of sustainability.