Kirkstall Community First Panel Tuesday 13th March 2012 at 8 pm Present:
S Dawson (KVCA), S Harris (Chair), J Liversedge (KVCA), J Preston (BTCV), K Stratford (KVCA), L Yeadon (Cllr).
Apologies:
S Rennie (Secretary).
1. Check on required actions The chair circulated a checksheet of required actions to get the panel fully up and running. It was noted that at the previous meeting it was understood that grant applications for the first year needed to be recommented by 31st March 2012. This deadline has new been extended to 30th June 2012. In order to meet the original deadline the Panel had previously agreed a timetable of: • Advertising the availability through Kirkstall Matters, Kirkstall On-Line Website and communication with known groups immediately. • The 'Vision for Kirkstall - Community Plan for Sustainable Future' (2010) be used as the initial priorities for bids. • Deadline of submissions of 8th March 2012. • Decisions on recommendations to be made at the meeting on 13th March 2012. It was agreed to stick to this timetable for the first year bids, however the extended deadline would permit time for any clarification to be made on any bids members had concerns about. 2. CDF Website access John Liveredge confirmed he had the detials for this. 3. Registration, Declarations and acceptance of Terms & Conditions John Liversedge confirmed this had been done. 4. Submission of Bank Account details It was agreed to use the existing KVCA account for any funds needing to come via the Partner Organisation, keeping a seperate balance sheet. 5. Online declaration of expected expenses to end of financial year. (Deadline 31/03/12) It was noted members may need to claim for printing, but agreed there were no expected expenses this financial year. 6. Terms of Reference It was agreed: • to review membership of the group annually • 50% of members of the panel who were not excluded by conflict of interest would be needed to approve a project for funding. 7. Local Priorities It was agreed future bids, until a revised plan is in place, prioritise headings 3.1 to 3.4 in 'Kirkstall Vision'. Bids in will be looked favourably on which offer "Social, cultural or environmental impact that will significantly add to the criteria".
8. 1st Year bid submissions & Recommendations The Chair asked of anyone present had any Conflict of Interests regarding the bids received. Cllr Yeadon declared an interest in the 'Kirkstall in Bloom' bid(s) and took no part in the evaluation or decision on that bid. a) Hawkswood Wood Community Association - £ 1,730 Recommended b) Kirkstall in Bloom - (£ 603 + £ 1,874) - £ 2,477 Recommended, noted the high quality of the bid submitted. c) The City of Leeds YMCA - £ 2,470 Recommended d) The Station Allotments Association - £ 1,500 Clarification on what the volunteer is being used for – Simon Dawson to contact e) Kirkstall Harriers - £ 1,500 Clarfication on some aspects for the bid requested – John Preston to contact f) Hawksworth Older People Support (HOPS) - £ 2,400 Clarifications request on some aspects – invited to resubmit a clearer proposal – John Preston to contact. g) 43rd North Leeds (Pheonix & St Mary's) Scout Group - £ 500 Recommended h) Kirkstall Educational Cricket Club - £ 2,500 Recommended It was noted that all bids recieved so far were from the Kirkstall Lane to Moor Grange half of the ward, and no bids had been recieved from the Burley end, Kirkstall Lane to Willow Road, there was a known absence of organised groups in this area that needed to be addressed.