Pimpama Spring Fair 2025 - Stallholder Agreement
Please thoroughly read through the following Terms & Conditions.
The King’s Christian College Spring Fair will run on Saturday 23rd August 2025 from 11am – 3pm in the school grounds at 198 Pimpama-Jacobs Well Road, Pimpama, QLD 4209
1. There is no stall fee for the day. Instead we are asking for a prize donation to the value of $100 or higher to our Cent Auction which will be conducted on the day. This also provides a great opportunity to promote your business throughout our school community in the lead up to Spring Fair and on the day itself. This item MUST be delivered to the school no later than one week (Friday 15th August) prior to Spring Fair between 9am-2pm to (Main Administration Building), if this deadline has not been met a stallholder fee of $100 will be invoiced.
2. You will need to provide your own shade shelter/umbrella/marquee, table/s, chair/s or anything else you require to run your stall for the day. Please ensure that all shade shelters, displays etc are weighted down. Please note you will NOT be allowed to use any pegs or stakes on our grounds but weights are acceptable.
3. There will be no power available for stallholders. Please make alternative arrangements if your stall requires power and advise the event coordinator accordingly.
4. Bump in times plus a mud map will be emailed to you one week prior to Spring Fair. Please note the mud map will not show the specific position of your marquee. You will be directed to your spot by staff on the day If, on the day, you require help to find your allocated spot, please call the Event Team (number will be provided in confirmation email)
5. Due to the high traffic of stallholders and vendors during bump in, your vehicle MUST BE removed from the unloading area as soon as you have unloaded and before you begin your set-up. All vehicles are to be removed from the unloading area by 9:30am.
6. At the end of the day, you may begin packdown after 3pm. You will not have access to bring your vehicle to the loading area until after 3.30pm or as soon as the Event Manager has given clearance.
7. Please ensure that you leave your area clean and free of rubbish, by using the bins provided.
8. If you are unable to attend due to unforeseen circumstances, please ensure you notify the Marketing Department 48 hours in advance via email at springfair@kingscollege.qld.edu.au. If, on the day, you are unable to attend for any reason please contact the Events Team before 8am.
9. All stallholders are responsible for their own property and must ensure that their activities do not endanger the safety or security of any people at the Spring Fair. King’s Christian College WILL NOT be liable for any claims with respect to personal injury or property loss or damage caused by any stall and you are encouraged to seek your own advice regarding public liability insurance.
10. In the event of extreme weather, a wet weather plan will be actioned and all details (mud map, new bump in & out times, locations etc.) emailed to you by 14 August 2024. If in doubt, please phone the Marketing Department on 07 5587 7660
11. Please note King’s Christian College reserves the right to decline any Stallholder’s applications that do not align with our King’s ethos. Items must be appropriate for all ages. We are a Christian school, and stalls must not present in a way that conflicts with our Christian values. The College reserves the right, at its complete discretion, to ask for items to be removed from stalls on the day that the College deems inappropriate.
12. It is important that our vendors receive the most exclusive experience so we have the right to not accept any stalls that replicate another stallholders products., this is at the organisers discretion.
13. If you have any questions or need help on the day, please find Amy Brown , Marketing Event Coordinator. Alternatively please seek out a member of the King’s staff.
If you have any questions or concerns regarding the above Stallholder Terms & Conditions please do not hesitate to contact one of our Marketing team members on (07) 5587 7660 or email us at springfair@kingscollege.qld.edu.au