Project Management Complete Individual Report

PROJECT MANAGEMENT REPORT (ARC 3614) Project 2 : Documentation of a Medium-Sized Project (Proposed Library at Jalan Tunku Abdul Rahman (TAR), Kuala Lumpur for Persatuan Perpustakaan Malaysia & Pembangunan Lembaga Seni Visual Malaysia)

5 July 2017

Name: Kelvin Chiew Kah Kheng Student ID: 0311848 Tutor: Ar. Sateerah

Marks for 3 component : 1. ______/10 TOTAL : ______/30

2.______/10

3.______/10

1. PROJECT DESIGN ANALYSIS 1.1 PROJECT & SITE INTRODUCTION The client proposed to build an infill cultural and art library consisted of 1200 sqm which is located on Jalan TAR( Tunku Abdul Rahman), Kuala Lumpur. It is sub-route connecting Jalan Dang Wangi (SOGO Shopping Mall) and Jalan Tun Perak, where the site is situated around famous G.S. Gill, P. Lal and P.H Henry. Besides, a wellknown Lorong TAR is located opposite the site, which is closed to traffic at night and transformed into a night market.

Jalan TAR is sandwiching between Klang River and Gombak River, where two edges around the river contained the business districts, which DBKL is located on the West and Menara Multipurpose is located on the East.

Historically, Jalan TAR was originally known as Batu Road, as surrounded by limestone caves and tin mines. Until today, it is still the main route connecting the north to the tourist’s spot on south which is the Dataran Merdeka, Sultan Abdul Samad Building and Textile Muzium.

Figure: Macro Site Plan

Figure: Micro Site Plan

1.2 SWOT ANALYSIS Strength

Opportunity

1.

2.

3.

1. Creating a landmark to nearby tourism spot, Dataran Merdeka.

2. Creating an art & culture spot for street performer around the SOGO area.

3. Create a pausing point for pedestrian around the streets.

Different alleys around site creates distinct activities.

Famous SOGO Shopping Centre located around the corner.

Macro site boundary contains different districts packs into one.

Weakness

Threats

1.

2.

3.

1. Security and safety during nightime.

2. Nearby homeless community.

Inactive backlane – carpark area.

Site is within restricted visibility to the public.

Limited vehicular accessibility at the front.

2. PROJECT VIABILITY 2.1 PROJECT OBJECTIVES The Jalan TAR Arts & Cultural Community Library will serves as local community and tourists library in order to create a pausing point. The project also foresee a revitalization of local art to the street performers and art lovers to Jalan TAR, since the area is visibly surrounded with mural art and street art performance. The building also serves a connecting elements similarly to the Lorongs located around the site, becoming the anchor point from its site to the SOGO area where street performers are located in.

2.2 PROGRAMME OBJECTIVES The programme is focusing on creating a vibrant place to the site for street artist and a reading place for the locals. It serves also to connect the backlane to the front street while serves as a surprise point to the pedestrian.

Moreover, it allows a platform for artists to exhibit their artpieces as well as an ideas exchange zone between the library users with the artists, workshop where common users can undertake a lesson from the professionals. Foreseeing the future, the library is integrated with children library as well as an art hub to nurture the children to create awareness to the fading culture of arts.

2.3 CLIENT & STAKE HOLDERS Persatuan Perpustakaan Malaysia Persatuan Perpustakaan Malaysia is the client of this project as they show interest in nurturing and providing a comfortable environment for friendly user experience. The organization also took part in event such as workshop for user and professionals.

Other than that, Persatuan Perpustakaan Malaysia also affiliated with local authorities such as MOE (Ministry of Education Malaysia) and international support IFLA (International Federation of Library Association & Institution)

Organization Background The history dates back to 1955 and had its beginnings in Singapore. Mrs. Hedwig Anwar and the late Mr. Wilfred J. Plumbe first conceived the idea of setting up of a library association covering Malaya and Singapore. Persatuan Pustakawan Malaysia is committed to the creation of an information rich society, through the promotion of information equity, lifelong and independent learning, and enhancement of library and information professionals.

Lembaga Pembangunan Seni Visual Negara Lembaga Seni Visual Negara has been a pioneer in pushing arts and culture of Malaysia to local and international.

The organization wishes to push creative art exhibition such as Deaf Art expo, Work x Play. While also breaking the art boundary in Malaysia and committed to accommodate arts and cultural elements regardless of street arts or professional art.

Organization Background The organization was introduced in 1954 – 1956 founded by Malaya Arts Council by Mubin Sheppard and Frank Sullivan. In 2011, Dato’ Sri Utama Dr. Rais Yatim officially announced the change of organization title from Balai Seni Visual to Lembaga Seni Visual.

3. DESIGN SUITABILITY 3.1 MASSING AND SITE STUDIES The site is an infill area located between G.S. Gill and coliseum cafĂŠ. The building is designed responding to context surrounding the infill. The intention of the library is to create a pausing point to the pedestrian as well as a functional art & cultural zone. As the business district is located on Lorong Gombak site, the public area is placed behind to create an attraction to the workers, while the private area in front serves as a surprise pausing point to the users along Jalan TAR. Both green spaces serve as a buffer zone to the interior user as the back alley contains mostly of services machinery.

The massing of the building is responded in such that it creates a sense of staggering and chamfered edges to bring frontage views to the users on the opposite and capture the attention for user from far away. The staggering creates a point of visibility from top to bottom and vice versa.

The atrium serves as a supporting zone to the building to create a general space to synchronize both the private and public zone in the library. The public area on top is responded to the direct sunlight from the opposite during morning hours.

Figure: Section

Figure: Massing related to site.

The ground floor of the library is voided to create clearance for user experience, as an corner anchor point to the SOGO area, creating a direct path from the library to SOGO area.

Meanwhile, clearance area also serves as a surprise point to the user similarly to the nearby alley elements around Jalan TAR. Other than that, the façade is located behind the green spaces and create a sense of illusion of seclusion on urban streets, hence attracts crowds or shoppers around Jalan TAR.

Figure: Floor Plan

3.2 SPACE PLANNING & DESIGN

As shown in the massing diagram, the public is placed at the back to create sense of surprise to the workers, while the private area is place at the front to create a sense of pausing point to the pedestrian. The void in between the building serves as a buffer zone between the private and public, as well as creates a circular motion in the library.

Ground Floor Plan

First Floor Plan

On ground floor, the library create a clearance from the alley to the front lane, where the art spaces are generally commercial spaces which allows art lover to create a bazaar zone, opposite to the mural art corridor where it connects back to the event zone, the art spaces occurs around the back alleys to create sense of surprising. The open spaces on this floor is the cafĂŠ area where it is near the event zone to create a sense of familiarity around SOGO area. The services area including lift is placed in the art commercial zone to allow easier circulation throughout the building.

The first floor welcomes the user with the exhibition zone, which is the atrium area that connects the children art hub and greeneries spaces, while the void serves to create spaces for mural wall. Besides, the general library on the first floor is linked with the staggering greeneries spaces on front hence it serves as a leisure zone in between the two.

On the second floor the atrium core of the building transformed to an informal reading zone which surrounded the void of the building, while an art workshop is located at the end to create connected to the library via the informal zone to create a learning environment even for the common library user. The general library on the second floor housed a premium collection compared to the first floor.

The third floor serves as a discrete study zone for user in the general library zone. Meanwhile, the back of the building, which is the art lounge area allows for artists to exchange ideas as well as the informal reading zone, which is used as a discussion area between common user and artists on the third floor.

Second Floor Plan

Third Floor Plan

4. MAINTENANCE STRATEGY & RISK ANALYSIS 4.1 MAINTENANCE STRATEGIES ELEMENT - PROGRAMME Commercial Zone:

DURATION Daily

Commercial zone consists of a café that caters food to the customers and users of the library on ground floor.

Services Zone:

MAINTENANCE FACTOR The café’s kitchen requires special attention as it might be a fire causing factor. The cleanliness of the kitchen should be well maintained to prevent insect intrusion.

Half-yearly

The services zone such as fire staircase has to be function well in case of emergency happening, while lift requires specialist’s attention as it provides handicap circulation means in the building and to prevent elevator breakdown occurs.

The wall requires attention such as repaint and touch-up including weather resistant coating to prevent degradation of art paintings.

Exhibition zone consists of hanging art pieces and display light mounting to create a creative ambient for artists.

Half-yearly

The exhibition hanging equipment has to be checked routinely by the specialist to prevent accident such as falling materials, the mounted lights are required to be maintained well to prevent dimming.

ELEMENT - BUILDING Exterior Greeneries:

DURATION

Quarterly The services zone including lift, m&e room, fire staircase requires a regular checking.

Mural Art Zone: Mural zone includes mural wall which caters for street artists to perform paintjob and decorating the library.

Exhibition Zone:

Monthly Leisure spaces located at the back and front of the building on 1st floor to 3rd floor.

Skylight and Windows: Tempered glass panels are used for both skylight and windows on the top, side and front of the building to allow maximum illumination.

Half-yearly

Exterior and Interior Walls: Annually The exterior walls are made up of raw concrete whereas interior walls are painted concrete.

MAINTENANCE FACTOR The greeneries spaces are to be inspected by management / specialist to prevent overgrowing or wilting overtime, in order to provide a soothing area for user.

The tempered glass panels and frame has to be cleaned and checked half-yearly to prevent loosing glass frame and unpleasant sight to the visitor of the library.

The exterior concrete should be cleaned by specialists to be mold-free and examined closely to prevent wall cracks, whereas interior walls are repainted annually to keep a pleasant library’s appearance.

4.2 RISK ANALYSIS Risk Design Stage Lack of cash funding / cash flow from client side Disapprove from local authorities The design does not meet the requirement of the client Construction Stage Material Shortage

Likelihood Impact

Effect

Strategy

Contingency

Medium

High

Unable to fund sub-coordinates and causing disruption on project duration.

Medium

High

Project delay to the construction team, client change of mind on continuing the project.

Careful planning and proper project management throughout the stage.

Close contact with client and sub-coordinate to ensure smooth intention.

Frequent contact with client to ensure an up-to-date design is shown.

Consider raising public fund for community library.

Consider bringing new design from design team.

Plan ahead the schedule and contact supplier frequently to foresee issues.

Apply proper enclosure between site and external environment.

Consider using alternative material under client’s and authority approval.

Temporary closure of restaurant business and compensate the loss of restaurant.

Consider to bring new technology in for a pleasant experience in the crowd.

Ensure a cooperative and healthy workforce on site.

Argument occur between client and design team causing indecisive opinion.

Low

High

Low

Medium

Cause disruption in construction schedule and affects upcoming activities.

Debris pollution to nearby restaurant

High

Medium

Cause arguments and halting of project due to overly disagreement.

Noise disruption to crowd and surrounding environment Site workforce accident

High

Low

Causing temporary short of business in the area and affecting the vendors.

Apply proper sound dampening solution or shifted to night working schedule.

Low

High

Causing disapproval from authorities and media attention.

Structural issues due to its nature as an infill building.

Operational Stage Theft issues and illegal breaking into building

Medium

High

Material wastage and causing unnecessary damage to surrounding building and injuries.

Provide suitable safety features for workers in mind of daytime and nighttime work environment.

Ensure workteam with proper knowledge or seek external help.

High

Medium

Loss of expensive goods and equipment.

Ensure proper security feature or hire security guards.

Lack of participants in event areas and exhibition.

Medium

High

Causing ignorance on building and lack of attraction to the crowd.

Allow publishing and promoting of building through media and well-known journal.

Bring design alternative suitable for client’s need.

Apply new technology or hire specialists on site to ensure structural strength.

Apply insurance on building goods and equipment.

Change of programme or implement new activities.

5. WORK BREAKDOWN STRUCTURE

6. SUCCESS CRITERIA

Arts & Culture Library

Pre-Construction Phase

Preliminary Site Survey Site Layout

TIME

Substructure Piling Excavation Foundation

Superstructure Site Preparation Demolition Work Site Cleaning

Beam & Column Floor Slabs Staircases Walls & Openings Roof Roof Truss Roof Deck

Post-Construction Phase

Testing & Commisioning Cleaning

M&E Services Plumbing & Sanitary Fire Protection Electrical Air Conditioner Lift Architectural Finishes

Inspection

QUALITY

Construction Phase

Exterior & Interior Doors & Windows Panel Installation External Works & Landscaping

QUALITY

COST

QUALITY Quality as the main concerned of the clients, and to provide a comfortable yet inspiring environment to the future generation, especially to the youth of Jalan TAR. Besides, a good workmanship is also demanded by the clients to ensure an aesthetically pleasing environment.

COST The land price is RM250 per sq. ft as per June 2017.

The estimation provided is not exceeding RM8 million including building and land cost. The budget is provided to ensure a quality building materials and aim to reduce waste material.

TIME The duration to finish the project is depended on the activities and tasks that needed to be done with minimum to no delay in time wise. Hence, A WBS (Work Breakdown Structure) and Gantt chart are used to aid the estimation of time. Starting from 1 August, the project will be completed in 9 months, with Certificate of Completion and Compliance issued before May of 2018.