2017-2018 APDC Meetings

Background Information

1 Target National Organization: JCI Timor-Leste 2 Mission Delegation:

Title Name

National Organization

Councilor ZOLKO Zolbadral Batmunkh JCI Mongolia Development Officer Dolgorsuren Tserenlkham JCI Mongolia Development Officer Keisuke Shimoyamada JCI Japan 3 Mission Date:Aug 26-28, 2017 4 Official Name of NOM:JCI Timor Leste 5 Numbers of NOM Membership:42 6 Numbers of LOM:1 7 Recent Activities of NOM or LOM:

JCI Timor-Leste national organization, JCI Dili local organization 8 National President Name:Nuno Trindade 9 Population of the Nation:1,261,000 10 Capital City: Dili

Mission Report

1 Mission Itinerary

Date (Mm/dd/ year) Time Start Time End Schedule

08/26/17 16:00 19:00 Meeting with board 20:00 22:30 Dinner with board 08/27/17 14:00 14:30 Membership needs survey 14:30 16:30 Strategic planning training 16:30 14:40 Break 16:40 17:40 Magic tips for motivation training 17:40 17:50 Break 17:50 18:50 Brainstorming session on Membership growth 18:50 19:00 Break 19:00 21:00 Meeting with board (For the definition of Community Impact, Motivate, Invest, Collaborate & Connect, please refer to the 2014 – 2018 JCI Strategic Plan)

2 Achievements/Impact of Mission 2-1 Community Impact: - Discussed about new projects 2-2 Motivate: - Organized 2 personal development courses and brainstorming session. 2-3 Invest: - Researched potential partners (JICA and KOICA) 2-4 Collaborate: - Researched potential partners (TL Government - Secretary of State Youth and Sports committee, Japanese embassy, UN, World vision and Rotary club). 2-5 Connect: - Brainstorming on membership growth ideas and actions. - Started facebook promotion of JCI Timor Leste’s official facebook page to the potential youths to increase awareness to the society and get potential members’ information. - Created facebook group for board and members for faster and active communication. - APDC has provided a listing format for JCI TL to document their potential members 2-6 And more for this specific country: - Conducted Membership needs survey - Made annual plan of actions - Drew board structure - APDC has provided a listing format for JCI TL to document their potential members 3-2 Active board - Weekly board meetings 2-5-1 Members ready to do any positive things 3-3 Good passion in board members to develop JCI TL 3-4 Potential members’ contact list

Ongoing or Potential Problem/Hurdles of NOM

1 Lack of membership 2 No activities and projects for current members 3 Board of Directors have weak understanding about their responsibilities 4 Lack of organizing and leadership skills among board members 5 Poor communication with JCI APDC and JCI TL members 6 Current members’ portfolio is not strong, because most of the members are students. 7 Need to prepare the next National president/Leader 8 Lack of partnership 9 Lack of knowledge and experience to utilize formats 10 Lack of lack of local trainers 11 Lack of punctuality 12 Didn’t attend JCI international event

Suggestions for Next Step Actions

1 Community Impact: 1-1 Help JCI TL to take actions on the membership growth and new project ideas. 1-2 Organize half day entrepreneurship event/training for JCI TL members and businessmen in Timor Leste. The purpose of the event will be to increase JCi awareness in the community and gather potential members. 1-3 Conduct a field study to scrutinise social stigmas and strength of the country from locals’ and foreigners’ point of views 2 Motivate: 2-1 Conduct trainings on subjects according to the membership needs survey. 2-2 Develop local trainer and provide training materials 3 Invest: 3-1 Find potential partners to fund the project and sponsor National President to attend World Congress 2017 4 Collaborate: 4-1 Meet secretary of state youth and sports committee and other NGOs to collaborate on next projects. 4-2 Meeting with JICA or KOICA 5 Connect: 5-1 Provide and advise detailed job descriptions for board members 5-2 Organize National Convention, networking events and other activities to increase membership participation. 5-3 JCI TL to be active on social medias, specially Facebook to communicate with the society as most of the citizens are active on Facebook 5-4 Contact potential members’ from CCI TL and invite to the events 5-5 Invite JCI international event and need support for flight fare 6 And more for this specific country: 6-1 Increase membership of the existing one local organization and divide into two organizations to become provisional national organization within one year.

Remarks

First mission accomplished successfully and APDC team had clear understanding about the current situation of JCI TL. APDC team and JCI Tl defined following year’s goal and action plan. We shall avoid scheduling training sessions on Sundays.