The JCI APDC Charter

The Meeting I Event: 2016 JCI ASPAC in Ulaanbaatar, Mongolia Date: Sunday, June 11, 2017 Time: 14:00-16:00 Venue: Crystal Hall, 3F Blue Sky Hotel Attendance: 8 Officers (100%)

The Meeting Ⅱ Event: Training for 2018 JCI EVP/VP Candidates from Asia and Pacific in Jeju, Korea Date: Saturday, September 2, 2017 Time: 13:00-16:00 Venue: Jade Hall, Maison Glad Hotel Attendance: 51 Officers (including 42 Development Officers) (84%)

Chairperson’s Plan of Action 2017-2018

1. Objective

1-1 The 9 purposes written in The JCI APDC Charter 1-2 Connecting to the millennial generation 1-3 Sharing UN SDGs and Peace is Possible 1-4 Create more IMPACT in target countries

2. Slogan of 2017-2018 WORK TOGETHER

3. Approach to develop assigned nations

3-1 “Goal - Hurdle - Solution” Approach 3-2 Good handover 3-2-1 1st mission is a handover mission with past officers. 3-2-2 2nd mission until the meeting II. 3-3 CP will attend meetings at least one for each country. 3-4 Build more robust connection 3-4-1 find more contact persons 3-4-2 build connection with multi-levels of NOMs and LOMs. 3-4-3 build connection with senior members and supporters 3-5 Support projects of target NOMs or LOMs 3-5-1 support to submit to Global Youth Empowerment Fund and other fund-raising method. 3-5-2 support to find NOMs or LOMs to collaborate with them. 3-6 Enhance network of target NOMs or LOMs 3-6-1 support to find twinning LOM 3-6-2 support to connect with other NGOs 3-7 Provide training for UN SDGs and Peace is Possible 3-8 Build strategies for the millennial generations with each NOM 3-9 Regular skype calls with contact persons of target countries.

4. Talent Developments

4-1 Training, Mission and Fun Approach 4-2 Motivation for peace, international friendship, expanding of JCI and international development. 4-3 Respect for other cultures, religious, values, political system, foods and natures of citizens 4-4 Knowledge of philosophy of JCI, rules and protocols of JCI, history of JCI, organization of JCI, Active Citizen Framework, good examples of projects of JCI, UN SDGs and Peace is Possible 4-5 Skills of communication, presentation, coaching, planning, reporting, organizing, monitoring, networking, fund-raising and collaboration.

5. Branding of APDC

5-1 Have a APDC booth at international night at conferences. 5-2 Publish on-line bulletin 5-3 Update Facebook page Regularly 5-4 Send message and update to NOM by e-mail. (Every Q) 5-5 A brand guideline for APDC

6. Training Program

6-1 APDC meeting II (EVP/VP APDC Training in Jeju) 6-1-1 Presentation 6-1-2 Communication 6-1-3 Philosophy, history and organization of JCI 6-1-4 JCI life 6-1-5 Respect for other cultures 6-2 APDC meeting III and IV (World Congress Amsterdam) 6-2-1 UN SDGs 6-2-2 Peace is possible 6-2-3 Active Citizen Framework 6-2-4 Rules and protocols of JCI 6-3 APDC meeting V (ASPAC Senator Golf in Thailand) 6-3-1 Planning and reporting 6-3-2 Successful projects 6-3-3 Handover Documentation 6-4 APDC handover meeting (ASPAC Kagoshima) 6-4-1 APDC charter and philosophy 6-4-2 APDC object and strategy 6-4-3 Plan of Action 6-4-4 Team management

7. APDC Coach System

APDC 2017-18 team plan to implement “APDC Coach System” as follows;

[Objective] 1. To support Councilor to solve internal/external problems. 2. To help solve internal/external problems whenever needed. [Tasks] 1. Give advice when requested by the Councilor. 2. Join the mission when requested by the Councilor. 3. Provide necessary trainings as requested by APDC Chairperson. [Qualification] APDC Coach will be appointed by APDC Chairperson by his/her own discretion. There is not any age limit for the qualification of APDC Coach. APDC Coach must be a current member or a senior member of Junior Chamber International, who has been involved with APDC activities in the past. [Term and assigned area] Appointed term would be the same term as APDC Councilors and Development Officers. [Fees] All cost associated to the work of APDC Coach will be paid by APDC Coaches themselves. APDC will not be paying nor reimbursing any fee associated with APDC Coach System.

8. Award and Evaluation System

APDC 2017-18 team plan to implement “Award and Evaluation

System” as follows; [Objective] 1. To motivate Development Officers 2. To contribute to the development of DOs 3. To analyze ideal qualification for future DOs [Overview] 1. APDC Chairperson will give award to outstanding DOs in ASPAC at the end of the term. 2. APDC management team will evaluate each DOs and provide feedback to his/her NOM. [Award Detail] 1. Maximum of 5 DOs will be awarded as the outstanding DOs. Chairperson will select one “DO of the Year” out of those 5.. 2. Award Committee will determine the winner of the awards. Committee members include CP, CLs and IPCP. The evaluation criteria would be confidential to all DOs. 3. All fee associated with awards will be paid from APDC budget.

[Evaluation System] 1. At the end of every quarter, CLs will submit evaluation report of his/her DOs. Such report includes attendance of each official meetings, missions, online team meetings and each DOs commitment for APDC related work. CLs will also submit comments if there is outstanding performance by any DOs. 2. All CLs must submit skill evaluation sheets of all the DOs in their team by 2 months before the end of the term. 3. DOs must submit other DOs evaluation form by 2 months before the end of the term. 4. All form must be collected by SG and submitted to Award Committee by 1 month before the end of the term.

9. Additional contents in POA

To emphasize the importance of team building and providing development opportunity for DOs, APDC 2017-18 team is adding

“Team Management” into POA. It includes contents below; ［Team Management］ 9-1 Expected skills by DOs and task allocation (Training, Language, Team Building, Schedule Management etc.) 9-1-1 DO 1 9-1-2 DO 2 9-1-3 DO 3 9-1-4 DO 4 …. 9-2 Development Plan for DOs 9-3 Strategy for effective communication (Meeting Tools to be used, How to get team members engaged)

It will be updated and completed after the DOs are assigned before

APDC Meeting II.

10.Meeting and Mission Schedules

2017-2018 term, in order to enhance the engagements of Development

Officers, management have setup a 2-3 hours “Team-Meeting Sessions” before official APDC meeting starting meeting II 10-1 Official Meetings 10-1-1 Meeting I, June 2017, training at JCI Ulaanbaatar ASPAC, Mongolia 10-1-2 Meeting II, September 2017, APDC training in Jeju, Korea 10-1-3 Meeting III & IV: November 2017 at JCI World Congress, Amsterdam, Netherland 10-1-4 Meeting V: March 2018 at JCI ASPAC Senate Golf, Bangkok, Thailand. 10-1-5 Meeting VI: September 2018 at JCI ASPAC, Kagoshima, Japan. 10-2 Skype Calls with Management Team. 10-3 Regular Skype Calls with Councilors. 10-4 Skype calls with assigned countries’ NOM when necessary.

11.Team Structure

11-1 Management team of four (SG Kevin, TR Issho, SAs TBD) 11-2 Councilor team of five (CL Ether, CL Brian, CL Matthew, CL Rex & CL Zolko) 11-3 Development Officers helping the team led by the councilor to plan and execute the missions. 11-4 Team Admin for team co-ordinations and Facebook management from councilor’s team. 11-5 Team secretary to handle report submissions.

12.Missions

Handover Mission – July or August (Before APDC Training in September 2017 with current and past APDC team)

6. Next Action planned

6-1 Mission 1- July 14th ~ 17th 2017 6-2 Mission 2- October second or third weekend 2017 6-3 Mission 3- January first or second weekend 2018 6-4 Mission 4- April 13th ~ 16th 2018

7. Remark

JCI Vietnam, There are quite strong National Organization and supported by government organization as well. If they recruit more active members and set up few stronger chapters, they will hold JCI

International Events soon.

As long as they want to hold JCI International Events in the near future, they have to show what they are doing and what JCI Vietnam is in their community. Need to show impact action.

Background

A) Overview a) Political Situation - Socialist Republic of Vietnam - Communist Country - Capital City : Hanoi (Industrial Capital city : Ho-Chi Min) - Population : 92.7 Million - Language : Vietnamese - GDP per capita : $2,164 (2016) b) Cultural Differences Communist country but many young active citizens have global mind.

B) NOM a) National Request b) JCI Status, NOM history - JCI Status : Founded in 2005 - National President Mr. Tran Bang Viet - Local Chapter : 4 Chapters ・JCI South Saigon ・JCI East Saigon ・JCI Central Saigon ・JCI Hanoi - Membership : 105 c) People in the targeted country - 2017 NP, IPP, EVP and Ms. Diem Phan : Past APDC DO, d) Activities in the targeted country - Water Project (Action for Water) - Books and Action Project e) People that matters - Contact List f) Money, Sponsorship, Support of government or Senate YBA is the supporting organization.(Superior Organization)

C) Past APDC work a) Past Officers - Councilors, Development Officer CL- Nomundary Zorigtbaatar DOs- Bayasgalan, Calvin Kwak, Chisung Lee, Dazza Hui, Gerelt, Gloria Ho, Issho, Sameer, Whachun Yun, Glen Kim, Anthony, Shinji, Gina. Pablo. b) Training Conducted and Trainers JCI Networking Training by Mr.Loyd Chao from JCI Philippine c) Dealing with Target NOM

D) Mission Logistics a) Travel Arrangements and Cost. Vietnam has become a major tourist destination. The travel costs and expenses are reasonable. UNESCO World Heritage Site : Ha Long Bay b) Tips & Suggestion To check the visa details before travelling at your country.

Slogan : Work Together I am JCI, you are JCI, we are JCI

Brian Kyoung Kook Park, APDC Councilor June 16th, 2017

1. Goals / Expectation

1-1 Establish a new chapter in Da-Nang and, Nha-Trang. And support new chapter. 1-2 Increase the membership by 5~10% . 1-3 To hold JCI International Events in near future. 1-4 To support to find their own financial resources. 1-5 To make JCI Vietnam well-known

2. Problem/ hurdle to achieve the expectation

2-1 Political Restriction to set up the NGO. 2-2 Lack of Knowledge about requirements for holding JCI International Events. 2-3 Lack of Knowledge to form JCI Officers. 2-4 Not enough connect to meet young active citizens 2-5 Need more official certified JCI Trainers 2-6 Not enough have committee required for the organization.

3. How / Strategy to address the problem

3-1 Introduce JCI constitution, regulation and policy to be holding JCI international events. 3-2 Be well aware of JCI constitution, regulation and policy to be a JCI international Officer. 3-3 To provide an official JCI leadership and development training. 3-4 To meet friends of existing JCI members and Introduce about JCI. 3-5 Introduce about Structure of other NOM and establish new committee for impact project and recruit new members.

4. Action plan

1st Mission : To survey of the current internal constitution law, regulations and policy. To inform JCI constitution law, regulation and policy for what they want to do.Introduce “Global Youth Empower Fund” and other Funding Resources.Introduce Policy to hold JCI International Events. Meet new members and their friend to introduce JCI. 2nd Mission : Nurture Trainers within JCI Vietnam. Share about the structure of JCI organization. Introduce Policy to form JCI International Officers. 3rd Mission : Attend “Inauguration Ceremony”. Provide JCI official Training. Share collaboration project (Joint Project) 4th mission : To conduct JCI Official Training (Achieve, Impact and Admin)Attend JCI Vietnam Project

5. Result / Progress on the Goal

5-1 Increasing 5~10% young active members as 200. 5-2 To set up best constitution, regulation and policy for NOM and LOMS. 5-3 To get better relationship with other chapter through the project and JCI Official Training. 5-4 To hold impact collaboration project. 5-5 To hold JCI International Events in the near future. 5-6 To nominate next JCI International Officers. 5-7 To be a strong JCI NOM and LOMs. 5-8 Many members will attend JCI International Events.