About JCI

1. PREAMBLE

The JCI ASIA PACIFIC DEVELOPMENT COUNCIL (hereinafter referred to as “JCI APDC” or “Council”) was established based on the spirit of exchanging knowledge among National Organizations in order to increase their momentum and facilitate the achievement of sound, rapid and healthy growth within their own territories, while positively contributing to the overall growth of Junior Chamber International. Thus, JCI APDC should symbolize the brother and sisterhood of National Organizations in the Asia and the Pacific Area and be the embodiment of their determination to expand

JCI.

2. NAME

The name of this body shall be the JCI Asia Pacific Development Council (JCI APDC).

3. PURPOSES

Inspired by the objectives of JCI APDC, as stipulated in the preamble, the purposes of JCI APDC shall be as follows:

1. Assist the JCI Board of Directors in promoting the aims of the JCI movement. 2. Identify areas where the JCI movement can be furthered and/or introduced, as well as the challenges and obstacles that may be associated with such actions. 3. Contribute to the promotion of the training component of JCI in the region through supporting National Organizations in developing and sharing trainings, as well as facilitating communications among National

Organizations. 4. On an annual basis, coordinate the mutual efforts of National

Organizations in order to achieve specific development targets. 5. Exchange the best practices of different National Organizations and use them for development purposes. 6. Assist National Organizations, whenever required, with the internal development and training of officers on a long-term basis. 7. Prepare and publish materials and promotional materials required for the work of the Council when necessary. 8. Execute and implement plans and works necessary to further the JCI movement in the Asia and Pacific Area. 9. Form an essential element of the working force within the scope of JCI's annual development plan.

4. ORGANIZATION

1. JCI APDC shall be composed of: seven Executive Officers; a Secretary General; a Treasurer; and Development Officers. 2. The Executive Officers of JCI APDC shall be: six Councilors, elected annually at the JCI Asia-Pacific Conference; plus the Immediate Past Council Chairperson. 3. A Secretary General and a Treasurer shall be nominated by the Asia and the Pacific National Organizations and appointed by the Council Chairperson, with the approval of the Executive Officers. 4. Development Officers may be nominated by the National Organizations of Asia and the Pacific and APDC Councilors, and are subject to the approval of the Council Chairperson. 5. All officers described in clause (1) and all Development Officers shall have speaking rights at meetings of the Council, however, only Executive Officers shall have the right to vote. Each Executive Officer shall have one vote provided that the Council Chairperson shall have a second and casting vote in case of a tie. Proxies may be accepted, subject to the approval of the Council Chairperson. 6. Council Officers shall serve a term commencing from the JCI AsiaPacific Conference of a current year to the JCI Asia-Pacific Conference of the next year. 7. A JCI APDC Officer's Pin Badge shall be strictly maintained as stipulated in "Guidelines for a JCI APDC Officer’s Pin Badge.” 8. JCI APDC Officer name cards shall be arranged by individual officers in compliance with the official format provided by JCI World Headquarters.

5. FINANCING AND BUDGETING

1. Financing and Financial Management A. The income of the Council shall be derived from the following sources. 1) A voluntary annual contribution from the National Organizations of Asia and the Pacific. The total amount of the contribution per National Organization shall be calculated as follows: US$100 + (US$1.00 x number of Local Organizations in the National Organization) + (US$0.05 x total number of individual members of the National Organization). Such a contribution shall be made annually (in US$), except by Potential National Organizations, to the Treasurer of the Council, on or before the last day of each JCI Asia-Pacific Conference. It would be greatly appreciated if National Organizations from which APDC Councilors were elected could make the contribution at their earliest possible convenience. 2) Special fund-raising projects organized by the Council. 3) A financial subsidy from JCI for special projects. B. The funds of the Council shall be deposited in an account with a reputable bank, designated by the Council. C. Any payment shall be jointly endorsed by the Council Chairperson and the Treasurer, unless otherwise approved by the Council. D. Statements of income and expenditures of the Council shall be presented to the Council for adoption at least every six months. An updated financial report shall be presented at every Council meeting. 2. Budgeting

A. The budget for the Council shall be prepared annually and be adopted by the Council.

B. No funds of the Council shall be spent for Councilors’ travel unless such travel is a part of a development program duly approved by the Council. Funds of the Council shall not be used for entertainment of any nature.

C. Revision of the budget of the Council may be made from time to time at Council meetings, provided that the total expenditure does not exceed total income.

6. ACTIVITIES OF COUNCIL

1. Meetings A. The Council shall meet on the following occasions: 1) Immediately after the commencement of the term of the Council. 2) At the JCI Asia-Pacific Conference. 3) At the JCI World Congress. 4) Whenever decided by the Council. B. The Council shall decide dates, time and place for its meetings. C. Notices for meetings with an agenda shall be circulated to officers of the Council; all National Organizations in the Asia and the Pacific Area; JCI Officers assigned to the Asia and the Pacific Area; and the JCI Secretariat; at least 30 days prior to each meeting. D. Minutes of meetings shall be prepared by the Secretary General and be circulated in the manner described in (C) within 30 days following the close of the meeting in question. 2. Development Activities A. The Council shall engage in the following types of development activities: 1) Organize and/or coordinate training courses and seminars for National Organizations in the Asia and the Pacific (a) Promote JCI official training courses organized by JCI (b)Conduct JCI-approved training courses in addition to the official JCI training courses (c) Strengthen ties and bonds between JCI training alumni (d)Promote development of tailor-made trainings by National Organizations (e) Facilitate communications between National Organizations in sharing and developing trainings 2) Publication and/or translation of training materials for use by Council officers. 3) Coordinate mutual assistance with National Organizations within the Asia and the Pacific Area. 4) Other development activities, as requested by JCI or individual National Organizations in the Asia and the Pacific Area. 5) Other activities necessary to ensure the optimal success of the above mentioned activities. B. The Council shall ensure close liaison and coordination with JCI and JCI Officers concerned with programming and executing the Council's developmental programs, in order to avoid duplication and ensure optimal results. C. Activities which the Council is requested to undertake as part of JCI's annual development program shall receive top priority upon approval by the Executive Officers.

7. QUALIFICATION, ELECTION, APPOINTMENT AND DISMISSAL OF COUNCILORS

1. Qualification of APDC Councilors Candidates for the position of APDC Councilor must meet the following criteria: A. Be no older than 38 years of age at the time of nomination. B. Be a member of JCI in good standing for no less than 3 years. C. Have experience holding at least one executive position in a Local and/or National Organization. D. Have experience attending at least one JCI international event. E. Must be nominated and financially supported with a sum of US$1,000.00 by his or her National Organization. (This financial support shall be used only for the benefit of the Councilors from the nominating National Organization). F. The nomination of an APDC Councilor must be endorsed by his or her National Organization. G. If elected, he or she must continue to be an individual member of a National Organization in Asia and the Pacific throughout his or her term of office in the Council. H. Must not be a member of the JCI Board of Directors during his or her term as an APDC Councilor, with the exception of the Immediate Past Council Chairperson. 2. Nomination A. Nomination must be made using the nomination form written and provided by the Council. B. The Secretary General of the Council shall circulate nomination forms to all Asia and the Pacific National Organizations, at least 45 days prior to the opening of the JCI Asia-Pacific Conference. C. Nominations, completed in duplicate, must be received by the Secretary General of the Council forty eight (48) hours prior to the election. D. The Secretary General shall circulate a list of candidates, stating their respective qualifications, to all National Organizations of Asia and the Pacific at the General Assembly prior to the election. 3. Election

A. The election of the APDC Councilors shall take place at the General Assembly of the JCI Asia-Pacific Conference.

B. All candidates for the post of APDC Councilor are required to be physically present at the General Assembly in order to qualify for election.

C. Voting shall be made by secret ballot unless otherwise decided by the General Assembly.

D. National organizations of Asia and the Pacific which are in good financial standing with JCI shall be entitled to vote, on a one-voteper National Organization basis.

E. A simple majority of the votes shall be required to in order to be successfully elected to the post of APDC Councilor.

F. The six (6) Councilors so elected shall elect among themselves a Council Chairperson. The Council Chairperson shall be elected by a simple majority of votes and approved by the General Assembly at the JCI Asia-Pacific Conference. 4. Vacancy

The Executive Officers of the Council may appoint a person as an

APDC Councilor to either fill a vacancy, or serve the remaining term of an APDC Councilor who has resigned, provided that: the appointed Councilor meets the criteria prescribed in section 7(1); such appointment be approved by the National Organization of the appointee; and the total number of appointed Councilors not exceed two (2). 5. Dismissal of Councilors and Officers

The Executive Officers of the Council may, after due enquiry and investigation and by a two-thirds vote, dismiss a Councilor or an officer of the Council from office if such a Councilor or officer fails to perform the duties assigned to him or her without a satisfactory reason or, if the Executive Officers of the Council are of the opinion that the

Councilor or officer in question could not, or should not, continue to serve on the Council. An APDC Councilor who fails to attend two consecutive meetings of the Council and fails to submit written reports on such occasions without reasons satisfactory to the Council shall be automatically removed from office.

8. TERMS OF REFERENCE OF COUNCILORS AND OFFICERS

1. Council Chairperson A. He or she shall preside at all meetings of the Council provided that he or she may, with the approval of the Council, delegate another Councilor to serve as Chairperson on his or her behalf, as necessary. B. He or she shall have the right to delegate assignments to Councilors and Officers of the Council. C. He or she shall initiate programs and activities of the Council provided that they are approved by the Council. D. He or she shall have the right to appoint advisors and/or committees to serve specific or general purposes with the approval of the Council. E. He or she shall be the Chief Spokesperson for the Council and shall report on behalf of the Council. 2. Councilors A. Councilors may be assigned to National Organizations on the recommendation of the Chairperson and subject to approval by the Council. B. Councilors assigned to National Organizations shall be responsible for proposing programs for the National Organizations to which they are assigned, for the purpose of furthering the JCI movement in these National Organizations. The execution of such programs shall be subject to the approval of the Council. C. Councilors shall be responsible for initiating and/or coordinating mutual assistance programs with National Organizations for the purpose of furthering the JCI movement in the National Organizations to which they are assigned as well as for the successful completion of the projects they have been assigned. D. Councilors shall submit reports to the Council Chairperson with copies to the Secretary General of the Council whenever requested by the Chairperson and at all meetings of the Council. 3. Secretary General A. He or she shall coordinate communications within the Council; with the JCI World Headquarters; the JCI Board of Directors; and National Organizations in the Asia and the Pacific. B. He or she shall prepare and circulate notices and agendas of meetings of JCI APDC. C. He or she shall perform administrative duties as requested by the Council Chairperson. D. He or she shall maintain proper files of the Council and shall transfer such files to his or her successor. 4. Treasurer A. He or she shall administer the funds of the Council together with the Council Chairperson. B. He or she shall maintain up-to-date financial records of the Council with proper documentation. C. He or she shall prepare the financial reports of the Council. D. He or she shall supervise and coordinate the fund-raising activities of the Council. 5. Immediate Past Council Chairperson A. He or she shall serve as an advisor to the Council Chairperson. B. He or she shall perform the duties of a Councilor, if requested by the Council Chairperson. 6. Development Officers A. To be nominated as an APDC Development Officer, the nominee must fulfill the following criteria: • Have been a member of JCI in a good standing for at least 3 years • Have at least one year of experience as an executive board member in a Local Organization • Have experience attending at least one international JCI event • Be financially supported with the sum of US$ 300.00 by his or her National Organization (this sum will be reimbursed to the APDC Development officer for his or her travel costs).

B. A Development Officer shall conduct specific development activities assigned to him or her by the Council Chairperson and/or Councilors.

C. A Development Officer shall submit reports to the Council Chairperson and the Councilor assigned to the National Organizations in which the Development Officer conducts his or her assigned duties, whenever requested by the Council Chairperson and the Councilor concerned. 7. Hand-over meeting of APDC teams

A. A hand-over meeting shall take place at each JCI Asia-Pacific Conference and will include the participation of all APDC Councilors finishing their current terms and all APDC Councilors, newly elected at the Asia-Pacific Conference.

B. The purpose of the hand-over meeting is to facilitate knowledgesharing among APDC Councilors and ensure the continuity of the development activities of the Council.

C. The hand-over meeting shall be organized by the outgoing Council, immediately following the elections of the incoming APDC Councilors.

9. REPORTING AND COMMUNICATION

1. Reporting A. The Council is responsible to the General Assembly of Asia-Pacific National Organizations. As such, it shall present its reports and an audited statement of income and expenditures annually, via its Council Chairperson, to the General Assembly and the National Presidents Meeting at each JCI Asia-Pacific Conference. B. The Council shall, via the Council Chairperson, present a mid-term report to the National Organizations of the Asia and the Pacific. Such a report, covering the activities and progress of JCI APDC during the first six (6) months of each term, shall be circulated to all National Organizations in the Area within 30 days after the end of that six month period. C. The Council, via its Council Chairperson, shall report periodically to the JCI Executive Vice President assigned to the Asia and Pacific region and whenever required by the JCI Executive Vice President. 2. Communications A. The Council shall maintain regular communications with the World Headquarters in order to inform it about its development activities and to coordinate its activities with the JCI annual development plan. The Council shall discuss any matter proposed by the World Headquarters in consultation with the JCI Executive Vice President assigned to the Asia and the Pacific. The decision on a proposal of the World Headquarters shall be made by a simple majority of the votes cast by the Executive Officers. B. JCI APDC shall maintain regular communication with JCI Vice Presidents assigned to Asia and the Pacific. During its development activities, the Council shall coordinate with these JCI Vice Presidents regarding JCI APDC target National Organizations which are also assigned National Organizations of these JCI Vice Presidents, in order to avoid overlapping and to ensure the proper allocation of the resources of both parties.

10. AMENDMENTS TO THE JCI APDC CHARTER

A. The Executive Officers shall have a right to propose any amendment to the Charter of the Council if necessary, and the decision to amend the JCI APDC Charter shall be made upon a simple majority of votes cast by the Executive Officers.

B. An Executive Officer can propose to establish a committee to review the JCI APDC Charter to reflect any changes or developments in the Council and/or JCI, and the composition of the committee shall be approved by a simple majority of the votes cast by the Executive Officers.

C. Amendments to the JCI APDC Charter shall be deliberated by the Council, and are subject to approval by 2/3 of the votes cast by the Executive Officers of the Council. The Council Chairperson shall duly inform the General Assembly of National Organizations of the Asia and the Pacific Area on such amendments.

11. TRANSITORY PROVISIONS

All issues which could rise in the course of development activities but not covered in the current Charter shall be discussed by the Council and regulated by the decision of the Council. If necessary, new issues can be incorporated into the Charter in accordance with the procedure described in clause (10).

Amended 27th May 2011