Schools & Mats Compliance Made Simple

ONE-OFF JOBS

• Deal with reactive jobs as you audit your site on the move

• Insert costs to budget for future reactive maintenance and to spot trends

• Link to assets, manage action points, request quotes and schedule work with contractors

• Create priority lists stating risk and deadlines and see the current status of the job

One-off Jobs

Reported issues at Slytherin Secondary School

#6-4 Water Pump #Pump 01 condition

Secondary School June 15th 2022 Medium Risk: Action required, but no imminent threat Access screw damaged and won’t seal correctly.

Damage to outer casing resulting in leakage.

ESTATES MANAGEMENT

• Manage your buildings, zones and rooms and quickly view their condition, assets within and maintenance of specific spaces

• Upload your condition surveys and group elements under condition and priority to help you manage your capital projects

• Import and view budget versus spend on planned maintenance, capital expenditure, sinking and contingency funds

• Use the utilities area to track energy, water and gas usage to spot spikes and sustainably manage your estates footprint

ASSET REGISTER

• Track movement of all your fixed and nonfixed assets and their life cycle through IAM’s asset register

• Print out and tag QR codes to quickly access your asset details on the move on your device

• Manage financial details such as depreciation and expected end life and manage key documents such as your receipts and warranties

• Link other areas of the system such as planned and reactive tasks, help desk tickets and if any incidents have taken place and any form responses such as audits.

• Grade conditions to ensure you have a full picture of whether your assets life can be extended or whether it needs disposing of

DOCUMENT MANAGEMENT

• Track versions of important documents like policies, plans, procedures and risk assessments

• Send to colleagues who can read and sign for approval, who can make changes to manage ongoing versions and revert to historic copy

• Link policies to your website for compliance

• Distribute to individuals and groups and see a readership report per person or per document (even see how long they have read it for!)

• Report on site performance to help set standards and create a compliance report on all documentation and review dates

INCIDENTS

• Users keep an accurate record of any accidents, observations and near misses in IAM’s digital accident book

• Record details such as where, when, what, who, injuries and actions taken, plus any evidence needed

• Make changes dynamically as the accident evolves over time and log RIDDOR details

• Link to your MIS to pull key pupil data

• Log a follow-up report to ensure all the correct actions have been dealt with to avoid ramifications

Andy Ball Hogwarts Academies Trust AB

INSIGHTS

• Manage your own dashboard through different chart aesthetics such as bar, line and pie charts or display stats

• Take snapshots over different time frames to drill down into historic detail

• IAM provides the option to create personal dashboards for each individual user so they can access data specific to them at their own site or for a central overview of the estate

• Customise your insights by pulling from over 100 data sets in the system

• Click through the charts to investigate the data further

• Group insights to manage categories such as compliance, assets, estates and risk as categories