2025 College Guide

College Guide 2025

HEAD OF COLLEGE WELCOME

Grace's mission is to be a Christian community and prepare young people for a life of faith and service to God and people in their community; Grace also aims through education to help students develop themselves both at school and throughout all of life. This educational mindset is achieved through discovering and developing one’s talents and learning to realise that we are made to serve others directly or indirectly through both our vocation in life as well as through our personal interests.

It is not just what we do at Grace, it’s the way we do it. We are committed to living and working in accordance with ‘The Grace Way’: a life characterised by Grit, Growth, and Grace.

Grit involves perseverance with all tasks no matter how challenging we might find them and a strong commitment to the work at hand.

Growth means having a growth mindset; a passion for endless learning and improving oneself. Grace means serving others; firstly, being mindful of other’s needs not our own and despite our differences deliberately seeking to work collaboratively for the good of all.

In the words of the former long serving Dean of Students, Kris Stevens; ‘The Grace Way is the ethos of the College whereby we respect and love sacrificially as God’s children all those who come to be involved in the Grace community. This Christ-like witness dictates our approach to all aspects of life at the College and develops confident, caring and adventurous citizens of the world.’

I am thankful to be a part of the Grace community and look forward to serving you this year and in the years ahead.

In Christian service,

David Radke Head of College

THE COLLEGE

Grace Lutheran College is owned and operated by the Lutheran Church of Australia, Queensland District. A College Council, appointed by the Church, is responsible for setting policy for the school. Grace Lutheran College accepts the Confessions of the Lutheran Church of Australia and requires that all instruction and practice conform to this doctrinal basis.

It is the intention of the Church that Grace Lutheran College be a community based, co-educational secondary school, open to students without discrimination as to class, race, or belief (subject to the power of management).

MISSION STATEMENT

Grace Lutheran College is by the grace of God a Christian community. It aims to continue the preparation of young people for a life of faith and service, so that God will be glorified in the world.

A CHRISTIAN COMMUNITY

Our ‘Christian Community’ is a part of God’s family. As a family we encourage working together to build on the foundation laid by God, through parents/guardians and others, in the lifelong process of Christian education.

Within this family, teachers, parents/guardians and students come together to realise God’s plan for their lives. We aim to nurture each other into whole people; to assist each other in our work, leisure and service in the community in the pursuit of wisdom and the expression of love which reflects Jesus Christ’s life of service to us and God’s plan for the world.

Each of us is, as the Bible says, uniquely significant, and Grace College exists to reveal and develop our God-given gifts, by example and guidance. We aim to draw on the insights of the past and the resources of the present to equip ourselves to reason, create, reflect and grow in faith and integrity; to be people of Christian conviction with the courage to witness to Christ in society.

Our College family also exists to build and strengthen its communal life by exercising the self-discipline, concern for others, love and ultimately the selflessness that Christ asks of all who would follow Him.

THE TEACHER IN THE LUTHERAN SCHOOL

The Lutheran school is an agency of the Lutheran Church of Australia through which the Church seeks to carry out its ministry and mission to the people of Australia.

The specific ministry and mission of the Lutheran school is to provide quality formal education in which the Word of God informs all learning, teaching and activities and where forgiveness and grace govern the relationships of the members of the school community.

In order to fulfil this ministry and mission, teachers in the Lutheran school will be qualified and competent educators.

In addition, they will also be committed to the Christian faith; understand and support the faith as confessed by the Lutheran Church and practised in the Lutheran school; be willing to identify with, uphold and promote the Lutheran ethos of the school; exemplify and model the Christian lifestyle in and beyond the school.

The Church will determine from time to time what specific qualifications it requires of teachers to equip them for this ministry and mission of the Church in Lutheran schools. It encourages local school authorities to commission teachers who are appointed to service in a Lutheran school. Every teacher appointed to service who continues to meet the requirements determined by the Church will be an Accredited or Provisionally Accredited teacher in the service of the Church.

Grace Lutheran College is, by the grace of God, a Christian community. It aims to continue the preparation of young people for a life of faith and service, so that God will be glorified in the world.

GRIT.

THE GRACE WAY MISSION STATEMENT

GRIT MEANS PERSEVERANCE WITH ALL TASKS FROM THE MUNDANE TO THE VERY DIFFICULT. WHEN WE PRACTICE GRIT WE ATTEMPT NEW CHALLENGES AND COMPLETE ALL TASKS TO THE HIGHEST POSSIBLE STANDARD.

ROMANS 5:3-5

We can rejoice, too, when we run into problems and trials, for we know that they help us develop endurance. And endurance develops strength of character, and character strengthens our confident hope of salvation. And this hope will not lead to disappointment. For we know how dearly God loves us, because he has given us the Holy Spirit to fill our hearts with his love.

• Takes on opportunities with an open mind and tries in all aspects, even if the work is challenging.

• Is always prepared, on time and with the necessary equipment.

• Moves forward to overcome disappointment or hardship.

• Says words that help build others up and become stronger.

GROWTH. GRACE.

GROWTH MEANS HAVING A GROWTH MINDSET, A PASSION FOR LEARNING AND IMPROVING ONESELF. WHEN WE PRACTICE A GROWTH MINDSET WE CONFIDENTLY TRY TO IMPROVE, AND TACKLE NEW CHALLENGES.

PROVERBS 9:9

Instruct the wise and they will be wiser still; teach the righteous and they will add to their learning

GRACE MEANS UNDESERVED GENEROSITY, FIRST RECEIVED FROM GOD, THEN FREELY GIVEN TO OTHERS. WHEN WE PRACTICE GRACE WE HONOUR AND ACCEPT OTHERS.

EPHESIANS 2:8-9

God saved you by his grace when you believed. And you can’t take credit for this; it is a gift from God. Salvation is not a reward for the good things we have done, so none of us can boast about it.

A GRACE STUDENT

• Takes responsibility for their learning.

• Is attentive and focused on learning.

• Is becoming a better version of themselves.

• Is always striving to push themselves past their perceived limits in all aspects of life; academic, mental, physical, emotional and spiritual.

• Embraces new challenges with a growth mindset.

• Displays servant leadership by putting others first, helping without being asked and looking for ways to support others.

• Is respectful of themselves and others.

• Is courteous and respectful in response to directions.

• Is compassionate and forgiving.

• Appreciates the differences of each individual.

• Is humble in victory and gracious in defeat.

GENERAL INFORMATION

OFFICE HOURS

8:00am – 4:00pm 7:45am – 3:30pm 7:45am – 3:30pm Absentees to be complete via the Parent Orbit App

It would be appreciated if parents/guardians make telephone calls to the College within these hours. In the case of an extreme emergency, the office staff will contact student’s classroom and advise the student of the message. Please assist by making sure your child is aware of travelling arrangements for getting home etc. prior to coming to school.

Students are permitted to use College phones to ring home only in an emergency (e.g. missed bus.) The student should report to Student Services if this becomes necessary.

BELL TIMES

Students should be at school by 8:00am to prepare themselves for the school day. School commences with Period 1 at 8:15am each day and finishes at 3:05pm. Period 1 is extended in length to allow for teachers to share a devotion, read notices and mark the roll with their class. Please see the sections on Leaving Campus Early, or Student Who are Late to School for information on what to do if a student arrives at school after 8:15am or needs to leave early.

ATTENDANCE

90% attendance and above is a College requirement, apart from acceptable reasons of absence. Student attendance is monitored regularly by College staff and where student attendance becomes a concern, communication will be sent.

It is not acceptable for students to remain at home to complete assignments. It is asked that appointments (doctors, dentists etc.) be scheduled for outside school hours.

Students are expected to be in attendance for all sports carnival days as well as their regular sport afternoon as these are compulsory school days. As a Christian College we also expect all students to attend our chapel and pastoral care /GEL programs. If regular medical appointments are required due to an incapacity to play sport, then permission should be sought in writing, outlining the frequency and nature of the appointments to the Sports Office. Catching up on schoolwork, assignments or to attend work other than workplace arrangements made in conjunction with the VET Department are not valid reasons to be absent from curriculum time, sport or the GEL program. Disciplinary action may be taken for breaches of attendance

MANAGING SCHOOL APPROVED ABSENCES

It is most important that students be regular in their attendance to gain maximum benefit from their time as a student at Grace.

The College strongly recommends that family holidays are conducted during scheduled school holidays and not during the term.

The following are examples of acceptable reasons to the College for non-attendance:

• Compassionate grounds e.g. funerals

• Selection in State/National sporting teams

• Exceptional circumstances approved by the school

Please note that for the above items the College should be notified by completing the form on Parent Lounge / Parent Orbit App

Please follow the image above with instructions on how to access the form.

A student must be present for all assessments. In the situation where a student is absent from school for the reasons noted above, they must complete their exams and submit any assignments PRIOR to being absent. It is the student's responsibility to arrange this with their class teachers. In the situation, where this is not done a student will receive a Not Rated (NR) which will likely be detrimental to their academic progress.

STUDENTS WHO WILL BE ABSENT DUE TO ILLNESS

It is a parent’s responsibility to notify the school of their child’s absence. In the case of illness/accident, please contact the school by 9:00am each day. This is done through the Parent Lounge / Parent Orbit portal by clicking on Student Details and then Attendance.

Students who have been marked absent and have not been accounted for with an earlier message from a parent/ guardian on the absentee line will be contacted by Notification to the Parent Orbit App to establish the reason for their absence. Please ensure you have downloaded the Parent Orbit App and logged in, with notifications turned on for this App on your device.

STUDENT WHO ARE ABSENT ON A DAY THEY HAVE ASSESSMENT

Where this impacts a student who has assessment on these days, the Confidential Medical Report is required to be completed by a medical practitioner which is accessible on Parent Lounge / Parent Orbit App (Curriculum Links). For more information refer to the section Managing Non-Submission of Assessment

STUDENTS WHO ARE LATE TO SCHOOL

Students are expected to be at the College by 8:00am to be organised with lesson requirements from their lockers for Period 1 at 8:15am.

If arriving after 8:15am:

Parents/guardians are required to notify the College if their stuent is going to be late the Student Services email address: student_reception@glc.qld.edu.au (Rothwell) glc_student_services_caboolture@glc.qld.edu.au (Caboolture)

S TUDENT

Students are to present at Student Services where they wil sign in and receive an Attendance Slip

S TUDENT

Students are the to move promptly to their lesson and show the teacher the late slip on their arrival

Students who fail to present for an Attendance Slip will remain as ‘absent’ on the attendance roll. Three unacceptable Attendance Slips will result in communication home to parents/guardians from the Wellbeing Lead. If further lateness occurs, consequences may be applied

STUDENTS LEAVING CAMPUS EARLY

In a situation where a student needs to leave the campus before the end of the school day:

S TUDENT

A written note must be brought from home and taken to Student Services before the start of school at 8:15am. This will be signed by the Head of Campus or a nominated representative

TUDENT

The note is then shown to the subject teacher when the student needs to leave.

S TUDENT

Student monitors the time throughout the day and presents to Student Services at the necessary sign out time.

Parents/guardians in Year 7 – 9 are required to collect their child from Student Services. Year 7 to 9 students will not be permitted to leave campus without a parent or authorised person collecting the student in person from Student Services. Students in Year 10 -12 are able to sign out with parent consent, however parent/guardian are not required to present at Student Services. Please note that students will be collected by College staff from a class only in an emergency.

eGrace CARD

Many facilities at the College use the student ID card (eGrace Card) for purchasing items. For example, tapping on and off Grace buses, photocopying, printing and tuckshop purchases are carried out using this payment method.

Money can be added to the card via the College website under the Payments tab. When adding money to your child’s eGrace card, you will need top use the primary parent email supplied to the school, then select Recharge.

On initial log in, select Forgot my Password to create the password.

Replacement eGrace Cards cost $10 and are organised by the IT Help Desk (Rothwell Campus) or the CAVE (Caboolture Campus).

COLLEGE POLICY ON LENDING MONEY

Parents/guardians are advised that the College will not lend any money to students, even small amounts. When students have forgotten their lunch, they may go to Student Services and arrangements will be made.

INSURANCE

College insurances do not cover property of parents/guardians or students. Parents/guardians should arrange insurance cover for items of value, such as bicycles and musical instruments.

INTERNATIONAL CONNECTIONS

Grace has long-standing relationships with sister schools in Germany and Japan. Grace has also been developing a partnership with an Indonesian school. Regular reciprocal visits to some of these countries (and others) occur. Students are encouraged to see themselves as global citizens and to welcome opportunities to learn from people of other cultures within our own school and beyond.

A range of optional international learning experiences are offered throughout holiday periods to broaden and enhance student educational experiences. The College continues to review international experiences and will seek to provide these opportunities when safe overseas travel is more accessible for our students.

CAMPUS MAPS

Most areas of the College are wheelchair accessible via lift access, and disabled toilets are available.

To view the Rothwell Campus map click here.

To view the Caboolture Campus map click here. STUDENT

HEALTH SERVICES

STUDENTS WHO ARE UNWELL AT SCHOOL

Students are not to contact home themselves when unwell. When students become unwell during the day, they should report to the Health Centre (Rothwell) or Student Services (Caboolture). Staff will assess the student and can decide on the care and treatment that they require. If staff decide that the student needs to go home, staff will contact parents/guardians. Parents/guardians are required to provide an emergency contact person in the event they are unable to be reached. Students should not attend school if symptoms are evident at the start of day.

STUDENTS NEEDING TO USE CRUTCHES

If students are required to use crutches while attending classes, please notify Student Services prior to their return to school so that room changes to lower floor classrooms or a key for the lifts can be arranged. Lift keys are located at the Health Centre at the Rothwell Campus, and Main Reception at the Caboolture Campus.

AMBULANCE

In the event of an injury or illness which requires immediate attention, an ambulance will be called, and parents/ guardians notified. A staff member will accompany the student to the hospital in the event a parent/guardian or nominated adult is unavailable. The staff member will remain at the hospital until the student’s parent/guardian or nominated adult arrives.

MEDICATION PROCEDURES

Qualified Senior First Aid Officers/School Nurses ensure the safe handling and storage of medications. Medications are administered as per doctor’s and parents’/guardians’ instructions. Following the ‘five R’s’ of administration: The right student; The right medication; The right time for the medication; The right dose, according to parent instruction and prescription; The right route of administration.

An accurate record of each administration is maintained.

The only S8 drugs to be kept and administered at the College will be for the treatment of psychological or behavioural conditions. At no time will the school staff administer S8 pain medications, e.g. morphine or endone. All students requiring regular medication administration at the College must:

1. Have a current Medication Consent Form filled in and signed by a parent/guardian.

2. Medication must be supplied to the Health Centre (Rothwell) or Student Services (Caboolture) in the original packaging with expiry date clearly visible and prescription label. Medication must not be sent to school in envelopes, zip lock bags or generic plastic containers. Staff will not administer any medications sent to school in this manner.

3. All students requiring medication for psychological or behavioural wellbeing should provide a letter from their medical practitioner.

4. Students must not keep medications such as paracetamol, ibuprofen, antibiotics etc. in their bags or lockers. Students are responsible for reporting to the Health Centre (Rothwell) or Student Services (Caboolture) for their medication at the appropriate time.

By completing appropriate sections on Parent Lounge/ Parent Orbit, parents/guardians may elect to authorise the College to administer Paracetamol, Ibuprofen, and over the counter antihistamine (e.g. Zyrtec) to their child on an as needs basis.

Some medical conditions e.g. diabetes and cystic fibrosis have been approved for self-medication. Students with such conditions will be able to self-medicate at the College following written advice and notice from the parent/ guardian with accompanying documentation from a medical practitioner, in consultation with the College nurse/ First Aid Officer.

Medication errors will be documented on an incident report and on the student’s daily illness entry in TASS. The following people will be notified: College Nurse/First Aid Officer, parent/guardian, Head of Campus.

Parents/guardians are to collect all medications at the end of the school year. All medications remaining at the College will be disposed of at the end of the school year.

RESOURCE CENTRE / LIBRARY

Rothwell Campus Caboolture Campus

Monday – Thursday: 7:30am – 5:30pm

Friday: 7:30am – 3:30pm

Monday – Thursday: 7:30am – 5:15pm

Friday: 7:30am – 3:30pm

The Library (Rothwell Campus) and CAVE (Caboolture Campus) are unique areas in the school and are areas for staff and students to use for study purposes, as well as quiet reading.

LIBRARY OPAC

The Library Catalogue is available online via the College website. Select the Parents/Students tab then click on Library OPAC

CLICKVIEW

Access to the AV Library Digital Collection, ClickView, is provided for staff and students. At all times students and staff must adhere to the Copyright and Film Classification regulations

All students who use the after-hours library service must sign in, so we have a list of students in case of an emergency.

Parents/guardians, or Year 10 - 12 siblings are required to sign Year 7 to 9 students out of the Library. Students in Year 10-12 can sign themselves out.

BORROWING OF RESOURCES

Students require their eGrace Card to borrow any resources from the Library. Borrowing allowances and length of loans may be obtained upon request at the Circulation desk. Resource loans can be extended if a student needs a resource for longer than the allowed borrowing period, with the request being made at the Circulation desk.

Students at the Caboolture Campus may request resources held at the Rothwell Campus through the campus Librarian and resource/s will be delivered to the Caboolture Campus as soon as possible.

OVERDUE ITEMS

PHOTOCOPYING AND PRINTING

Reminders regarding overdue books are emailed to students. If a resource is not returned after 2 reminders, the Finance Office will add the cost of the replacement resource to the parents/guardians' fees account. The student will be restricted from borrowing any College resource until the overdue item is returned or the account paid.

Students have access to black and white and colour photocopiers/printers in the library. All printing and photocopying costs are automatically deducted from the student’s printing account by using their eGrace Card. If a student’s account has been depleted, credit can be uploaded to the student’s eGrace Card via the Payments Tab on the College website.

ACADEMIC TUTORS

Academic Tutors (past students) are available to assist students Monday - Thursday afternoons. The tutor roster is advertised in the Library.

INDEPENDENT STUDY OPTIONS

Rothwell Students in Year 11 and 12 have access to the Library (internal and external)

Caboolture Students in Year 11 and 12 have access to study booths that they can book for private or small group study. The booths can be booked one day prior via the Circulation Desk.

LOCKERS

Grace Lutheran College provides lockers for all students to use whilst at school for the storing of books, bags, food and other personal items. Lockers are the property of the College and are loaned to students each year. Repectful and appropriate use of locks and lockers is an expectation of all students.

All students are allocated a locker and combination lock. In the event of a lock being lost or damaged, replacements will need to be purchased through the College. It is essential to ensure security, that locker combinations are not disclosed to other students and lockers always remain locked.

Students must remain in the locker allocated to them at the commencement of the year for the full year. Changes to locker position can be negotiated with the relevant Wellbeing Lead for exceptional circumstances.

The College takes no responsibility for loss or damage of valuables left in lockers. Students must ensure expensive equipment and items are taken out of lockers overnight, weekends and over holiday periods.

At the end of the school year, lockers must be cleaned out and items removed. A cleaning fee of $50 is charged for lockers left full and/or litter not removed.

ASSIGNING OF LOCKERS

The following principles apply when assigning lockers:

• Lockers are assigned usually in house or year level groups with consideration given to students with specific needs.

• Students are to occupy their allocated locker for one year.

• A lock will be provided when you commence at the College. Loss of a lock will incur a $45 replacement fee.

ACCEPTABLE USE OF LOCKERS

Lockers are assigned to students for the duration of one academic year based on the following rules and conditions:

1. Lockers are to be treated with respect and care.

2. Lockers may only be used in the morning before school commences, at the beginning and end of the recess and lunch breaks and at the end of the day.

3. Lockers must be kept locked at all times except during the designated times when students may access their locker.

4. Students are responsible for assigned lockers, the locker is not to be used by any other student.

5. Lockers must not be damaged or defaced in any way.

6. Students are not to swap lockers with any other student and are to keep their combination confidential.

7. Each locker is allocated one shelf only. No extra shelves are to be added. Food or drink is not to be stored in the locker overnight.

8. The College is not responsible for the loss, theft or damage of material stored in student lockers. Valuable items must be taken home each evening.

9. Students are not allowed to open/attempt to open another student’s locker.

10. No illegal substances, weapons or other prohibited or offensive materials are to be placed in school lockers.

11. Lockers remain the property of Grace Lutheran College and as such inspection of the student lockers may be conducted by school staff member/s if any reasonable suspicion is raised and/or if it is believed that the student shows a violation of school rules or is in possession of illegal items.

12. Permission to use the locker may be terminated where a student does not comply with the conditions of use or College policies or rules.

13. At the end of the school year, lockers must be cleaned out and items removed. A cleaning fee is charged for lockers left full and/or litter not removed.

THE SEARCHING OF LOCKERS

A student locker search may be undertaken if there are reasonable grounds to believe that a school rule has been or is being violated and that evidence ofthe violation will be found in the student’s locker.

All requests or questions regarding student locker searches will be referred to the Wellbeing Lead. If there is reasonable cause to believe illegal or dangerous materials, weapons or stolen items may be in a student locker, a Wellbeing Lead or SLT representative and one other staff member will be present when locker is checked. If a student has reason to believe that a locker contains material that may threaten the safety of other persons, that student is expected to immediately report the information to a staff member in Student Services. The name of the student making the report will be kept confiential.

LOST PROPERTY

All property items should be clearly named to assist in items being returned to students when found.

When a student loses an item, they should retrace their steps and check where they have been earlier.

• Lost property items are stored at Student Services.

• Where there is a lost laptop, these are stored at the IT Help Desk (Rothwell Campus) or the CAVE (Caboolture Campus).

Any lost property that has not been collected by the end of term will be disposed of or donated to charity.

PARENT LOUNGE / PARENT ORBIT APP

Parent Lounge is a digital platform enabling parents/guardians to access aspects of their child’s learning at Grace.

Parent Orbit is the mobile version of Parent Lounge called Orbit, which can be downloaded from either the AppStore or Google Play.

Log in details and the Parent Code can be located on the fee statement. On initial log in, select Forgot my Password to create the password. Features of Parent Lounge include:

• Submit and/or acknowledging your child’s Absences

• Accepting or Declining Permission for your child to attend events outside of school hours

• View your child’s Timetable

• Booking Parent Teacher Interviews for scheduled evenings

• Accessing the School Calendar (excursion dates, assessment due dates etc)

• Accessing Curricular Activities (this includes progressive reporting results and comments)

• View Formal Academic Report Cards

• Update/Edit your child’s personal and medical details

SPIRITUAL LIFE, WORSHIP AND SERVICE

All students and staff at Grace participate in the worship life of the College, particularly the Year Level Chapels and whole school services. These services are conducted by members of the Ministry Team, other staff and students and visiting guest speakers.

Christian Studies (CS) is a core subject from Year 7 to Year 9 and is taught by staff who receive training to qualify them to teach Christian Studies in a Lutheran School. During Year 10 and 11, students complete the Religion and Ethics (Applied) QCAA subject as a core subject.

Students, staff and parents/guardians have many opportunities to be involved in service-learning at Grace on a local, national and international level, for example through classroom learning experiences, Interact, World Vision, Australian Lutheran World Service, International Partnerships (e.g. Indonesia) and Shave for a Cure.

TUCKSHOP

The Tuckshop operates five days a week during term time and is open for breakfast, morning tea and lunch. Online Tuckshop ordering is available at Rothwell through eGrace using your child’s log in details. Orders close at 8:30am daily with an abbreviated menu available online. Refer to My Student Account instructions below. Other items are available through the Tuckshop lines. Online orders can be paid using student eGrace funds or by EFTPOS.

The menu can be located on the Tuckshop page of the College website.

Year 7 - 12 (Rothwell) Students can pay with either their eGrace Card or EFTPOS.

Year 7, 8 and 9 (Caboolture)

Year 10, 11 and 12 (Caboolture)

Students in Years 7-9 may only pay with their eGrace card but can top up with an EFTPOS card.

Students in Years 10-12 may pay with either their eGrace card or EFTPOS.

A wide range of hot and cold food items are available, freshly made each day. Trading hours are as follows:

7:45am – 8:15am 10:35 am – 11:00am 12:30pm – 1:15pm

PERSONAL ELECTRONIC DEVICE POLICY

(excludes laptops and other devices used for educational purposes)

Students must not use their electronic device to contact their parent/guardian requesting to go home or be picked up early from school for whatever reasons. Such requests must only be made by a relevant staff member from Student Services or the Health Centre.

Mobile phones: are not permitted during the school day. Students can store them in their locker switched off. For the avoidance of doubt, this means students may not use, carry or handle their mobile phones between morning lessons, or during breaks. They are not permitted in toilets or changing rooms at any time.

• Mobile phones are not to be seen between 8:15 – 3:10pm.

• Mobile phones are to be turned off and in their locker.

• Students are NOT to use their mobile phones at lockers at breaks.

• If a student needs to contact home or an employer they are to go to The Hub.

• Use of earbuds, earpods or headphones around the grounds are not permitted.

• Can be used in class with teacher / staff member permission.

Smart watches (wristwatch with cellular capabilities): It is the responsibility of the student to ensure that the smart watch is set to ‘do not disturb’ mode (or equivalent depending on the watch manufacturer). Smart watches are not to be used for recording or communication purposes during the school day. Smart watches must not be a distraction, cause disruption to learning or be used inappropriately in a way which breaches other policies. It is at the discretion of the staff members to apply the confiscation procedures should the expectations above not be met.

Headphones & Speakers: Headphones must not be worn around the school grounds during the school day. Headphones must not be worn or used in lessons unless prior permission has been given by the supervising staff member. Headphones can be used in the library without permission as long as they are not causing a distraction for others. Speakers cannot be used without prior permission from supervising staff members.

School events: If attending a school event where permission has been given by the staff member for the use of smart devices (for example, an excursion or co-curricular event) and/or listening devices must be out of sight and/or switched off or on silent. The smart device may only be used with staff member permission.

Library before/after school: Students are allowed to use mobile phones, smart watches and headphones but must not cause a distraction to others at the discretion of staff members.

Smart devices must never be used in a way that results in academic misconduct.

ELECTRONIC DEVICE CONSEQUENCES

Students must not use their electronic device to contact their parent/guardian requesting to go home or be picked up.

FIRST OFFENCE

• Confiscated

• Stored at Student Services

• Student collects at end of day

• Lunchtime Withdrawal

SECOND OFFENCE THIRD OFFENCE

• Confiscated

• Stored at Student Services

• Student collects at end of day

• Afternoon Reflection

• Confiscated

• Stored at Student Services

• Student collects at end of day

• Internal Suspension

• Student hands in phone each morning to Student Services for a 2-week period.

Appropriate action will be taken against any student who photographs or films other individuals without their consent or who sends harassing or threatening text messages (as per the Anti-Bullying, Anti-Harassment and Vistimisation Policy). The College may choose to liaise with local authorities on matters.

It is important to note that students found accessing inappropriate material using any electronic device are subject to the conditions outlined in the Technology on Campus Contract and the Cyber Bullying Policy. In this circumstance, behaviour management protocols as per the Positive Relationship Guide will be employed as necessary.

Students who use an electronic device and bring the College or members of the College community into disrepute (both during and outside of school hours) may be issued consequences as per the Positive Relationship Guide at the College’s discretion.

The choice to bring a personal smart device to school is at the individual risk of the student.

The College takes no responsibility and accepts no liability for the maintenance, loss, theft or damage to any personal device, under any circumstances and no insurance cover is provided by the College.

SPORT

The College will provide for as great a variety of sports as physical resources and personnel allow.

INTER-SCHOOL SPORT

The College is a member of the South District of Sunshine Coast Sports Region of the Queensland Secondary Schools Sports Association.

The College also participates in a wide range of co-curricular sport in competitions such as Independent Schools events, State-wide knockout competitions and local club fixtures. Some local social competitions are also organised with nearby schools.

Rothwell Campus

Caboolture Campus

Students in Years 7-10 will be involved in either the NISSA Competition (Northern Independent Schools Sporting Association) or an Inter-House program each Wednesday (7 & 8) or Thursday (9 & 10) afternoon.

Year 7 - 9 students will be involved in either an interschool or a recreation program each Thursday afternoon. Year 10 - 12 students will be involved in sport on Wednesday afternoons.

Interschool sport is a pathway to the Metropolitan Finals series for some sports. Rothwell and Caboolture operate independent sporting programs, however in some individual cases there is potential for the College to nominate combined teams in outward facing competitions.

INTER-HOUSE SPORT - CARNIVALS

Each campus has carnivals in Swimming, Cross Country and Athletics. Where appropriate, these are the pathways to representative honours. However, the emphasis for the majority is always on participation with healthy, fun house competition encouraged. These events are compulsory school days.

SPORTING CODE OF CONDUCT

Our College values of GRIT, GROWTH and GRACE should be followed during participation in all areas of Sport whilst at the College. Healthy vigorous exercise, a high regard for the spirit of the rules of the game, and interschool fellowship should be the goals of students playing in Grace sporting teams.

Each and every player should act in a sportsmanlike manner, which includes:

• Appreciation of good play by opposition players

• Acceptance of the mistakes of fellow players

• Accepting umpire or refereeing decisions, however unfavourable, without question

The following actions would be totally inappropriate:

• Unnecessary or unacceptable rough play

• Dissent at an umpire’s decision

• Inappropriate language

Students committing the above indiscretions will be removed from the playing field and subsequent breaches will result in longer suspensions from play. Congratulations, thanks or cheers appropriate to the game, by Captain and/ or players are to be encouraged.

TECHNOLOGY

With Information Communication Technology (ICT), students will have an enriched learning experience across all aspects of the curriculum. Students will use ICT to enhance their learning experiences, equipping them for a future of lifelong learning. The College IT Department provides support, and effective resource management in pursuit of these goals.

HOW STUDENTS ACCESS TECHNOLOGY AT GRACE

All students at the College use their student number to enable them to access school approved technology at Grace. Students are encouraged to share their login details with their parents/guardians.

All students in Years 7 to 9 at Grace are provided with a Windowsbased laptop, which is maintained by the College until the end of Year 9. At the conclusion of Year 9, ownership of the laptop is transferred to the student. If a student leaves before completing Year 9, the laptop must be returned to the College. Where a laptop is not returned to the College, a non-negotiable replacement fee will apply.

The laptop is covered under warranty and includes accidental damage protection until the end of Year 9. Accidental damage claims are limited to one per year, with a maximum allowance of three claims or one replacement. If the laptop is lost or the maximum allowance for accidental damage is reached, a non-negotiable replacement fee will apply.

Where a student is enrolling at the College before the end of Year 9, they are also required to use the Windowsbased laptop maintained by the College.

The device comes preloaded with essential software, including Office 365, internet access via WIFI, eGrace, and printing services at the College Library. Students are required to bring their fully charged College laptop to school every day. Personal laptops or other electronic devices are not permitted for use in place of the Collegeissued laptop for students in Years 7 to 9.

A Bring Your Own Device Program (BYOD) is available to students in Years 10-12. Students from Year 10 are required to bring a device which meets the minimum specifications for use on campus. The preferred operating system is Windows 10/11. MacOS may also be used but may need to be configured in dual boot mode for some speciality subjects. Other devices such as iPads, Androids, UNIX, or Chrome Books are not suitable.

If purchasing a new laptop, please visit and select 'technology' via the Grace Lutheran College page for the recommended minimum specifications. Purchases can be made from a retailer of your choice or The School Locker. Please note that the College accepts no responsibility for loss or damage to BYOD. We strongly recommend the purchase of accidental damage protection.

BYOD

YEAR 7 TO 9 LAPTOP PROGRAM

BRING YOUR OWN DEVICE PROGRAM (BYOD) - Year 10, 11 and 12

INFORMATION TECHNOLOGY CENTRE (IT HELP DESK)

Students are able to access help via the IT Help Desk which:

· provides assistance to students with technical issues

· ensures that families have access to eGrace and Parent Lounge/Parent Orbit (including reporting)

· investigates suspected inappropriate use of College ICT resources (including cyberbullying) and implementation of appropriate restorative actions which may include limiting access to network or resources, removal of offensive or inappropriate material, reporting to or assisting in investigations by authorities.

TECHNOLOGY EXPECTATIONS

Families should be warned that some material accessible via the internet may contain items that are illegal, defamatory, inaccurate or potentially offensive to some people. While our intent in making internet access available is to further educational goals and objectives students may find ways to access other materials as well. The College believes that the benefits to students from the use of devices and access to the internet, in the form of information resources and opportunities for collaboration, far outweigh the disadvantages. The College uses filtering software for the internet. However, this software does not guarantee that inappropriate content may still be accessible. Access to major Social Networking sites are blocked on campus. When students are using the device off campus however, College firewalls do not restrict access to certain websites. It is the responsibility of parents/ guardians to monitor the students’ acceptable use of technology.

Students are expected to exhibit good behaviour when using College computer networks, just as they are in a classroom or anywhere else on campus. Communications on the network are often public in nature therefore school rules for behaviour and communications apply. The network is provided for students to conduct research and communicate with others. Access to network services is for students who agree to act in a considerate and responsible manner. Access is a privilege, not a right and entails responsibility.

Network storage areas are to be treated like school lockers. The Head of Campus, and/or Facilities Manager, or their delegate may review files and communications to maintain system integrity and ensure that users are using the system responsibly. Users should not expect that files stored on servers will always be private. Students should also be aware that all student owned mobile electronic devices brought on campus or used at a College event are subject to acceptable usage guidelines detailed in this document. Outside of school, parents/guardians should provide the same guidance with the use of technology as they do with other potentially offensive media such as television, movies, magazines and radio.

UNACCEPTABLE BEHAVIOUR

When using any electronic device on campus students may not:

• Retrieve offensive material.

• Send, create or display offensive messages or pictures.

• Use inappropriate language, harass, insult or attack others.

• Breach copyright law as per guidelines posted in all learning areas.

• Access games including those stored on USB sticks or chat rooms.

• Damage or interfere with hardware, software, computer systems/networks, including any security measure in place on any individual computer or network.

• Damage or interfere with computers at other locations.

• Use another user’s password or login credentials.

• Trespass in another user’s folders, work or files.

• Inappropriately use a student owned mobile device on campus.

• Use the network for any purpose that contravenes the Christian ethos or College expectations.

• Register for any organisation/association.

• Place orders, make purchases or provide credit card details.

As a user of Information Technology at Grace College, students agree to comply with the above expectations. Students will not hold any staff of Grace College responsible, or legally liable, for any materials distributed or acquired from the network. Students also agree to report any misuse of equipment to either the IT Help Desk, Wellbeing Lead or subject teacher. Students understand that any breaches of the above expectations may result in the use of Technology at the College being suspended or revoked which will affect campus computer use and may impact on assessment needs or the ability to pursue computer-based subjects in the future.

TRANSPORT

The College has its own fleet of buses which run to our Rothwell and Caboolture Campuses each morning and return each afternoon.

ROTHWELL CAMPUS

Bracken Ridge, Shorncliffe, Sandgate, Brighton, Bribie Island, Sandstone Point, Caboolture, Morayfield, Burpengary East, Dayboro, Petrie, Eatons Hill, Everton Park, Albany Creek, Aspley, Carseldine, Murrumba Downs, Griffin, Scarborough, Redcliffe, Clontarf, Newport, Narangba, Dakabin, North Lakes, Joyner, Kallangur, Capestone, Bridgeman Downs

CABOOLTURE CAMPUS

Bellmere, Narangba, Upper Caboolture, Woorim, Bongaree, Beachmere, Bribie Island, Sandstone Point, North Harbour, Burpengary East, Dayboro, Mt Mee, Woodford, Wamuran, Delaney’s Creek, D’Aguilar.

For more information view the Bus Information on the College website

For information on public school buses, contact Translink. The College is not responsible for the provision of this transport.

For more detailed information, please contact the appropriate transport company:

• Hornibrook Bus Lines Pty Ltd 3284 1622

• Kangaroo Bus Lines 1300 287 525

• Caboolture Bus Lines 5495 4744

• Coast and Country 1300 428 737

• Bribie Island Coaches 3408 2562

• Christensen Bus and Coach 5497 1478

• Translink 13 12 30

TRAVEL TO AND FROM SCHOOL

Uniform and behaviour while travelling to and from school, while on excursions, or in any public place must be exemplary.

• Students who drive to and from school must have parents/guardians complete the Driving Notification link sent via email and observe the Driving Expectations as outlined in the Student Driving and Parking document.

• Students riding bikes, scooters or skateboards to school are expected to exercise all care and obey all rules of the road, including wearing a helmet. Other students’ bikes in or near provided racks must not be tampered with. Secure your bike on arrival, skateboards and scooters may be stored in lockers or at Student Services throughout the day.

• Bikes, scooters and skateboards are not to be ridden in school grounds at any time.

BUS TRAVEL OBLIGATIONS

Travelling on the Grace Lutheran College Buses is deemed a privilege, not a right

• While at bus stop, wait quietly and behave in an orderly manner when boarding.

• Driver’s instructions must be followed at all times.

• Students must have their passes/casual tickets available when boarding the bus.

• Use of seat belts is compulsory at all times. It is the student’s responsibility to ensure seat belt is worn at all times while the bus is moving, as per Transport Department Regulations.

• Use common sense, act safely and have respect for other passengers and their property.

• Keep school bags off seats by stowing them in the parcel rack or under the seat.

• Treat each other with courtesy at all times.

• Wait until the bus stops before standing to get off.

• Don’t cross the road in front of the bus; wait until the bus has moved away.

PLEASE NOTE: Closed Circuit Television Cameras have been fitted to all College buses. Video evidence may be used to investigate any breaches of the Bus Travel Student Agreement. Acces to video evidence is restricted and videos will only be accessed by authorised staff. Parents will be called upon to view evidence of damage. Reimbursement may be required for damage caused to College buses.

MISSED BUSES

Students who miss buses in the afternoon should report to the Resource Centre / Library.

Students are permitted to phone home to make alternative arrangements from Main Reception if necessary.

STUDENT DRIVING CODE OF BEHAVIOUR

As students become eligible to drive, personal transport may become a convenient option for travel to and from school. To ensure the safety of all students and our wider community, Grace Lutheran College has established the following expectations and requirements for student drivers.

Guiding Principles

• Safety First: The safety of all students, staff, and community members is our top priority.

• Responsibility: Students are expected to demonstrate maturity and responsibility in their driving (and passenger) behaviour.

• Respect for Others: Student drivers must show consideration for our neighbours, fellow students, and the wider community.

• Compliance with Law: All road rules and driving regulations must be followed. Access roads are public and monitored by police.

• Behaviour Expectations: Behaviour during commutes—whether as a driver or passenger—must reflect the College’s standards.

• Irresponsible, dangerous, or unlawful driving behaviour, including speeding, reckless driving, or inappropriate conduct, will result in consequences at the College’s discretion.

• At the discretion of the College, serious breaches may be referred to the Queensland Police Service, particularly if behaviour endangers others, breaches road safety laws, or involves damage to property.

Driving and Parking Rules

1. Vehicle Registration

• All student drivers must register their vehicle with the College by completing the Student Driver Registration Form.

• Registration must be updated if vehicle details change.

2. Permission for Passengers

• Students transporting other students must provide written permission from the passenger’s parent/guardian.

• The College reserves the right to deny permission if concerns about safety or behaviour arise.

3. Parking Guidelines (Rothwell Campus)

• Students must park in the designated student area off Buchanan Street (adjacent to the MPC car park) or along Buchanan Street.

• Do not park in the Mewes Road bus turnaround area or the MPC car park.

• Students must park responsibly - avoiding driveways, grassy verges, or any no-parking zones.

4. Access to Vehicles During School Hours

• Students must not return to or access vehicles during the school day.

• All belongings must be stored in lockers. Vehicles are not to be used for storage.

5. Movement During the School Day

• Students must remain on campus once they arrive at school.

• Leaving the College during school hours in a personal vehicle is strictly prohibited unless permission is obtained from both a parent/guardian as per the Early Departure procedure.

6. Before/After-School Transport Arrangements

• Students using their own vehicle to attend before/after-school events, offsite excursions or activities must have written approval from both a parent/guardian and the school.

Driving Requirements

• Adhere to all road rules and traffic laws at all times.

• The registered student is the only person permitted to drive the vehicle.

• Do not loiter in or around vehicles before, during, or after school.

• Vehicles must be kept in safe working order/road worthy.

Breaches and Consequences

Failure to comply with the Student Driving Code of Behaviour may result in one or more of the following, at the College’s discretion:

• Verbal or written warnings

• Parental contact and review of driving permission

• Loss of privilege to drive and/or park on College grounds

• Suspension of passenger permissions

• Additional disciplinary actions in line with other College policies

• Referral to the Queensland Police Service, at the College’s discretion, where there is suspicion, a law is broken or safety is compromised.

PASTORAL CARE

POSITIVE RELATIONSHIPS PROTOCOLS

Grace Lutheran College is a Christian community. This means all members, teachers and students, live only by the grace of God, saved by our Lord Jesus Christ for a new life in Him. Members of this community aim to live by Christ’s forgiveness according to His teachings and by the power of the Holy Spirit.

All members should show concern for fellow members, helping them to live the Christian life of love for one another. Love requires that members of the College community advise, correct and help each other in times of temptation and trouble.

Christian discipline is Spirit motivated and concerned with the student’s desire to serve the living God. Should a student’s behaviour be such as to have an adverse effect on other people, property or school, action will be taken to redress the situation.

Parents/guardians are expected to support the College in its policies and should consider the College Expectations carefully prior to enrolling their child.

COLLEGE EXPECTATIONS

• Parents/guardians are expected to support the College in its policies and should consider the College Expectations carefully prior to enrolling their child.

• Students are at the College to learn. They are therefore expected to be attentive in class, move about the Campus in an orderly fashion, be punctual and be prepared for each lesson, with all necessary equipment.

• A student may leave campus only with the permission of Head of Student Wellbeing, or their delegate, and only if written permission is granted by a parent/guardian. This includes not leaving Campus once a student has arrived at the College regardless of mode of transport.

• Students are expected to always comply courteously with the instructions and directions of staff members. Students are also expected to be respectful in their interactions with peers.

• Students are not to interfere with the property of others, this includes locks and lockers. Damage to property will need to be paid for by the individual causing the damage. All personal belongings such as mobile phone, laptop, bikes, air pods remain the responsibility of the owner and are brought on Campus at their own risk.

• Students are to use technology responsibly and in a manner that reflects all other College Expectations. See Technology Expectations and Personal Smart Devices Policy

• Students are expected to participate in sports, showing good sportsmanship by being gracious winners and losers. Conduct and uniform on or off the field must comply with the Positive Relationships Protocols.

• Designated out of bounds areas must be strictly observed. Out of bounds areas include balconies, behind buildings, or any other areas as stipulated in the campus maps.

• Physical interactions between students are to be appropriate and are not to distract from learning or bring dishonour to the College. Physical contact such as tackling, tripping, and punching is not permitted.

• Students are expected to be on time for classes, sporting and cultural activities, campus and other school related activities and events.

• Mobile phones are to be kept in lockers between 8:15am - 3:05pm. See Personal Smart Devices Policy for further details.

• Students are not to throw any object, either in or outside the classroom, apart from, during appropriate sport activities.

• The school lockers are the property of the College. Lockers should be kept neat and tidy and be locked at all times. Lockers are not to be shared and accessed only at break times. College staff reserve the right to inspect lockers, with student in attendance. See Locker Policy.

• Chewing gum is banned on Campus, or while under College jurisdiction

• For the health and safety of the Grace community, aerosol cans of any variety are not permitted on campus or camps.

• Students using a micro-mobility device when riding to and from Campus, for example bikes and scooters, are expected to exercise care and obey all the road rules, including wearing helmets.

• Students who drive themselves to school must have submitted a Driving Notification Form as emailed to Provisionally licensed drivers. These students must follow such conditions as stipulated by the College and relevant authorities.

• Dangerous implements such as knives, metal rulers, lighters and sling shots are not permitted on campus or while students are under College jurisdiction or in College uniform. Students with a dangerous implement and/or threatening the use of these implements may be suspended and render themselves liable to significant consequences.

• Alcohol, cigarettes, vapes, illegal drugs and other harmful substances are strictly forbidden either on campus or while the student is under the College’s jurisdiction or in College uniform. Students using, in possession of, found to be in association of those using or in possession of any equipment associated with drug abuse or its supply, either on or off campus (in uniform or under College jurisdiction), will be externally suspended immediately and render themselves liable to instant dismissal from the College.

• Students in possession of illegal and/or inappropriate digital images (e.g. pornography) or distribution of same, in person or by electronic means will be dealt with according to the Technology Expectations document and may be liable for significant consequences and/or Review of Enrolment.

• Matters arising may also be reported to the Police and/or Department of Child Safety, Seniors & Disability Services (Child Safety Services) under current legislation and College policy.

ANTI-BULLYING, ANTI-HARASSMENT AND VICTIMISATION POLICY

At Grace Lutheran College, we have an expectation that everyone will be treated with respect. Everyone should feel safe and valued at Grace and it is everyone’s responsibility to ensure that this happens.

Our College, a Christian Community, encourages love through:

• Courtesy

• Consideration

• Cooperation

• Charity

We consider that these values are vital for us to have a caring community. Any form of behaviour that goes against these values is contrary to our College rules and, in some cases, may contravene State laws.

When we feel angry, embarrassed, frightened, humiliated or uncomfortable, as a result of someone’s deliberately hurtful actions or words, it affects our self-confidence. If it persists, we find it hard to concentrate on our work, to enjoy going to school and to keep good relationships with others.

In schools, bullying, harassment or victimisation occurs when:

• a student bullies, harasses or victimises another student

• an adult bullies, harasses or victimises a student

WHAT IS BULLYING?

Bullying is when someone (or a group of people) with more power than you repeatedly and intentionally use negative words and/or actions (unreasonable behaviour) against you which causes you distress and risks your wellbeing. This may occur when a person:

• is hit, punched, jostled or pushed around

• is called hurtful, abusive or offensive names

• is threatened

• is sexually harassed

• is a victim of abusive or obscene language

• is ridiculed about their appearance or abilities

• is teased repeatedly in a nasty manner

• is singled out for unfair treatment

• has rumours spread about them

• has their property interfered with

• has repeated offensive gestures made to them

• has graffiti written about them

• is deliberately excluded

• has hurtful comments made about other family members when they are being bullied Everyone has the right to:

• feel safe and comfortable at school

• to travel to and from school feeling safe

• learn; no-one has the right to stop others from learning.

RESPONSIBILITIES

What I can do if I am being bullied:

• Show that it doesn’t upset you. The bully is then not encouraged and may stop.

• With a friend, confront the person bullying you. Tell them that the actions are unwanted or illegal. Remind them that the College has a policy against bullying. Be assertive, state ‘leave me alone’.

• Do not retaliate with physical or verbal aggression.

• Parents/guardians should report cases that come to their attention.

• Staff or students who believe they are being harassed or discriminated against, should make it known to the person/s involved that the actions, comments, behaviours are unwelcome or offensive.

• Talk it over openly with your friends, parents, guardians or an older student, they can help you decide.

• Report the matter to any adult in the College or Deputy Head of Rothwell Campus, Wellbeing Coordinator Caboolture Campus. It is important that you allow them to take action to stop the bullying.

The most important thing to remember is that if you or someone else is being bullied, tell someone – this is reporting abuse, not ‘dobbing’.

Students who witness bullying should:

• Act as the bullying occurs by saying ‘Leave them alone’.

• Report the incident to a member of staff as soon as you can. It is okay to ask for privacy and confidentiality, or to make an anonymous report that will alert the staff to a trouble spot or a bullying incident.

• Offer support to the student being bullied. Make suggestions about handling it. Encourage them to get help through an adult, their family or a teacher.

Students have three responsibilities in this area:

• To tell if they were being bullied or see someone else being bullied – both at school and on the way to and from school

• To help someone who is being bullied

• Not to bully others

OUTCOMES

The College will deal seriously with those who retaliate against a person for reporting bullying. All incidents will be dealt with. Consequences of bullying will include counselling and consultation with parents. Structured mediation [Restorative Practices] may be used to seek to resolve conflict and restore harmony. Bullying may result in suspensions and forfeiting the right to remain at the College if it is not addressed. Support will be given to students involved in bullying.

CHILD PROTECTION

Grace Lutheran College recognises that protecting students from harm and the risk of harm is fundamental to maximising their personal and academic potential. For this reason, the welfare and best interests of the children within our College will always be a primary consideration.

We expect our students to show respect to our staff and volunteers and to comply with safe practices. We expect all employees to ensure that their behaviour towards and relationships with students reflect proper professional standards of care for students and are not unlawful. The College will respond diligently to a report of suspected or actual harm, or risk of harm to a student resulting from either within the College or from outside of the College.

WHAT SHOULD I DO IF I REQUIRE MORE INFORMATION?

The College’s complete Child Protection Policy is available at the College administration and on the College Website.

You may aslo like to make an appointment to discuss the policy with the Head of Campus if you wish to clarify any matters.

RESPONDING TO BULLYING HARRASSMENT

OR VICTIMISATION

If the staff member, volunteer, visitor or student feels that they cannot discuss the matter directly with the person/s involved, they should report the matter to the Head of College, or any other member of the Senior Leadership Team, a Wellbeing Lead, Teachers or Ministry Team.

Complaints will be investigated promptly and fairly, and in a confidential manner. No staff member or student will be disadvantaged as a result of making a complaint.

The College will take all appropriate actions regarding the allegations including those steps outlined by the ‘Child Protection Policy’ such as mandatory reporting. The principle of Natural Justice and Due Process will apply to all steps taken within the process.

The aim of the process will be to seek reconciliation and restore relationships and create a safe environment. However, if necessary disciplinary action could be instigated as a result of this process for the perpetrator/s of harassment or discrimination. Disciplinary action could include warnings and/ or ultimately terminating enrolment from the College.

Where necessary, the relevant authorities will also be advised, for example: Police or Department of Communities, Child Safety and Disability Services.

CYBER BULLYING

WHAT IS CYBER BULLYING?

Cyber bullying is bullying using technology; when a person is hurt, threatened, intimidated and/or humiliated by another person who may:

• text abusive, derogatory or threatening text messages on a personal electronic device or computer

• send abusive, derogatory or threatening emails to the person and/or a wider audience, or posts such notices on social networking platforms such as ‘Facebook’, 'Instagram', ‘Tik Tok’ and ‘Snapchat’

• create a derogatory or threatening website, often using photographs possibly taken by a personal smart device

• spread harmful rumours via email, messaging services or online chats

• create or share altered images that appear intimate or with the intention to harm

• disseminate harmful rumours, pornography, or other such harmful or illegal material via emails, messaging services or online chat

• steal and/or misuse passwords and logon IDs

• use alias screen names to disguise abusive behaviour, and to deliberately distort communication

• create defamatory websites or weblogs/blogs; hack with intent to alter recorded information or cause disruption to services; and/or

• post ‘hit lists’ on websites, bulletin boards etc; use social media/chat rooms to abuse or exclude the person or use other forms of technology to bully.

HOW IS CYBER BULLYING THE SAME AS FACE-TO-FACE BULLYING?

Cyber bullying is the same as face-to-face bullying because such actions

• are deliberate and designed to hurt, threaten, intimidate or humiliate

• involve an imbalance of power

• are often repeated; leave the victim feeling defenceless and vulnerable.

HOW IS CYBER BULLYING DIFFERENT FROM FACE-TO-FACE BULLYING?

Cyber bullying is different to face-to-face bullying because such actions:

• are not physical, but chiefly verbal and psychological bullying

• are deliberate and usually intended to hurt, threaten, intimidate or humiliate

• often reach a much wider audience

• are written and so have a greater impact

• can occur and be accessed 24 hours a day and seven days a week

• can be stored

• can have their transmission point anywhere

• can be anonymous;

• are less detected by adults; may have a greater long-term effect.

Cyber bullying could be transmitted from both inside and outside the College. These illegal uses of equipment within the College will be responded to according to the Anti-Bullying, Anti-Harassment and Victimisation Policy for Students and Technology on Campus Contract.

WHAT CAN YOU DO?

If the bullying is by messsages generated within the College communication systems, treat it the same way as face–to-face bullying by speaking to a teacher, the Wellbeing Lead, the Deputy Head of Campus Rothwell, Wellbeing Coordinator Caboolture or another trusted member of staff. The message will be sighted and documented. It is important to allow this to be dealt with to stop the bullying.

If the bullying originates on the Intranet, through personal electronic devices, show the screen to your teacher or other trusted staff member.

This is an illegal use of College equipment and will be dealt with according to both the Anti-Bullying, Anti-Harassment and Victimisation Policy for Students and the Technology on Campus Contract.

If the bullying occurs outside College, you should:

• speak to your parents/guardians about this

• retain mobile phone messages, screenshots of chats, emails, the website address etc.

• consider changing your mobile phone number, social media account/s and/or personal email address

• report the matter to the Deputy Head of Rothwell Campus, Wellbeing Coordinator Caboolture Campus if the bullying is between students enrolled at the College

• tell no-one (or only those who absolutely must know) the phone number, user account name or email address

• contact the police; contact the eSafety Commission

Be aware that bullying using telephones, mobile devices or computers is an illegal use of this equipment and can be prosecuted under the Telecommunication and the Broadcasting Acts.

Taking a photo without knowledge is illegal under the Privacy Act (State). Using a photograph without permission on a website is illegal under Federal Law.

There are various sets of legislation that aim to protect people from harassment or harm. These include but are not limited to the Telecommunications Act Qld 1997 and Cybercrime Act 2001.

The College may deal with inappropriate files on campus at the College’s discretion. This may involve the inspection of and a directive to delete inappropriate files or material (including inappropriate files on personal USB drives and student owned mobile devices). Such inappropriate material may require the College to meet mandatory reporting obligations to Police or Child Safety Services.

HOW WILL THE COLLEGE HELP MY CHILD?

Where a student feels unsafe or is unable to learn as a result of cyber bullying the College will assist. Where the relationship between parties is resultant of a continuing student connection at school the College will intervene whether the bullying has occurred inside or outside of College hours should they impact on students’ ability to learn.

The College will aim to assist parties in stopping the harm and where possible restore the relationship to allow for students to feel safe and able to learn. The College reserves the right to discipline students if there is evidence of the offences occurring during College hours or after-hours activities where the behaviour impacts adversely on the ability of any student to attend or learn or impact adversely on the reputation of the College.

POSITIVE RELATIONSHIP PROCESSES AND TOOLS

Positive Relationships Protocols is a whole of College approach to developing and maintaining effective relationships for learning. It involves an approach to education that values all relationships within the College community that play a part in the education of our students. Positive Relationships management is a proactive approach to classroom behaviour management based on a Restorative approach to addressing issues of harm or unacceptable behaviour that potentially disrupts effective relationships for learning.

The Effective Relationships Management Flowchart is a guide for Teachers, Students and Parents to understand the flow of how relational issues in the College are managed. The flowchart can be engaged from any level; the level of entry is dependent on the nature of the presenting issue and the context.

Counselling of students by an appropriate staff member, Wellbeing Lead, relevant Senior Leadership member, Ministry Team Member, Counsellor, or Pathways Specialist is an integral part of the procedure.

RESTORATIVE CONFERENCE/CHAT

In some situations, a formal mediation session between affected parties may be held to help restore the relationship and repair the harm caused. Parents/guardians may also be asked to attend in support of their child in the process.

LUNCHTIME WITHDRAWAL

A student may be given a Lunchtime Withdrawal. This occurs during scheduled lunchtime withdrawal times or on an individual teacher basis. The College will communicate this to students. Failure to attend will result in escalated consequences. A accrual or lunchtime reflections (even if attended) may result in escalated consequences at the Colleges discretion.

AFTERNOON REFLECTION

A student may be given an Afternoon Reflection as per the scheduled afternoon reflection days at the respective campus. Where possible, appropriate notice will be provided at the College’s discretion. During Afternoon Reflections a student may be required to engage in reflective or learning based activities, as directed by the supervisor. Parents/guardians are responsible for transport home at the conclusion of an Afternoon Reflection. Requests for rescheduling will be at the discretion of the College. Failure to attend or where a parent/guardian refuses to facilitate their child’s attendance will result in escalated consequences at the College’s discretion.

COLLEGE CONTRACT

A student may be placed on a College Contract which is written notice to the parents/guardians that their child is not meeting the College expectations to an appropriate standard. The purpose of this is to monitor and support the student in self-managing their behavior and learning engagement. The timeframe of the College Contract is at the College’s discretion however is generally for a period of up to one semester. after which time a review occurs, with possible increased period of time. Failure to meet the expectations of the College Contract, may progress to Review of Enrolment or extension of the Contract at the College’s discretion.

Throughout the period of the College Contract, the Wellbeing Lead and/or Head of Student Wellbeing will periodically meet with the student to discuss progress. Parents/guardians will be provided an update should there be concerns. Further the parent/guardian is welcome to contact the College to seek feedback.

SUSPENSION

INTERNAL SUSPENSION

A student may receive an Internal Suspension for an accumulation of Afternoon Reflections or for a more serious breach of College rules. A student may also receive a Subject Withdrawal from a subject for a series of lessons. Students will be required to complete a Restorative Worksheet and may have a re-entry interview with an appropriate staff member at the College’s discretion. Students are expected to continue their studies whilst on suspension.

EXTERNAL SUSPENSION

External suspensions are issued at the discretion of the Head of College (or their delegate). On returning to the school community, students may have a re-entry interview with an appropriate staff member at the College’s discretion. The student may be placed on a College Contract, however failure to adhere to the contract requirements, may jeopardise their enrolment.

REVIEW OF ENROLMENT

The College reserves the right to place a student on Review of Enrolment. In this case the Head of Campus (or their delegate) will externally suspend the student effective immediately. In cases where the child’s suspension period has concluded but the review of enrolment process has not yet been finalised, it is at the College’s discretion whether the external suspension is extended or whether the student can return to campus with the understanding that their enrolment is still at jeopardy and under review.

In the case a student returns to campus while their enrolment is under review, a further indiscretion would terminate the students enrolment immediately. Parents/ Guardians will be advised of this decision in a timely manner.

As part of the Review of Enrolment process, the Head of College (or their delegate) and other key staff, including wellbeing staff, meet with the student and their parent/guardian to discuss the matter, for the Head of College to make a determination on the final outcome of the student’s enrolment.

Positive Relationships Flowchart

Effective Positive Relationships for learning requires a Grace student to demonstrate The Grace Way. Students not complying with College Expectations will be redirected towards The Grace Way using the following process.

LEVEL 1 (LOW LEVEL)

In class/grounds misbehaviour

Uniform infringements

LEVEL 2 (MODERATE LEVEL)

Moderate or repeated misbehaviour in class or grounds

Multiple Uniform infringements

CLASSROOM TEACHER/STAFF MEMBER

Behaviour Management Strategies

Teacher issues Subject Lunchtime Withdrawal

Aim for RP conversation to repair the relationship

Enter in TASS – Pastoral Care and Confidential Notes

CLASSROOM TEACHER/STAFF MEMBER

Subject Lunchtime Withdrawal/multiple/ buddy class

Learning Lead/ Wellbeing Lead Afternoon Reflection

Subject Withdrawal

RP to re-enter Classroom

Enter in TASS – Pastoral Care and Confidential Notes

CLASSROOM TEACHER/STAFF MEMBER

Communicate home

Notify Learning Lead/ Wellbeing Lead

Enter in TASS – Pastoral Care and Confidential Notes

CLASSROOM TEACHER/STAFF MEMBER

Report to Learning Lead/ Wellbeing Lead

Communication home – phone call and Department email

RP agreement

Enter in TASS – Pastoral Care and Confidential Notes

LEVEL 3 (HIGH LEVEL)

Significant misbehaviour OR continuation of disruption despite intervention in Levels 1 and/or 2

LEVEL 4 (VERY HIGH LEVEL)

Referral to Head of Student Wellbeing

LEVEL 5 (EXTREME LEVEL)

Referral to Head of College

LEARNING LEAD / WELLBEING LEAD

Subject Contract

Subject Withdrawal/Internal Suspension Daily Report

Academic Contract/Monitoring

Aim for RP to re-enter Classroom/ Campus

Enter in TASS – Pastoral Care and Confidential Notes

HOSW/WL

Significant Internal Suspension

External Suspension

Consideration of Enrolment Review

School Contract if still enrolled

Aim to RP to re-enter Campus

Enter in TASS – Pastoral Care and Confidential Notes

HEAD OF COLLEGE (Review of Enrolment by Head of Campus if delegated by Head of College)

Review of Enrolment leading to:

• Referral to Head of College Parent/ Guardian Meeting

• Review of Enrolment Meeting

• Enrolment withdrawal or Exclusion (as discussed with Head of College)

• School Contract if still enrolled

Aim for RP to re-enter Campus

Enter in TASS – Pastoral Care and Confidential Notes

LEARNING LEAD / WELLBEING LEAD

Consultation with HOSW/WBC

Communication home – phone call and Department email

Aim for RP agreement

Enter in TASS – Pastoral Care and Confidential Notes

HOSW/WL

Enter in TASS – Pastoral Care and Confidential Notes

Communication home –phone call and email

Parent/guardian meeting

Aim for RP agreement

HEAD OF COLLEGE

Review of Enrolment leading to:

• Referral to Head of College

• Parent/Guardian Meeting

• Review of Enrolment Meeting

• Enrolment withdrawal or Exclusion (as discussed with Head of College)

• School Contract if still enrolled

Aim for RP to re-enter Campus

Enter in TASS – Pastoral Care and Confidential Notes

In cases of repeated or ongoing breaches of College expectations, the standard consequences may be escalated to a more serious consequence at the discretion of the College. This escalation reflects the cumulative impact of continued misconduct and the College’s commitment to maintaining a safe, respectful, and values-driven learning environment.

GEL MENTOR PROGRAM

The mentoring program at Grace is known as ‘GEL’. GEL stands for Grow, Empower, Learn – three attributes which are embedded into the College’s values of Grit, Growth, Grace. Grace has been renowned for many years for its pastoral care. This is fostered through the GEL Program where students meet regularly in a year level group and remain together, usually with the same teacher, until the end of Year 12. Coordinated by their Wellbeing Lead, these groups work through a program whereby the students learn life, study and social skills and address important topics relevant to their academic growth, health, and well-being. The GEL Teacher is the first point of contact for parents/guardians wishing to communicate with the school about their child.

The College strongly believes that the GEL program stands to benefit each student by:

• Providing a holistic education to all students through a proactive mentoring approach to support their needs

• Enhance the pastoral care and curriculum support already offered to holistically support your child

• Developing quality relationships with a GEL Teacher who acts as an advocate or champion for your child

GEL MENTOR PROGRAM AIMS

THE STUDENT DEVELOPMENT MENTOR PROGRAM AIMS:

To enhance student ACADEMIC ENGAGEMENT AND PROGRESS through individualised learning and study strategies

To develop CARING AND PURPOSEFUL RELATIONSHIPS, built around conversations and high expectations

To grow students to be COMPASSIONATE ENQUIRERS who engage in activities to develop themselves, care for others and become POSITIVE CONTRIBUTORS to the community.

THE GEL JOURNEY

GOOGA OUTDOOR EDUCATION CENTRE

‘Googa has taught me several things you cannot learn in a classroom’.

‘Googa as a whole had its ups and downs, but it certainly has been an awesome experience’.

‘Googa is a camp every school should do; it teaches you who you really are’.

‘Googa helped me feel more closely connected with God’.

Visit the College Website to view information regarding GOOGA.

The Googa experience is the College’s compulsory 4-week outdoor education program. The Googa Outdoor Education Centre is a retired forestry camp tucked away in the Blackbutt Range, two hours northwest of Brisbane. It has the advantage of giving students a sense of remoteness while at the same time having convenient access to essential services.

Its simple dormitory and cookhouse/kitchen facilities, amenities and courtyard provide the hub for community living. Close by are the staff quarters/office, a food storage and cold room building, residences, maintenance sheds and an activity hall. Adjacent to the centre’s 12-hectare site is Googa’s 120-hectare property which includes dry rainforest, grazing pasture for sheep, chickens and cattle, an avocado orchard and an outdoor chapel.

Googa is an adventure, a journey, facilitated and guided by a group of qualified and professional staff passionate about experiential learning. Googa staff are highly qualified and competent at catering for the diverse and wholistic needs of the student population who engage in the program.

There are program instructors, evening/night-time supervisors, administration staff and maintenance/farm workers. Overseeing the centre’s operation is the Googa Management Committee made up of the Head of Colleges of the three owner schools together with a business manager. A Workplace Health and Safety consultant is engaged to monitor the centre’s progress.

Googa currently delivers four-week programs for Year 9 and 10 students, two-week programs for Year 9 students at other Lutheran schools and a number of primary school programs. It is also used for family and church group retreats. In 2014, staff, supporters and local landholders celebrated 25 years of Googa’s operation as an outdoor education centre. Prior to this it served as a forestry camp, accommodating workers who maintained hoop pine plantation areas. The camp facilities, despite some changes, are similar to those of years ago which suits the simple living philosophy of the programs offered at Googa.

Googa is a diverse place of learning where students will be involved in cooking, domestic chores, gardening, wood chopping, team building activities, farm jobs including dairying, hiking, camping, meditation and worship, morning exercise, minimal impact living, games, emergency response scenarios, high adventure activities and vegetation rehabilitation. Students are challenged physically, mentally, relationally, and spiritually. All of this is with minimal technology and no phones. Many of the key outcomes are time related.

The four-week period is a critical factor in students building resilience, confidence and self- awareness while adapting to and learning to live with others in a community. Students don’t need ‘Facebook’ because they are living face to face.

Googa is deeply embedded into the psyche of Grace Lutheran College and carries on in the memories and experiences of past students. It forms a common ground of shared experience which transcends academic or sporting prowess. Googa is a compulsory part of the holistic curriculum at Grace College.

Googa is owned by Grace Lutheran College, Grace Lutheran Primary School & Good Shepherd Lutheran College. It is part of the ministry of the Lutheran Church of Australia.

SCHOOL UNIFORM

The College uniform identifies students as a member of Grace Lutheran College. Neat and tidy, correct uniform should be worn each day. College uniform should be worn in this way when in the public forum including shopping centres and transport. I f uniform is not worn correctly or on correct days, relevant consequences will apply.

Students who do not wear the correct uniform to or from school will be placed on Afternoon Reflection.

Where a student is wearing the incorrect uniform to school:

1. Parents/guardians are reminded that a written explanation is required if their child is not in correct uniform.

2. These notes should be addressed to the Head of Campus, or their delegate, and handed in by the student prior to the commencement of school.

3. Acceptable instances will result in a uniform pass being issued.

Requests from parents/guardians to have their child exempted from wearing correct uniform for longer than one week will be referred by the Head of Campus, or their delegate, or Head/Deputy Head of College for consideration.

Wellbeing Leads are responsible for the day-to-day interpretation and administration of the rules relating to uniform. Application for modifications to uniform can be made to the College and determinations are made on a case-by-case basis.

UNIFORM REQUIREMENTS

BLOCK EXAMS

ATTENDING WORK/ AFTER SCHOOL ACTIVITIES

SPORTS AFTERNOONS

PHYSICAL EDUCATION LESSONS

Students are to wear Day uniform to Block and External exams, regardless of the day the exam is being held, unless a specific uniform is required for the type of exam being undertaken e.g. PE/Dance/Hospitality/Trade uniform for practical assessment.

Students going to work and/or other activities after school need to change out of school uniform.

Sports uniform is only permitted to be worn on sport days:

Rothwell Campus:

• Wednesday: Year 7, 8, 11 and 12

• Thursday: Year 9, 10 and 12

Caboolture Campus:

• Wednesday: Year 10,11 and 12

• Thursday: Year 7, 8 and 9

For PE classes, students must change into sport uniform at school and then change back into day uniform before leaving campus. Hats must be worn when participating in outdoor sport, whether in classes or at break times.

No hat, no play.

RIDING TO AND FROM SCHOOL

PLAYING AT BREAKS

Day uniform must be worn by students riding their bike to and from school.

All students are to wear the College hat when playing on the oval at morning tea or lunch and when involved in compulsory activities in the sun, except when a cap is more appropriate (e.g. for PE classes).

No hat, no play.

GROOMING REQUIREMENTS

When wearing College uniform, all aspects of their appearance should reflect and respect school pride.

• Hairstyles are to be clean, neat and conservative, with student’s natural hair colour.

• Extreme hairstyles are not permitted (what is considered extreme is at the discretion of the College)

• Mullets, severe undercuts, side cuts and less than ‘3’ blade cuts are unacceptable.

• Hairstyles should leave the face clear from below the eyebrows and sit off the collar

HAIR

ACCEPTABLE GROOMING

NOT PERMITTED

• Hairstyles longer than collar length must be tied back and allow for the wearing of safety equipment

• Approved accessory colours are plain brown, gold, yellow, black or white

• Faces must be clean shaven.

• A watch

• A thin chain (no thicker than 3mm) with or without a simple cross

• One plain GOLD or SILVER earring in each ear:

 plain single sleepers (no larger than 14mm inside diameter) or

 plain stud (no larger than 3mm in diameter)

• A medical ID necklace or bracelet

• Discreet, clear plastic insertions in piercings

• Makeup is discouraged; however, light natural looking makeup is acceptable (at the discretion of the college)

• All other jewellery not listed above (e.g. Rings, Bracelets, Anklets etc)

• No visible piercings such as lip, nose, tongue and eyebrow rings, spacers or bars

• Visible tattoos

• False eyelashes

• Unnatural eyebrow shaping, dyes or tattooing

• False nails

• Visible nail polish

• Non Grace Lutheran College endorsed badges

WINTER OPTIONS

UNIFORM COLLEGE WINTER OPTIONS TO WEAR

Formal Uniform Blazer (Year 10 – 12)

Brown Jumper (Year 7 – 9)

Brown Tights (with the knee-length skirt)

Scarf

Day Uniform Blazer or Brown Jumper

Brown Tights (with the knee-length skirt)

Scarf

Sports Uniform Sports Jacket / Senior Jersey / Grace Sports ‘Hoodie’

Track Pants

Scarf

Dance Uniform Brown Jumper

Scarf

Trade Uniform Navy coloured bomber style jacket, otherwise the brown jumper

DAY UNIFORM

Students may choose to wear Formal Uniform on Day Uniform days if they choose to. Students wear their Sport Hat with the Day Uniform as required.

SPORT UNIFORM

Shirt

Blouse

Jumper (Year 7-9)

Shoes - Black Leather Lace Up with Block Heel

Formal Shorts (Year 7-12)

Skirt (Knee Length) (Year 7-12)

Socks

Black Belt (With Shorts)

Diamond Shirt (PE Lessons / Interschool)

House Shirt (Interhouse Events)

Socks

Sport Hat

Sport Shorts

Sport Jacket Sport Track Pant

Shoes - 80% white with white laces (no canvas shoes, casual or lifestyle shoes)

https://theschoollocker.com.au/schools/grace-lutheran-college

Formal Hat

Blazer (Year 10-12 Only) Shirt

Blouse

Shoes - Black Leather Lace Up with Block Heel

Formal Trouser (Year 10-12)

Formal Shorts (Year 7-9)

Skirt (Knee Length) (Year 7-12)

Socks (With Formal Shorts or Skirt)

Brown Socks (With Trouser)

Tie (With Shirt)

Zipper Tie (31cm) (With Blouse)

Black Belt (With Trouser Shorts)

Jumper (Year 7-9)

Performing Arts Shirt (For Performances, worn with Black Pants)

Dance Shirt (For Practices, worn with Black Leggings)

Trade Shorts / Pants

Trade Skills Shirt

ENGAGE WITH GRACE

ENGAGE ETIQUETTE

At Grace Lutheran College we believe that a positive, supportive and collaborative learning community is essential to ensuring your child achieves their potential. Parents/guardians can be a child’s most influential role model, therefore interactions within a child’s learning community should always be respectful, professional, constructive and supportive. Communication should be sent in the manner and tone in which you would expect communication to be received.

The College invites you to seek information on your child’s progress, or clarification of any questions you might have. Please note that a secondary school teacher can teach over 150 students, therefore your patience and understanding of this in the time to respond to parents is appreciated. There are days of the week that staff may teach every lesson and then have to attend a meeting after school also.

COMMUNICATION RESPONSE TIME

Staff will aim to provide an initial response within 3 working days. Part time staff will respond within 2 days of their first day of teaching. Where a staff member is off campus for two or more days, the ‘out of office’ email facility will be activated with a return to work date. In this case, the email response time will be after the staff member returns to work.

Whilst you may from time to time receive emails from staff on an evening, on weekends, public holidays or during school holiday periods, please note that this is not an expectation of staff to respond to emails during these times.

It is at the discretion of the College to cease communication via email and instead invite the parents/guardians in for a face-to-face meeting to resolve the concern or provide further information on a query.

TELEPHONE COMMUNICATION

Parents/guardians wanting to phone teachers should limit their calls to before and after school. Between the hours of 8:00am and 3:10pm, teachers are involved in staff devotion, teaching, yard duties or scheduled breaks. If you telephone during these times you will be asked to leave a message and you will receive a return call or email you as soon as practicable.

GRIEVANCE PROCEDURE

A complaint/grievance procedure is outlined in the College Guide. If a parent/guardian has a complaint, criticism or concern, it is expected the steps outlined in the grievance procedure are followed.

PARTNERSHIP

The role of parents/guardians in supporting their child’s development through adolescence, and the partnership developed with College professionals, has a focus on the preparation of young people for their lives and service within the world, is highly valued and encouraged. Your support and use of the guidelines above will facilitate this ongoing, workable partnership for all.

PARENT CODE OF CONDUCT

WORKING TOGETHER TO BUILD A POSITIVE SCHOOL COMMUNITY

Working Together for Student Success

A strong partnership between home and school is key to student success. By adhering to the Parent Code of Conduct, families contribute to a culture of respect, collaboration, and excellence. We appreciate your support in maintaining a welcoming and supportive school environment for all.

Respectful Communication

We encourage open and respectful communication between parents, teachers, and staff. Whether in person, via email, or over the phone, interactions should be courteous and focused on solutions. Aggressive, intimidating, or disrespectful behaviour will not be tolerated, as it does not align with our College values.

Staff Response Time & Availability

Staff will respond to emails/phone calls etc within 72 hours (business days). They are not available 24/7 and will respond at a time suitable to them.

Appointments Must Be Made in Advance

To ensure staff can provide their full attention and support, all meetings with staff must be scheduled in advance. Walk-in meetings are not an appropriate practice, as staff are often engaged in teaching, student support, or other commitments. To arrange a meeting, please contact the relevant staff member via email or through the College office. In the case of genuine emergency please phone the College.

Supporting a Safe & Positive Environment

Encourage, support and uphold College policies, processes including school determined consequences. This includes reinforcing behavioural standards at home and ensuring students meet their responsibilities regarding learning, attendance, and participation.

Social Media & Online Conduct

Parents are expected to model positive digital citizenship. This includes refraining from making negative or defamatory comments about the College, staff, or students on online platforms. Concerns should be respectfully raised directly with the College rather than discussed in public forums through College processes.

A strong partnership between parents and the College is key to creating a positive and supportive environment. By following the Parent Code of Conduct, parents help maintain a respectful and cooperative atmosphere for students and staff. This code encourages parents to model appropriate behaviour, respect the College’s values, and communicate constructively with staff and peers. A respectful relationship between parents and teachers is essential for supporting students’ growth. These expectations align with the Enrolment Agreement, where parents acknowledge and trust the College to guide their child’s education and wellbeing. By working together, parents and the College help all students thrive academically, socially, and spiritually.

TEACHING AND LEARNING

ACADEMIC ENRICHMENT

Academic Enrichment supports the needs of gifted and talented students through two distinct approaches:

1.

The Academic Enrichment Program

This program provides case management by Academic Enrichment staff developing personalised Academic Enrichment Plans for gifted and highly academically talented students. There are three ways to qualify for this program:

• A FSIQ above 125, evidenced on a WISC-V assessment conducted by a psychologist; OR

• A 90th percentile rank or higher score on the Ravens 2 exam conducted at GLC; OR

• Two consecutive years of outstanding academic achievement (Honours Awards) at the College.

At any time, parents/guardians, students, and staff can recommend a child be assessed for the Academic Enrichment Program.

All enrolling students who apply for the Ignite Excellence: Mathematics, Science, or English Literature Programs are automatically assessed for the Academic Enrichment Program (via a Ravens 2 test) as part of the application process.

2.

The Ignite Excellence Programs and Opportunities

A suite of subject specific talent development pathways designed to empower students in their field/s of expertise.

Our Ignite Excellence Programs and Opportunities range from co-curricular clubs to accelerated classroom curriculum programs. Program offerings may vary from year to year, and across campuses.

Ignite Excellence Programs Ignite Excellence Opportunities

· Ignite Excellence: Science

· Ignite Excellence: Accelerated Mathematics

· Ignite Excellence: English Literature

· Ignite Excellence: Sporting G O A L S

· Ignite Excellence: GAME ON! Music

· FLEX (Foreign Languages Excellence)

· Dance Development

· Robotics & Esports

· Flexible Learning Pathway

· Early University Study

· Bright Minds Festivals (Years 1-6)

· Co-curricular clubs (vary each year but can include rocketry, chess, debating, philosophy, film club and more)

Detailed information and Application Packages for the specific Ignite Excellence Programs and Opportunities are available on the relevant Campus page of the College website.

Enrolled students are encouraged to apply for the Ignite Excellence Programs in the year prior to entry at the College. Existing GLC students must reapply for the Ignite Excellence Programs each year. Students can indicate on their Subject Selection Form for the next academic year (distributed in Term 3) which programs they wish to apply for. Students are welcome to apply for more than one of the Ignite Excellence programs.

For more information, please contact the relevant campus Academic Enrichment Coordinator.

DIVERSE LEARNING

Diverse Learning provides support to students with a confirmed disability or diagnosis (documentation is required to verify the diagnosis/disability by a medical specialist) which has a functional impact on a student’s learning and/or assessment.

The College offers support to students following the AARAs (Access and Reasonable Adjustments) guidelines set by QCAA based on the functional impact of their diagnosis/disability. These guidelines are enacted from Year 7 – 12 to ensure students are adequately prepared to make appropriate pathway choices as they move throughout the year levels. All students supported by the Diverse Learning team have access to a case manager and where possible diverse learning aides in some classes.

The College appreciates the recommendations for support that are often provided by a child’s medical specialist, however this does not guarantee that the college can offer that support. The College will review the recommendations and then have a conversation with the family as to what the College does and does not have the capacity to do.

Possible support available to eligible students includes:

Diverse Learning Plans

AARAs (QCAA determined)

Supported Learning Classes (Year 7 – 8)

Independent Learning Classes (Year 9 – 10)

Pathway Guidance

CAREER GUIDANCE

Individualised support plans are created and updated annually for students acknowledging strengths, challenges and strategies. These are distributed to a student’s teachers to ensure informed teaching and learning for the student’s individual needs.

Access to Extra Time, Breaks, Reader, Scribe, Laptop, Withdrawal, Small group orals dependent upon functional needs

Provides a time for students to access assignment and organisational support. Students will be encouraged to work independently where possible, however students will have access to a teacher for support. Student eligibility for these classes is at the discretion of the Head of Diverse Learning. Participation in these classes are in lieu of an elective.

Support provided to ensure students are on appropriate and successful pathways by liaising with Vocational Education and Pathways Staff as required.

Pathways staff are available to all students within the College community by appointment. They work together with parents/guardians as well as relevant staff within the school to help maximise opportunities for students to identify and achieve their goals. Scheduled appointments are made with all senior students at key times throughout the year.

Grace Careers Website

Grace Careers Newsletter

Grace Careers provides an informative website dedicated to keeping parents/ guardians and students up to date with careers information. It includes a dedicated student area where students can develop their own career plan, resume and digital portfolio among other things.

There is a section on the Grace Careers website for parents/guardians to subscribe to a regular newsletter with alerts sent when nominated activities arise from the Grace Careers calendar.

Career Avenues Profiling

QTAC Support

All students in Year 10 will undertake an individually prepared career profiling screening to provide a sound basis for career exploration and decision making. This then provides an informed basis of their SET Planning and Senior School Pathways.

The College provides a service to students who request to see our Pathways Staff for advice and support in preparing their QTAC applications for tertiary admission, also including applications for Early Tertiary Access.

CONTEMPORARY CURRICULUM DESIGN

In constructing the curriculum, the following principles have been applied:

Foundations

Grace implements the mandatory aspects of the three-dimensional Australian Curriculum from Year 7 and innovatively designs this curriculum to transition students into the QCAA Senior School model of the QCE.

Holistic Education

Grace prioritises the education of the whole person – spiritual, academic, physical, social-emotional, technological and cultural. As a result, mandatory aspects of the curriculum include Christian Studies/Religion and Ethics, Chapel, GEL, Sport and Outdoor Education (including the Googa program).

Personalised Pathways

Grace recognises the importance of student agency and creating their own personalised pathways based on the College’s offerings. The College aims to offer a wide range of learning opportunities for students and will enact innovative methods to facilitate these where practicable.

Connections

Grace incorporates authentic learning experiences through connections within local, national or global communities. This includes but is not limited to intentional focuses on service learning experiences and considering the ‘real world’ in problem based learning experiences.

Empowered Learners

Grace encourages learning environments that nurture, mentor and facilitate learning allowing students to take control of their learning journey empowering them to unlock their potential and celebrate individual mastery.

We trust Grace students will enter the world having developed the skills and attitudes to live a life of faith and service so that God will be glorified in the world.

CURRICULUM GUIDES

The Curriculum Guides can be accessed by clicking on the links below. The guides outline the specific curriculum design for each year level and the electives available for students to choose:

Rothwell Curriculum Guides

DIFFERENTIATION

Caboolture Curriculum Guides

In addition to differentiation within the classroom, Grace also provides individualised support through Diverse Learning and/or Academic Enrichment.

GRACE CURRICULUM JOURNEY

AUTHENTIC LEARNING EXPERIENCES

(EXCURSIONS AND INCURSIONS)

Students may be required to participate in excursions (off campus) or incursions (on campus). Thes events provide authentic learning experiences for students to apply theoretical concepts to real world understandings. Most excursions will leave and return during the normal school day. Some assessment may be connected to curriculum excursions. The length of these excursions may vary from a single lesson to the whole school day.

DURING SCHOOL HOURS

Reference is made to this type of excursion in the Enrolment Agreement and in signing this document, you have agreed to students attending these excursions and being transported in buses on such occasions. Therefore, additional permission will not be sought by staff from parents/guardians. Parents/guardians will be emailed outlining the details of the excursion or incursion. If parents/guardians do not wish their student to attend this excursion, they must notify the College in writing by at least the day before the excursion or incursion.

OUTSIDE OF SCHOOL HOURS

If an excursion or incursion extends out of school hours, permission will be required through Parent Lounge using the Events/Payments feature. Notification of this will be emailed home outlining the details of the event.

Events must be accepted or declined at least a day before the event, or by the date requested

The method of payment for any excursions/incursions will be outlined in the correspondence emailed.

CURRICULUM GUIDELINES

HOME LEARNING

Regular home learning and revision of work is necessary if a student is to develop and consolidate their skills and understanding.

Regular engagement of home learning is expected by all subject teachers. Students are encouraged to have a set study plan to help them establish the necessary self-discipline needed for self-directed work. It is very important that students establish a regular pattern of time for academic work needing to be done at home.

Home learning activities may include:

*includes time spent on assignments

Suggested minimum time for home learning and study (per night, five nights per week) and use the weekend for catch-up on the number of hours missed through other time commitments can be seen in the table provided. If students are spending excessive time on home learning and assignments, please contact the teacher to clarify requirements.

STUDENTS CHANGING ELECTIVE SUBJECTS

It is possible to apply to change a subject throughout the year for a valid reason.

Applications for a change of subject must be made before the cut off dates as published on the school calendar on Parent Lounge / Parent Orbit and eGrace. This allows the student to obtain eligibility for credit in the new subject and avoid missing important foundation work.

Approval depends on the agreement of the Learning Leads of the two subjects involved and the Teaching and Learning Team. A student must remain in the current subject until approval has been granted and their eGrace has been updated.

To apply for an elective Subject Change, go to Parent Lounge.

STUDENTS CHANGING CLASSES

It may become necessary on occasion for Learning Lead to rearrange students within classes for a variety of organisational or management reasons.

REQUESTING A CLASS CHANGE FOR YOUR CHILD

It is not the policy of the College to change students’ classes within the same subject upon student or parental request. From time to time, issues of preference or concerns may arise, however the position of the College is to resolve any issues that may present.

In extenuating circumstances, the process that will be followed in the case of a class change request is:

1. The parent/guardian has an interview with the class subject teacher. Understandings are reached and the student remains in the class.

2. Where the concern still exists, a subsequent interview with the Learning Lead and/or Teaching and Learning Coordinator will occur. Evidence of the concern will be requested and reviewed.

3. From this point it is at the discretion of the Learning Lead, in consultation with the Teaching and Learning Coordinator as to whether the class change is approved.

INTEGRATED LEARNING AT GRACE

To ensure engaging teaching and learning, the College uses an integrated learning approach. Students will access their curriculum and assessment from:

View your timetable (subject, teacher, classroom)

View the school calendar (including assessment dates)

Access the Daily Notices

Access Term Planner

Submit Summative Assessment

View Progressive Reporting Results and Comments

View Formal Semester Report Cards

Access Class Resources

Submit Class Tasks and Activities

Read announcements from your subject teachers

Collaborate with your teachers

Collaborate with your peers (must have a teacher present)

Receive email communication from teachers or your peers for school related purposes.

eGrace and TEAMS are digital platforms where students can log in either on campus or off campus.

We encourage parents/guardians to have access to your child’s online learning platforms by asking your child to share the log in details (username and password).

ACADEMIC AWARDS

Academic Awards are calculated and awarded at the end of the year based on achievement data.

Academic Awards include:

An Academic Shield is awarded to the College house with the highest average GPA based on achievement data.

ASSESSMENT DATES

The assessment calendar is available to parents/guardians and students through eGrace and Parent Lounge.

This is reviewed and updated throughout the year and therefore parents/guardians and students should review regularly.

TERM PLANNERS

Term Planners outline the expected teaching and learning sequence for a subject. Term Planners are available on eGrace and Parent Lounge by the end of Week 2 of each term. Students are encouraged to review the term planners regularly.

PRESENTATION OF ASSIGNMENTS GUIDELINES

• Task sheet (including criteria sheet/ISMG) to be included for marking purposes

• Cover Sheet/Title Page which includes: Student name, subject teacher, topic and due date.

• All pages to be securely stapled together (when hard copy submission is required)

• Page Layout: 2cm margins, footer with page numbers, student name and subject details

• Word processed assignments: minimum size 12 font and 1.5 line spacing

• Handwritten assignments must be clear and legible

• Research notes must be included where indicated on the task sheet and should clearly show the research process used.

• Complete and correct referencing of sources must be acknowledged (bibliographic and in-text).

• Research notes MUST be included where indicated on the task sheet and should clearly show the research process used.

• A Bibliography or Reference list is to be included at the end of the assignment.

• Harvard or APA systems of referencing are acceptable.

• Students are encouraged to use the Automatic Referencing feature of MS Word (unless otherwise advised by their teacher).

CONTINUOUS REPORTING

Grace follows a contemporary approach to reporting through the ongoing investment of a continuous reporting method. This has benefits to students to consider feedback from one assessment task into the next in order to reflect and improve.

Teachers provide the result and a comment that identifies strengths and suggestions for growth via Parent Lounge/ Parent Orbit and eGrace. Students and parents/guardians can access this information typically 3 weeks after an assessment was due and are encouraged to do so.

SUMMARY OF LEARNING (SEMESTER REPORTS)

Summary of Learning documents (Report Cards) are produced at the end of each semester with a summary of academic results and a comment from the GEL teacher.

ACADEMIC MONITORING

Academic Monitoring is a holistic process where progress is monitored on a regular basis to:

The Academic Monitoring process begins with the GEL Teacher from a holistic perspective, at regular intervals throughout the year. During this time in GEL, students review their own performance and self-reflect. Academic Monitoring is also conducted from a subject based lens, where the class teacher may refer a student’s underperformance or risk in a particular subject to the Learning Lead.

COLLEGE ASSESSMENT PROCEDURE

ASSIGNMENT DEADLINES

Assignments MUST be submitted by 8:00am on the due date unless otherwise stated on the Assignment Task Sheet.

THE FEEDBACK LOOP

The purpose of feedback is to provide meaningful information about a student’s strengths and areas for improvement to support them to progress their learning. At Grace Lutheran College there are various methods used for students to receive formal feedback on assessment tasks. These are: Drafts, Checkpoints and Teacher Conferences. The feedback method being used by the teacher will be outlined on the student’s assessment task sheet.

Drafts

Checkpoints

Teacher Consultation

A draft is submission of work (method of submission is indicated on the assessment task sheet e.g. eGrace or hard copy). Drafts are collected and reviewed by the teacher with written feedback provided in a timely manner using annotations or a task specific checklist.

A checkpoint is an in-class observation by the teacher to ensure the student is ‘on track’ to complee the requirements of the task. Students will be required to show their work to the teacher during the lesson, however feedback may not be provided.

Teacher consultations are scheduled over a period of time where students meet with their teacher during a lesson to receive verbal feedback on their progress.

CHECKPOINTS

Checkpoints will be detailed on student task sheets and are to monitor student progress and used to establish student authorship. Students will work on assessment during designated times and show and/or submit evidence of progress at scheduled checkpoints. Teachers will use these checkpoints to identify and support students to complete their assessment.

No formal feedback is provided to students on a checkpoint and is instead used for the teacher to make a judgment as to whether the student is on track or not on track.

DRAFTING

A draft is a piece of work that is a substantial response to the task. A substantial response should attempt each criteria/objective of the task. This allows it to be at a minimum standard, ready for submission and able to be used for assessment purposes. Types of drafts differ depending on subject, e.g. written draft, rehearsal of a performance piece, or a product in development. Drafts might be used as evidence of student achievement in the case of late or non-submission of a final copy.

Draft items are required to be submitted as a digital copy on eGrace by 8:00am on the draft date unless otherwise stated on the task sheet as determined by the Learning Lead.

Feedback on a draft is:

• provided on a maximum of one draft of each student’s response

• a consultative process that indicates aspects of the response to be improved or further developed

• delivered in a consistent manner and format for all students across the subject

• provided with appropriate time for the student to act on the feedback

• Feedback should be timely and efficient for all students across all classes in an equitable manner.

Feedback on a draft must not:

• compromise the authenticity of a student response

• introduce new ideas, language or research to improve the quality and integrity of the student work

• edit or correct spelling, grammar, punctuation and calculations

• allocate or infer a result.

It is not the College’s responsibility to check for plagiarism at the draft stage. Students should be aware of completing work that is their own to feel confident submitting a final response where plagiarism will be checked at the final stage.

Teachers may use a range of suitable strategies to provide feedback on the draft response. The strategy chosen may differ depending on the mode of response. Possible strategies include:

• written feedback

• verbal feedback (teacher consultation)

• feedback provided through questioning

• summary of feedback and advice to the whole class.

Feedback will reduce as students move from Year 7 to Year 12.

Year 7 – 9

Feedback using a department checklist (consistent across all classes) and/or comments on the draft itself consistent across all classes.

Year 10/11 (Including Unit 1 and 2)

Feedback using a departmental checklist (consistent across all classes) and/or minimal comments on the draft itself, to a consistent level across all classes.

Year 11 – 12 (Including Unit 3 to 4)

Drafts in Unit 3 and 4 should be given feedback using a departmental checklist (consistent across all classes) and/ or a maximum of three (3) comments (advice – approximately 100 words).

A digital copy of the feedback may be stored in eGrace, under the associated Curricular Activity.

CHECKPOINT OR DRAFT – INSUFFICIENT PROGRESS

Where the teacher deems it to be at an ‘insufficient standard’ for that stage of the assessment, correspondence will be sent home to inform parents/guardians through Student Services. The student may be asked to attend lunchtime withdrawal/s until work of a sufficient standard is completed.

SPOKEN PRESENTATIONS

The College acknowledges the importance of students developing a variety of important skills through public speaking to prepare them for their future.

The College understands the emotions students can feel in the preparation of assessment tasks involving spoken aspects and aims to provide a supportive environment for these to be conducted in.

MANAGING RESPONSE LENGTH

Students must adhere to assessment (assignments and exams) response lengths as specified on the assessment task sheet as guided by syllabus and other documents. The procedures below support students to manage their response length.

• All assessment instruments indicate the required length of the response.

• Teaching and Learning programs embed subject-specific strategies about responding purposefully within the prescribed conditions of the task.

• In exams, the lines provided per question will be an indicator of the word length required (based on an average of students writing 8 words per line).

Elements to be included in or excluded from the word length or page count of a written response are provided below (as per the QCE and QCIA Handbook):

Inclusions

• All words, in the text of the response

• Title, headings and subheadings

• Tables, figures, maps and diagrams containing information other than raw or processed data

• Quotations

• Footnotes and endnotes (unless used for bibliographical purposes)

• All pages that are used as evidence when marking a response

Exclusions

• Titles pages

• Contents Pages

• Abstract

• Visual elements associated with genre*

• Raw or processed data in tables, figures and diagrams

• Numbers, symbols, equations and calculations

• Bibliography/Reference List

• Appendixes**

• Page numbers

• In text citations

• Title pages

• Contents Page

• Abstract

• Bibliography/Reference List

• Appendixes**

• Blank pages

* For example, by-lines, banners, captions and call outs used in genre related written responses.

** Appendixes should contain only supplementary material that will not be directly used as evidence when marking the response.

Inclusions

Response length – duration

• Any items that form part of the response and chosen by the student for inclusion in the multimodal or presentation including introductory slides or excerpts such as video or music

• Any required referencing of texts or citations chosen for inclusion, e.g. as a note on a slide in a multimodal presentation

Exclusions

• Extraneous recording prior to the beginning of the response, e.g. setting up microphones, waiting for an audience to settle, talking about setting up.

• The exclusions for written responses do not apply as they are not relevant to a timed response.

STUDENT RESPONSE EXCEEDS WORD LENGTH

If the student’s response exceeds the length required by the task sheet or question, the College will:

• Only mark the work up to the stated response length, excluding evidence over the prescribed limit.

• Annotate any such student work to clearly indicate the evidence used to determine a result.

• This action will be outlined in the student’s progressive reporting feedback available on eGrace and Parent Lounge / Parent Orbit.

MANAGING NON-SUBMISSION OF ASSESSMENT

Teachers will collect progressive evidence of student responses to assessment instruments at the prescribed checkpoints. The checkpoints on the instrument-specific task sheets provide details of the evidence that will be collected. Spoken and physical tasks will be presented in accordance with the schedule devised by the class teacher. A student must be in attendance and ready to present.

DRAFT - NON-SUBMISSION

In circumstances where students are enrolled in a subject but do not submit a draft response at a prescribed checkpoint.

Internet issues, computer and technology failure are not an acceptable excuse for late or non-submission of assessment or acceptable reason for application for extension. Students are strongly encouraged to back up their work and/or print or email regularly, to ensure they have timely evidence.

7 – 12

• Correspondence will be sent home to inform parents/guardians through Student Services.

• No written feedback is provided and students will need to proactively seek verbal feedback during class time from their teacher.

Year 7 – 12

• Correspondence will be sent home to inform parents/ guardians through Student Services.

• The student will attend lunchtime withdrawal/s until work of a substantial standard (an attempt at each criteria) is completed.

• If necessary, the student may be placed on an Afternoon Reflection from class to work on the task until it has been completed.

• No written feedback is provided and students will need to proactively seek verbal feedback during class time from their teacher.

Year

(Where it is received late)

In circumstances where students are enrolled in a subject but do not submit a final response to an assessment (other than unseen examinations) on or before 8:00am on the due date:

Year 7 – 10 (Not including Unit 1)

• Correspondence will be sent home to inform parents/ guardians through Student Services.

• The students draft (or evidence from most recent checkpoint) will be marked as the final submission.

• In Year 7–10 (Not Including Unit 1) where a draft or checkpoint are not available, the student will be deemed not to have completed that part of the course. The student will be placed on lunchtime withdrawal to complete the designated work in order to meet the substantive requirements of the course but may forfeit the right to have it considered as evidence when calculating achievement.

Year 10 – 12 (Units 1 – 4)

• Where a draft or checkpoint evidence is available, the student’s achievement will be based on the evidence sighted at the student’s draft/checkpoint.

• The students draft (or evidence from most recent checkpoint) will be marked as the final submission.

• In Units 1-4 where a draft or checkpoint are not available, the student will be deemed not to have completed that part of the course. A ‘Not-Rated’ (NR) must be entered in the QCAA School Portal. In circumstances where a student response is judged as NR, the student will not meet the requirements for that subject and runs the risk of losing unit credit potentially jeopardising QCE and ATAR eligibility.

Subsequent failures to submit assessment may lead to academic contract or internal suspension.

ASSIGNMENT EXTENSION PROCESS (ILLNESS AND MISADVENTURE)

In circumstances where a student is enrolled in a subject and meets the criteria to apply for an extension:

• Parents/guardians must apply for an extension at least 2 days prior to the due date (draft or final) and for acceptable reasons only.

• Extensions are to be submitted to and approved by the Learning Lead via the link on:

Internet issues, computer and technology failure are not an acceptable excuse for late or non-submission of assessment or acceptable reason for application for extension. Students are strongly encouraged to back up their work and/or print or email regularly, to ensure they have timely evidence.

Tasks will be deemed to be late if they are not in the possession of the class teacher or their delegate by 8:00am on the due date, regardless of the student’s presence or otherwise at school.

In cases where the student is unwell on the due date, verifiable evidence is required:

Year 7

• Parent correspondence (medical certificate may be requested on repeat occasions)

Year 8 -9

• Medical Certificate

AUTHENTICATING STUDENT RESPONSES

Year 10, 11 and 12

• Confidential Medical Report com pleted by medical practitioner (Found on eGrace and Parent Lounge – Curriculum Links)

Accurate judgments of student achievement can only be made on student assessment responses that are authenticated as their own work. The College uses the authentication strategies promoted by the QCAA. Where subject specific authenticity requirements are required, these will be detailed on the task sheet.

Strategies for establishing authorship. When developing an assessment instrument teachers may:

• set an assessment task that allows each student to produce a unique response

• vary assessment tasks each year so students are unable to use other students’ responses from previous years

• set aside some class time for students to complete the assessment task and for teachers to monitor the development of the response

In cases where a student response is not authenticated as a student’s own work, procedures for managing alleged academic misconduct will be followed.

Year 7 – 9

• Directly compare the responses

• Students who have worked together in groups

• Use internal quality assurance processes such as moderation/internet cross referencing

• Interview a sample of students after their responses have been submitted to determine their understanding of and familiarity with their responses

ACADEMIC MISCONDUCT

PLAGIARISM

Year 10 - 12

• Directly compare the responses of students who have worked together in groups

• Use internal quality assurance processes such as moderation/internet cross referencing

• Interview a sample of students after their responses have been submitted to determine their understanding of and familiarity with their responses

• Use plagiarism-detection software – Turnitin® by 8:00am on the final due date. The Turnitin® software is embedded into eGrace as part of the eGrace submission process

Responses that are not the student’s own cannot be used to make a judgment. When authorship of student work cannot be established, or a response is not entirely a student’s own work it is known as plagiarism.

Plagiarism is presenting work or ideas from another source as your own, with or without consent of the original author, by incorporating it into your work without full acknowledgement. All published and unpublished material, whether in manuscript, printed or electronic form, is covered under this definition, as is the use of material generated wholly or in part through use of artificial intelligence. Plagiarism can also include re-using your own work without citation as well as work from another student (collusion) or member of the community. (Oxford, 2023)

Where a student has been found to be handing out their assessment for others to view (collusion), they will also be penalized as stated below, as they have been involved in the plagiarism process.

PLAGIARISM IDENTIFIED AT FINAL SUBMISSION

Year 7 – 9

• Result is awarded only on the evidence that is the student’s own work, this may impact the student’s result.

• Students will be issued a lunchtime withdrawal where they will be required to re-write the plagiarised section of the assessment until it is their own work. Although feedback can be requested by the student, the new result will not be used as credit.

• Student Services communication will be sent home to parents/guardians.

Year 10 - 12

• Result is awarded only on the evidence that is the student’s own work, this may impact the student’s result.

• Student Services communication will be sent home to parents/guardians

ETHICAL SCHOLARSHIP

Ethical scholarship refers to producing evidence of work that is credible, reliable and honest. Grace Lutheran College endeavours to uphold high expectations when it comes to ethical scholarship around learning and assessment. We are constantly experiencing the rapid changes that disruptive technologies (e.g. artificial intelligence) are having on workplaces and schools. Such disruptive technologies create great opportunities for workplaces, teachers and students; however, these opportunities need to be approached with a clear conscience of ethical scholarship.

A number of educational governing bodies are thoughtfully considering the impact that artificial intelligence is having on education, to benefit from the opportunities but practice the important skill of ethical scholarship.

QCAA has developed the ‘Artificial Intelligence Working Group’ which has a range of stakeholders as members (including students). This group have produced the following: Developing Artificial Intelligence capabilities – Guidance for students and parents

Further to this a National AI Taskforce has been developed who are looking at Teaching and Learning, Privacy Protection, Fairness, Transparency, Accountability and Contestability. One of the guiding documents for this taskforce is the CSIRO Artificial Intelligence discussion paper

At Grace, all Year 10 and Year 11 students have/will complete the QCAA Academic Integrity course which is accessible by their MyQCE portal as they look at moving into their Unit 1 and Unit 3 studies.

ACADEMIC MISCONDUCT – EXAMINATIONS

Cheating in examinations involves any intentional or unintentional action whereby a student is seen to potentially obtain an unfair advantage in the examination.

The College has clear expectations regarding exam conduct to ensure academic integrity. A student’s past behaviours or academic profile does not influence the consequences of academic misconduct as each circumstance is treated on the information provided.

Exam misconduct situations may include (but are not limited to):

• bringing or having access during the examination to unauthorised notes or other study aids, whether on paper, another object, an electronic device or on the student’s body or clothing

• any unauthorised communication (or attempt at communication) by any means with others during the examination (whether by speaking or other means)

• copying or reading (or attempting to) another student's work during the examination

• students allowing their work to be copied during an examination

• gaining, distributing or using a copy (or part) of the exam (written or by other means)

• sharing details of questions on the exam with other students (written or by other means)

Where a student is suspected of cheating:

• The exam supervisor will immediately stop the nature of the cheating.

• The exam supervisor will record notes of the nature of the cheating (for example: nature, time and where the student was up to on the exam) and communicate these to the Learning Lead as soon as possible.

• The Learning Lead will meet with the student in a timely manner to examine the situation and apply appropriate consequences.

Consequences of cheating in an exam:

Year 7 – 9

• Zero credit (NR) will be applied to the aspects of the exam paper whereby the academic misconduct could have provided benefit. This is at the discretion of the subject teacher and Learning Lead as the subject matter experts.

• Where the academic misconduct could have benefited the whole paper or this cannot be determined, a zero credit will be applied to the exam paper.

• Afternoon Withdrawal will be issued by the Learning Lead.

NON-ATTENDANCE FOR EXAMS

Illness with verifiable evidence Year 7

• Parent correspondence (medical certificate may be requested on repeat occasions)

• Exceptional circumstances as approved by the TALT (e.g. funerals, government mandated isolation)

Year 10 (Not including Unit 1)

• Zero credit (NR) will be applied to the aspects of the exam paper whereby the academic misconduct could have provided benefit. This is at the discretion of the subject teacher and Learning Lead as the subject matter experts.

• Where the academic misconduct could have benefited the whole paper or this cannot be determined, a zero credit will be applied to the exam paper.

• Afternoon Withdrawal will be issued by the Learning Lead.

• Medical Certificate

Year 11 – 12 (Unit 1 to 4)

• Zero credit (NR) will be applied to the aspects of the exam paper whereby the academic misconduct could have provided benefit. This is at the discretion of the subject teacher and Learning Lead as the subject matter experts.

• Where the academic misconduct could have benefited the whole paper or this cannot be determined, a zero credit will be applied to the exam paper.

• Afternoon Withdrawal will be issued by the Learning Lead.

• Exceptional circumstances as approved by the TALT (e.g. funerals, government mandated isolation)

• Confidential Medical Report completed by medical practitioner (eGrace and Parent Lounge – Curriculum Links)

• Exceptional circumstances as approved by the TALT (e.g. funerals, government mandated isolation)

• Selection in State or Regional activities (sporting/cultural) with verifiable evidence (e.g. letter of invitation from the activity organisers)

• Selection in State or Regional activities (sporting/cultural) with verifiable evidence (e.g. letter of invitation from the activity organisers)

Scheduled exams take precedence over TAFE/VET arrangements therefore work placement, classes and assessments are not an acceptable absence from exams.

EXAM ABSENCE – WITH AN ACCEPTABLE REASON

Year 7

• Students apply for a variation to the scheduled exam via email to the Learning Lead on or before the assessment date.

• Student’s may be made exempt from the assessment at the discretion of the Head of Teaching and Learning – in these cases the student is recorded as Absent from Activity on LMS (eGrace).

Year 8 -9

• Students apply for a variation to the scheduled exam via email to the Learning Lead on or before the assessment date.

• Student’s may be made exempt from the assessment at the discretion of the Head of Teaching and Learning – in these cases the student is recorded as Absent from Activity on LMS (eGrace).

Year 10, 11 and 12

• Students apply for a variation to TALT via email on or before the assessment date

• A comparable assessment item will be sat by the student.

• Units 3 and 4: The College is required to submit an application and provide supporting documentation via the QCAA Portal.

Year 7 – 10 (Not Including Unit 1)

• Students complete the exam on their immediate return to school, however it may not contribute to the calculation of their overall achievement.

EXAMINATION RULES AND GUIDELINES

Unit 1 - 4

• Students completing Units 1 to 4 will be awarded a ‘Not Rated’ (NR) and may impact a student’s QCE credits for Unit 1 and 2 and in Unit 3 and 4 the student will not meet the requirements of the subject.

Examinations are conducted under strictly enforced guidelines. Non-compliance of any of the rules will be managed as per the Academic Misconduct area of the Assessment Procedure.

EQUIPMENT

· Students are responsible for bringing all necessary items to an examination.

o Typical approved equipment required includes: Black or Blue pens, 2B Pencil, Sharpener, Eraser, Highlighter, Clear Plastic Ruler, Unlabelled Clear Water bottle.

o Some subjects will have other approved equipment, please check with the teacher.

· Equipment must be carried in a clear plastic container or zip lock bag.

· Borrowing of equipment from another student during an examination is not permitted.

· Students must not have unauthorised written or printed material with them or on them (in any capacity) during the examination.

· Any calculators brought into an exam room must have no stored data, games or extra programs. Students will face severe penalties if this rule is not followed.

o If your subject has a Calculator listed as an approved item, calculator checks will be completed by exam supervisors.

 To clear RAM: 2nd and MEM (+) à 7: Reset à 1: All RAM à 2: Re-set

 To clear ARCHIVE: 2nd and MEM (+)  7: Reset  Archive  1: VARS  2: Re-set

· Limited spare items of typical exam equipment may be available by a supervisor (in a block exam scenario).

· Students must not have bags, mobile phones or smart devices (including smart watch) in their possession when they are completing examinations.

PROCEDURES

· Full day uniform is to be worn, unless a subject specific uniform is required e.g. practical assessments in PE, Dance, Hospitality.

· Students must ensure that they are at the correct venue for their exams 10 minutes before the starting time (incursion) or 30 minutes before the starting time (block exam).

· The examination is deemed to have begun when the student enters the room and finished only when students are dismissed from the room.

COMMUNICATION

· Communication of any kind (written, spoken, gestures etc) with another student is strictly forbidden during an examination.

· If a student wishes to speak to a supervisor or needs to leave the room temporarily, they should raise their hand and wait for the supervisor to come to them.

COMPLETING EXAMS

· Students must complete exams in black or blue pen unless other conditions are permitted.

· Pencil should not be used to complete exams, except in the cases of multiple-choice questions, drawings or planning paper.

· Perusal: Read the exam papers. Do not pick up your pencil/pen.

· Planning: Read the exam papers, write on the planning paper and stimulus book (if applicable). Do not write on the exam response book.

APPEALS POLICY

This policy is intended to cover any situation whereby a student and/or parent/guardian seeks a review of the assessment given to an individual piece of work or a Term, Semester or Exit grade.

Grounds for such appeal would include:

· incorrect calculation of marks

· disputed allocation of marks/grades

· testing of work not covered in class

· work being mislaid

· inadequate allowance for unusual circumstances such as illness or approved extended absence

PROCEDURE

The student should approach the class teacher with a polite request for a review of the assessment in question. Most requests should be resolved at this level.

If a resolution is not reached, then a written request for a review of the assessment should be forwarded to the appropriate Learning Lead. This should be signed by the student and/or a parent/guardian.

This review may adopt one or more of the following actions:

· consultation with other teachers, Learning Lead or Senior Leadership Team

· consultation with parents/guardians

· consultation with external independent experts to assist at arriving at a ruling. This ruling will be communicated to the parents/guardians in writing.

Parents/guardians who wish to pursue the matter further may request an interview with the Learning Lead for a more detailed explanation.

If still unresolved, the matter may be referred to the Head of College, whose decision will be communicated to the parents/guardians at an interview and the Head of College’s decision will be final.

SENIOR LEARNING PATHWAYS

SENIOR PATHWAYS

In Year 11 and 12, students will have two broad pathways available to them:

Students who wish to study at University to acquire degree level qualifications are advised to select subjects that make them eligible for an ATAR (Australian Tertiary Admission Rank) at the end of Year 12.

Students who are seeking to move to work or an apprenticeship and further training (through TAFE or other providers) after school are advised to select subjects and courses with embedded skills to prepare for this pathway.

In either pathway, students are required to study Religion and Ethics, an English and Mathematics subject along with four other subjects according to one of the above patterns of study.

It is important to keep this in mind when selecting subjects for Year 10; as these form an integral preparation for continued study in the Senior Phase of Learning.

QUEENSLAND CERTIFICATE OF EDUCATION

The Queensland Certificate of Education (QCE) is Queensland’s senior secondary schooling qualification. It is internationally recognised and provides evidence of senior schooling achievements and is awarded when specific requirements are met. More information on the QCE is available on the QCAA website.

MYQCE ACCOUNTS

The College will assist students to track their progress towards achieving a QCE during their senior phase of study. Each student has a learning account they can access using a Learner Unique Identifier (LUI) and a password to track their credits. Learning accounts are accessed on https://myqce.qcaa.qld.edu.au/ Students undertaking a Vocational Qualification will also need to apply for a Unique Student Identifier to keep track of all vocational training.

ATAR

The Australian Tertiary Admission Rank (ATAR) is the primary mechanism used nationally for tertiary admissions. The ATAR indicates your position relative to other ATAR-eligible students.

The Queensland Tertiary Admissions Centre (QTAC) calculates ATAR's for Queensland school students seeking entry to tertiary courses.

THE SENIOR STATEMENT

The Senior Statement is an official record of all the learning achievements in a student’s learning account. It details what learning was attempted, the standard achieved and where and when the learning took place. The QCAA will issue the Senior Statement. For more information visit the QCAA website

GRIEVANCE POLICY

Grace Lutheran College is a complex organisation. The College values each of its members and believes that a clear process for the resolution and monitoring of conflict, complaints and grievances is in the best interest of all.

Any grievance which you may have should be raised with the appropriate College representative. Resolution of grievances will follow due process according to the College’s policy and procedures. Further details are available on the Website (Parents/Students tab).

GRACE OBSERVATORY (Rothwell Campus)

At Grace Lutheran College, there has been an interest in astronomy and space education for many years. A professional observatory consisting of a 4.5m rotating dome housing a 14-inch Schmidt-Cassegrain telescope sits proudly in our Science block in the middle of the Rothwell campus. The telescope is polar aligned and fitted with a motor drive to track a star’s motion across the sky while viewing.

The telescope is some 2,580 times more effective than the human eye and reveals many wonderful images of near space objects such as the moon and planets, as well as faint, deep space objects including galaxies and nebulous clouds out of which stars are born. Caboolture Campus also has astronomy opportunities, utilising a Dobsonian Telescope.

The observatory is available for booking for a viewing session for individuals or special interest groups within the Grace community. Bookings are subject to the school calendar and teaching loads.

As well as the telescope in the observatory, the College also has two smaller telescopes for outdoor work. These have been used on Astronomy Club trips and nights in dark sky areas. We also have a 10’ telescope housed at our outdoor education facility near Blackbutt, where students can view the heavens in near darkness. We believe strongly in a solid theoretical background in our science subjects, but we equally support the notion that theory must be seen in action to promote total learning.

TRADES SKILLS CENTRE (Rothwell Campus)

Thanks to Federal Government funding in 2015, Grace Lutheran College built the Pathways Trades Skills Centre at the Rothwell Campus to help address local skills shortages in the trades of cabinetmaking, carpentry, general construction, engineering and metal fabrication. Students began using the Pathways Trades Skills Centre at the start of Term 2, 2015 with students from the Caboolture Campus also accessing the Centre.

We are currently offering our students vocational training as per the Curriculum Guide (available on the College website). We have engaged local industry to make sure that the training we deliver is to industry standard and to help students to access apprenticeship opportunities while still at school or after graduation.

The Pathways Trades Skills Centre has an engineering workshop, a combined furnishing/construction workshop, a preparation area, a theory room and a covered outdoor work area for larger projects. We have purchased specialised tools and equipment to deliver specific training in qualifications in construction, engineering and furnishing. The training covers the fundamental skills required in a variety of trades that will be valued by future employers in these trade industries.

VOCATIONAL EDUCATION & TRAINING (VET)

The VET Department supports students who have chosen to complete vocational qualifications or school-based traineeships and apprenticeships. The VET Manager and staff manage the Registered Training Organisation (RTO) within the College, as well as qualifications offered as school subjects, in partnership with other training providers. They provide students with guidance regarding vocational pathways and liaise with industry to source traineeship and apprenticeship opportunities or work placements for students. The VET Department also deal with the administration related to students off campus for TAFE or school-based apprenticeships and traineeships.

VET QUALIFICATIONS OFFERED AS SENIOR SCHOOL SUBJECTS

(Please enquire for campus specifics)

· Certificate Business Pathways - Certificate III Business (BSB30120)

· Certificate Vocational Pathways - Certificate II Skills for Work and Vocational Pathways (FSK20119)

· Certificate Visual Arts Pathways - Certificate II Visual Arts (CUA20720) and Certificate III Visual Art (CUA31120)

· Certificate II Furniture Making Pathways (MSF20522)

· Engineering- Certificate II Engineering Pathways (MEM20422)

VET PATHWAYS

Students who are considering undertaking a vocational qualification, want work experience or want to secure a school-based apprenticeship or traineeship, should make an appointment with the VET Department. Students indicate their areas of interest and possible vocational pathways are discussed. If both the student and parents agree that this is the best option, the VET Manager will then discuss the options with the Head of Teaching & Learning, the College then consents to this pathway for the student based on their academic history and Senior Education and Training (SET) plan. Once approved, the student may wish to undertake a nationally recognised training course through the VET in Schools Program or start work experience which could then lead to an offer of a school-based traineeship or apprenticeship. Undertaking more than one vocational training option may affect the student’s ATAR eligibility.

VET IN SCHOOL PROGRAMS

Many of our students currently access the VET in Schools Programs with Skillstech, TAFE QLD, and private training providers. However, we aim to make the individual student’s timetables more flexible by allowing the student to drop an elective subject to gain a study line on the timetable to catch up on work missed when off campus.

We also have a partnership with Mater Education to be able to offer an on-campus Certificate II in Health Support Services (HLT23215) and Certificate III in Health Services Assistance (HLT33115). This program is offered one day a week for 2 terms (Certificate II) and continues for another term to further complete the Certificate III.

SCHOOL-BASED APPRENTICESHIPS & TRAINEESHIPS (SATS)

After receiving permission from the parents and approval from the College, work experience is arranged by the VET Department. A Work Experience Agreement stating that the student will be covered under Grace Lutheran College’s Public Liability Insurance and Work Cover, is sent to the employer who has agreed to supervise the student during their work placement. The Work Experience Agreement is signed by the student, parent, school and employer and all parties retain a copy for their records. Work experience is generally one nominated school day a week for several weeks. If the transition from work experience is successful, then the student will be signed into a school-based apprenticeship or traineeship (SAT).

Students signed into SATs are allowed to drop an elective subject to gain a study line on their timetables, so they can catch up on the work missed each week when they are off campus.

Students consult eGrace for each subject’s Term Planner and TEAMS for class notes/files to help them to determine what they need to catch up on, prior to the next timetabled class.

GRACE ACADEMY

Grace Academy oversees the College co-curricular Performing Arts program as well as running a community Music Studio and community Dance Studio. Grace Academy offers programs in the areas of dance, drama, instrumental music, tech and backstage, and vocal music. We provide high quality performance experiences, enhanced by collaborative projects with curriculum subjects and Griffith University, Instrumental and vocal music tuition as well as ensembles, musicals and drama productions. These are all part of the vibrant offerings through Grace Academy. At the College Our staff are highly qualified and experienced, student-focused and nurturing.

For more information on current programs, go to the Grace Academy website or email graceacademy@glc.qld. edu.au

GRACE SWIMMING

Grace Swimming is a swimming environment that is friendly and family oriented. Situated at Grace Lutheran College (Rothwell campus), this swimming facility boasts experienced and renowned swimming instructors who cater for all swimming levels.

Grace Swimming is open to all members of the public. There are two separate entities that work together at the pool:

Run and managed by Grace College, involves the Squads and Learn to Swim. Training fees for this component are set by the College and are payable to the College only.

Grace Swimming offers a fun Learn to Swim program that provides swimming instruction for the young children and parents in our heated swimming pools. For more advanced swimmers the squad training program is a great way for children to improve their fitness and technique.

Provides access for swimmers to swim competitively and to attend club nights. Fees for Club membership are set by the Club Management Committee and are payable to the pool office with a membership application form. Swimming Queensland requires all swimmers who compete at club nights to have either recreational or competitive membership, and members who swim competitively must have competitive membership.

The Swimming Club includes Club Night, meets and other social activities.

GRACE SWIMMING

GRACE SWIMMING CLUB

For more information visit the Grace Swimming website

LEARN TO SWIM

Grace Swimming offers Learn to Swim classes for children aged six months upwards. Within our facilities there are two Learn to Swim Pools, one 10 meters long at a depth of 1.2 metres and the other 16 metres long at a depth of 0.8 metres. Both pools are kept to at a very warm 32°C.

At Grace Learn to Swim, we have a team of very friendly and fully accredited AUSTSWIM instructors. Instructors are experienced and maintain a high currency standard to ensure each child is given the best opportunity to improve and develop not only their swimming skills, but their water safety skills. Grace Learn to Swim and its instructors ultimately pride themselves on striving for a happy and fun environment for your child to begin their swimming journey.

SQUAD SWIMMERS

Grace Swimming Club has squads available for swimmers of all abilities from beginner to National level.

SWIMMING CLUB

Grace Swimming Club endeavours to provide swimmers with a fun and challenging environment. We focus on a friendly experience where the very best can be brought out in each and every one of the children. The club is family orientated and we hope that the parents/guardians will join us at club nights and swim meets to support both their own children and the other families in the club.

PRIVACY POLICY

The Commonwealth Government formulated and passed the Privacy Act which was implemented in 2002. The Act undergoes various updates, the most recent being 12 March 2014 (Privacy Amendment (Enhancing Privacy Protection) Act 2012).

As a consequence, and because schools need to collect a range of information for educational purposes, we are required to issue the following collection notice. Information regarding further notices and policies will be communicated to you as they are developed.

CCTV MANAGEMENT PROCEDURE

PURPOSE

Grace Lutheran College operates CCTV systems 24/7 across major entry points, key locations on both campuses, and on College buses. The primary objectives are to safeguard College property after hours and ensure student safety. On occasion, footage may be utilized for other relevant purposes, subject to the College’s discretion and relevant legislation.

The purpose of this procedure is to clearly articulate Grace Lutheran College’s capturing and use of Closed Circuit Television and Recording Devices technology and surveillance data EXTERNAL REQUESTS

1. Grounds to Submit a Request by a

Parent/Guardian

Parents/guardians may request access to view CCTV footage in specific circumstances, as outlined below. Please note that access is granted at the sole discretion of the College, and requests will be reviewed based on the nature of the request. Submitting a request does not automatically mean that permission will be granted to view CCTV footage.

Specific circumstances are designated as follows:

• Illegal activity

• Student incidents of significant harm involving student/s and/or property (following internal investigation)

Requests outside these circumstances will not be considered.

2. Process to Submit a Requests

All requests to access CCTV footage must be made in writing via email to a Responsible Officer.

The request should clearly include:

• The specific incident or event for which footage is being requested.

• The reason for requesting access to the footage.

• Any relevant details that may assist the College in reviewing the request.

3. Review and Discretion

• Access permission is at the sole discretion of the Responsible Officer.

• The Responsible Officer will review each request on a case-by-case basis, considering the nature of the incident and the potential impact on student and other student’s/staff privacy and security.

• The College reserves the right to deny any request if it does not meet the required grounds or if there are concerns about privacy, confidentiality, or other considerations.

4. Scope and Limitations of Footage Access

• The scope and length of the footage provided will be at the discretion of the College, and only footage relevant to the specific incident will be shown.

• Parents/guardians cannot request copies of the footage, nor can they record, capture, or take photographs of the footage.

• Footage will only ever be shown in person at a designated viewing time arranged with the College.

• Parents/guardians cannot ask for the footage to be slowed down, paused, or reviewed in segments. The footage will be shown as-is, and it will be shown only once during the viewing.

• A Responsible Officer and one other authorised person from the College must be present when footage is being shown.

5. Assessments and Judgments

• The viewing of CCTV footage by parents/guardians will not alter or influence any ongoing investigations/ assessments or decisions/judgments regarding the incident. All investigations/assessments and judgments will be made independently by the College, based on the established procedures.

• Any concerns or grievances regarding the outcome of an investigation/assessment should be addressed through the College’s Grievance process, not through the review of CCTV footage.

6. Outcome of the request

• Parents/guardians will be notified of the College’s decision regarding their request. If access is granted, they will be provided with details on how and when the footage can be viewed.

• If access is denied, the College will provide an explanation for the decision.

STUDENT PHOTOGRAPHS

Photographs are often taken of students engaged in College activities. The Standard Collection Notice in the Student Information Form states that on occasions, information such as academic and sporting achievements, student activities and other news is published in school newsletters, magazines (and on websites). When enrolling students, the parent undertaking signed by parents/guardians indicates acceptance of this. Any use of photographs or video for the direct marketing of the College or for use in the public domain require specific permission from parents/ guardians. Parents/guardians will be asked to complete a Talent Release Form. Photographs will not be used in this manner unless permission is given.

STANDARD COLLECTION NOTICE

In accordance with Grace Lutheran College’s Privacy Policy, the College collects personal information, including sensitive information about students and parents/guardians before and during the course of the student’s enrolment at the College. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the College to provide schooling for your child and to enable them to take part in all the activities of the College.

Some of the information we collect is to satisfy the College’s legal obligations, particularly to enable the College to discharge its duty of care.

Laws governing or relating to the operation of schools require that certain information is collected and disclosed to relevant organisations, e.g. Commonwealth and state government agencies as required. These includes relevant Education Acts, Public Health and Child Protection Laws.

Health information about students is sensitive information within the terms of the Australian Privacy Principles under the Privacy Act 1988 and the Privacy Amendment (Enhancing Privacy Protection) Act 2012. We ask you to provide medical reports about students from time to time.

The College from time to time discloses personal and sensitive information to authorised College personnel within the College and to others for administrative, educational and pastoral care purposes, including to facilitate the transfer of a student to another school. This includes to other schools, government departments, Lutheran Education Australia, Lutheran Education Queensland, the Lutheran Church, medical practitioners, and people providing services to the College, including specialist visiting teachers, sports coaches, volunteers and counsellors.

The College has Closed Circuit Television and Recording Devices (CCTV) in operation 24 hours a day, seven days a week on the College premises primarily to assist with its out of hours security measures. Personal information may be collected through these surveillance systems and passed on to relevant staff within the College or external authorities, i.e. the Queensland Police Service, if a situation requiring further investigation is required and/or to satisfy the College’s legal obligations and to discharge its duty of care.

If we do not obtain the information referred to above, we may not be able to enrol or continue the enrolment of your child. Personal information collected from students is regularly disclosed to their parents/guardians. On occasions information such as academic and sporting achievements, student activities, other news and photography/film footage is published in College newsletters, magazines, in multimedia presentations, on our website or social media sites such as our Facebook page. Similarly, parent identification and photographs/film footage may be published, e.g. in the P&F section of the website and magazine. If you do not agree to this, please advise the Head of College in writing immediately. Where student information and photographs are to be published in external media such as newspapers, specific written permission from parents/guardians will be obtained prior to the publication.

The College may store personal information in the ‘cloud’ which may mean that it resides on servers which are situated outside Australia. Where data is stored offshore the College will ensure that the companies involved are compliant with Australian Privacy regulations. Countries where data may be stored include but are not limited to Singapore, Hong Kong (SAR) and Canada.

Parents/guardians may seek access to personal information collected about them and their child by contacting the Head of College in writing. Students may also seek access to personal information about themselves. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the College’s duty of care to the student, or where students have provided information in confidence.

The College’s Privacy Policy also sets out how you may complain about a breach of privacy and how the College will deal with such a complaint

The College from time to time engages in fundraising activities. Information received from you may be used for College fundraising to make an appeal to you by College representatives or by a contractor engaged solely for that purpose. It may also be disclosed to organisations that assist in the College’s fundraising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes without your consent.

We may include your contact details in a class list (e.g. for P&F Chairperson) and College directory. If you do not agree to this, please advise the Head of College in writing immediately. If you provide the College with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the College and why, that they can access that information if they wish and that the College does not usually disclose the information to third parties. The College occasionally uses contractors to assist the College in its functions and discloses relevant personal information to these contractors to enable them to meet their obligations. We reserve the right to enquire on any aspect of the child’s attendance at a previous school.

Caboolture: 07 5495 2444

Rothwell: 07 3203 0066

Website: glc.qld.edu.au