Candidature for IFMSA Supervising Council 2021-2023 - Muhammad Gilang Dwi Putra

CANDIDATURE

PLAN IFMSA Supervising Council 2021- 2023

MUHAMMAD GILANG DWI PUTRA

Ten people can only dream but one youth can change the world.

Ir. Soekarno First President of Indonesia

Table of Content Motivation Letter

4

Vision and Mission

6

Plan of Action

6

Curriculum Vitae

8

Motivation Letter Dear NMOs and IFMSA family, Following a six-year as a part of the IFMSA, particularly two years for the SCORE International Team as Supervising Board (SB) member and Projects Development Assistant, it opened my eyes and mind that IFMSA is the biggest organization with an excellent management.

Currently, this position allowed me to work with amazing people who inspire me. Then I take a role as a leader of the SB Team who will monitor, evaluate, analyze, suggest some recommendations and maintain a good internal condition. Before that, I was also on the Advisory Board member of SCORE CIMSA, NORE, the Supervising Council member of my LC, and LORE. I was given a chance to play the role of communicating the plans, policies, decisions, and strategies of the officials and complaints, grievances, and suggestions of the team.

In my opinion, supervising means instructing, guiding, monitoring, and observing the members while they are performing activities in the team. The word supervision is the combination of two words, super means over and above and vision means seeing. So, supervision means seeing the activities of members from over and above. It also enhances and provides evidence for annual performance reviews or appraisals. It sits alongside an IFMSA management process with a particular focus on developing people in a way that is centered on achieving better outcomes for medical students and their careers. I am easy-going, critical, and eager to learn. I believe that if I am elected as a Supervising Council member I will learn and analyze the conditions around me. After that, perform a breakdown of the framework of the organization I work in and plan on how I can improve the entirety of this further by hearing, facilitating, and offering input to the TOs, NMOs, and etc.

The Supervising Council positions have been kept and improved an incredible environment that IFMSA has been accomplishing for a long time. That will be achieved because of the Supervising Council's role to ensure the sustainability of the organization by respecting and perfecting our regulations every time. As a disciplined person, I will serve the function as one of the safety mechanisms for our adherence to the regulations and this fact reinforces my determination to run for the position of Supervising Council.

I strongly believe that from the experiences I had, the knowledge that I built up, and from my demonstrated commitment, I can contribute to ensuring that the strong foundations that our work is built on continue to exist. This is the reason I have decided to be a member of the Supervising Council 2021-2023. Through this candidature, I want to devote my ideas and energy to helping IFMSA and its global NMOs. Through this opportunity, I hope to get more experiences, learn, and make IFMSA better.

Thank you! Hugs from Indonesia.

Best Regards, Muhammad Gilang Dwi Putra

Vision IFMSA as a federation of medical students’ with excellent quality management and assurance by supporting and developing a good organizational environment for every aspect .

Mission Maintain a Supervising Council as a team with a good internal condition.

Maintain open and active communication with the executive board, the team of officials, and other stakeholders by being a good consultant and advocate.

Maintain quality of all aspects of the organization by supporting, monitoring, analyzing, and offering input for the executive board and team of official works professionally.

Plan of Action

1

Maintain a Supervising Council as a team with a good internal condition.

As a supervising council member, we will make the team management of the Supervising Council having good coordination and work ethic for the upcoming two terms. To realize that goals here my plan,

Establish a first online meeting for setting vision, mission, and goals as SupCo to share the views, expectations and ensure a mutual understanding of each SupCo member of their responsibilities.

Establish a clarified agenda of the tasks before the beginning of the term and in collaboration with SupCo members and establishment of a clear division of tasks since the start of the term.

Respects all of SupCo members by having transparent and effective communication with each other by using email for formal communication and social media for informal communication.

Regularly every month having online meetings with SupCo members to discuss issues, update their condition, and evaluation of their works.

Establish SupCo member's reports and availability spreadsheets to monitor and follow up on the SupCo member's works.

Evaluate and provide feedback for the current SupCo IOGs.

Plan of Action

2

Maintain open and active communication with the executive board, the team of officials, and other stakeholders by being a good consultant and advocate.

As supervising council members, we will ensure that the federation will have a good organizational environment by being open and active in communication for some discussion for all of the components in the federation. To realize that goals here my plan,

EB and TOs Establish the best possible framework of communication and collaboration, which would enable the Supervising Council to have an overview of the work being done, and to step in when needed.

Respects all of EB and TOs by having transparent and effective communication with each other by using email for formal communication and social media for informal communication.

Be a good advisor, advocate, and being objective to the TOs and EB for several issues based on regulations and the knowledge by the respect the autonomy of EB and TOs decision Regularly attend EB meetings and TOs meetings with SupCo members for updates of their condition and evaluation of their works by offering some inputs.

Maintain a TO-SupCo Buddy system for the TOs current condition and mental health issues by having a regular meeting if needed.

NMOs Support and advocate for NMOs by being available for consultation and moderate the discussion Be present at Plenary Session to be a mediator if there are conflict issues in sensitive discussion Ensure NMOs involvement in reform evaluation, implementation processes, and decision making.

3

Maintain quality of all aspects of the organization by supporting, monitoring, analyzing, and offering input for the executive board, a team of officials, and other stakeholder works professionally.

As supervising council members, we will ensure that the federation is devoting efforts to achieving the priorities & goals of the strategy, transparency of action based on the strategy in the upcoming two terms. I will give my best insight for quality management, especially on research, exchange, activities, public relation, and communication to maintain the quality.

To achieve those goals here my plan,

Executive Board Review the feasibility and input of the EB Annual Working Plan and regularly monitor and evaluate EB Annual Working Plan by checking status in spreadsheet and report form.

Review the EB Meeting minutes to monitor and ensure the organization management Support EB from the handover process until the end of term by follow up and monitor their achievement and condition.

Always help EB if they need some consultation, recommendation, and solution by being fast response and available with other SupCo members.

Plan of Action

3

Maintain quality of all aspects of the organization by supporting, monitoring, analyzing, and offering input for the executive board, a team of officials, and other stakeholder works professionally.

As supervising council members, we will ensure that the federation is devoting efforts to achieving the priorities & goals of the strategy, transparency of action based on the strategy in the upcoming two terms. I will give my best insight for quality management, especially on research, exchange, activities, public relation, and communication to maintain the quality. To achieve those goals here my plan,

Team of Officials Review the feasibility and input of the TOs Annual Working Plan and regularly monitor and evaluate TOs Annual Working Plan by checking status in spreadsheet and report form.

Review the TOs Report to monitor and ensure the organization's management.

Support TOs from the handover process until the end of term by follow up and monitor their achievement and condition.

Always help TOs if they need some consultation, recommendation, and solution by being fast response and available with other SupCo members.

Financial Review, monitor and evaluate the financial performance during the period to enhance organizational productivity especially the organization transaction/cash flow such as on grant applications, budget changes, unplanned expenses, use of the emergency funds, and expenditures over 1000 euros with other SupCo members Reviewing the IFMSA Financial Report and check the accountability of the organization financial management by giving a recommendation regarding the current assets, current liabilities, external audit, equity, and others with EB Collaborating with EB to select, monitor, and evaluate the works of the financial committee during GAs. Administration Review and align the Standing Committees Regulation, Regional Regulations, and other IOGs with the IFMSA Constitution and Bylaws Review the works of IFMSA General Secretariat with EB General Assemblies and Regional Meeting Ensure and maintain good communication with the EB Contact Person.

Ensure the management and evaluation of GA and RM by reviewing their plans of preparation, timeline, and reports.

Ensure the GA will be established as a guide on Constitution and Bylaws by attending the plenary especially on decisions of the GA. Collaborating with EB to select, monitor, and evaluate the works of the Constitution Credential Committee during GA. Follow up and analyze the mandates given by NMOs to SupCo during GA. Ensure the SupCo report is presented and submitted before GA.

Curriculum Vitae Personal Profile

Muhammad Gilang Dwi Putra CIMSA - Indonesia

I am a six-year medical student with robust problem-solving skills and proven experience in research, administration, activities, and management

Phone: +62-8122-2213-460 Email: gilangdwiputra@gmail.com Linkedin: linkedin.com/gilangdwiputra

Educational

Organizational Experiences

Professional Skills

Universitas Andalas

International Team

Bachelor of Medicine

SCORE Supervising Board

Languages: Bahasa Indonesia - Native

Graduated on February 2019 with 3.35 GPA One of the fastest graduate Medical Doctor Graduated on July 2021 Clerkship on 15 Department and 1 Elective Exchange

Universidade de Coimbra Research Exchange Program Attended on July 2017 Pulmonology Department Fibrogenesis in Alveolar Cells

Università del Piemonte Orientale Professional Exchange Program Attended on October 2019 Hematology Department Training on PCR, ELISA, and Genetics

September 2019 to August 2020 Review 250+ Research Projects Working on Basic Research Competencies Framework Improvement Research Campaign

SCORE Projects Development Assistant October 2020 to present

Coordinating SCORE Supervising Board Improvement Research Activities Ensure Quality of Research Projects

July 2018 to July 2019

Maintain the Academic Quality and Exchange Management Top 3 Official CIMSA Indonesia Improvement research exchange and research activities of SCORE CIMSA A new endorsement from Ministry of Research and Technology

Japanese - Beginner Italian - Beginner Administration Skills:

CIMSA Indonesia National Officer on Research Exchange

English - Fluent

SCORE Advisory Board

July 2019 to July 2020 Supervising the work of NORE and team Analyze and create a team report Improvement the quality control of regulations, finance, exchange, and external

Google Suite and Microsoft Office Creative Skills: Adobe Photoshop, Adobe After Effect, Canva, iMovie, Final Cut Pro

NORE Assistant for Projects July 2017 to July 2018

Maintain the research projects quality Monitor the research activities based Best NCRE of the year

CIMSA Universitas Andalas Local Officer on Research Exchange

November 2017 to March 2018 Maintain the Academic Quality and Exchange Management Having new agreement with dean about IFMSA Exchange Best LORE of the year

Working Experiences Research Assistant - Neurology Department of Universitas Andalas Consultant - BukaSuara Indonesia MASKER - UNESCO Indonesia

National Seminars and Courses Andalas Internal Medicine Seminars 2021 - Students Delegates Virtual CIMSA National Leadership Summit 2021 - Trainer of SCORE Sessions Virtual CIMSA May Meeting 2020 - National Team and Trainer of SCORE Sessions Virtual CIMSA Training of Research Exchange 2019 - National Official and Trainer of SCORE Sessions Padang, Indonesia CIMSA National Leadership Summit 2019 - National Official and Trainer of SCORE Sessions Pekanbaru, Indonesia CIMSA October Meeting 2018 - National Official and Trainer of SCORE Sessions Surabaya, Indonesia

Supervising Council

March 2018 to March 2019 Supervising the work of LC Official Improvement the quality control of activities, external, and standing Committees

Research Experiences Relations BMI and Carpal Tunnel Syndrome in Tertiary Hospital Multi-Center Research: Characteristic of Indonesian Diabetic Patients Basic Research Competencies Framework Fibrogenesis in Alveolar Cells Knowledge of Medical Students about Artificial Intelligence Stigma and Mental Health Survey during COVID-19 for Indonesian Population

International Seminars and Courses World Congress of Neurology 2021 - Abstract of Relations BMI and Carpal Tunnel Syndrome in Tertiary Hospital Virtual European Academy of Neurology Congress 2021 - Student Delegates Virtual American Academy of Neurology Conferences 2021 - Student Delegates Virtual AMEE Congress 2021 - IFMSA Delegates - BRCF Video Presentation Virtual Movement Disorder Congress 2021 - Student Delegates Virtual IFMSA August Meeting 2021 70th General Assembly - Sessions Team Virtual IFMSA March Meeting 2021 70th General Assembly - Sessions Team Virtual IFMSA August Meeting 2020 69th General Assembly - Sessions Team Virtual Movement Disorder Congress 2020 - Student Delegates Virtual European Congress of Neuro Rehabilitation 2019 - Abstract of Carpal Tunnel Budapest, Hungary IFMSA August Meeting 2018 67th General Assembly - Head of Delegation Montreal, Canada