City Manager's Weekly Report - April 27, 2020

CITY MANAGER’S WEEKLY REPORT APRIL 20-26, 2020

RAY GIBSON

SHREDDING & RECYCLING IN FAYETTEVILLE Saturday’s shredding and recycling event in the Fayetteville City Hall parking lot was a big success, as many residents brought their documents to be shredded and their glass to be recycled. The event, which is organized by the City Clerk’s Office, was originally scheduled to take place as part of the annual Georgia Cities Week celebration, April 19-25. It has been postponed to October 4-10.

4/20 4/26

Responded to numerous e-mails and phone calls regarding Governor Brian Kemp’s new executive orders

4/20

Held the weekly Management Team teleconference

4/20

Held a teleconference with Robert Ramsey of Goodwyn Mills Cawood regarding the Federal Emergency Management Agency funding portal

4/21

Participated in the Main Street Tourism Association teleconference

4/21

Participated in the Georgia Municipal Association weekly teleconference to discuss Governor Kemp’s executive orders

4/21

Held a lunch meeting with Steve Mauro of Comprehensive Program Services to discuss the amphitheater and new city hall projects

4/21

Held a teleconference with Public Information Officer Ann Marie Burdett and Marketing Specialist Justin Crum to discuss the new City logo

4/21

Prepared a transitional plan for reopening City buildings to the general public

4/22

Held a teleconference with Community Development Director David Rast to discuss the April 28 Planning & Zoning Commission meeting

4/22

Held a teleconference to discuss City buildings reopening plan with Assistant City Manager Alan Jones, Finance Director Mike Bush, Technology Director Kelvin Joiner, and Human Resources Director Nella Cooper

4/23

Participated in a teleconferece with developer Joel Embry, Fayette County Development Authority President Joan Young, and Community Development Director David Rast regarding a proposed data center

4/23

Held a teleconference with Mayor Ed Johnson, Councilman Rich Hoffman, Downtown Development Director Brian Wismer, and Fayette County Development Authority Vice President Megan Baker to discuss the reopening of businesses

4/24

Held a teleconference with Attorney Blake Sharpton, Community Development Director David Rast, and Downtown Development Director Brian Wismer to discuss the lease agreement for the Bus Barn and Historic Gymnasium on the New City Hall site

4/24

Conducted site visits throughout the City

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CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: Weekly Management Team teleconference 4/20.

Projects: Handled calls regarding City services, COVID-19, and regulations for businesses opening back up; attended 4/21 Georgia Municipal Association teleconference with Georgia Emergency Management Agency Director Homer Bryson regarding businesses reopening; prepared for 4/27 called City Council meeting; participated in the 4/25 Shredding & Recycling Day at City Hall.

Open Records Requests: 5

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 24 new, 36 closed.

Projects: Continuing to work on a list of technology needs for the new City Hall building; installed camera over Building Department’s parking area; hardware update; phone system; work order system; re-imaged and updated several desktops.

Meetings: job interviews; reopening City buildings briefing; hosted online meeting with the Fayetteville Downtown Development Authority.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Attended additional webinars on loans and financial assistance available to small businesses during COVID-19; provided multiple local businesses with info regarding financial assistance and reopening criteria; began prep for recommended amendments to Alcohol Ordinance; attended Fayette Chamber of Commerce virtual board meeting 4/23; attended Fayette County Development Authority virtual board meeting 4/23.

Main Street: Held virtual Main Street Tourism Association board meeting 4/21; attended virtual Georgia Main Street directors meeting 4/23; amended the Main Street Events Calendar.

Downtown Development Authority: n/a.

02

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: 2020 U.S. Census Complete Count; COVID-19 City response; COVID-19 PSAs; Shred/Recycle Day 4/25; small business help.

Meetings Attended: Management Team 4/20; Communications Team 4/20; Communications Team 4/21; Zencity webinar 4/21; City logo 4/21; Zencity webinar 4/22.

Projects: Weekly Report; logo and branding; new website.

Publications: Weekly Report; E-Mail Update.

Media Requests: 4 Press Release: Governor’s Office of Highway Safety technology grant for Police Department.

Unique Media: City brand finalization.

COVID-19 COMMUNITY DISCOURSE Residents took to social media sharing their own opinions after Governor Brian Kemp issued another executive order, this one allowing more businesses to open if they abide by certain stringent health and safety requirements. While some residents expressed support for the Governor’s action, many expressed concerns about opening additional businesses at this time. The Governor’s executive orders and other guidance can be found at www.Gov.Georgia.gov.

Website Engagement: Page Title

CITY WEBSITE VIEWS

5,012 -37% change

CITY WEBSITE USERS

4,155

+89% change

Homepage

1,516

Business guidelines

1,296

Exec. Order 4/23

816

Exec. Order News

472

Payments

418

Unemployment news

205

Police Department

171

*Website Analytics provided by Google

Social Media Engagement: Post Title Business reopening infographic 4/23 Executive Order 4/21 reopening businesses

Webpage Views

Post Views

Times Shared

Post Sentiment

2.8K

16

83.3% positive, 8.3% negative

2K

1

52% positive, 48% negative

FACEBOOK FOLLOWERS

11,084

NEXTDOOR SUBSCRIBERS

3,825

*Social Media Analytics provided by Zencity

E-MAIL SUBSCRIBERS

1,865

03

FINANCE & ADMIN SERVICES MIKE BUSH ยก Reconciled month-end books. ยก Working on Fiscal Year 2021 Budget. ยก Rejected/cancelled RFP SW540-01 Municipal Solid Waste Collections, will negotiate current contract.

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues

$1,772.14

Purchase Orders Issued

-

G.F.* Revenues

$32,159.89

Open Purchase Orders

-

Change Purchase Orders

-

Budget Override Requests

-

D.D.A.* Revenues

-

W.S.* Revenues

$1,521,021.93

UTILITIES Billing

Service Disconnections

Outbound/Inbound Calls

66/361

Customers Billed Total Amount Billed

1,711 $115,147.65

Robotic Courtesy Calls

-

Staff Courtesy Calls

-

Customers Disconnected

2

COURT General Statistics Court Sessions Held Citations Received

19

Scheduled Arraignment Cases

-

Scheduled Trial Cases

-

Warrants Issued (F.T.A. & V.O.P.)*

-

Number of F.T.A.s

-

Citations (F.T.A.) sent to D.D.S.*

-

F.T.A. Cases reconciled after court

-

Revenue

$1,300

*Main Street Tourism Fund (M.S.T.F.)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A.)

*Department of Driver Services (D.D.S.)

*Water and Sewer (W.S.)

04

COMMUNITY DEVELOPMENT DAVID RAST Meetings (held remotely): Management Team; Planners Huddle; Main Street Tourism Association; City logo; Atlanta Regional Commission Training Resources for Local Governments; Technical Review Committee; Planning & Zoning (P&Z) Commission agenda review; P&Z Commission presentation review; Joe Embry and Fayette County Development Authority regarding Oceanic Data Center plan review; Rod Wright and Steven Jones regarding potential Highway 92 tract development; Bus Barn and Historic Gymnasium lease discussion; Pinewood Forest Development Agreement amendment discussion; Hunter Hyde to discuss potential Walker Parkway property annexation.

Ongoing Projects: Implementing and refining electronic plan submittal and review process; collaborating with staff and developers via phone and video meetings; finalizing draft of Unified Development Ordinance and routing for internal review; conducted internal review of current applications with the Building, Fire, Public Works, and Planning departments.

Plan Reviews Underway: Walton Communities, Habersham town homes, Navy Federal Credit Union, Walmart Health Clinic, Design by Initiative, Shoppes at New Hope, Springhill Suites.

CODE ENFORCEMENT

PLANNING & ZONING

Proactive Compliance Check

1

Disposal of Garbage

2

Grass Cutting

63

Inoperable Vehicle

2

Parking on Grass

1

Prohibited Parking

1

Complaint Complaint investigations

1

Working without a Permit

2

BUILDING DEPARTMENT Review Type Building Inspections

71

Permits Issued

10

Plans Received (new)

2

Erosion Control Inspections

54

Development-Related Inspections

Review Type General Inquiries

38

Zoning/Project Related

10

Applications processed & plans reviewed Banner/sign permits

2

Signs/sign variances

4

Occupational Tax applications

5

Conceptual site plans

4

Development plans (revised)

4

Development plans (new)

1

Building elevations

2

Addressing

2

Special exception/variances

4

Open records requests

2

Zoning verification letters

2

-

05

POLICE DEPARTMENT SCOTT GRAY Coronavirus response: ¡ The Police Department continues to practice social distancing. Some of our employees are working from home. ¡ Services are still being provided for those seeking reports or any other official business with the Police Department through Internet communication. ¡ Please make sure you are throwing your used masks and gloves into trash receptacles and not on the ground. We continue seeing increased littering in the area. ¡ We are seeing a new increase in domestic violence incidents. Remember to walk away and let cooler heads prevail before discussing topics again.

FIRE DEPARTMENT ALAN JONES Events: The department received a donation of surgical masks, gloves, and FireAide personal fire extinguishers from the Ronnie Thames Foundation and FireAide. The department also received medical gowns from the Peachtree City Fire Department. We continue to place weekly orders for personal protective equipment with several private vendors, and the department recently received 20 N95 masks. The State of Georgia’s cache is currently at a critically low level, and they will only fill emergency requests at this time.

The EMS inspection by the Georgia Department of Public Health will be May 7.

Projects: Deputy Chief Linda Black attended various COVID-19 webinars throughout the week with officials from the Georgia Department of Public Health. Chief Black and Captain Josh Collins continue to work with our medical director Dr. Chris Edens, Fayette County and the State with up-to-date COVID-19 information. Chief Black attended the Region IV EMS Council webinar; Chief Jones attended a Clearwater Company meeting; Chief Jones participated in the planning meeting regarding reopening City buildings; personnel are daily cleaning and sanitizing self-contained breathing apparatus masks and regulators; Chief Jeff Gable continually updates the COVID-19 Incident Action Plan; new high-band base station radios have been installed in the three stations; personal protective vest delivered for employees; received a 55-gallon drum of disinfecting cleaning solutions for the Aeroclave machine..

06

PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained Highway 314 medians, North Jeff Davis medians, Highway 85 North medians, the Highways 85 and 314 intersection, the fountain area on Meeting Place Drive, the sidewalk on East Lanier Avenue from Jeff Davis Drive to Church Street, Hood Avenue roundabout, East Lanier Avenue from Jeff Davis Drive to Knight Way, Kathi Avenue roundabout, Stonewall Avenue from Tiger Trail to Bennett Street, and the Lane Brown Gazebo area; cut up tree in the lot behind Office Depot; cleaned the Public Works shop area; performed maintenance on lawn mowers; repaired potholes at the intersection of Highway 85 North and Don Easterbrook Way. Stormwater: Repaired stormwater erosion at 169 Hunters Lane.

Sewer: Average daily flow treated was 2.362 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements.

Water: Average daily flow of 1.481 million gallons of system demand; repaired five water leaks; performed maintenance on 19 water meters; maintained water plant and remained in compliance of our permit requirements.

Utility Locates: 89

HUMAN RESOURCES NELLA COOPER

Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; reviewed property and casualty renewal quotes; the main focus has been on COVID-19 and Federal and State requirements as it relates to City employees; continuing to participate in various COVID-19 webcasts in order to remain in compliance; maintaining spreadsheet to track potential City employee pandemic cases; requesting proper leave forms from personnel out of work due to COVID-19.

Turn Over Report: There were no terminations and no new hires.

Employment Opportunities: ¡ Waste Water Plant Operator - applications received: 0 ¡ Firefighter - closed ¡ Police Officer - applications received: 4 ¡ Public Works Operations Manager - applications received: 5 ¡ Human Resources Analyst - closed ¡ Code Enforcement Officer - applications received: 4 ¡ System Specialist - applications received: 3

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