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CITY MANAGER’S

WEEKLY REPORT OCTOBER 21 - 27, 2019

RAY GIBSON

PIEDMONT WELLNESS CENTER @ PINEWOOD FOREST

The City of Fayetteville joined in welcoming the new Piedmont Wellness Center to the community at a ceremonial ribbon cutting held on Thursday, October 24, 2019.

WEEKLY ITEMS: 10-21-19

Attended an all-day event for Southwest Christian Care in Coweta County

10-22-19

Held the weekly meeting with Mayor Ed Johnson

10-22-19

Held a lunch meeting with Michael Mumper from Fayette FACTOR

10-22-19

Held a meeting with Tim Rudzinski regarding the gymnasium and bus barn facilities on the New City Hall & City Center Park

10-23-19

Attended a breakfast meeting with Council Members Paul Oddo and Rich Hoffman

10-23-19

Held a meeting with Barrie Dunlap from Clearwater Solutions, LLC and Steve Cawood from Goodwyn, Mills & Cawood (GMC)

10-23-19

Attended a Lexipol software implementation meeting with Deputy Fire Chief Linda Black and Batallion Chief Chris Peacock

10-23-19

Held a meeting with Downtown Development Director Brian Wismer to go over current and future economic development projects

10-23-19

Handled some Planning & Zoning items with applicants as a result of the Planning Commission meeting on the evening of Tuesday, 10/22

10-23-19

Held a meeting with Georgia’s Secretary of State Brad Raffensperger along with Mayor Ed Johnson and Mayor Pro Tem Rich Hoffman

10-24-19

Attended a breakfast meeting with Council Members Kathaleen Brewer and Harlan Shirley

10-24-19

Out of the office on sick leave most of this day as a result of an injury

10-24-19

Attended the Civitan Club meeting in the evening

10-25-19

Held a meeting with Barrie Dunlap from Clearwater Solutions, LLC and Steve Cawood from Goodwyn, Mills & Cawood (GMC) along with CFO Mike Bush

10-25-19

Held a meeting with T-Mobile representative James Maleiko

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CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: Attended Piedmont Fayette Wellness Center Ribbon Cutting on 10/24. Projects: Sent out notice for State Farm Ribbon Cutting on 10/22; Working on final Performance Management information for City Clerk to submit to City Manager; Completed GovDeals Online Auction for Fire Dept. and working on GovDeals Online Auction for Police Department to begin in November; Set up Electronic Recycling/ Shred Day for 11/6 at City Hall (9am-noon). Open Records Requests: 5

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 38 new; 42 closed. Projects: Continuing to work on a list of technology needs for the New City Hall building; Replaced customer service camera; Attended a forms meeting with Finance; Conducted phone system demonstration.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Met with owner/developer of new DePoe building to discuss available financing and incentives; Extensive research and development of small business incentives to offer in the downtown district; Offered critique of 6th grade STEAM projects at Flat Rock Middle School; Worked with GIS dept to complete a map of the Tax Allocation District for the Fayette County Development Authority website interface. Main Street: Final preparations for The Great Pumpkin Festival event on 10/26, cancelled due to rain; new event scheduled for 11/15 (Beaver Moon Festival); Attended DCA webinar for downtown project financing programs. Downtown Development Authority: Museum Committee meeting on Friday to review the Cemetery Walk event and plan for 2020; Preparing agenda items for the 11/7 City Council meeting. City Hall Project: Continued coordination with interested developers and contractors to rehab the gym and bus barn.

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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: The Great Pumpkin Festival & Cancellation 10/25-27; Shred/Recycle events 11/6 & 11/9; New Main Street fall festival 11/15. Events Covered: Fayette County Board of Education headquarters ribbon cutting 10/21; Jasmine Johnson State Farm ribbon cutting 10/22; Piedmont Fayette Wellness Center VIP Event 10/24. Meetings: Met with a new local Realtor Demetri Myers to discuss networking and communication opportunities for his business. Event Planning: City-wide cleanup day 11/9; HOA Town Hall meeting for a Saturday in December 2019; Main Street fall festival event 11/15. Projects: Set up PIO Administrative Assistant office space; Began assembling business list for outreach campaign; Researched team productivity software; Submitted quotes for New City Hall & City Center Park construction time-lapse video equipment; Submitted organizational chart edits for the budget book; Held telephone conference with the website developer to discuss technical website page edits and made recommendations to improve the design and user experience for the website pages as part of the website redesign project; Planning City News 11/20 edition; Published economic development page on website. Publications: Weekly E-Mail Update; Special E-Mail Update; City Manager’s Weekly Report. Media Requests: 16 PAGE FOLLOWERS

NEXTDOOR SUBSCRIBERS

WEBSITE VIEWS

E-MAIL UPDATE SUBSCRIBERS

10,252

3,370

10,469

1,739

This Week (10/7-13)

This Week (10/21-27)

Change

Page Followers

10,231

10,252

+21

Page Likes

9,803

9,819

+16

People Reached

7,180

6,808

-5%

People Engaging

2,926

2,543

-13%

This Week (10/7-13)

This Week (10/21-27)

Change

City Subscribers

3,327

3,370

+43

City Households

32%

32%

This Week (10/7-13)

This Week (10/21-27)

Change

Users

4,057

4,150

+2%

Page Views

10,345

10,469

+1%

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FINANCE & ADMIN SERVICES MIKE BUSH ¡¡ Starting the New FY2020 Budget ¡¡ Reconciling month-end books ¡¡ Audit 2019 preparations ¡¡ Budget Book review

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues

$2,841.67

Purchase Orders Issued

23

G.F.* Revenues

$41,425.20

Open Purchase Orders

33

$627.35

Change Purchased Orders

5

$118,866.79

Budget Override Requests

1

D.D.A.* Revenues W.S.* Revenues

UTILITIES Billing

Service Disconnections

Utility Customers Billed Total Amount Billed

1693 $115,764.71

Robotic Courtesy Calls

119

Staff Courtesy Calls

87

Customers Disconnected

14

COURT General Statistics Court Sessions Held

2

Scheduled Arraignment Cases

124

Citations Received

83

Scheduled Trial Cases

34

Warrants Issued (F.T.A. & V.O.P.)*

3

Number of F.T.A.s

29

Citations (F.T.A.) sent to D.D.S.*

0

F.T.A. Cases reconcilled after court

9 $16,769.00

*Main Street Tourism Fund (M.S.T.F)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A)

*Department of Driver Services (D.D.S)

*Water and Sewer (W.S.)

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COMMUNITY DEVELOPMENT DAVID RAST Meetings: The following items were discussed at the 10/22 Planning and Zoning Commission: ¡¡ The conceptual site plan and associated variances were approved for the Walton Communities mixed-use development off of Beauregard Avenue; ¡¡ The conceptual site plan for the Dafoe office building and McAlister’s Deli were approved; ¡¡ The rezoning request and associated variances for the Dixon Farms subdivision were tabled until the 11/19 meeting; ¡¡ The rezoning request for The Cottages at Lafayette was forwarded to City Council with a recommendation that it not be approved.

PLANNING & ZONING Review Type

CODE ENFORCEMENT

10/21 - 10/27

General inquiries (walkin/ phone)

35

Zoning/ project related

16

Applications processed/ plans reviewed

Case Type

10/21 - 10/27

Proactive Disposal of garbage

1

Grass cutting

6

Inoperable vehicle

2

Parking on grass

0

Probited parking

2

Prohibited signs

7

Trash containers

1

Littering

1

Nuisances

0

Occupational Tax applications

9

Banner/ sign permit

8

Site plan (new)

4

Site plan (revised)

3

Preliminary/ final plat

0

Variance

2

Complaint Investigation

2

Rezoning

0

Working without a permit

2

Site/ landscape inspections

6

Total inspections/ Notice of Violations

0

Illegal signs removed

0

BUILDING DEPARTMENT Review Type

Complaint

10/21 - 10/27

Building inspections

91

Permits issued

47

Plans received (new)

0

Erosion control inspections

19

Development-related inspections

0

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POLICE DEPARTMENT SCOTT GRAY Community Engagement: C.A.R.E.* officers participated in the DEA take-back initative; Officers participated in the Fall Festival at Kiwanas field. Training: Five officers completed advanced training. We have seen an increase in entering autos this week, we encourage the community to continue to lock their vehicle doors. Please remember that Halloween is coming up, please watch out for our trickor-treaters.

*Community Activity Resource and Education Unit (C.A.R.E.)

FIRE DEPARTMENT ALAN JONES Community Engagement: Fire Station 91 provided a Station Tour/Fire Safety Education for First United Methodist Church pre-school program Units delivered Fire Safety Education to for the following events: ¡¡ Fayetteville First Baptist Church pre-school program ¡¡ Cleveland Elementary Fall Festival ¡¡ Springhill Elementary “Spooktacular” Festival ¡¡ Adams Little People Academy ¡¡ All shifts continue to train at the old BOE building Meetings: Safer payment request approved for $248,617.91 (grant number EMW2016-FH-00474); Deputy Chief Black and Chief Peacock attended the discovery meeting with Lexipol via GoToMeeting. Documents have been uploaded to begin the crossreferencing phase of the project. The Project Manager assigned to our team is Andrew McGovern and the next meeting will be on 11/12 at 9 a.m.; Deputy Chief Black attended Hazard Mitigation Plan update meeting; The Project Manager assigned to our team for the National Fire Operations Reporting System project is Joe Chop. We have scheduled a kick-off meeting for 10/30 at 2:30 p.m.

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PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall, Police Department; Cut and maintained Jimmy Mayfield sidewalk and right of way, Patriot Park, Creek crossing, West Lanier Ave. from city limits to Sandy Creek then to Gingercake Rd., North 85 medians, fountain area; City-wide trash run. Sewer: Average daily flow treated is 2.234 million gallons per day; Performed weekly maintenance at 26 lift stations sites; Maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.063 of system demand; Repaired seven water leaks; Performed 12 water meter maintenance; Maintained water plant and remained in compliance of our permit requirements. Utility Locates: 68

HUMAN RESOURCES NELLA COOPER Personnel: We are continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; We will begin setting up training for all users in ClearCompay for recruiting, onboarding, performance management and appraisals; We are continuing the marketing campaign for the upcoming benefits offering for the January 1 plan year. Turn Over Report: There were no new employees hired and no employee terminations during the week of October 21 - 27. Employment Opportunities: There are four vacant positions; one in Waste Water, two in Public Works, and one in Fire. ¡¡ Waste Water Plant Operator ¡¡ Public Works Maintenance Worker Applications Received: ¡¡ Waste Water Plant Operator: 4 ¡¡ Public Works Maintenance Worker: 8

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Profile for City of Fayetteville, Georgia

City Manager's Weekly Report - October 30, 2019  

City Manager's Weekly Report - October 30, 2019