Call Booklet for Editorial Assistants/Media Team Members/Jury Members and Chairpersons

SCHENGEN 2019

SCHENGEN 2019

6th National Selection Conference of EYP Luxembourg

Call Booklet for - Editorial Assistant - Jury - Media Team Members - Chairpersons

Schengen 2019 - 6th National Selection Conference of EYP Luxembourg will happen in Schengen between 7th - 11th April 2019. All Officials will be expected to arrive in the morning of 7th April and will be free to leave in the evening of 11th April.

The Session will gather around 70 delegates from Luxembourg and countries all around Europe and will be held under the theme

‘United for Change Making our Future the purpose of our Present’

The Session Leadership will consist of the following individuals in charge: Marta Sznajder (PL) as the President, Sofie de Jong (NL) as the Editor, Heidi Park (SE) as the Head of Jury who together with the Head Organisers Isabella Siry and Jim Riewer are now looking for the motivated and dedicated individuals to complete the respective Officials Teams! The call for 7 Chairpersons, 2 Editorial Assistants, 7 Media Team Members and 3 Jury Members will last until 28th November 2018 23.59 CET. You can find the link to the application on the Members’ Platform.

Message from the NC Board:

EYP Luxembourg is celebrating it‘s 5th Anniversary this year! That‘s why we were convinced that, going back to Schengen, where our first session took place, would be the best choice. Not only because it‘s important to always remember your roots but also

because of the European importance the name Schengen has.

We as an NC are convinced that Jim and Isabella will do an amazing job in creating the session EYP Luxembourg deserves.

They are two young, very dedicated members and have already proven that they‘re capable of being fantastic Head-Organisers. With Marta being the President, Heidi the Head of Jury and Sofie the Editor of our 6th NSC, we know that we‘re in good hands and that Jim and Isabella have all the support they need. Schengen 2019 is also important to us, since we want to welcome new members and have a bigger representation at international events. We hope that everyone will be as excited about this project as we are and we can‘t wait to welcome you in Luxembourg!

Message from the Head Organisers:

Dear Applicant, As the Head Organisers of this session, we could not be more excited to be working with our amazing team, and thrilled to be launching the call for Editorial Assistants, Media Team Members, Jury Members and Chairpersons!

This step towards finalising the Officials Team of our session, and finding the amazing individuals who will help us, Marta, Heidi and Sofie make this session an academic masterpiece is an amazing milestone for our conference, and something we have been waiting for! Our goals, Vision, and expectations of our team, and for our team, are very clear and extremely dear to us. The vision is threefold in its essence, and mainly consists of: Sustainability, Equality and Personal Development, and Unity and Cooperation.

Sustainability: The issue of sustainability is the focal visionary topic of Schengen 2019. It is a subject we as Head Organisers are very passionate and serious about. Having been both delegates and officials at EYP sessions, it has become more and more apparent to us: we as participants at conferences are often oblivious to our use of single use productions such as plastic bottles and flipcharts. We have a fundamental waste issue, which needs to be addressed at a larger level. We want to raise awareness about the climate crisis which unfortunately has become an increasingly urgent daily matter and encourage our participants’ involvement with the great green-life movement we find ourselves in today.

Equality and self-development: Having begun our EYP-journey side by side, and having continued this journey together throughout the past years together, we have seen the personal development of each other , and becoming the people we are today. Having witnessed each other’s growth and development, and seen our friendship grow increasingly over the years through EYP, we wanted this to be also one key point of Schengen 2019. We want to encourage a safe space for every participant and allow them to develop personally and grow to become who they want to be. We will try to encourage this by insuring every teams’ ownership over their own projects, giving them a certain amount of own freedom and responsibility.

Unity and Cooperation: “United for Change: Making our Future the Purpose of our Present� is the theme we saw most fitting for our session, mainly because we think it perfectly embodies the key elements of our conference.

We strongly believe that the youth are the only ones that can shape the future we have in Europe, and the future upcoming European-generations will be able to have in Europe. That is, if we stand united together, dedicate everyday of this session, and everyday of our lives towards making that change. By cooperating with each other, and cooperating externally with others, we can make a mark on our world, and our future.

Message from the Board:

Dear Potential Applicant, Schengen 2019 will be a session centred around self-reflection and personal development.

With no better theme for it than “United for Change - Making our Future the Purpose of our Present� we aim to challenge every individual to contemplate their skills and abilities and help them set objectives for change, in any aspect they wish to improve on. We are thus looking for people who are aware of their weaknesses and passionate to work on turning them into their strengths. Humility and genuinity combined with eagerness to learn and a drive to act are the key qualities we are looking for when forming our team.

In return for your commitment to this idea, we will aim to create a safe environment, built on the notion that every participant matters equally - an environment in which you can truly feel yourself and through which you can thrive. Our goal will be to build a strong support network for the session, including every individual and adapted to their needs. In Schengen we will commit to emotionally support every individual on a practical level. In providing such support, we will together make the session run smoothly and produce the highest quality output we possibly can while ensuring that every participant is involved and satisfied with the process.

What matters the most to us when working with other people is for them to feel satisfied with their experience and feel they grew through it. By building a clear structure of our work, we will encourage every participant to fill in this platform with themselves and their ideas, in order to make it their own. Thus, freedom of creation, as long as it will remain within purpose - oriented boundaries, together with ownership will be the two key underlying principles of our vision.

Schengen 2019 will also be a session greatly focused on balance. Balance between big ideas and doing simple things right, balance between work and fun, balance between EYP and life beyond it. To elaborate, during the entire process, we will encourage everyone to push for change, yet never force it for the sake of it. Our view is that the great amount of time we are given prior to the event will allow us to conduct stable and thorough pre-session preparation, centred around individuals’ needs and tailored online training. The Chairs team members will be also encouraged to set their personal development objectives for the process and supported along their ways towards them. Working consistently and systematically before the session will also grant us the chance for a more hands-on and individual-approach during the session itself.

Practically, we imagine acting upon these values in a few ways. Firstly, the Chairs will be encouraged to contemplate their academic passions and asked to create their own topics, with the Board’s guidance and help. Then, through an extensive Topic Overview writing process spread out of a large amount of time, they will be supported in producing high academic quality output, with the main focus being to underline the topics’ relevance to the session’s theme and the Chairs’ personal passions for them. Convinced of the great added value the Chairs cooperation and committees’ collaboration can have, we will work on establishing an efficient and appropriate for the format of the session delegates’ exchange system, in order to enhance everyone’s collective experience which would spread through both pre-session preparation and at-session activities. These are the ideas we have in mind for the main pillars of the Chairs Team’s work, which we would like to further develop and shape together with you.

Finally, something that deeply matters to us and something we will aim to ensure in Schengen is participants’ welfare and well-being. We will treat both of them as our top priority and our highest obligation in order to personally attest that Schengen 2019 will allow everyone to not only feel healthy and in a positive mindset, but, on top of that, feel safe and respected by all.

Do you feel like this is something you would like to be a part of and contribute to shaping it with me? Apply as a Chairperson and make Schengen your purpose for the next few months!

For any questions or concerns, do not hesitate to get in touch with me.

With excitement and anticipation, Diogo, Gustav, Marta and Noel

Message from the Editor:

Dear potential applicant, I can assure you that Schengen 2019 will be an unforgettable experience and you would not want to miss the chance to of joining us on this journey. I am extremely excited and honoured to be working on this project together with the amazing individuals in our session leadership, and am certain that the session will create a safe atmosphere for every individual to be able to develop and challenge themselves.

The media team has always played a vital role at the session, but as there isn’t necessarily anything given that we need to accomplish I desire for the media team to create one collective vision for our goals and output or the session. I am looking for 2 editorial assistants and 7 media team members to join me in Schengen. My vision for the media team is focussed on two main concepts being engagement and ownership, and I will further elaborate on how I want to put that to practise.

My main trajectory for the media team is for everyone to have full ownership over their work. Apart from pre session involvement in an academic project, there will be no mandatory tasks for the media team members. They will be given the space to develop one or more projects to work on during the session through which I want to be able to give them all the freedom they need to fulfill their own creative process. There will be a large focus on vision building with the entire team, to get a communal understanding of our goals for the session, giving every participant ownership over our vision as a team.

The media team always has a big potential to make an impact on the participants, which is why we will be stressing the importance of the purpose of our work throughout the session.

Throughout the entire preparation for the session as well as during the session each individual will be guided by a member of the editorial team on their personal development and the progress of their projects. This all to make sure each member of the team will be able to gain as much as possible from the session and for the editorial team to get a better insight into how we need to structure things and what help is needed or wanted. We will structure this by each member of the editorial team having a working group and buddy group.

With buddy groups focusing on the emotional well being of the MTM’s, and the working groups looking into the more practical matters for the development of the projects and time management issues.

Another goal I have for the media team is focussing on the engagement of participants in our output. Often times, media teams will show a videos here and there during the session, maybe do a few interactive projects or pull delegates aways from coffee breaks for interviews, but I personally believe we could achieve way higher quality of output if we focus on more and diverse engagement. My vision is focussing the work of the team around a media team evening. I envision this being shaped more or less like an exhibition but with interactive elements. It would be an opportunity for the media team to showcase their hard work and efforts, give insights into what it is the media team has been doing, and have people participate. The evening will be inspired by but not limited to the sessions theme, United for Change - Making our future the purpose of our present, as subject. I especially want to incorporate multiple ‘new’ technologies, to shine a light on all the possibilities we have to share and interact with people. This all to make sure the media team is not only seen as those people running around with cameras, and that we, as we are shaping the session together, can also shape our output together.

I am looking forward to hopefully reading your application!

Message from the Head of Jury:

Dear potential applicant, I am incredibly honoured and excited to be entrusted with the role within the leadership alongside Jim, Bella, Marta and Sofie. I believe that Schengen 2019 will be an incredible and special event, where every single participant will find themselves in a safe environment to reach their potential. Below, you will find the vision I have for Schengen 2019 as a whole, as well as the jury team.

If you find yourself being able to envision yourself in a jury team with myself, I would love to see your application.

The role of a jury can be complex and difficult. It can be tough to place people into certain boxes and labels, and grade them on something that can be incredibly subjective. Therefore, I want the jury team to gain an insight on the delegates and how they perform and progress throughout the session. There are three areas that I would like the jury team at Schengen to focus on: Equality, self-development, and finally approachability together with openness.

Equality Every opinion, perspective and experience matters, and without the diversity of them, new ideas, improvements and development can never be fully achieved. That is why, within the jury team, I am looking for a team with a diverse set of experiences and backgrounds, regardless of your experience within EYP or within the role of a jury. Every opinion, perspective and experience matters, and therefore will be equally taken into consideration, whether that may be about the criteria, the judgement of the delegates or the outcome of the selection. I want to create a team where the members feel comfortable and safe enough to openly discuss with each other. Creating an open environment together with members who are open-minded and consider each jury as their equal is, I believe, one of the key goals of achieving this.

Self-development EYP is a great platform where participants are provided an environment where we can experiment, fail or succeed, learn and improve. Success and failure are incredibly important aspects of self-development, and this area that I had in mind can be described as two-fold: self-development of the jury members and evaluating the delegates on their development throughout the session.

In a team where the members will have different backgrounds and experience levels, there is a lot to learn from each other. I want each jury member to choose one (or more) area(s) of self-development, either big or small, that they would like to work on during the pre-session preparations and during the session. Together with the rest of the team, we will aid each other in trying to achieve our set of goals through cooperation and support in order to learn and improve.

Throughout the session, I want to put a strong emphasis on evaluating the process of self-development of the delegates throughout the session. Not all delegates will stand out from the first day of teambuilding; some may take time to adjust and adapt to their new surroundings. I want the jury members to take into account how the delegates react to the new environment and group, as well as how they develop throughout the session when evaluating the delegates.

Approachability and openness As the selection process is considered to be a competition, this could potentially ruin the experience for the participants, as they feel stressed about the jury team assessing them and always feel the constant pressure to perform their best at all times. While this feeling cannot be completely eliminated, my vision is to help try and ease this process by making the jury team more approachable and open with the delegates. Taking the active decision to interact with the delegates in informal settings is something that I want every single jury member to try and do throughout the session. Hopefully, in the eyes of the delegates, the jury team becomes more humanised, and will ease their fears at the thought of a jury member entering the room as they have gotten to know us.

In order to hone and develop this vision, I need the help of my jury team. To help me find different methods to make this vision a reality and finally implement it. Therefore, if my vision resonates with you and you want to develop it further together with me, I hope to read your application and see you in Schengen.

SCHENGEN 2019