Event-planning framework

INTRODUCTION

As a specialist arts union, Konstkåren strives to offer students as many creative and social events as possible. Our aim is to host various events throughout the year and gather students across disciplines to create unforgettable moments and unique communities.

Through our events, we want to weave the faculty more closely together, and create a sense of belonging for our students.

This handbook is created for our members that are interested in creating informal events under the Konstkåren umbrella.

INTRODUCTION

Use the step-by-step guide as a starting point for the creation of your event.

We highligh and dive deeper into some important steps that are easily overlooked, like finding your purpose, publishing the event and reflecting on your experiences after the event is over.

We have also created a list of activities you can add to the event, that can help you get started with your unique gathering at HDK Valand.

Geri Weitzman

Sometimes you have to create what you want to be a part of

FIND YOUR PURPOSE

Having a purpose for your event means knowing why you are gathering students. Perhaps you are a film student and simply want to screen a specific film to raise awareness around a topic. Or you want to arrange a coffee meetup with students interested in Anime and hope it leads to regular meetups .

Reflect on your needs, and figure out the ingredients needed for a bold and meaningful purpose. Be specific in your choices! A more narrow and specific purpose will attract more attention from the right kind of people, than a broad and generic purpose.

What are the ingredients needed for a meaningful purpose to you?

I want to help students release stress.

I want arts students to overcome their crippling fear of public speaking.

WHO

Organising Team: What are the skills needed to organise your event?

Participants: Who is your target audience and what are their interests?

WHERE

WHAT

Consult our map of rooms available for booking by students. Think about how accessible the location is for your target group and if the chosen room supports your activities and purpose.

DANCE DANCE BABY!

Begin designing your event and make sure your plans are aligned with your original purpose. Think about the activities, icebreakers, budget, tools, materials, food/drinks needed to run your event.

WHEN

Have a clear start/end time for your event that you stick to! Create a schedule if your event is longer than an hour to let people know what will happen when.

PUBLISHING

Inform if the event requires registration or not, if yes, add information on how to register.

Choose a short and catchy title

Use a 24-hour clock and words to express dates and time.

Be more specific than the title so people can see themselves attending your event

What will the participants do?

What should they bring and what are the requirements to participate? Will you serve food and drinks? Let them know! Be precise when you inform about the location.

Specify the language used in the event.

Address, floor and room numbers are helpful.

PUBLISHING EVERYWHERE!

EVENTS TO INSPIRE

BUDGET

Movie marathon

Trivia night

Gothenburg walks

Karaoke

Campus tours

GET-TO-KNOW

Creative speed dating

Pitch your project

I’m here days

Picnic Party

Housemate Hunts

EDUCATIONAL

Debates

Spill the tea

Lunch & learn

Language exchange

Smile ;)

SUSTAINABLE

Repotting plants

Clothes swapping

Repair/upcycle

Book swap

Donate your shit

WELLBEING

Sauna sessions

De-stress gaming

Lunch meditation

Compliment wall

Journaling sessions

GRAB-AND-GO

Coffee & chit-chat

Kanelbullans dag

Gratitude jar & coffee

Glow in the dark badge

Snack cart

ARTSY

Coloring winter scenes

Museum visit

Zine fairs

Slow art sessions

Art-supply swaps

What worked and what didn’t work?

What was the immediate feedback from the participants?

Did you achieve what you intended to?

Sometimes we fail completely.. and that’s OK!

RE F LECT ER P TAE

By Larissa Abfalterer & Evin Güler Embedded Design 2022