Student librarian Training Booklet

Eltham Hill School

Library

Student Librarian Training Booklet Name…………………………………… …………………..

Eltham Hill School Library

May 2017

Eltham Hill School

Library Student Librarian Training Booklet This booklet has been produced by Ebony Gerschwitz, Caitlin Trainer and Teni Alakija

Eltham Hill School Library

May 2017

Eltham Hill School

Library Library Expectations • Please do not eat in the Library • Please do not drink anything other than plain water in the Library • Please speak at a volume which allows others to read and study • Please use the computers for schoolwork (please do not drink near the computers) • Post-16 students, please use your iPads rather than your phones • Please be polite to other students and staff • Please look after all equipment and resources

Eltham Hill School Library

May 2017

Eltham Hill School

Library Student Librarians – Expectations and Code of Conduct It is the mission of the Library to get more people reading more books, more of the time. At all times remember this mission! It is your job to make sure the Library is a welcoming and exciting place for all who come here.

Being a Student Librarian enables you to: • Support the mission and goals of the Library • Promote the role and services of the Library within the school community • Contribute to the life of the school • Develop your own knowledge, skills and personal qualities • Help other students • Support the Librarian by undertaking basic administration duties • Demonstrate leadership through being a role model for other students • Undertake a position which demands commitment, reliability, co-operation, responsibility and trust • Develop a strong work ethic • Initiate ideas and develop these into operating projects Privileges of being a Student Librarian: • Have first choice from new additions to stock • Attend end-of-term events as arranged • Attend any other organised activities as arranged More than anything, the people in the Library are responsible for its continued success. Student Librarians need to be aware that they are role models for their peers; especially those who would like to become Student Librarians in the future.

Every user is an important person and must be treated with courtesy and consideration.

Eltham Hill School Library

May 2017

As a Student Librarian, I agree to: • Attend regularly on agreed days • Attend training sessions and meetings as arranged • Inform the Librarian if unable to attend • Undertake all duties reliably and accurately • Undertake all duties willingly – this includes desk duties, door duties and also shelving and tidying the Library • Treat all users of the Library with consideration and courtesy • Behave in a sensible and appropriate way in the Library – understanding that I am a role model for other students • Try to extend my knowledge of the way the Library works and develop my skills • Inform the Librarian if I need any help with or have any problems about my work in the Library Signed.......................................................................................... Date .................

As a Senior Librarian, I agree to: All of the points above, plus: • Develop my leadership skills to manage the team • Treat all members of the team fairly Signed.......................................................................................... Date .................

As Librarian, I agree to: • Listen to any problems or concerns brought to my attention by Student Librarians and Senior Librarians • Act on these where necessary • Support Student Librarians in their duties • Ensure the weekly rota is organised fairly • Undertake to train Student Librarians in their duties • Organise regular meetings at which Student Librarians and Senior Librarians can freely express constructive views and ideas • Organise a rewards system for Student Librarians and Senior Librarians, including certificates and special events • Be available as a referee for Student Librarians and Senior Librarians when they leave school Signed.......................................................................................... Date .................

Eltham Hill School Library

May 2017

Student Librarian Award Responsibilities • Understood and signed the Expectations document • Understands the role of a Student Librarian • Attends regularly • Works well as part of the library team Customer Service • Friendly, helpful and polite to other students • Friendly, helpful and polite to staff and visitors • Understands basic issues of data protection and confidentiality • Can refer complicated enquiries when necessary Basic Desk Duties • Can find stationery items at the desk • Can keep desk area clean and tidy Issuing – understands issuing • Knows how to find a borrower • Knows how to find the book barcode • Knows how to fill in date due slip Returning – understands returning • Knows correct way to return books • Knows where to place returned books Renewing – understands renewing • Knows how to find a borrower • Knows how to renew a book • Knows how to fill in date due slip Basic Shelving and Tidying • Understands the different types of stock e.g. fiction, non-fiction, Rainbow Reads, Shelf Help, etc.

• Can sort stock for shelving • Can shelve fiction accurately • Can help keep the Library tidy Congratulations on becoming a Student Librarian! You will be given a badge.

Signed…………………………………………….

(Senior Librarian)

Date………….

Signed…………………………………………….

(Librarian)

Date………….

Eltham Hill School Library

May 2017

Bronze Award Responsibilities • Maintains standards of first award • Continues to work well as part of the library team Customer Service • Can help students and staff to find fiction books • Can help students and staff to find non-fiction books • Can answer basic queries Desk Duties • Can issue, return and renew books efficiently • Can recognise when stock needs attention (repairs) • Knows to save books reserved for other borrowers Shelving and Tidying • Can accurately shelve books (fiction and non-fiction) • Can maintain the books in order • Can keep the shelves tidy inside and outside the Library • Can process books – barcodes / date due slips / stamp • Can shelve non-fiction accurately Equipment • Is aware of Library expectations for use of computers • Can ensure printers are in good working order (sufficient paper) and report problems to Librarian Congratulations on achieving your Bronze Award! You will be given a bronze star badge, certificate and achievement points.

Signed…………………………………………….

(Senior Librarian)

Date………….

Signed…………………………………………….

(Librarian)

Date………….

Eltham Hill School Library

May 2017

Silver Award Responsibilities • Maintains standards of bronze award • Continues to work well as part of the library team • Attends regularly on agreed days or informs Librarian if cannot attend • Contributes to the weekly Reading Club by preparing book quizzes or book trailers OR contributes book reviews to the Library Blog Customer Service • Supports Librarian in promoting and modelling good behaviour • Can help users find information from a variety of sources • Can recommend books to users Desk Duties • Copes calmly and positively when there is a queue • Can reserve books and deal with reservations • Deals with most desk duties confidently and accurately Shelving and Tidying • Can accurately shelve different fiction sections e.g. Year 9 Fiction • Regularly changes books in display shelving • Can efficiently process new resources Equipment • Manages computers and printers as necessary Congratulations on achieving your Silver Award! You will be given a Silver Star badge, certificate and achievement points.

Signed…………………………………………….

(Senior Librarian)

Date………….

Signed…………………………………………….

(Librarian)

Date………….

Eltham Hill School Library

May 2017

Gold Award Responsibilities • Maintains standards of Silver Award • Attends regularly on agreed days or informs Librarian if cannot attend • Continues to work well as part of the library team • Helps to teach other Student Librarians about library procedures • Can reserve books confidently • Helps Librarian organise events • Is confident in all desk duties Special Project To achieve this award you must have planned and implemented a special project, which has benefited the school community through better services in the Library. Some examples of projects are listed below. You are welcome to think of your own – please discuss with the Librarian before starting anything.

• • • • •

Helping with Reading Club Creating displays Student questionnaires Helping with promotion – e.g. posters Helping run the Book Fair

My Special Project is: Some notes about the project:

Congratulations on achieving your Gold Award! You will be given a gold star badge, a certificate and achievement points.

Signed…………………………………………….

(Librarian)

Eltham Hill School Library

Date………….

May 2017

Senior Librarian Award Responsibilities • Maintains standards of Bronze, Silver and Gold awards • Supports the mission and goals of the Library • Can supervise the Library in absence of the Librarian • Supports the Librarian by undertaking basic administrative duties • Helps other students and Student Librarians (including training) • Demonstrates leadership by being a role model for others • Undertaken a position which demands commitment, reliability, cooperation, responsibility and trust • Manages own time and workload, knows what jobs need doing • Has promoted the Library e.g. posters Desk Duties • Can perform all desk duties confidently and efficiently Resources, Shelving and Tidying • Can shelve and tidy all areas quickly and efficiently • Can manage all stock (inc. damaged stock and non-fiction) • Can help select new stock • Knows how to catalogue new stock on the library database Equipment • Can manage all equipment confidently and efficiently Special Projects • Has taken lead of a group to organise and run a project that supports and benefits the school and Library Give example(s) of completed project(s):

In addition, as a Senior Librarian this student has: • Shown exceptional leadership skills when managing others • Demonstrated initiative through an understanding of the working practices of the Library • Proved reliability over time Signed…………………………………………….

(Librarian) Eltham Hill School Library

Date………….

May 2017

Circulate Circulate is the part of the library system where resources can be issued and returned.

Issuing Books 1. Look at the top of the page and make sure you’re on the Circulate tab (not on Multi Return) 2. Click on the New button in the upper left to clear the borrower shown 3. Click in the Borrower box and type in the borrower’s name (first or last), then double click on the borrower 4. Click in the Barcode box in the bottom right hand corner, to make sure it is active 5. Open the book and scan the barcode, and make sure it is borrowed 6. Write in when the book is due on the date due slip 7. Then press New

Returning Books 1. Look at the top of the page and make sure you’re on the Multi Return tab (not Circulate) 2. Open the book and scan the barcode, make sure it is returned (if a notice comes up saying the book is reserved, put it to the side, not to be shelved) 3. Place returned book on the pink trolley for shelving Renewing Books 1. Make sure the person has the book to renew with them (do not renew a book without seeing it) 2. Look at the top of the page and make sure you’re on the Circulate tab (not on Multi Return) 3. Click on the New button in the upper left to clear the borrower shown 4. Click in the Borrower box and type in the borrower’s name (first or last), then double click on the borrower 5. Select the book that needs renewing and click Renew 6. Write in the new due date on the date due slip 7. Then press New Eltham Hill School Library

May 2017

Shelving and Tidying All fiction books are shelved in alphabetical order by the author’s surname within their section (e.g. Year 9 Fiction). All non-fiction books are shelved in numerical order by the Dewey Decimal Number and are located in the corridor.

Please regularly make sure that all the books on the shelves are standing upright, pulled forward and in correct order. Occasionally change the books on the display stands. Make sure the Library looks tidy and welcoming.

Key to book stickers: White

Adult Fiction

BIO

Biographies

Brown

Classics

Purple

Fiction

Yellow

Foreign Language

Green

Graphic Novels/Manga

Red

Plays

Orange

Poetry & Anthologies

Blue

Quick Reads Rainbow Reads / Stonewall

Shelf Help

Shelf Help

Black

Year 9 Fiction

Eltham Hill School Library

May 2017

Processing Books All books should be stamped with the school stamp, have a barcode with a label protector and have a date due slip. These should all be placed on the first page of the book. Even if there is text on the first page, place these on that page to ensure issuing and returning can be done efficiently.

stamp at the top

date due slip centered

barcode at the bottom and centered

Eltham Hill School Library

May 2017