Editel Journal 1/2014 EN by EDITEL Group

editelJOURNAL

1|2014

C O R P O R AT E M A G A Z I N E O F T H E E D I T E L G R O U P PRAGUE

B R AT I S L AVA

BUDAPEST

I S TA N B U L

EDITORIAL

VIENNA

Mag. Peter Franzmair, CEO Editel Austria

IT’S ALL ABOUT DATA …

L’ORÉAL: BECAUSE YOU ARE WORTH IT In an effort to streamline the order process for salon owners, L‘Oréal Austria, assisted by EDITEL, recently set up buyIT, an online EDI portal. The new system is a match made in heaven: the selection is always up to date, orders can be placed 24/7 and on top of everything, it’s less work than before!

his service certainly strikes a chord with any salon owner. Thanks to L‘Oréal, salons anywhere in Austria now have the option of ordering professional hair care products online, 24/7. All it takes is a PC with Internet access! The new order portal was very well received by clients, in part because it always

includes the latest information about the L‘Oréal range of products. All users have to do is log on, review the suggested order, place the order – and it’s done! All order data is automatically transferred to L‘Oréal via EDI and processed. This means that even orders received outside the opening hours of the L‘Oréal customer service center can be processed.

Information is key to efficient procurement of goods processes: it needs to be accurate, reliable and readily available. If all those criteria are met, information enables flawless order processing and merchandise delivery. In addition, data helps comply with pertinent EU legislation. The uses of data can be quite multifaceted, but the management and exchange of data can be a challenge. Therefore, from an EDI perspective, the year 2014 is all about data consolidation. While the automated exchange of electronic data has thus far made processes more straightforward and transparent, the provision of even more client-relevant information is the next logical step. One example is our new eXite® Location Finder (see page 4), an online platform that also runs on mobile devices and which provides the latest location-related data from retailers, suppliers and logistics service providers. The Location Finder creates a bridge between automated order processes and physical delivery processes. We created buyIT for clients for whom EDI integration is not an option. It’s an order platform that enables them to view updated product information provided by manufacturers and to place their orders 24/7. L’Oréal Austria and its salon clients rely on buyIT (see page 1). A noteworthy service from the GS1 Group is the GS1 Sync B2C master data service. An informational event dedicated to this issue on 26 May 2014 attracted a large number of attendees (page 2). This platform enables manufacturers to make reliable article-related data needed for client information purposes available to retailers in a straightforward and efficient process. For integrated applications, all data is processed via eXite®. So: it’s all about data! Thanks to the services of EDITEL, handling data has never been easier. Happy reading! Peter Franzmair

ARTICLES IN THIS ISSUE 1 buyIT portal for L‘Oréal

Easy ordering for salon owners via EDI. A quick update News of the EDITEL Group.

2 New eXite

® Location Finder now available Updated location data available 24/7.

3 Electronic Data Interchange on the fast track Hungarian automotive suppliers use EDI.

Partnership: ERP provider HT Solution and EDITEL offer full EDI service to their customers.

A QUICK UPDATE What about e-Invoices to the government? www.editel.at/en/news/e-Inv_Gov_EN Manner successfully uses electronic invoicing in the Czech Republic www.editel.at/en/news/Manner_e-Invoice_EN Turkey: A101 and Teda Global connected to eXite® www.editel.at/en/news/EDI_TR_EN

4 EDITEL CZ celebrates 20th anniversary 20 years of successful supply chain optimization.

Enjoy EDITEL News at your leisure!

w ww.xing.com EDITEL Austria GmbH ww.linkedin.com w EDITEL Group

EDITEL ready for ISDOC 6.0 Implementation support for clients available.

The EDITEL Journal is published as a supplement to GS1 Information in a total of 13,000 copies. It is available in German, English as well as in Czech, Hungarian and Turkish for our international clients. To download the Journal as an epaper, please visit www.editel.eu. If you have any suggestions, please contact us at info@editel.at.

editelJOURNAL 1/2014

OVERVIEW + Web EDI portal (buyIT) for L‘Oréal’s professional clients/salons + Implemented processes + Orders (ORDERS) + Seamless integration into L‘Oréal’s SAP environment, no need to adapt internal systems + Processes pending implementation + Purchase order response messages (ORDRSP) + Despatch advices (DESADV)

system. EDITEL, our EDI partner of many years, gave us all the support we needed and implemented all our requirements promptly and professionally. In addition to the order process (ORDERS) we have implemented thus far, we are planning to process our purchase order response messages (ORDRSP) and despatch advices (DE-SADV) via buyIT.” n

www.loreal.at www.editel.at

ABOUT BUYIT + Online order portal + Fully integrates into existing EDI processes + Automated update for product master data + Customized view of product range, price lists and discounts for every client Upon request, we will be happy to provide additional information about buyIT. Please contact us at sales@editel.at

ABOUT L‘ORÉAL + Leading international cosmetics corporation + Consolidated sales in 2013: 22.98 billion euro + 28 international brands* in 130 countries + 624 patents submitted in 2013.

Andreas Bübl, Supply Chain Manager at L‘Oréal, is impressed by the benefits of the new online EDI portal: “Until recently, salons had to place their orders via phone or fax. For our customer service staff, this order process

Via the buyIT portal salon owners can order L‘Oréal Professionnel products via EDI and around the clock.

meant a lot of manual work. With our buyIT order portal, our clients benefit from added flexibility and they are always in control of the cost associated with their orders. This took pressure off our customer service team and concurrently increased delivery quality.” The new solution was integrated into L‘Oréal’s ERP environment by relying on the existing EDI interface to the centralized SAP system. Via this interface, master data and product-related data are uploaded to the portal. In addition, orders are received and

processed. Whether it’s a large retail company or the corner beauty salon, all orders are treated the same and processed reliably in real time. There is no need for time-consuming adaptations to the SAP system, and the benefits for L‘Oréal and its clients are substantial.” Mr. Bübl reflects on a successful project: “The implementation of buyIT allowed us to successfully standardize our order processes, which ultimately translates into even better service for our clients. One of our priorities was to have an intuitive and user-friendly

INFORMATIONAL EVENT ABOUT GS1 SYNC ATTRACTS APPROXIMATELY 100 VISITORS

GS1 Sync is a centralized master data platform, and as such, it facilitates the exchange of trustworthy article master data between companies via a single interface. In addition, there is the option of automated master data exchange

t wasn’t only the breathtaking view from the new rooftop terrace at Haus des Meeres/Aqua Terra Zoo that made approximately 100 visitors flock to the EDITEL GS1 Sync Breakfast on 26 May 2014. This master data service by GS1 Austria is more in demand than ever, due to the EU food information regulation 1169/2011. As of 13 December 2014, manufacturers must share information regarding product information relevant for consumers (e.g. allergens) with retail business partners. via Electronic Data Interchange (EDI) with eXite®, an EDI platform. Rewe, Spar, Metro, MPreis as well as Markant have already signed the GS1 Sync agreement and are gradually contacting all their suppliers.

Representatives from Metro and NÖM provided insight into pertinent developments at their companies. Implementation processes are currently in full swing, but far from being competed, as evidenced by the many

questions from the audience during the Q&A session. Both retailers and manufacturers can always rely on GS1 Austria and EDITEL in-depth expertise and support. n www.gs1.at www.editel.at

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Several Hungarian suppliers benefit from the advantages of Electronic Data Interchange (EDI), which translates into long-term profit for the entire industry.

or more than ten years, businesses have relied on Electronic Data Interchange (EDI) on an everyday basis to get merchandise on grocery store shelves as needed. Suppliers to the automotive industry have now joined the ranks of those benefiting from the advantages of this technology for the procurement of goods. Several Hungarian suppliers have started exchanging logistics messages electronically with their business partners, relying on eXite®, an EDI platform. This helps them save money and resources in both the short and the long run. In addition to basic processes such as orders, despatch advices and invoices, electronic delivery forecasts (DELFOR) and the associated detailed process DELJIT (delivery just in time) are supported. This allows for needs-based

HUNGARIAN AUTOMOTIVE CONTRACTORS INVEST IN ELECTRONIC BUSINESS PROCESSES

procurement of goods processes, even in times of fluctuating demand. Via the EDI platform eXite® by EDITEL, businesses exchange electronic data in real time with all their business partners via a single and secure connection. No complex technical infrastructure to maintain bilateral connections is required. EDITEL Hungary supports companies looking to introduce and implement EDI and helps them integrate it into their specific ERP system. n Would you like to get more information? Please contact Gábor Hernádi, Key Account Manager, EDITEL Hungary Kft. at T +36 / 30 / 300 1393, E sales@editel.hu www.editel.hu

NEWS SLOVAKIA

fter successfully collaborating on several projects throughout the last few years, HT Solution and EDITEL SK have decided to formalize their strategic business relationship effective April 1, 2014. This strategic collaboration will allow clients to use the products offered by both companies and to benefit from new solutions for the optimization of internal processes, which will help clients save money on their operating expenses. “Thanks to this collaboration, we are now in a position to work on more projects together. While we previously focused on joint projects in the area of EDI, we now have the opportunity

of collaborating in all other areas of electronic communication as well, including paperless invoicing, longterm archiving and B2B business integration,” said Štefan Sádovský, managing director at EDITEL SK. Given both companies’ international presence, they share the goal of extending their strategic partnership beyond Slovakia and to other EU countries, mainly the Czech Republic and Hungary. HT Solution has been in business for more than 20 years and has focused on developing, marketing, implementing and maintaining ERP and management information systems. Its products are second-to-none in the area

EDITEL SK PARTNERS WITH HT SOLUTION

of inventory optimization, warehouse management and sophisticated production planning methods. The partnership with EDITEL SK will allow HT Solution to benefit from a strong business partner with a focus on retail, logistics and banking. According to Štefan Sádovský, “partnering with HT Solution means

that our clients will receive high-quality products as well as high-quality support services. In addition, they can be sure that all solutions will be continuously improved.” n www.editel.sk www.htsolution.sk

editelJOURNAL 1/2014

NEWS CZECH REPUBLIC

EDITEL CZ: SYNONYMOUS WITH QUALITY IN ELECTRONIC DATA INTERCHANGE FOR 20 YEARS

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Fotolia.c

his year, EDITEL CZ, a subsidiary of EDITEL Austria, celebrates its 20th anniversary of successful business activities in the Czech Republic. Established in 1994, EDITEL CZ has evolved into the largest provider of EDI services on the Czech market.

The company’s extensive services portfolio includes business optimization and automation as well as logistics and banking processes. A large number of major companies in the FMCG, DIY, banking, pharmaceutical, logistics and HORECA industries rely on EDITEL’s services. Clients of EDITEL group benefit from the company’s international business model and collaboration with most providers to facilitate the electronic exchange of documents, both on a national and international level. EDITEL proudly serves more than 10,000 clients and continuously adopts the latest technological standards and ensures full compliance with all legal requirements. n

NEWS AUSTRIA

eXite® LOCATION FINDER NOW AVAILABLE! Our Location Finder is the perfect online portal for retail and industry clients, as it allows them to search for location data 24/7. It offers all the information required to deliver merchandise to the correct address available at the click of the mouse, including branches and warehouses. Available functionalities include the verification of unknown GLNs, quick searches for missing delivery address information as well

www.editel.cz

as searches for postal addresses, contact information, internal ID numbers, to name just a few. Thanks to close cooperation with retailers and frequent automated updates the accuracy of the information is ensured at all times. n

For more information on the Location Finder, please visit: www.editel.at/en/news/ Location_Finder_EN

IMPRINT Owner and publisher: EDITEL Austria GmbH, 1040 Vienna, Brahmsplatz 3; T: +43 (0)1/505 86 02; e-mail: info@editel.at. www.editel.eu

EDITEL Austria GmbH is a wholly-owned subsidiary of GS1 Austria GmbH. The corporate objective of EDITEL Austria GmbH is the electronic data exchange between business partners, the sale of the required software and support services.

EDITEL CZ PREPARED FOR ISDOC 6.0

he ICT Authority in the Czech Republic will release a new format of e-invoicing ISDOC 6.0 for general use by 1 July 2014. EDITEL CZ adjusted its processes for the implementation of the new format. The new version of the ISDOC format will include items such as number and expiration of contracts, file reference and reference number, accounting codes, VAT information and others. The new version 6.0 was developed to comply

with the new VAT Law and is in line with the government´s policy of introducing electronic invoices as part of the Czech e-Government Project. “The new ISDOC 6.0 format will be a benefit for all its users. Once it has been implemented, a large number of document types for e-invoices will be supported. EDITEL CZ will be more than happy to assist any clients interested in implementing the 6.0 version,” said Tibor Šata, CEO of EDITEL CZ. n

If you have any questions related to the implementation of ISDOC 6.0, please contact us at info@editel.cz www.editel.cz

Management and responsible for the content: Peter Franzmair Editorial staff: Sylvia M. Gerber Proofreading and translations: English: Dagmar Jenner, www.texterei.com Czech: Petra Vosykovà, Vladimíra Binderová Hungarian: Katalin Tas, Bettina Szekeres Turkish: Mine Şengel Layout: www.creativedirector.cc Disclosure pursuant to Austrian Media Law as amended in March 2009: the purpose of this newsletter is the promotion and support of EDITEL Austria‘s business activities.