Prep Guide-Spain

Spain

Pilgrim Preparation Guide Copyright

Nativity Pilgrimage 2025

1

Table of Contents Payments

04

Passport/Visas

05

Tip Chart

06

Emergency

07

Preparing

08

Physical/Spiritual preparation

09

Security Procedures

10

Final Document/Ticketing

11

International Flights

12

Health Precautions

13

Lost or Stolen Items

14

Travel Insurance

15

Money

16

Electricity/Technology

17

During your pilgrimage

18

Language and weather

19

Itinerary changes

20

General Packing List

21

FAQ’s

22

Contact Us

28

Payments Your $300 deposit will apply to your balance.

All pilgrims have a Medical Travel Protection Plan included.

Trip cancellation insurance is optional. Learn more at www.nativitypilgrimage.com/travel-protection-form Payments may be made to your balance at any time before the full payment is due.

Full payment is due 100 days before your departure date.

Each payment with a credit card will have an additional 3% fee.

The total cost of the trip includes airline tickets, tour transportation, and allotted meals.

Passports All travelers must have a valid passport. Your passport must be valid within six months of your return date.

The name on your registration form must match the name on your passport exactly. You are responsible for any fees airline carriers impose due to incorrect tickets with a name discrepancy.

For an up-to-date listing of passport requirements worldwide, please visit the Foreign Entry Requirements page here.

If you do not have a passport, please visit the U.S. State Department’s website here.

Visas For U.S. citizens, no Visa is required.

For a list of all travel requirements, please check the U.S. Travel Advisories here.

Discover if you need a visa, and how to apply here.

Visas must be valid within 3 months of departure.

Tipping Tips are an important portion of the earnings for escorts, guides, and bus drivers.

Recommeded Tips Service

Per Day

10-Day Trip

Guide

$7 - $9

$70 - $90

Driver

$5 - $7

$50 - $70

Hotels

$1 - $2

$10 - $20

Restaurants

$1 - $2

$10 - $20

Total

$14 - $20

$140 - $200

In Case of Emergency U.S. Embassy in Spain +1 703-543-9306 https://es.usembassy.gov/

Emergency Number U.S. citizens are encouraged to obtain updated information on travel and security issues and register with the nearest U.S. Embassy or Consulate in person or through the State Department’s Travel Registration website: https://travelregistration.state.gov/ By registering, U.S. citizens make it easier for the U.S. Embassy or Consulate to contact them in cases of emergency.

112

Preparing for your Pilgrimage 7

Physical & Spiritual Preparation

Physical If you are not accustomed to physical activity, begin walking 1-2 times a day, building up to 1-2 miles.

Tip: Start a walking group with fellow pilgrims and meet regularly.

Spiritual Attend daily Mass if possible. Spend quiet time in church to reflect upon your upcoming journey.

Pray to Jesus and His Blessed Mother to open your hearts and minds to new perspectives that you all will be sharing in spiritual togetherness.

Security Procedures All liquids, gels and aerosols carried in your personal carry-on bag onto the plane must be in 3-ounce or smaller containers.

Pack all these items in clear plastic pouches inside your carry-on bag to make it easier to remove them for the screening process.

For more information on any other security measures per airline policies, visit the TSA website at https://www.tsa.gov/travel

Final Documents Your final documents will be available four weeks before your departure date. Most of them (hotel confirmations, emergency contacts, general trip information, travel tour badge, international phone connections, etc.) will be included. Airline E-Tickets will be sent to you electronically, and a copy will be available. Late payment/bookings can cause delay in coordinating everyone’s final documents.

Ticketing Nativity Pilgrimage purchases tickets at a group rate, which is factored into the total price of your pilgrimage. They are issued to us approximately 1525 days before your departure date. Some airlines now require that we provide e-tickets in place of paper tickets. Nativity Pilgrimage is not responsible for any upgrade and cannot guarantee any upgrade or changes in your seating arrangements.

Changing Your Ticket

Airline Mileage Accounts

If you would like to change your ticket for any reason once issued, you must work directly with the airlines. You will incur additional costs (minimum of $200 per person) for such changes.

If you would like to obtain credit for miles flown on your pilgrimage, directly contact the airline to open a mileage account. Each airline will have their own rules and regulations and it is your responsibility to contact the airline directly for obtaining credit.

International Flights Airline Connections Nativity Pilgrimage books airline reservations based on information provided by the airlines. This includes connection time, connection cities, and partner carriers.

Airlines determine the standard for the required minimum connecting time to transfer from one gate to another for each specific airport. At times, the connection times provided by the airlines may be tight and require passengers to make haste during their connections. There are also times when the connections are long due to flight availability at the time of booking.

We are subject to the rules, regulations, and availability of the carriers we work with. We also must ensure that all reservations correspond so that each pilgrim is able to meet the group transfer to/from the airport to the hotel and vise versa.

Other Travelers Your tour guide will not be traveling with you.

They will meet you at your final destination.

Nativity Pilgrimage attempts to centralize as many pilgrims as possible on the same flights so that you may arrive/depart together.

Check-in Please check-in for your flight 3-4 hours prior to the scheduled departure time.

Some airlines offer seating upgrades based on availability for additional fees or Mileage Plus Points upon check-in.

Luggage Luggage must be personally checked in by passengers.

Inform the airline representative of your final destination so that you will not need to claim and recheck your baggage during flight connections.

We suggest one checked bag and one carry-on bag per passenger.

Size and weight limitations vary from airline to airline.

In-Flight Meals Nativity Pilgrimage is not responsible for your special in-flight meal requirements. If you have dietary restrictions and need special in-flight meals, contact the airlines prior to your designated departure.

Health Precautions Vaccinations While visiting certain countries, vaccinations are necessary for tourists. However, trips to most European countries do not require vaccinations.

To see which countries require vaccinations, please check the U.S. Travel Advisories website https://travel.state.gov/content/travel/en/travel advisories/traveladvisories.html/

Jet Lag & Adjusting Jet lag is among the most common health ailments that people experience, even seasoned travelers.

Upon arrival, spend the first 24 hours adjusting your internal clock to the new time zone. By eating and sleeping according to the local time, your body will quickly adapt to the change.

Consult your health care provider if you have any concerns. Consider getting a flu vaccine, as long flights may expose you to the virus, especially during the late Fall and early Spring.

Lost or Stolen Items Nativity Pilgrimage is not responsible for lost or stolen items. Contact the airline carrier immediately if you have lost items. They will provide you with the proper paperwork to register your claim. Make sure they know your traveling itinerary so they can contact you if your lost items are located. We are not able to follow-up on your claim. Contact a family member or friend to handle any inquiries by the airlines until you return home.

Prevention & Safety Carry all documents and money on you, but not all in the same place.

This limits inconvenience in case of loss.

Money belts worn inside clothing are recommended to prevent theft.

Keep all medications in your carry-on bag during your trip in case your checked luggage gets lost.

Keep a separate list of important numbers (passport, traveler’s checks, credit cards) in your handbag or personal carry-on bag with photocopies of airline tickets and the relevant pages of your passport/visa.

Avoid excessive display of jewelry or cash.

Use room safes or leave items with the hotel manager.

If possible, make sure any valuable are insured against theft.

Avoid exploration on your own and be cautious on unfamiliar streets and unfamiliar individuals.

Contact your local bank and credit card companies before departing on your trip to inform them of your travel.

Cancel your credit cards as soon as possible if they get lost.

Protect Your Trip Be prepared for unforeseen events that may force you to cancel your trip, or worse, with out-of-pocket expenses! We have partnered with Trawick International to offer you coverage for the unexpected.

Investing in travel insurance ensures a stress-free experience, allowing travelers to focus on enjoying their journey rather than worrying about potential risks.

For more information, please call our office, visit http://www.nativity.trawickinternational.com

Money

How much money should I bring?

Credit Cards / Travelers Checks

Each person is different. Things to take into consideration regarding money include preferred lunches and souvenirs. To be on the safe side, we recommend the minimum spending money you should bring in addition to the suggested tips is $50.00 per day.

Major credit cards (VISA, Mastercard) are accepted.

AMEX fees are higher for merchants and may be declined. Travelers checks may also be declined.

Only use your credit cards at secure places of business.

Banks & ATM Machines

Currency Exchange The basic unit of currency is the Euro For up-to-date currency exchange rates, please visit: https://www.xe.com/

Ask your hotel for the nearest international banking locations and their hours. Your tour guide should provide you with information on which locations offer the best rates of exchange. Refrain from exchanging money at local change booths or at the hotel since the fees will be high.

Banks charge a commission fee when you withdraw money internationally.

ATM machines can be found at most bank branches, post offices, train stations, airports, shopping centers, etc. There is usually a fee with each withdrawal. Please be informed on your cash advance and withdrawal limits prior to departure.

Electricity & Technology

Communication

Adapters

The telephone code for Spain is +34

Spain operate on a 230V supply voltage and uses rounded, two-prong plugs.

Please check with your cellular provider to inquire about international usage on your cell phone.

To communicate for free with data or Wi-Fi, we recommend apps like Facebook Messenger, Skype, WhatsApp, and Viber.

Before leaving, purchase an international adapter to connect your devices to European outlets. Make sure this adapter is sufficiently powerful enough for your device. Also, a converter can be purchased to convert the different voltages. Adapter/converter kits that include the entire range of plugs can be purchased at electrical supply stores.

Photography

It is not recommended to buy electronic devices abroad unless you are sure that the current it uses is compatible with the current at home.

Feel free to bring a camera and/or use your cell phone to take photos during your pilgrimage, but be mindful of signs that indicate whether or not photography is allowed in some museum and churches.

You can find an adapter with a quick search on Amazon.

During your pilgrimage

Language & Climate Language

Climate

The official language spoken in Spain is Spanish.

We suggest checking out the weather online prior to packing to get an idea of what the weather will be like during your trip. See the attached charts for average temps throughout the year.

BARCELONA, SPAIN JAN.

FEB.

MAR.

APR.

MAY

JUNE

59° / 47°

60° / 48°

63° / 51°

67° / 55°

73° / 61°

80° / 69°

JULY

AUG.

SEPT.

OCT.

NOV.

DEC.

84° / 74°

85° / 74°

80° / 69°

73° / 63°

65° / 54°

60° / 49°

Itinerary Changes

Though every effort will be made to follow the original itinerary, the itinerary serves mainly as the general idea of the tour rather than a contract of places to be visited.

Occasionally, local religious holidays, national holidays, traffic conditions, and other events may lead to changes in the sequence of visits (or the removal of sites). We will have daily Mass in the locations indicated on the itinerary unless itinerary changes are forced upon us. In this case, an alternative church will be arranged.

Our intention is to operate all pilgrimages as listed in the itinerary.

General Packing List Here is a list of things you may want to bring on your trip. Anything except items under “Important Items & Documents” are optional. Travel sizes are recommended.

Important Items/ Documents Passport Copy of Passport Second form of identification Flight documents Name tag Money

Medicine Dramamine (for motion sickness) OTC pain medicine (Aspirin, Tylenol) Stomach relief medicine Laxatives Sleep-aids Allergy medicine Cold/flu medicine Bandages

Spiritual Items Bible Rosary Catholic Mass Missal

Personal Care Items Deodorant Soap/Body Wash Shampoo/Conditioner Toothbrush/Toothpaste Chapstick Comb/Brush Lotion/Moisturizer Nail Clippers Feminine items Wet wipes Plastic bags for laundry

Electronics Power converter/Adapter Cell phone Camera Chargers Extra batteries

General Clothing Guidelines No formal clothing Avoid tank tops or any type of sleeveless clothing No shorts, sleeveless tops, sleeveless dresses, short skirts, or short dresses are permitted in the churches.

Frequently asked questions

Hello Pilgrims!

"We' re thrilled that you will be joining us on this journey. We assure you that it will be an incredible spiritual experience that you will never forget. Our goal is to provide you with all the necessary information to put your mind at ease.

Rest assured, we are here to guide you through every step of the process. We are always available to answer any questions you may have about taking a pilgrimage with Nativity. Therefore, we have compiled a list of our most frequently asked questions from past travelers.”

832-406-7050 or 1+844-400-9559

info@nativitypilgrimage.com

www.nativitypilgrimage.com

FREQUENTLY ASKED QUESTIONS

How can I sign up for the pilgrimage?

You can sign up by visiting our website using the provided link or QR code in your brochure. If you don’t have it, we can email it to you directly. You can also register by mail. After filling out the registration form included in your brochure, mail it along with a $300 deposit and passport copy to: Nativity Pilgrimage 15710 John F. Kennedy Blvd. Suite 225 Houston, TX 77032

Can I sign up without a passport?

Yes, you can register without a passport, but you must apply for one and ensure it is ready at least 100 days before the group’s departure.

Can I still sign up if my passport is expired?

Yes, but please renew it as soon as possible and have it ready at least 100 days before departure. In emergency cases, we can extend this deadline up to 50 days.

How many people can share a room?

The cost is based on double occupancy, meaning two people per room. An additional charge will apply if you prefer a single room, which varies by group and destination.

Is insurance included?

We provide emergency and medical insurance as a complimentary service. If you want additional cancellation insurance, the options are listed on the back of your registration form or on our website. Pricing varies based on age, trip length, and location.

Can I upgrade my flight?

Yes, you can upgrade your flight through us or purchase the upgrade separately.

We will provide the necessary flight details.

832-406-7050 or 1+844-400-9559

info@nativitypilgrimage.com

www.nativitypilgrimage.com

FREQUENTLY ASKED QUESTIONS

Can I purchase a land-only package?

Yes, a land-only package is available and typically reduces the price by around $800.

Can I extend my trip? If so, can you assist with flights and hotel bookings?

Yes, we can help you extend your trip by arranging flights and hotel bookings.

Pricing may vary, as flight extensions are booked individually and not at group rates.Keep in mind this cost will be at your expense. Contact us for further details and fees.

What payment methods do you accept?

We accept Zelle, credit cards, checks, or cash. You can make multiple payments as long as the total is paid 100 days before departure.

Is there a late payment fee?

Yes, a late fee of $150 per person will apply if full payment is not received by 100 days before departure.

Can friends or family from out of state or country join the pilgrimage?

Yes, travelers from any location are welcome. We offer several options. They can purchase a land-only package and arrange their own flights. We can help them find direct flights from their city, or they can fly to your city and join the group.

I don’t have a U.S. passport. What should I do?

Please contact us immediately to confirm whether a visa is required for your destination. We will provide the necessary documents (flight and hotel reservations) to assist with your visa application. Your visa must be ready 100 days before departure.

Will I need a visa, and how do I get one?

Visa requirements depend on your passport. We can review your passport to determine if a visa is necessary. If so, you must schedule a visa appointment at the nearest embassy, and we will provide supporting documents.

832-406-7050 or 1+844-400-9559

info@nativitypilgrimage.com

www.nativitypilgrimage.com

FREQUENTLY ASKED QUESTIONS

What happens if I don’t have a roommate?

If you don’t have a roommate, we can try to match you with one, or you can stay in a single room for an additional fee. However, we cannot guarantee that we will match you with a roommate.

What happens if the group trip is canceled?

If the trip is canceled, you will receive a $300 future travel credit that is valid for two years. Any payments beyond that will be refunded.

How much walking is involved during the pilgrimage?

On average, you will walk 1-2 miles spread throughout the day. We provide bus transportation between destinations, and additional walking is optional.

Is the pilgrimage wheelchair accessible?

Yes, but a family member must accompany them. Assistance is also required for boarding buses, and some sites may not be wheelchair accessible, especially overseas.

Can I hire someone to assist with my wheelchair?

Unfortunately, we do not provide personal wheelchair assistance. You will need to arrange for a family member or friend to assist you.

Is water available on the bus?

Yes, water is typically provided for free on the bus. In some cases, there may be a small charge.

What happens if my roommate cancels?

If your roommate cancels, you may either stay in the room and pay the single room supplement, or we can try to find you a new roommate. If we are unable to find one, you will need to cover the additional cost.

Do you offer payment extensions?

Yes, in some cases, we can extend the final payment deadline to 60 days before departure. This requires management approval, so please contact us to discuss your situation.

832-406-7050 or 1+844-400-9559

info@nativitypilgrimage.com

www.nativitypilgrimage.com

FREQUENTLY ASKED QUESTIONS

Will there be free time during the pilgrimage?

This depends on the schedule set by the priest or tour leader. Typically, we try to include at least half a day of free time for personal activities. If you need more free time, you can coordinate directly with the group leader.

Can I bring my scooter or wheelchair?

Yes, you can bring a scooter or wheelchair, but please refer to the earlier answer about accessibility, as some sites may not be fully accessible.

Can I take my pet on the pilgrimage?

Pets are not allowed on the pilgrimage unless it is a required service animal.

Will I receive monthly payment reminders?

Yes, our system allows you to set up scheduled payments. You can divide the total cost into installments, but the full balance must be paid at least 100 days before departure.

Is distilled water available for CPAP machines?

Yes, we can assist you in finding distilled water for CPAP machines during the pilgrimage. Be sure to bring the necessary adapters for international use.

Are public restrooms available during the pilgrimage?

Public restrooms are available at most sites, churches, and restaurants during the pilgrimage.

Can I use my miles to upgrade my seat on group flights?

Group fares typically do not allow individual seat upgrades using miles. However, we can try to release your seat so that you can arrange the upgrade directly with the airline, though this is not guaranteed.

Will the hotel and airline accommodate special meal requests?

Yes, if you have dietary restrictions or special meal requests, please inform us in advance, and we will coordinate with the hotel and airline.

832-406-7050 or 1+844-400-9559

info@nativitypilgrimage.com

www.nativitypilgrimage.com

FREQUENTLY ASKED QUESTIONS

Can I take a rest day during the pilgrimage?

Yes, you can take a rest day if we are not moving between cities. You can stay at the hotel or explore on your own while the group continues with scheduled activities.

Can I take a rest day during the pilgrimage?

Yes, you can take a rest day if we are not moving between cities. You can stay at the hotel or explore on your own while the group continues with scheduled activities.

Can I have a private tour guide and transportation for an extended stay?

Yes, we can arrange a private tour guide and transportation for your extended stay. Please contact us for pricing and availability.

Is tipping mandatory?

Yes, tips are expected for service providers such as the tour manager, tour guide, bus driver, hotel staff, and restaurant servers. We recommend that pilgrims budget $20-25 per day for tips.

Can I use any insurance company for my trip?

Yes, you are welcome to use any insurance provider for health or cancellation coverage. While we offer insurance, you are not obligated to use it.

Will there be Wi-Fi during the trip?

Most hotels provide Wi-Fi, but the quality may vary by location. Some buses may also offer Wi-Fi for a fee. We recommend checking with your mobile provider for international data plans.

How can I get updates on my pilgrimage?

You will receive regular email updates throughout the process. You can also contact our office or visit our website for the latest information.

832-406-7050 or 1+844-400-9559

info@nativitypilgrimage.com

www.nativitypilgrimage.com

Frequently asked questions

If you have any questions concerning your pilgrimage, we are always here to answer. We want to make this a smooth and enjoyable process for every traveler. Reach out to us anytime.

Business Hours Monday - Friday: 9:00 am - 5:00 pm

Office Location 15710 John F. Kennedy Blvd. Suite 225, Houston, TX 77032

Telephone 832-406-7050 or 1+844-400-9559

Email info@nativitypilgrimage.com

Website www.nativitypilgrimage.com

Copyright

Nativity Pilgrimage 2025