Dept. of Transportation Monthly Newsletter
Connecting the DOTs...
April 2020
Harbors Division Successfully Completes Humanitarian Mission By: Derek Chow Deputy Director
Commercial harbors are Hawai‘i’s lifeline to the world. Over 98 percent of all goods imported into Hawaii are shipped through Hawai‘i’s commercial harbors. Past disasters have highlighted the importance of keeping all commercial harbors operational as not only normal shipment of goods must continue, but any emergency supplies needed to sustain and rebuild Hawai‘i’s communities will come through the commercial harbors. Keeping Hawai‘i’s commercial harbors operational during the current COVID-19 crisis is no different from other crisis or disaster, except this is of contagious nature. The DOT Harbors Division employees are considered emergen-
cy essential and critical to maintaining operations at the 9 commercial harbors on Kauai, Oahu, Maui, Lana‘i, Moloka‘i, and Big Island. In turn, operational harbors allow the maritime industry, especially the shipping companies, to continue to source Hawai‘i with much needed perishable and non-perishable goods. Even though some store shelves are bare, and some goods are difficult to find, these goods continue to come in on a regular basis. This past March, Honolulu Harbor was used for humanitarian relief when cruise ships needed to repatriate their passengers to their homes rather than keep them at sea with nowhere to disembark. The March 14, 2020 self-imposed 30-day suspension of cruise operations caught many cruise ships already at sea with their full load See NORWEGIAN JEWEL on page 12
CONNECTING THE DOTs Editor-in-Chief: Lynn Araki-Regan Managing Editor: Rae Nguyen Art Director: Frank Uratani Column Writers: Rey Domingo Melanie Martin
Contributors: Jade Butay Derek Chow Juli Chun Gabriel Delapenia Kyle Gregg Mark “Dutch” Hanohano Ariel Harwood Ross Higashi Clarita Hironaka Stephanie Iaea Brian Kamimoto Anna Metcalfe Beulah Olanolan
NOTE: Due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security is extending the REAL ID enforcement deadline by a year. The new deadline for REAL ID enforcement is October 1, 2021.
Contents
Harbors Division Successfully Completes Humanitarian Mission ................................................ 1 Recipe of the Month....................... 2 Deputy Director Message ............ 3 HDOT Seeks Nominations ............4 E Komo Mai, Paula Sasaki .............4 Airports ................................................5 Administration ................................. 9 Harbors ..............................................12 Mind Your Muscles Workshop...13 Kapolei Wellness Fair .................. 13 Social Distancing Pics................... 14
Recipe of the Month: Braised Short Ribs 2 pounds beef short ribs ½ teaspoons salt ¼ teaspoons black pepper 1 ¼ cups dice onion 1 teaspoon mince garlic, cloves ½ cups red wine ⅓ cups ketchup 1 ½ tablespoons shoyu 1 tablespoon Worcestershire sauce 1 tablespoon brown sugar 1 individual thyme, fresh
By: Lynn Araki-Regan
Directions: * Sprinkle ribs with salt and pepper and cut into 3-4 inch segments. Place in Instant Pot. * Add onions and garlic on top. * In a bowl, whisk wine, ketchup, soy sauce, Worcestershire sauce and brown sugar. Pour over ribs. * Place sprigs of thyme on top of ribs. * Lock cover into place and seal steam nozzle. * Cook on high pressure for 35 minutes. * Naturally release pressure for 10 minutes then quick release remaining pressure. * Remove thyme sprigs. PAGE 2
Message from our Director
By: Jade Butay
Thank you for taking the time to read this month’s Connecting the DOTs. This issue will provide you with information and resources as we navigate the COVID-19 public health crisis together. The first resource that I want to highlight is our HDOT COVID-19 Preparedness and Response hotline at (808) 208-1040 or (808) 271-6424. This hotline is part of our efforts to protect the health and well-being of our critical employees and should be used by staff and supervisors needing guidance on possible COVID-19 exposures. Please call if you or one of your employees is symptomatic (e.g., coughing, feverish, having difficulty breathing); has been exposed to a confirmed positive or someone undergoing testing for COVID-19; or, if you have questions after being advised of someone near your work site who may have been exposed. I understand that we are asking many of our frontline employees to continue to report to work to keep our State running. Without you, we cannot continue to manage the import of goods by air and sea to our islands or maintain and operate the roads and bridges needed to ensure essential goods and services get where they need to go. Please know that we appreciate you and will continue to take steps to mitigate your risk such as providing hand sanitizer in high touch points, encouraging those who can perform their essential functions to work remotely, and distancing employees that must come into the office to do their essential work. Please continue to follow the directions of the State Department of Health and our Counties for the latest on the fight against COVID-19 in Hawaii. Their online resources and information can be found at: State Department of Health https://hawaiicovid19.com County of Hawaii https://www.hawaiicounty.gov/our-county/coronavirus County of Maui https://www.mauicounty.gov/2370/COVID-19-Coronavirus-Information City and County of Honolulu https://www.oneoahu.org County of Kauai http://www.kauai.gov/COVID-19 We are in this together, even as we do our best to stay apart and practice social distancing. Know that I and the rest of the HDOT leadership appreciate your diligence in these challenging times. Mahalo, Jade T. Butay
PAGE 3
HDOT Seeks Nominations for Employee, Team Awards By: Dan Miyahira
HDOT is currently seeking nominations for outstanding employee and team awards. The State Incentive and Service Awards Program, established by Section 78-29 of the Hawai`i Revised Statutes, is a statewide program that promotes the recognition of employees who contribute to the efficiency, economy, or other improvement of government operations or who perform exceptionally meritorious special acts or services in the public interest, and for their loyal and dedicated service.
To view the nomination form, please click on the following link and then click on the Personnel link: https://hawaiioimt. sharepoint.com/ sites/dot/Library/ Forms/Forms/All%20 Forms%20View%20 New.aspx. When submitting, please send the original copies and email the Excel file to Human Resource Specialist Dan Miyahira at dan.h.miyahira@hawaii.gov. For more information, contact Miyahira at (808) 587-2143.
E Komo Mai, Paula Sasaki! HDOT welcomes Paula Sasaki who has joined Planning, Programming & Budgeting (PPB) Management Analytical Office as its Program Evaluation Analyst, effective February 27, 2020. Paula comes to DOT from the Department of Health where she served as the Administrative Officer for Hansen’s Disease Branch. She hopes her background as a CPA and research psychologist will be useful in her new role as Program Evaluation Analyst. A highlight in her financial career was being part of the team that developed Waikele Planned Community as AMFAC’s VP & Controller. As a psychologist, she researched adolescent risk behaviors and taught courses at Hawaii Pacific University. Her favorite course to teach is Positive Psychology, which is about what makes people happy. Research reveals gratitude and happiness are linked. On that note, she adds she is thankful for this new opportunity at PPB. PAGE 4
Airports
Meet the Twins, Shaun and DK (Dennis) Walsh
By: Brian Kamimoto
Sometimes, tragic events can be transformed into something good.
and journey by being incredible role models and being mentors that helped both define and expressed their calling.
The motivation for twins Shaun and DK (Dennis) Walsh to become Airport Fire Fighters and ocean safety and rescue experts within our community, was born out of a tragic event. Their good friend and mentor, Batiste, suffered a devastating surfing injury which left him paralyzed. It was soon after the accident that inspired the twins to become Airport Fire Fighters and become teachers of ocean safety to lifeguards, schools and first responders first began.
As well-known ambassadors of big wave surfing and proponents of ocean safety, the twins have remained very modest and humble and are very respectful to everyone around them, young or old. These attributes are a direct result of great parenting, brotherly love and being around tremendous role models and mentors.
The Walsh family is synonymous to Paia and Jaws as airports are to planes. Parents Kitty, a retired school teacher and Peter, an HC&S retiree, moved to Maui over 30 years ago from Newport Rhode Island and raised four boys. Brother Ian, who was born in Rhode Island, but grew up on Maui, is a world renown big wave surfer. Brother Luke is also a well-known surfer and known for running safety operations for big wave events. All four have been a major influence in their lives
“The best thing ever is knowing that someone we trained had the knowledge to save a life,” said Shaun. For more info on the twin’s water safety and rescue company, Global Aquatics, see https://www. global-aquatics.com/ If you’re visiting Paia town and want some good eats, visit the twin’s go to place, Paia Bowls, https://www.paiabowls.com/.
PAGE 5
Airports
Maui District Admin Answers the Call By: Brian Kamimoto “We’re all in this together,” and “You’re not alone.” With those words, Maui Airport District Manager Marvin Moniz and his staff reached out to se Texeira, and Roxanne Prito, Deni the Department and Liani of Health and patients at Kalaupapa Settlement to offer hand sanitizers and N-95 and homemade masks. Travel restrictions and the worldwide demand for sanitizers and masks Pilot Barry Redmay ne and Olivier have hindered Lesaux the isolated community’s efforts to obtain essential safety supplies.
Pauline Aloha Kuhia, Kapalua Airport’s AOM III scoured the shopping malls for 50 three-ounce spray bottles. The bottles were then filled with the sanitizer and delicately packed for shipment by District Secretary Roxanne Prito, BSS Denise Texeira and Office Assistant Liani Souza. The Coast Guard Auxiliary’s District Staff Officer – Aviation, John Mango Manganaro, scheduled the mission for Sunday April 5th, which was flown by pilot Barry Redmayne. This was the second mission in as many weeks flown by the Auxiliary for the District, related to the COVID-19 pandemic. The first was a mission to Lanai to transport temperature scanners, hand sanitizer dispensers and other supplies for Lanai Airport’s terminal and maintenance buildings. Marvin remarked that, “We need to take care of the people we work with, more than ever. Don’t underestimate the impact you have upon your fellow workers and above all, we have each other’s backs.”
The COVID-19 pandemic is presenting everyone with unexpected challenges. The Maui District Admin staff rose to the occasion, reaching out to Maui Brewing Company, who donated a five-gallon container of hand sanitizer, the Coast Guard Auxiliary who flew the supplies to Kalaupapa and Hapa Design who provided the homemade masks. PAGE 6
DOH Administrator Kalaupapa Ken Seamon and Pilot Barry Redmayne
Airports
A Message from Airports Deputy Director
By: Ross Higashi Deputy Director
The worldwide outbreak of COVID-19 has caused extreme disruptions to business operations, including, in particular, business operations at our airports. Having felt the impact of the disruptions first-hand, DOTA understands the challenges posed by this pandemic. First of all, maintaining a safe working environment is the utmost goal for our operations. The DOTA has worked feverishly to sanitize our airports day in and day out, preparing and implementing airport policies and procedures for all passengers relating to the 14-day mandatory self-quarantine program. I am sure you have read and watched the news relating to the effects on travel to and from our airports, which has reduced Hawaii’s air traffic by more than 90 percent. Secondly, DOTA will receive federal grants-in-aid to support our airport system. We will continue to analyze operations and adjust accordingly. What we have accomplished thus far is impressive, given the very little time provided to implement travel procedures that are abnor-
mal. We know the procedures are economically challenging, but health and safety definitely outweighs. Lastly, words cannot express the appreciation to all DOTA employees for the timely assistance, support and sacrifice, along with sharing ideas and recommendations from experience, in our effort to combat this devastating virus. It takes a team effort to overcome new and difficult challenges. And I realize this baffling pandemic is physically and emotionally draining as well. We are in this together and we will get through this crisis. Stay safe and healthy, and most of all, keep up the faith.
Mahalo to Chief Ouderkirk for His Service! Chief Donald Ouderkirk Jr. started his Firefighter career back in August 1979 at the age of 17 when he joined the United States Air Force. He then got out of the military in June 1983 where he started his employ-
ment with the Pacific Missile Range Facility on Kauai from June 1983 to February 1991 . He was then hired as a Firefighter for Lihue ARFF on February 14, 1991 (Valentine’s Day). He worked his way up through the ranks throughout the years to where he is now, the Airport Fire Chief at Hilo. Once the youngest firefighter in age, his fondest moments are times working with outside
PAGE 7
See OUDERKIRK on page 8
Airports KOA ‘Ohana Welcomes Jeffrey Harper
HDOT welcomes Jeffrey Harper Kona International Airport’s new GCMS Supervisor
your job.
What are your interests?
Q: What do you hope to achieve at the Kona International Airport?
My main interest is the development of my children. I’m a single parent so making sure they grow up wise, learn to have compassion and always to tell the truth.
I am excited to join my new maintenance team and working with upper management towards achieving the goals and plans I have for the Kona International Airport. My main focus is safety for my team. Hoping to further train, teach and develop interest in taking pride in your finished task after each day. Everyone loves to be told, “Hey! That looks nice,” or “Wow! I’m impressed how you did that” or “I truly appreciate you taking full accountability and responsibility for that,” it’s a kind gesture that goes farther than a harsh comment. Plus, cleaning up the maintenance base yard. If your environment is organized, you’ll become organized and feel better about yourself and
I’m a road warrior, I enjoy traveling to places most won’t go, I most enjoy nature, love a good cookout and an ice-cold beer. My Harley and I have seen the mainland coast to coast and I’m looking forward to getting it over here to the island. Do you have a secret talent no one else knows? Well, if I share my secret talent, everyone would know! It’s finding humor in every situation. No matter how large or small. Always keep the kid in you – if you don’t, you’re gonna grow old and miserable.
OUDERKICK continued from page 7
agencies during training and incidents (Kauai & Hawaii County Fire Departments, Civil Defense, Ambulance Companies, Police Departments, etc.) that help each Airport that he was once assigned to. He shared that ARFF has made great strides since he started and he wanted to thank his mentor Airports Chief Martinez Jacobs for all his hard work over the years for his impactful difference. He knows he can leave knowing his successor will also be mentored the same way.
time in the Fire Service of 40+ years. He has made many friends for life and have worked with many Professional Firefighters throughout his career. He appreciates them and will miss every one of them and all the great people employed at the DOT Airports that he has grown to know very well. “ Congratulations on a well-deserved retirement. Wishing Ouderkirk Jr. all the very best!
Chief Ouderkirk Jr shared “he has enjoyed his PAGE 8
Administration
COVID-19 and Civil Rights: What Every Employee Should Know
By: Melanie Martin
There is no doubt that the COVID-19 pandemic has impacted every aspect of our daily lives. At work, tension in the office may be at an alltime high due to heightened levels of anxiety and stress. Members of the public may be more demanding and difficult to deal with. The Office of Civil Rights (OCR) would like you to know that we are here to help. OCR administers the following programs: Americans with Disabilities Act (ADA), Disadvantaged Business Enterprise (DBE), Equal Employment Opportunity (EEO), and Title VI/Environmental Justice/Language Access. We put together the following information and links to resources that you may find helpful. ADA During this time of public health emergency, HDOT must continue to ensure qualified persons with disabilities can participate equally in all HDOT programs, services, and activities. Upon request, HDOT must provide appropriate aids and services leading to effective communication for qualified persons with disabilities, including qualified sign language interpreters, documents
in Braille, and other ways of making information and communication accessible to people who have speech, hearing, or vision disabilities. In addition, HDOT must make reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to participate in all of HDOT’s programs, services, and activities. For more information about the ADA Program, please contact Curtis Motoyama, ADA Program Specialist, at curtis.s.motoyama@hawaii.gov. DBE The United States Department of Transportation - Departmental Office of Civil Rights recently provided guidance on implementation of the DBE Program during the COVID-19 pandemic. Please see information in the following links: DBE and ACDBE Certification Procedures During COVID-19 Pandemic and Supplemental Guidance: DBE and ACDBE Program Requirements During COVID--19 Public Health Emergency. See OCR on page 10
PAGE 9
Administration OCR continued from page 9
For more information about the DBE Program, contact Dan Williams, DBE Program Supervisor, at daniel.k.williams@hawaii.gov.
cialist, at zachariah.k.wadsack@ hawaii.gov. Title VI
EEO Perhaps more than ever, it is important to remember that our State government and HDOT in particular, are committed to providing a workplace free from discrimination and harassment. Since it is reported that older individuals and those with pre-existing medical conditions may be more adversely affected, and as the COVID-19 illness did not originate within the United States, there are potential civil rights issues that could arise within the workplace. It is important to treat employees equally and apply policies without discrimination, and that if employers/employees obtain any confidential medical information, they will need to keep it confidential. Please remember that even during a Global Crisis, we are the Aloha State and we can maintain the Aloha spirit through any changes that need to take place. For more information about the EEO Program, contact Zachariah Wadsack, EEO Program Spe-
HDOT staff are reminded that language access is not “on hold” during this time of crisis and that those personnel that work with the public should continue to provide language access on request when the situation arises. In the event of a need of interpreter services, the office seeking said services will need to perform an applicable small purchase or competitive sealed bid procurement (with the exemptions from §103D as 3-120-4 and Exhibit A, Hawaii Administrative Rules are applicable) as the previous State Procurement Office (SPO) Price List Contract for telephone-based interpreter services (16-05) has expired and SPO is currently negotiating a new contract. Please see https://spo.hawaii.gov/wp-content/uploads/2020/03/Notice-16-05-A-Exe.pdf. For more information about the Title VI program, Environmental Justice and Language Access, contact Randall Landry, Title VI Program Specialist, at randall.t.landry@hawaii.gov.
PAGE 10
Families First Coronavirus Response Act of 2020
By: Rey Domingo
Effective April 1, 2020 through December 31, 2020, the Families First Coronavirus Response Act (FFCRA) provides employees paid sick leave and expanded family and medical leave for specified reasons related to COVID-19:
For more information regarding these leaves, please refer to DOL’s website at this URL: https://www.dol.gov/agencies/whd/pandemic.
(1) Employee is subject to a Federal, State, or local quarantine or isolation order related to COVID-19;
• Employee Paid Leave Requirements: https:// www.dol.gov/agencies/whd/pandemic/ffcra-employee-paid-leave
(2) Employee has been advised by a health care provider to self-quarantine related to COVID-19;
• Employer Paid Leave Requirements: https:// www.dol.gov/agencies/whd/pandemic/ffcra-employer-paid-leave
(3) Employee is experiencing COVID-19 symptoms and is seeking a medical diagnosis; (4) Employee is caring for an individual who is in (1) or self-quarantine as described in (2); (5) Employee is caring for his or her child whose school or place of care is closed (or child care provider is unavailable) due to COVID-19 related reasons; or (6) Employee is experiencing any other substantially-similar condition specified by the U.S. Department of Health and Human Services.
Recommended references are:
• Families First Coronavirus Response Act Questions and Answers: https://www.dol.gov/agencies/whd/pandemic/ffcra-questions • Employee Rights Poster: https://www.dol.gov/ sites/dolgov/files/WHD/posters/FFCRA_Poster_WH1422_Non-Federal.pdf Please contact the department or your division’s HR office should you have questions.
Harbors Division Welcomes New Employee Congratulations to Amgad “AJ” Youssef who recently joined the Harbors Division as a Harbor Enforcement Officer II in the Harbor Police, Enforcement Unit. AJ joins us with vast experience in investigations, facility protection and law enforcement. “I believe he will be an excellent addition to our unit and the Harbors Division,” said Sergeant & Harbor Enforcement Officer III Gabriel Delapenia.
PAGE 11
By: Gabriel Delapenia
Harbors NORWEGIAN JEWEL continued from page 1
of passengers. While regularly scheduled cruise ships cancelled their call to Hawai‘i’s harbors, the Maasdam (operated by Holland America) and Norwegian Jewel (operated by Norwegian Cruise Lines) made a special request to come to Hawaii so they could place their passengers on flights home before borders were closed and resupply and refuel the ship for her homeport journey and wait out the COVID-19 induced suspension. The Maasdam, with her 850 passengers, came into Honolulu Harbor on March 20 and was able to disembark a dozen Hawaii residents and a Canadian woman who needed acute medical care at a local hospital. The remaining passengers and crew stayed on the ship and headed for their final destination in San Diego.
Aloha nui ‘Ohana, A law enforcement ‘ohana, in my humble opinion, is a collective effort to address a major crisis. What just concluded was a collective effort by law enforcement to address a major health crisis- COVID-19. Law enforcement involvement was an exercise in precautionary measures to contain a threat to Oahu’s communities and to our Hawai’i- COVID-19. Our law enforcement ‘ohana worked as one to handle an extremely sensitive situation with compassion, which gave the passengers/visitors affected a sense of comfort, and allowed our Oahu communities, our Hawai’i, to have confidence that we would protect them by not permitting the virus to permeate. We were able to achieve this as a law enforcement ‘ohana.
On March 22, the Norwegian Jewel, with her almost 2,000 passengers and dealing with engine problems, arrived into Honolulu Harbor and spent 3 days disembarking passengers. Hawai‘i residents were taken directly to their homes by chartered vehicles if on Oahu and by chartered small aircraft to Maui, Kauai and Big Island. Passengers going to the mainland, Europe, Canada, South America and elsewhere were placed on chartered planes. While this was an expensive undertaking for NCL, they were committed to repatriate their passengers to their homes.
Mahalo piha Lieutenant, Sergeants, Officers, as your leadership and the participation of our Officers contributed to a successful operation. This major mission required extensive planning and precise execution by Harbor Police personnel. Because of your mana’o and the involvement of our respective ‘ohana, we were able to extend aloha and malama many.
In any successful operation, there is a great team. Thank you’s and appreciations were received from the Australian Consul-General, New Zealand Consul-General, and numerous passengers and family. DOT partners on this mission included the US Coast Guard, US Customs and Border Protection, Harbors Division Incident Commander and Oahu District, Airports Division, Harbors Police, State AG Investigation Division, DLNR DOCARE, State Sheriffs Division, Honolulu Police Department, American Medical Response, and Hawai‘i Stevedores Inc.
Mark M. “Dutch” Hanohano Chief of Enforcement and Facility Security State of Hawaii Department of Transportation Harbors Division Oahu District Harbor Police and Facility Security Unit (HAR-OE)
Mahalo nui for caring and coming to kokua. Ke Akua pu,
PAGE 12
HDOT Holds “Mind Your Muscles” Workshop at HNL
Pete Clines from HMSA gave an interesting presentation on the human anatomy, and how our muscles work. He also demonstrated strength training exercises using a rubber band that each participant was able to keep. Now, more than ever, we should strive to be as healthy as possible, and strength training should be a part of our overall fitness regimen.
Kapolei Wellness Fair at Hale Ponoi was a success! Mahalo to all who attended the Kapolei Wellness Fair on March 10 at the Department of Hawaiian Homelands Hale Ponoi.
PAGE 13
HDOT ‘Ohana Illustrate Effective Social Distancing For the past two months, health authorities, media, and leaders all across the world have been encouraging people to practice social distancing by minimizing contact with other people as much as possible, wearing masks, and maintaining a distance of at least six feet between themselves to slow the spread of COVID-19. Here are some examples of our very own HDOT ‘Ohana who are leading by example and making the best of these challenging times. To our joy, they sent these photos to us to share their ideas!
Statewide Transportation Planning Managers Masatomo Murata and Pradip Pant, along with Deputy Director Lynn Araki-Regan, conducted three interviews in one day, thanks to Skype!
Office of Civil Rights uses technology to practice social distancing!
Kahului Airport’s Maintenance Team are “raising the bar in social distancing.” Even our ducks at the Daniel K. Inouye International Airport are practicing social distancing.
“Coffee time at HNL” Ulanda with her trademark “XO” mask, Kiani keeps saying “What?” to everyone without even opening her mouth, Melissa likes Ulanda is wearing her fashion- the simple but effecable “XO” mask, while the rest tive “duck face” mask, & Ariel put together of us are wearing our “duck face” masks that was given to her UH mask to represent. us by the Airport Fire Chief. “Lunch time at HNL” from front to back: Ariel Harwood, Ulanda Dildy, Cynthia Lewis, Kiani Keohohou, & Melissa Miyasato
PAGE 14
EMPLOYEE RIGHTS
PAID SICK LEAVE AND EXPANDED FAMILY AND MEDICAL LEAVE UNDER THE FAMILIES FIRST CORONAVIRUS RESPONSE ACT
The Families First Coronavirus Response Act (FFCRA or Act) requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020. ►
PAID LEAVE ENTITLEMENTS
Generally, employers covered under the Act must provide employees: Up to two weeks (80 hours, or a part-time employee’s two-week equivalent) of paid sick leave based on the higher of their regular rate of pay, or the applicable state or Federal minimum wage, paid at: • 100% for qualifying reasons #1-3 below, up to $511 daily and $5,110 total; • 2/3 for qualifying reasons #4 and 6 below, up to $200 daily and $2,000 total; and • Up to 12 weeks of paid sick leave and expanded family and medical leave paid at 2/3 for qualifying reason #5 below for up to $200 daily and $12,000 total. A part-time employee is eligible for leave for the number of hours that the employee is normally scheduled to work over that period. ►
ELIGIBLE EMPLOYEES
In general, employees of private sector employers with fewer than 500 employees, and certain public sector employers, are eligible for up to two weeks of fully or partially paid sick leave for COVID-19 related reasons (see below). Employees who have been employed for at least 30 days prior to their leave request may be eligible for up to an additional 10 weeks of partially paid expanded family and medical leave for reason #5 below. ►
QUALIFYING REASONS FOR LEAVE RELATED TO COVID-19
An employee is entitled to take leave related to COVID-19 if the employee is unable to work, including unable to telework, because the employee: 1. is subject to a Federal, State, or local quarantine or isolation order related to COVID-19; 2. has been advised by a health care provider to self-quarantine related to COVID-19; 3. is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
5. is caring for his or her child whose school or place of care is closed (or child care provider is unavailable) due to COVID-19 related reasons; or 6. is experiencing any other substantially-similar condition specified by the U.S. Department of Health and Human Services.
4. is caring for an individual subject to an order described in (1) or self-quarantine as described in (2); ►
ENFORCEMENT
The U.S. Department of Labor’s Wage and Hour Division (WHD) has the authority to investigate and enforce compliance with the FFCRA. Employers may not discharge, discipline, or otherwise discriminate against any employee who lawfully takes paid sick leave or expanded family and medical leave under the FFCRA, files a complaint, or institutes a proceeding under or related to this Act. Employers in violation of the provisions of the FFCRA will be subject to penalties and enforcement by WHD. WAGE AND HOUR DIVISION UNITED STATES DEPARTMENT OF LABOR
For additional information or to file a complaint:
1-866-487-9243 TTY: 1-877-889-5627 dol.gov/agencies/whd WH1422 REV 03/20
DOT Coronavirus (COVID-19) Guidelines •
Stay home when sick, even if it feels like a mild cold.
•
If you are at work and develop symptoms of being ill, please report your condition to your supervisor via telephone or email and go home immediately.
•
If you observe someone who appears to be sick at work, recommend to the employee to go home.
•
Supervisors shall separate those who do not appear to be sick away from the area in which the employee exhibiting illness was working.
•
Cover coughs and sneeze in elbow or a tissue and throw away the tissue.
•
Maintain a minimum of 6 feet between people.
•
Wash your hands using soap and water for at least 20 seconds, especially after going to the bathroom, before eating, and after blowing your nose, coughing,or sneezing.
•
When handwashing is not feasible, use hand-sanitizer.
•
Forego hugging, hand shaking, fist bumps as a greeting. If providing a lei to someone, have that person place the lei on her/himself.
•
Avoid touching your eyes, nose, and mouth with unwashed hands.
•
Clean frequently-touched surfaces and objects often, especially when transferring from one worker to another.
Call DOT Coronavirus hotline numbers at (808) 208-1040 OR (808) 271-6424 if: 1. You or one of your employees is exhibiting Covid-19 symptoms (cough, fever, or trouble breathing) OR 2.You or one of your employees have been exposed to someone who has tested positive for Covid-19 or is undergoing testing for Covid-19; OR 3.You are concerned about your safety due to being advised of someone near your office who has been exposed to someone who has tested positive for Covid-19 or is undergoing testing for Covid-19.
Steps to help prevent the spread of COVID-19 if you are sick FOLLOW THE STEPS BELOW: If you are sick with COVID-19 or think you might have COVID-19, follow the steps below to help protect other people in your home and community.
Stay home except to get medical care • Stay home: Most people with COVID-19 have mild illness and are able to recover at home without medical care. Do not leave your home, except to get medical care. Do not visit public areas. • Stay in touch with your doctor. Call before you get medical care. Be sure to get care if you have trouble breathing, or have any other emergency warning signs, or if you think it is an emergency. • Avoid public transportation: Avoid using public transportation, ride-sharing, or taxis.
Separate yourself from other people in your home, this is known as home isolation • Stay away from others: As much as possible, stay away from others. You should stay in a specific “sick room” if possible, and away from other people in your home. Use a separate bathroom, if available. ɞ See COVID-19 and Animals is you have questions about pets. https://www.cdc.gov/coronavirus/2019-ncov/faq. html#COVID19animals
Call ahead before visiting your doctor • Call ahead: Many medical visits for routine care are being postponed or done by phone or telemedicine. • If you have a medical appointment that cannot be postponed, call your doctor’s office, and tell them you have or may have COVID-19. This will help the office protect themselves and other patients.
If you are sick wear a facemask in the following situations, if available. • If you are sick: You should wear a facemask, if available, when you are around other people (including before you enter a healthcare provider’s office). • If you are caring for others: If the person who is sick is not able to wear a facemask (for example, because it causes trouble breathing), then as their caregiver, you should wear a facemask when in the same room with them. Visitors, other than caregivers, are not recommended. Note: During a public health emergency, facemasks may be reserved for healthcare workers. You may need to improvise a facemask using a scarf or bandana.
Cover your coughs and sneezes • Cover: Cover your mouth and nose with a tissue when you cough or sneeze. • Dispose: Throw used tissues in a lined trash can. • Wash hands: Immediately wash your hands with soap and water for at least 20 seconds. If soap and water are not available, clean your hands with an alcohol-based hand sanitizer that contains at least 60% alcohol.
Clean your hands often • Wash hands: Wash your hands often with soap and water for at least 20 seconds. This is especially important after blowing your nose, coughing, or sneezing; going to the bathroom; and before eating or preparing food. • Hand sanitizer: If soap and water are not available, use an alcohol-based hand sanitizer with at least 60% alcohol, covering all surfaces of your hands and rubbing them together until they feel dry. • Soap and water: Soap and water are the best option, especially if hands are visibly dirty. • Avoid touching: Avoid touching your eyes, nose, and mouth with unwashed hands.
Avoid sharing personal household items • Do not share: Do not share dishes, drinking glasses, cups, eating utensils, towels, or bedding with other people in your home. • Wash thoroughly after use: After using these items, wash them thoroughly with soap and water or put in the dishwasher.
cdc.gov/coronavirus CS 316120-A 04/02/2020
Clean all “high-touch” surfaces everyday Clean high-touch surfaces in your isolation area (“sick room” and bathroom) every day; let a caregiver clean and disinfect high-touch surfaces in other areas of the home.
• Clean and disinfect: Routinely clean high-touch surfaces in your “sick room” and bathroom. Let someone else clean and disinfect surfaces in common areas, but not your bedroom and bathroom. ɞ If a caregiver or other person needs to clean and disinfect a sick person’s bedroom or bathroom, they should do so on an as-needed basis. The caregiver/other person should wear a mask and wait as long as possible after the sick person has used the bathroom. • High-touch surfaces include phones, remote controls, counters, tabletops, doorknobs, bathroom fixtures, toilets, keyboards, tablets, and bedside tables. • Clean and disinfect areas that may have blood, stool, or body fluids on them. • Household cleaners and disinfectants: Clean the area or item with soap and water or another detergent if it is dirty. Then, use a household disinfectant. ɞ Be sure to follow the instructions on the label to ensure safe and effective use of the product. Many products recommend keeping the surface wet for several minutes to ensure germs are killed. Many also recommend precautions such as wearing gloves and making sure you have good ventilation during use of the product. ɞ Most EPA-registered household disinfectants should be effective. A full list of disinfectants can be found hereexternal icon.
Monitor your symptoms • Common symptoms of COVID-19 include fever and cough. Trouble breathing is a more serious symptom that means you should get medical attention. • If you are having trouble breathing, seek medical attention, but call first. ɞ Call your doctor or emergency room before going in and tell them your symptoms. They will tell you what to do. • Wear a facemask: If available, put on a facemask before you enter the building. If you can’t put on a facemask, cover your coughs and sneezes. Try to stay at least 6 feet away from other people. This will help protect the people in the office or waiting room. • Follow care instructions from your healthcare provider and local health department: Your local health authorities will give instructions on checking your symptoms and reporting information.
If you develop emergency warning signs for COVID-19 get medical attention immediately. Emergency warning signs include*:
• Trouble breathing • Persistent pain or pressure in the chest • New confusion or inability to arouse • Bluish lips or face *This list is not all inclusive. Please consult your medical provider for any other symptoms that are severe or concerning.
Call 911 if you have a medical emergency: If you have a medical emergency and need to call 911, notify the operator that you have or think you might have, COVID-19. If possible, put on a facemask before medical help arrives.
How to discontinue home isolation • People with COVID-19 who have stayed home (home isolated) can stop home isolation under the following conditions: ɞ If you will not have a test to determine if you are still contagious, you can leave home after these three things have happened: § You have had no fever for at least 72 hours (that is three full days of no fever without the use medicine that reduces fevers) AND § other symptoms have improved (for example, when your cough or shortness of breath have improved) AND § at least 7 days have passed since your symptoms first appeared ɞ If you will be tested to determine if you are still contagious, you can leave home after these three things have happened: § You no longer have a fever (without the use medicine that reduces fevers) AND § other symptoms have improved (for example, when your cough or shortness of breath have improved) AND § you received two negative tests in a row, 24 hours apart. Your doctor will follow CDC guidelines. In all cases, follow the guidance of your healthcare provider and local health department. The decision to stop home isolation should be made in consultation with your healthcare provider and state and local health departments. Local decisions depend on local circumstances. More information is available https://www.cdc.gov/ coronavirus/2019-ncov/hcp/disposition-in-home-patients.html. Additional information for healthcare providers: Interim Healthcare Infection Prevention and Control Recommendations for Persons Under Investigation for 2019 Novel Coronavirus.
Stop the Spread of Germs Help prevent the spread of respiratory diseases like COVID-19. Avoid close contact with people who are sick.
Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
Clean and disinfect frequently touched objects and surfaces.
Avoid touching your eyes, nose, and mouth.
When in public, wear a cloth face covering over your nose and mouth.
Stay home when you are sick, except to get medical care.
Wash your hands often with soap and water for at least 20 seconds.
cdc.gov/coronavirus 316351-A April 7, 2020 9:58 AM
