Minutes council meeting 15 july 2013

Page 5 of 11 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 15 JULY 2013 COMMENCING AT 6.00PM PRESENT:

Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald B L Cole Ald G F Goodwin Ald P G Hollister Ald A J Jarman Ald J T Keay Ald L M Laycock Ald L M Perry Ald W M Squibb Ald W P Wilson

Council Officers: General Manager, I McCallum Assistant General Manager Customers and Community, E Ewins Assistant General Manager Technical and Finance, M Atkins Executive Manager Corporate Support, S Crawford Administration Officer, R Woolsey 1.0

APOLOGIES There were no apologies received.

2.0

LEAVE OF ABSENCE The Leave of Absence for Ald Rockliff for tonight’s meeting was noted.

3.0

DECLARATIONS OF INTEREST Nil

4.0

CLOSED SESSION 165/13 RESOLUTION Ald Perry / Kent That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.10 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005.

4.1

Application for Leave of Absence

4.2

Application for Leave of Absence

4.3

Unconfirmed Minutes of Meeting - Independent Community Taskforce - 5 June, 2013

4.4

Unconfirmed Minutes of the Dulverton Regional Waste Management Authority Board and Representatives Meeting - 17 and 18 June 2013 Respectively

4.5

Unconfirmed Minutes of the Cradle Coast Authority Representatives and Board Meetings - 23 May 2013 and 11 June 2013 Respectively

4.6

Approval of Partnership Agreements, Rate Remissions and Donations

4.7

Tasmania Community Resources Inc.

Minutes of Devonport City Council Ordinary Meeting held 15 July 2013

Page 6 of 11 4.8

Meercroft Park Development Committee Inc

4.9

Appointment of External Member - Audit Committee

4.10 Housing Tasmania

5.0

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

PUBLIC FORUM 5.1

RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS (D301255) 177/13 RESOLUTION Ald Jarman / Laycock That the report advising of responses to questions raised at a prior Council meeting be received and noted.

5.2

6.0

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

Questions asked at this meeting There were no questions from the Public Gallery.

CONFIRMATION OF MINUTES 6.1

COUNCIL MEETING – 17 JUNE 2013 178/13 RESOLUTION Ald Wilson / Jarman That the Minutes of the Council Meeting held on 17 June 2013 as circulated be taken as read and confirmed.

6.2

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

SPECIAL COUNCIL MEETING – 1 JULY 2013 179/13 RESOLUTION Ald Perry / Hollister That the Minutes of the Special Council Meeting held on 1 July 2013 as circulated be taken as read and confirmed.

7.0

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

WORKSHOPS & BRIEFING SESSIONS 7.1

WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D300595) 180/13 RESOLUTION Ald Wilson / Jarman That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay,

Minutes of Devonport City Council Ordinary Meeting held 15 July 2013

Page 7 of 11 Laycock, Perry, Squibb and Wilson NOES: 8.0

Nil

PLANNING AUTHORITY MATTERS There were no Planning Authority Matters to consider.

9.0

NOTICES OF MOTION 9.1

UPGRADE OF EXIT RAMPS - BASS HIGHWAY - NOTICE OF MOTION - ALD G B KENT (D300789) 181/13 RESOLUTION Ald Kent / Wilson That Council request the Department of Infrastructure Energy and Resources to undertake the upgrading of the exit ramps from the West bound lane of the Bass Highway leading onto Formby Road and Middle Road to reduce congestion and provide additional space for vehicles turning left as and when traffic permits.

9.2

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

REVIEW OF COUNCIL EXPENDITURE, SERVICES AND SERVICE LEVELS - NOTICE OF MOTION - ALD J T KEAY (D301337) PROCEDURAL MOTION Motion Ald Wilson / Hollister The matter be deferred pending a workshop being held.

AYES:

Aldermen Martin, Hollister and Wilson

NOES:

Aldermen Kent, Jarman, Keay, Perry, Squibb, Goodwin, Laycock and Cole

The motion was LOST. 182/13 RESOLUTION Ald Keay / Perry That Council undertake an extensive review of Council expenditure, services and service levels in order to find further efficiencies and savings that is acceptable to the community with a view to reduce the revenue required to operate the organisation.

Additionally, that Aldermen will be engaged during the process to maximise accountability. The review should be based on, but not limited to, utilising Zero Based Budgeting practical processes, such as zero-line item budgeting in conjunction with service based budgeting principles.

Further, that Council initiate dialogue with Cradle Coast Councils to seek sharing arrangements that will have mutually beneficial results, or that will provide new revenue streams to this Council through outsourcing of professional services where appropriate.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 15 July 2013

Page 8 of 11 10.0 MAYORAL REPORT 10.1

MAYOR'S MONTHLY REPORT (D300658) 183/13 RESOLUTION Ald Laycock / Squibb That the report advising of the Mayor’s meetings and functions for the month of June 2013 be received and noted.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

11.0 GENERAL MANAGER'S REPORTS 11.1

ELECTED MEMBERS EXPENDITURE REPORT (D300751) 184/13 RESOLUTION Ald Laycock / Cole That the report advising of Mayoral and Aldermanic Expenditure for the month of June 2013 be received and the information noted.

11.2

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

LOCAL GOVERNMENT ELECTORAL ARRANGEMENTS (D301072) 185/13 RESOLUTION Ald Hollister / Keay That the information in relation to changes in Local Government Elections be received and noted.

11.3

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

APPLICATION TO TRANSFER LAND TO TASWATER (D301113) 186/13 RESOLUTION Ald Wilson / Keay That subject to the Minister’s consent, approval be given to transfer approximately 285m² of land comprised in Certificate of Title Volume 156211 Folio 1to TasWater, subject to TasWater paying all costs associated with the transfer.

11.4

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

VALUATION AND LOCAL GOVERNMENT RATING REVIEW (D301171) 187/13 RESOLUTION Ald Kent / Hollister That: 1.

The information in relation to the Valuation and Local Government Rating Review be received and noted; and

2.

Council advise the Local Government Division of the Department of Premier and Cabinet that it is interested in a potential move to Capital Value as its Valuation base for rating purpose and would like to accept

Minutes of Devonport City Council Ordinary Meeting held 15 July 2013

Page 9 of 11 the invitation to work further with the Division to thoroughly investigate such a move.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

12.0 CUSTOMERS AND COMMUNITY REPORTS 12.1

MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D299440) 188/13 RESOLUTION Ald Squibb / Hollister That:

12.2

1.

The Combined Minutes of Controlling Authorities, Working Groups and Special Committees be received and noted;

2.

Malcolm Reid be appointed as a Director of the Devonport Maritime & Heritage Authority;

3.

Council permit the building at 46 Victoria Parade to be used by the Bass Strait Maritime Centre on an interim basis for up to three years.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

DEVONPORT AQUATIC CENTRE - OPERATIONAL MANAGEMENT TENDER (D301189) 189/13 RESOLUTION Ald Goodwin / Jarman That Council accept the Tender submitted by Belgravia Leisure for the operational management of the Devonport Aquatic Centre for a period of 5 years based on agreed monthly payment figures, to an amount of $2,193,660, over the period of the contract.

12.3

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

DCC VOLUNTEERS STRATEGY (D301729) 190/13 RESOLUTION Ald Jarman / Kent That Council approve the DCC Draft Volunteer Strategy 2013-2017 and place on public exhibition for a period of six weeks.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

13.0 TECHNICAL AND FINANCE REPORTS 13.1

CAPITAL WORKS REPORT (D300608) 191/13 RESOLUTION Ald Goodwin / Perry That the final progress report on the 2012/13 Capital Works Program be noted.

Minutes of Devonport City Council Ordinary Meeting held 15 July 2013

Page 10 of 11

13.2

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

DEVONPORT CITY COUNCIL OPEN SPACE STATEGY (D300609) 192/13 RESOLUTION Ald Hollister / Keay That Council adopt the revised Devonport City Council Open Space Strategy.

13.3

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

WILLIAM STREET SCHOOL CROSSING - UPDATE (D300610) 193/13 RESOLUTION Ald Kent / Keay That the information regarding the school crossing and the median island adjacent the Chicken Treat development at 124 William Street be noted and Council continue the work identified as part of resolution 12/13 from 21 January 2013 Council meeting.

13.4

AYES:

Aldermen Martin, Kent, Goodwin, Hollister, Jarman, Keay, Laycock, Squibb and Wilson

NOES:

Aldermen Cole and Perry

CONTRACT 1246 - PURCHASE & REMOVAL OF SCRAP METAL SPREYTON WASTE TRANSFER STATION (D300712) 194/13 RESOLUTION Ald Goodwin / Hollister That Council accept the Alternative tender 1 submitted by Sims Group Australia Ltd (trading as Sims Metal Management) for the purchase and removal of scrap metal from the Spreyton Waste Transfer Station, for an initial one year period with the option to extend the contract for a further one plus one year extension.

13.5

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

SUPPLY AND DELIVERY OF A SIDE ARM GARBAGE COMPACTOR UNIT AND TRUCK (D300964) 195/13 RESOLUTION Ald Goodwin / Kent That the quotation from Webster Trucks – Isuzu for the supply of a FVD1000 Isuzu Truck fitted complete with a MacDonald Johnston SL%-18 Side Arm Compaction Unit at a quoted price of $288,945.00 (GST Exclusive) be accepted.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 15 July 2013

Page 11 of 11 13.6

PETITION ABOUT ODOURS FROM PARKER STREET PUMP STATION (D299783) 196/13 RESOLUTION Ald Perry / Goodwin That:

13.7

1

the petition from residents and business operators in the Parker Street area be received; and

2

the spokesperson for the petitioners be formally advised that the petition will be referred to the Board of TasWater.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

PROPOSED PLANNING SCHEME AMENDMENT - 117 TASMAN STREET, AND 67,69,71,73,75,77,79,83,85 AND 87 WILLIAM STREET DEVONPORT (D301555) 197/13 RESOLUTION Ald Laycock / Jarman That Aldermen Goodwin and Perry present evidence on behalf of Council at the TPC hearings on 23 and 24 July 2013 in the matter of the proposed Planning Scheme Amendment for the various properties in Tasman and William Streets, Devonport as specified in this report.

AYES:

Aldermen Martin, Kent, Cole, Goodwin, Hollister, Jarman, Keay, Laycock, Perry, Squibb and Wilson

NOES:

Nil

There being no further business the meeting was declared closed at 8.46pm.

Confirmed

Chairman

Minutes of Devonport City Council Ordinary Meeting held 15 July 2013