Council Minuets 15 April 2013

Page 4 of 9 MINUTES OF THE OPEN SESSION OF THE DEVONPORT CITY COUNCIL HELD IN THE COUNCIL CHAMBERS ON MONDAY, 15 APRIL 2013 COMMENCING AT 7.15PM PRESENT:

Ald S L Martin (Mayor) in the Chair Ald G B Kent (Deputy Mayor) Ald B L Cole Ald G F Goodwin Ald P G Hollister Ald J T Keay Ald L M Laycock Ald L M Perry Ald A L Rockliff Ald W M Squibb Ald W P Wilson

Council Officers: General Manager, I McCallum Assistant General Manager Customers and Community, E Ewins Assistant General Manager Technical and Finance, M Atkins Executive Manager Corporate Support, S Crawford Administration Officer, R Inglis 1.0

APOLOGIES An apology was received from Ald A J Jarman for tonight’s meeting.

2.0

LEAVE OF ABSENCE There were no apologies received.

3.0

DECLARATIONS OF INTEREST Nil

4.0

CLOSED SESSION 78/13 RESOLUTION Ald Keay / Cole That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.5 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005.

4.1

Unconfirmed Minutes of Meeting - Independent Community Taskforce - 12 March, 2013

4.2

Unconfirmed Minutes of the Cradle Coast Authority Representatives and Board Meetings - 28 February 2013 and 12 March 2013 Respectively

4.3

Unconfirmed Minutes of the Dulverton Regional Waste Management Authority Board and Representatives Meeting - 18 and 19 March 2013 Respectively

4.4

Mersey Bluff Precinct

4.5

Purchase of Land

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 15 April 2013

Page 5 of 9

5.0 PUBLIC FORUM 5.1

RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS 85/13 RESOLUTION Ald Goodwin / Cole That the report advising that no responses have been forwarded to questions raised at a prior Council meeting be received and noted.

5.2

Questions asked at this meeting DOUGLAS JANNEY – 23 WATKINSON STREET, DEVONPORT (26469 D294217) The Annual Plan progress report (to the 31st March 2013) starting on p102 needs some attention to fix a couple of problems.

Presentation The printed Agenda starting on p105 is the wrong way around and needs to be rotated through 180°.

As is the eye movement sequence over 2 pages is RHS ► LHS ► RHS ► LHS. The sequence achieved by the 180° rotation is LHS ► RHS ► LHS ► RHS and the eye movement flows from the odd to the even page.

Going back in time the rotation was as I have suggested it needs to be.

The foregoing readability problem also applies to the Agenda viewed on the website.

As viewed on a none touch screen where rotation is NOT possible the viewer has the problem of reading sideways.

Format of the report The numbering is not sequential. Even within a major number sub numbering is not sequential.

Here is the list of pages and major numbers.

P 105 107 108 109 111 112 114 122 124 126 131 132 133 134 136 137 138 139

Section No 4 2 3 4 1 4 5 3 5 1 3 4 5 2 5 1 2 5

Minutes of Devonport City Council Ordinary Meeting held 15 April 2013

Page 6 of 9 Q

Will these 2 items of Presentation and Format be fixed for the next issue of the meeting Agenda?

The General Manager responded that the report was presented to Council on a quarterly basis and these issues will be addressed by then.

HENDRICK KOOPMAN – 15 RIVERVIEW AVENUE, EAST DEVONPORT I read in the Advocate newspaper that the Foreshore Market doesn’t fit in with the zoning criteria for that area, as the Planning Scheme states that shops that would attract locals and visitors to them. I believe that the Foreshore Market fulfils this criteria and ask whether something could be done about rectifying this situation.

The Assistant General Manager, Technical and Finance responded that Council will do everything that it can to make the Foreshore Market work. The foreshore area is an ideal spot for a market, but there are constraints within the Planning Scheme, beyond what can be detailed in a newspaper article.

An invitation was issued to Mr Koopman to come into Council to go through the Planning Scheme.

6.0

CONFIRMATION OF MINUTES 6.1

COUNCIL MEETING - 18 MARCH 2013 86/13 RESOLUTION Ald Cole / Squibb That the minutes of the Council Meeting held on 18 March 2013 as circulated be taken as read and confirmed.

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

7.0 WORKSHOPS & BRIEFING SESSIONS 7.1

WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING (D293577) 87/13 RESOLUTION Ald Wilson / Keay That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

8.0 PLANNING AUTHORITY MATTERS 8.1

AM2008/03 MERSEY REGIONAL INDUSTRIAL AREA - EAST DEVONPORT (D293081) 88/13 RESOLUTION Ald Goodwin / Wilson That this report be forwarded to the Tasmanian Planning Commission as per the requirements of the Land Use Planning and Approvals Act 1993.

Minutes of Devonport City Council Ordinary Meeting held 15 April 2013

Page 7 of 9 AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

9.0 NOTICES OF MOTION Nil

10.0 MAYORAL REPORT 10.1

MAYOR'S MONTHLY REPORT (D293267) 89/13 RESOLUTION Ald Rockliff / Keay That the report advising of the Mayor’s meetings and functions for the month of March 2013 be received and noted.

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

11.0 GENERAL MANAGER'S REPORTS 11.1

2012/13 ANNUAL PLAN UPDATE AS AT 31 MARCH 2013 (D293319) 90/13 RESOLUTION Ald Rockliff / Kent That the 2012/13 Annual Plan update as at 31 March, 2013, as outlined in the attached report, be received and noted.

11.2

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

ELECTED MEMBERS EXPENDITURE REPORT (D293465) 91/13 RESOLUTION Ald Wilson / Squibb That the report advising of Mayoral and Aldermanic Expenditure for the month of March 2013 be received and the information noted.

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

12.0 CUSTOMERS AND COMMUNITY REPORTS 12.1

MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS (D293116) 92/13 RESOLUTION Ald Laycock / Rockliff That the Combined Minutes of Controlling Authorities, Working Groups and Special Committees by received and noted.

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

Minutes of Devonport City Council Ordinary Meeting held 15 April 2013

Page 8 of 9 12.2

CONFIRMATION OF COUNCIL'S ONGOING COMMITMENT TO TIAGARRA CULTURAL CENTRE AND MUSEUM (D294024) RECOMMENDATION That Council: 1.

Confirm its ongoing support for Tiagarra to remain long term in an appropriate and accurate form, and that the future operating model be developed in collaboration;

2.

Review its current terms of reference of the Closing the Gap Regional Initiative Special Committee and extend its membership to include additional expertise and stakeholders;

3.

Consider allocating funds to the 2013/14 annual budget estimates to install two flag poles at Tiagarra, to fly the Devonport City Council Flag and the Torres Strait Islander Flag in recognition of continued value and support; and

4.

Fly the Aboriginal Flag at the Council Best Street offices on a daily basis, weather and other protocols permitting.

93/13 RESOLUTION Ald Goodwin / Wilson That this item be deferred until further information can be supplied to Aldermen.

12.3

AYES:

Aldermen Martin, Kent, Hollister, Laycock, Perry, Squibb, Wilson, Goodwin and Cole

NOES:

Aldermen Keay and Rockliff

REQUEST FOR FUNDING TO RELOCATE THE MERSEY STATE EMERGENCY MANAGEMENT SERVICES FROM LATROBE TO DEVONPORT (D294029) 94/13 RESOLUTION Ald Wilson / Goodwin That Council Consider allocating $45,000, when preparing its 2013/14 budget towards the relocation of the Mersey SES Unit from Latrobe to the new Devonport Police Station.

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

13.0 TECHNICAL AND FINANCE REPORTS 13.1

CAPITAL WORKS REPORT (D293088) 95/13 RESOLUTION Ald Rockliff / Kent That: 1.

the progress report on the 2012/13 Capital Works Program be noted; and

2.

Council defer Project CT0045 “Rooke Street – Oldaker to Best pavement and kerb renewal” until further details regarding implications for this area resulting from LIVING CITY are known.

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff,

Minutes of Devonport City Council Ordinary Meeting held 15 April 2013

Page 9 of 9 Squibb, Wilson, Goodwin and Cole NOES: 13.2

Nil

CONTRACT 1238 - WILLIAM STREET PAVEMENT RECONSTRUCTION, NICHOLLS TO GEORGE STREET (D292567) 96/13 RESOLUTION Ald Wilson / Rockliff That Council accept the tender submitted by Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $179,379.00 excluding GST.

13.3

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

CONTRACT 1242 KELCEY TIER ROAD GABION AND ROAD WIDENING (D293307) 97/13 RESOLUTION Ald Goodwin / Laycock That Council accept the tender submitted by Kentish Construction and Engineering Company Pty Ltd for the tendered sum of $108,778 excluding GST.

13.4

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

DEVONPORT CAR PARKING BY-LAW 2013 (D293063) 98/13 RESOLUTION Ald Kent / Rockliff That Council resolve that it intends to make the Devonport Car Parking By-law 2013.

13.5

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

FINANCE REPORT TO 31 MARCH 2013 (D293596) 99/13 RESOLUTION Ald Hollister / Squibb That the Finance Report for March 2013 be noted.

AYES:

Aldermen Martin, Kent, Hollister, Keay, Laycock, Perry, Rockliff, Squibb, Wilson, Goodwin and Cole

NOES:

Nil

There being no further business on the agenda the Open Session was declared closed at 7.53pm.

Confirmed,

Chairman Minutes of Devonport City Council Ordinary Meeting held 15 April 2013