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NOTIICE OF MEE ETING hereby given that an n Ordinary Meeting of o the Devo onport Cityy Council will w be Notice is h held in The e Council Chamberss, on Mond day 18 Nov vember 2013; comme encing at 6.00pm with the C Confidentia al Items. he public a at 7.15pm. The meetiing will be open to th of the mee eting was published p iin The Advocate New wspaper o n 14 November A Notice o 2013. Minutes can n be found d on Counc cil’s websitte www.de evonport.ta as.gov.au Council M QUALIFIED Q PERSONS ADVICE A ETC C. I certify th hat with resspect to all advice, in nformation n or recommendation n provided d to the Council in n or with this agenda: i.

the advic ce, informa ation or rec commenda ation is giv ven by a pe erson who has the qualificattions or exp perience n necessary to t give suc ch advice, informatio on or recomme endation; and a

ii.

where an ny advice is i directly g given by a person wh ho does no ot have the e required qualificattions or exp perience th hat person n has obtaiined and ttaken into account in that pe erson’s gen neral advic ce the adv vice from an a approprriately qua alified or experienc ced person n.

Matthew Atkins GENERAL MANAGER M ACTING G


AGENDA FOR A MEETING OF DEVONPORT CITY COUNCIL TO BE HELD ON MONDAY 18 NOVEMBER 2013 AT THE COUNCIL CHAMBERS COMMENCING AT 6.00PM Item

Page No.

1.0

APOLOGIES

2.0

LEAVE OF ABSENCE

3.0

DECLARATIONS OF INTEREST

4.0

CLOSED SESSION - CONFIDENTIAL MATTERS ................................................ 51

5.0

PUBLIC FORUM ........................................................................................ 51

5.1

Responses to questions raised at prior council meetings (D312849).................................... 51

5.2

Questions asked at this meeting ................................................................................................. 52

6.0

CONFIRMATION OF MINUTES...................................................................... 53

6.1

Minutes of an Council Meeting held 21 October 2013 .......................................................... 53

7.0

WORKSHOPS & BRIEFING SESSIONS ............................................................ 54

7.1

Workshop and Briefing Sessions held since the last council meeting (D311593) ............... 54

8.0

PLANNING AUTHORITY MATTERS ................................................................ 55

9.0

NOTICES OF MOTION ............................................................................... 56

9.1

Support - Roll-Out of Funding - $100m Tasmanian Jobs and Growth Plan - Notice of Motion - Ald J T Keay (D312788) ............................................................................................. 56

9.2

2014 LGAT Annual Conference - Host Municipality - Notice of Motion - Ald A L Rockliff (D312790) .......................................................................................................................... 57

10.0

MAYORAL REPORT ................................................................................... 58

10.1

Mayoral Report (D312690) ........................................................................................................... 58

11.0

GENERAL MANAGER'S REPORTS ................................................................. 60

11.1

Elected Members Expenditure Report (D312625).................................................................... 60

12.0

CUSTOMERS AND COMMUNITY REPORTS ..................................................... 62

12.1

Minutes of Controlling Authorities, Working Groups and Special Committee Meetings (D311865)....................................................................................................................... 62

12.2

Wildcare Central North Wildlife Care and Rescue - Heads of Agreement (D312545) ........................................................................................................................................ 80

12.3

Cradle Coast Innovation Inc (D312923) .................................................................................... 83

12.4

Annual Customer Satisfaction Survey (D310351) .................................................................... 87

13.0

TECHNICAL AND FINANCE REPORTS .......................................................... 179

13.1

Finance Report for October 2013 (D307436) .......................................................................... 179

13.2

Contract 1255 Stony Rise Road Pathway Construction (D312270) .................................... 188

13.3

Infrastructure Report - Girdlestone Park Grandstand Update (D312614) ......................... 192

13.4

Capital Works Report (D312644) ............................................................................................... 197

13.5

Devonport Parking By-Law 2013 (D313063) ............................................................................ 201

ITEM 4.0


PAGE 50 Report to Council Meeting on 18 November 2013

4.0

CLOSED SESSION

The following items 4.1 to 4.3 which in the General Manager’s opinion are prescribed items in accordance with Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005 (confidential matters). Consequently, the Council by absolute majority, can decide to close the meeting.

RECOMMENDATION That the meeting be closed to the public, to enable Council to consider Agenda Items 4.1 to 4.3 which are confidential matters as prescribed in Regulation 15(2) of the Local Government (Meeting Procedures) Regulations 2005. 4.1

Unconfirmed Minutes from the Board Meeting of the Cradle Coast Authority held on 8 October 2013

4.2

Dulverton Waste Management

4.3

Acquisition of Retaining Wall

ITEM 4.0


PAGE 51 Report to Council Meeting on 18 November 2013

5.0

PUBLIC FORUM

5.1

RESPONSES TO QUESTIONS RAISED AT PRIOR COUNCIL MEETINGS File: 26469 D312849

Meeting held 21 October 2013 Reproduced below is the response dated 29 October 2013 to Mr Douglas Janney’s question: “Questions regarding Annual Plan and Annual Report I refer to your question raised at Council’s meeting of 21 October and your letter of 22 October 2013, in which you sought information regarding Council’s Annual Plan 2013/14 and Annual Report 2013. In consideration of the points you raise, I provide the following: Annual Report It was determined, in regards to presentation and ease of reading, that action numbers were removed from this year’s Annual Report. Feedback received inferred that the numbers were confusing and hold no bearing on the action that was being reported. We do however note your comments and will consider them when preparing the 2014 Annual Report. Annual Plan Actions - Reporting Unfortunately, it is not feasible to report on the Annual Plan actions for the preceding year at the July meeting of Council, as time restrictions limit the availability of this data. Employees are required to provide an overview of the action for the entire year, and therefore, significant time and consideration is to be applied to each respective action. Additionally, reporting on this information at the July meeting would lead to a doubling-up of information that is communicated to the public via the Annual Report. Annual Plan Actions - Numbering In regards to the number of actions in the Annual Plan, the numbers are automatically created by the Planning System we use, namely Interplan. A new action is created, a strategy is selected, and the Business Unit and Employee are then assigned. From this, the number is automatically generated from the Strategy it is linked to. As the actions are from different Business Units, the system does not recognise that the number may have already been allocated to an action from another Business Unit. The actions with duplicated numbers are all aligned with a particular (and related) Strategy, for example, the two actions numbered 2.3.1.1 are aligned with Strategy 2.3.1, which relates to the provision and maintenance of roads, bridges, footpaths, bikeways and carparks at appropriate standards. We will raise the issue of action number duplication with CAMMS (the developers of Interplan) at our earliest convenience. Please do not hesitate to contact me should you require any further clarification on any of the matters you have raised.”

ITEM 5.1


PAGE 52 Report to Council Meeting on 18 November 2013

ATTACHMENTS Nil

RECOMMENDATION That the report advising of responses to questions raised at a prior Council meeting be received and noted.

5.2

QUESTIONS ASKED AT THIS MEETING

ITEM 5.1


PAGE 53 Report to Council Meeting on 18 November 2013

6.0

CONFIRMATION OF MINUTES

6.1

COUNCIL MEETING - 21 OCTOBER 2013

RECOMMENDATION That the Minutes of the Council Meeting held on 21 October 2013 as circulated be taken as read and confirmed.

ITEM 6.0


PAGE 54 Report to Council Meeting on 18 November 2013

7.0

WORKSHOPS & BRIEFING SESSIONS

7.1

WORKSHOP AND BRIEFING SESSIONS HELD SINCE THE LAST COUNCIL MEETING

Council is required by Regulation 8(2)(c) of the Local Government (Meeting Procedures) Regulations 2005 to include in the Agenda the date and purpose of any Council Workshop held since the last meeting.

Date

Description

Purpose

30/10/2013

Interim Planning Scheme Identification of Issues

Overview of new Planning Scheme and discussion on impact of new Scheme on specific sites

East Devonport Tascot Rezoning

Impact of new Scheme on site.

Oldaker Street Rezoning

Impact of new Scheme on site.

Cradle Coast Innovation and Business Enterprise Services Representatives

Provision of information in regards to Cradle Coast Innovation and Business Enterprise Services Representatives.

Chicken Treat

Address to Aldermen by 124 William Street property owner followed by outline of the traffic committee assessment concerning the request to relocate the William Street School crossing

Council Agenda Review

Reviewed the Agenda for the 18 November 2013 meeting.

Acting General Manager’s Update

Monthly update

11/11/2013

RECOMMENDATION That the report advising of Workshop/Briefing Sessions held since the last Council meeting be received and the information noted.

ITEM 7.1


PAGE 55 Report to Council Meeting on 18 November 2013

8.0

PLANNING AUTHORITY MATTERS There are no items in this agenda to be considered by Council in its capacity as a Planning Authority.

ITEM 8.0


PAGE 56 Report to Council Meeting on 18 November 2013

9.0

NOTICES OF MOTION

9.1

SUPPORT - ROLL-OUT OF FUNDING - $100M TASMANIAN JOBS AND GROWTH PLAN - NOTICE OF MOTION - ALD J T KEAY File: 25956 D312788

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman J T Keay.

MOTION “That Council write to Federal Member for Braddon, Brett Whiteley MHR, expressing Council’s support for the immediate roll-out of funding under the $100m Tasmanian Jobs and Growth Plan, which is experiencing unnecessary delay, specifically as funding has been committed for Costa Exchange at East Devonport for its modified atmosphere packing facility, creating much needed growth for the local berry industry and many local jobs for our community. The release of this funding will assist in economic growth for our city and will provide much needed job opportunities for our local people, which cannot come any sooner.”

GENERAL MANAGER’S COMMENTS

This item does not require qualified advice as per Section 65 of the Local Government Act 1993.

ITEM 9.1


PAGE 57 Report to Council Meeting on 18 November 2013

9.2

2014 LGAT ANNUAL CONFERENCE - HOST MUNICIPALITY - NOTICE OF MOTION - ALD A L ROCKLIFF File: 26998 D312790

In accordance with Regulation 16(5) of the Local Government (Meeting Procedures) Regulations 2005, a notice of motion has been received from Alderman A L Rockliff.

MOTION “That the Devonport City Council present the following position to the LGAT for its next General Meeting to the effect that: Due to the withdrawal of the Hobart City Council from LGAT membership and the economic benefit the LGAT Annual Conference brings to the host municipality each year, the 2015 Conference be held at the Country Club Launceston and beyond that, LGAT explore opportunities around the State.” SUPPORT The Hobart City Council withdrew from the LGAT membership just prior to July 2013 giving reasons that it wished to advocate on its own behalf without qualification or reference to other Councils and that it had been unable to affect policy decisions due to the potential conflicted positions of the LGAT members i.e. every other Council in Tasmania. It also refused to meet its agreed obligation under The Rules regarding payment of their annual subscription for the following year. This has resulted in the Association having to spend saved funds to fulfil the approved budget obligations for the coming year and arguably left the remaining Councils in the position of being without a cohesive voice to State and Federal Governments via LGAT with the absence of the capital city membership. The greater benefits gained through collective membership to our Tasmanian community and the financial impost on other Councils did not deter the Hobart City Council from its withdrawal. It was a source of conversation at the most recent LGAT conference that this being the case, Councils should not continue to support the Hobart Council area through the business stimulus created by Local Government conferences in the future. In recognition of the significant support and good working relationship LGAT have developed with the Federal Group it is suggested that the conference be relocated to another Federal property – the Country Club Launceston being geographically most convenient. However I believe that into the future possibilities in other areas of the State should also be explored

GENERAL MANAGER’S COMMENTS

The next General Meeting of the LGAT will be held on 4 December 2013 at the Tramsheds at Invermay Road, Inveresk. The Agenda for that meeting has already been prepared and circulated. It is noted that there is an item listed for discussion relating to an approach by the Launceston City Council with a proposal to conduct the 2015 Annual Conference in Launceston. As the 2014 Conference has been locked in for Hobart, the Association is willing to work with Launceston City Council to conduct a conference with a different experience. ITEM 9.2


PAGE 58 Report to Council Meeting on 18 November 2013

10.0

MAYORAL REPORT

10.1

MAYORAL REPORT File: 22947 D312690

RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2

Provide appropriate support to elected members to enable them to discharge their functions

PURPOSE To detail meetings and functions attended by the Mayor during the month of October 2013.

BACKGROUND This report is provided by the Mayor to provide a list of meetings and functions attended by him for the month of October 2013.

COMMENTARY In his capacity as Mayor, Alderman Steve Martin attended the following meetings and functions during the month of October 2013.                         

Senior’s Week Launch Devonport Bowls Launched Senior’s Expo - Devonport RSL Club Devonport City Focus Group Australian Masters Games – Geelong VIC 1,2,3 Create Early Years Program – Regional Art Gallery Mike Brewster – TASWater Gary Love C.M.C.A Mel Blake TL3 Life Long Learning Michael Toby – Costa Berries Cradle Coast Interim Planning Scheme signing – Minister Bryan Green – Burnie Braddon Mayor’s Meeting – Burnie Radio 7AD interviews Announcement Coastal Bus Service – Minister Nick McKim Devonport City Focus Group Conduction of interviews for GM position Mayor’s Poetry Challenge – Wynyard Resident meetings Kommunity Kids East Devonport Primary School Parents & Friends Building Families Committee Department Sport & Recreation – Craig Martin TAS TAFE – Stephen Conway – Hobart Belgravia – Splash media interview Devonport RSL Sub-Branch Annual Dinner ITEM 10.1


PAGE 59 Report to Council Meeting on 18 November 2013

              

Devonport City Soccer Club Annual Dinner Launch Cradle Coast Farmer’s Market - Ulverstone Art of Melaleuca – Melaleuca Home for the Aged Officiated Citizenship Ceremony Devonport City Council Ordinary Meeting Whirlpool Challenge, Guest Judge – Devonport High School Devonport District Business Coterie Breakfast Pitt & Sherry 50th Anniversary Celebrations 26TEN Breakfast Officially opened Teddy Bear’s Picnic – East Devonport Primary School Devonport City Council Annual General Meeting AFL Tasmania Scott Wade & Ken Ganon Advocate Newspaper interview ABC Radio interview Devonport Senior Citizen Club’s 49th Birthday Concert

FINANCIAL IMPLICATIONS Operating Budget There is not expected to be any impact on the Councils’ operating budget as a result of this recommendation.

RISK IMPLICATIONS It is believed there are no risks associated with this report.

CONCLUSION Meetings and functions attended by the Mayor will be reported on a monthly basis.

ATTACHMENTS Nil

RECOMMENDATION That the report advising of the Mayor’s meetings and functions for the month of October 2013 be received and noted.

ITEM 10.1


PAGE 60 Report to Council Meeting on 18 November 2013

11.0

GENERAL MANAGER'S REPORTS

11.1

ELECTED MEMBERS EXPENDITURE REPORT File: 22947D312625

RELEVANT PORTFOLIO General Manager RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.2

Provide appropriate support to elected members to enable them to discharge their functions

PURPOSE To detail expenditure of both the Mayor and Aldermen for the previous month.

BACKGROUND This report is in response to Council resolution 49/12 “That Council be provided with a specific monthly report in relation to expenditure incurred, in excess of statutory allowances, for both the Mayor and Aldermen.”

COMMENTARY Expenditure processed in October: Mayor Steve Martin $ $ $ $ $ $ $

61.10 50.00 50.00 70.00 28.30 138.18 164.82

Telephone expenses Devonport High School – donation towards Presentation Night Nixon Street Primary School – donation towards Presentation Night Devonport Basketball Council – Trophy (Best Club person) Meal expenses (Hobart) Accommodation – Hobart (Tasmanian Logistics Committee meeting) Accommodation – Hobart (Victory League Annual Awards)

Aldermen $ 393.84

iPad monthly expenses

Due to the timing of Credit Card statements and invoices, expenditure will be reported as and when the account is paid. Items in this report may relate to transactions that occurred in previous months.

FINANCIAL IMPLICATIONS Mayoral expenses are costed to the general ledger account for Alderman Support and are listed in a separate report. Operating Budget There is not expected to be any impact on the Councils’ operating budget as a result of this recommendation.

RISK IMPLICATIONS It is believed there are no risks associated with this report. ITEM 11.1


PAGE 61 Report to Council Meeting on 18 November 2013

CONCLUSION Expenses will be reported on a monthly basis as adopted by Council at the February 2012 meeting.

ATTACHMENTS Nil

RECOMMENDATION That the report advising of Mayoral and Aldermanic Expenditure for the month of October 2013 be received and the information noted.

ITEM 11.1


PAGE 62 Report to Council Meeting on 18 November 2013

12.0

CUSTOMERS AND COMMUNITY REPORTS

12.1

MINUTES OF CONTROLLING AUTHORITIES, WORKING GROUPS AND SPECIAL COMMITTEE MEETINGS File: 27670 D311865

RELEVANT PORTFOLIO Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.3.4

Ensure effective administration and operation of Council’s committees

PURPOSE To present the Minutes of Controlling Authorities, Working Groups and Special Committee Meetings managed by the Community Services Portfolio of Council.

BACKGROUND The relevant information specific to each Controlling Authority, Working Group and Special Committee is outlined in individual reports.

COMMENTARY The Minutes of the following Committee Meetings are attached: Devonport City Focus Group Maidstone Park Management Controlling Authority East Devonport Recreation and Convention Centre Special Committee Devonport Regional Gallery Special Committee Eastern Shore Special Committee Meercroft Park Special Advisory Committee

FINANCIAL IMPLICATIONS The financial implications are outlined in individual reports and all are in accordance with existing budgets.

RISK IMPLICATIONS It is believed there are no risks associated with this report.

CONCLUSION The Controlling Authorities, Working Groups and Special Committees will continue to meet and provide Council with information and recommendations for community facilities and services.

ATTACHMENTS 1.

Unconfirmed Minutes of the Devonport City Focus Group - 10 October 2013

2.

Unconfirmed Minutes of the Maidstone Park Management Controlling Authority - 24 September 2013 ITEM 12.1


PAGE 63 Report to Council Meeting on 18 November 2013

3.

Unconfirmed Minutes of the East Devonport Recreation and Function Centre Special Advisory Committee - 22 October 2013

4.

Unconfirmed Minutes of the Devonport Regional Gallery Special Committee 30 October 2013

5.

Unconfirmed Minutes of the Eastern Shore Special Committee - 29 October 2013

6.

Unconfirmed Minutes of the Meercroft Park Special Advisory Committee - 29 October 2013

RECOMMENDATION That: 1.

The Combined Minutes of Controlling Authorities, Working Groups and Special Committees be received and noted;

2.

Sharifah-Zaliah Syed Rohan be appointed to the Eastern Shore Special Committee.

ITEM 12.1


PAGE 64 Unconfirmed Minutes of the Devonport City Focus Group - 10 October 2013

ATTACHMENT [1]

MINUTES OF THE DEVONPORT CITY FOCUS GROUP HELD AT DEVONPORT CITY COUNCIL ON THURSDAY 10 OCTOBER 2013 COMMENCING AT 3.00PM PRESENT Committee Members Mayor Steve Martin Ald Lynn Laycock Ald Alison Jarman Eric Mobbs Graham Jones Suzy Jones Janene Wilczynski

DCCI Tourism Sector Retail Sector Retail Sector

Council Officers Evonne Ewins April Nelson Suzy Parravicini

Assistant General Manager Customers & Community Executive Assistant, Customers & Community Marketing & Tourism Co-ordinator

APOLOGIES Susanne Dobrowski Igor Van Gerwen Stuart Jones

Tourism sector Tourism Sector Marketing, Tourism & Recreation Manager

1.0

Chairperson

CONFIRMATION OF MINUTES E. Mobbs wanted his view noted that the minutes from last meeting were too “sanitised”. The Committee recommends to Council that the previous minutes be received and noted. Moved: G. Jones/L. Laycock

2.0

CARRIED

BUSINESS ARISING FROM PREVIOUS MINUTES 2.1

Flow Chart of Tourism relationships S. Parravicini explained the flow chart and the relationships between the Tourism bodies. Three years ago there were approximately 98 Tourism Bodies. This was the driving force for instigating the restructure of the Tourism industry within Tasmania and the formation of the regional tourism bodies. Due to the restructure funding for area destination marketing is now driven through the regional tourism bodies. Local tourism bodies must now work with the regional tourism bodies and feed upwards to avoid duplication, have consistent messages and marketing approach. Previously tourism Tasmania funded and managed the visitor network. During the restructure of the industry process, responsibility for the network on the North West Coast was managed by the regional body for a period of two years. The TVIN had decided to become an incorporated body in this time.

ITEM 12.1


PAGE 65 Unconfirmed Minutes of the Devonport City Focus Group - 10 October 2013

2.2

3.0

ATTACHMENT [1]

Invitations to the Retail Forum Invitations have been despatched to approximately 460 businesses across the Devonport region.

REPORTS AND DISCUSSION Reports table attached. 3.1

DCCI Concerns raised around the cancelled Chamber forum for East Devonport not being rescheduled. AGMCC will attend the next Retail Committee Meeting on Tuesday, 15 October. AGMCC will also discuss the Outputs from the DCFG Brainstorming session and Devonport Dollars with the Retail Committee. The committee is currently lacking a retail member from East Devonport. E. Mobbs advised he would like to approach Vonda Morris to gauge her interest. Any positions vacant will have to be advertised as per the Terms of Reference.

4.0

GENERAL BUSINESS 4.1

Christmas Activities The Christmas details were tabled. There was objection from the Committee at not being included in the planning and rescheduling of the Christmas Events as they felt retailers had lost the opportunity to remain open to capture the customers. The committee were advised the following as factors for the change:    

Dates are driven by staffing and resources Model used is returning to a past version Carols were unable to move their date Event should see more participation/inclusion from community groups

In hindsight the Committee could have been made aware of the changes but Committees don’t make operational decisions. Fourways previously had an event called, Midnight Madness but this was outmoded. ITEM 12.1


PAGE 66 Unconfirmed Minutes of the Devonport City Focus Group - 10 October 2013

ATTACHMENT [1]

J. Wilczynski and E. Mobbs stated their frustration with the Committee and E. Mobbs advised that the Committee would receive the Retail Position resignation in writing.

5.0

4.2

Devonport Dollars The report has been compiled on Devonport Dollars. AGMCC will address the Retail Committee on the report and the current flaws and suggested areas for improvement if they continue.

4.3

Council Staff Presence on the Committee The number of Council staff on the Committee was raised and AGMCC questioned why she was involved on the Committee. The AGMCC was required for Strategic Purposes to help “fix” the Committee and then dependant on the Committee’s direction will no longer be required on a regular basis.

4.4

Radio Costings The radio information forwarded to the Committee was for information only and as a result of a cold call.

BRAINSTORMING SESSION 5.1

Empty Shops in Devonport Empty shops in the Devonport region will be a major topic for the Retail Forum to be held on 6 November. A. Nelson to provide Ald Jarman with the landlords’ addresses for the identified empty shops.   

5.2

4 Ways – 3 shops East Devonport – 5 shops Devonport / CBD – 22 shops

Outputs from the Brainstorming Session held 3 October 2013 The outputs and options from the brainstorming session were collated looking at the past, present and future of the Committee. The only option not considered was staying the same. Below are additional comments from discussion: Option 3: Free rent from Council Admin housed at Council Pay F/T Clerical Award grade 4. E. Mobbs to forward the award to AGMCC. Board set up to be skills based. Option 4: Chamber rejects option 4. Option 5: Committee prefers either option 2 or 5 but would need further costing. Other Comments: Employee working within Council Group shared goals will determine the position description. City promotion and branding Face to face contact with retail and business.

6.0

NEXT MEETING To be held at Devonport Committee Rooms, Thursday, 14 November 2013 (2nd Thursday of the month) at 3pm. Please advise April prior to the meeting if parking permits are required for the Rooke St carpark.

Meeting closed: 4.48pm ITEM 12.1


PAGE 67 Unconfirmed Minutes of the Devonport City Focus Group - 10 October 2013

ATTACHMENT [1]

DEVONPORT CITY FOCUS GROUP  REPORT

For Meeting: 10 October 2013 Please return to April Nelson for inclusion in the meeting – anelson@devonport.tas.gov.au GROUP 

REPORT 

PROVIDED BY 

DSTA (formerly DTA) 

 

Graham Jones

DCCI 

 

Eric Mobbs

CBD 

 

Janene Wilczynski

Fourways 

Letter received and incorporated into the brainstorming comments  from 3Oct13. 

Suzy Jones

East Devonport 

 

TBC 

Events 

 

   

Suzy Parravicini Devonport Jazz 2103 report.   Christmas calendar of events confirmed.  Christmas Parade has confirmed eight sponsor categories. Entry  forms will be sent 10/12/13. And can be downloaded online. Media  release circulated 9/10/12. Flyer to hand out  Advertising is being negotiated, radio is confirmed.  Eve in the City entertainment program is completed. Permits and  licenses secured. EOI’s have been received and being processed to  lock in suppliers.  Planning for Taste the Harvest has commenced. DCC will program  entertainment and marketing support. Suzy liaises and attends  monthly meetings.  Council has received 25 external event applications to December  2013. Administration of those is ongoing.  DFWF planning is well under way, events team are securing an  Ambassador. The date to launch concept is locked in for October 22,  2013, the calendar is being populated with events. Concert in the  Vines has secured James Reyne and is scheduled for March 2, 2014. 

DFWF 

 

Lynn Laycock

Cradle Country  Marketing 

Destination Marketing ads: State Welcome to Tasmania 2014 Travel Guide  AAA Tourism publication and digital campaign  Discussions regarding the current DL guide and industry participation  has commenced.  Stronger focus on digital activity to align with Regional body activities  and work cooperatively with all levels of government and industry. 

Suzy 

TVIN 

 

Stuart Jones

Sport & Recreation 

 

Stuart Jones

Complete Sports  Marketing 

 

Stuart Jones

Cradle Coast Authority 

 

Igor Van Gerwen

ITEM 12.1


PAGE 68 Unconfirmed Minutes of the Maidstone Park Management Controlling Authority - 24 September 2013

ATTACHMENT [2]

Meeting Minutes Date- 24/9/2013 Present E. Van Overmeeren, Alderman A. Rockliff, G. Mayne, I. Moore, F. Pizzirani, A. Geddes, P. Loone, A. Harding, B. Mace, C. Donaghy, R. Dewis, H. Koerner, M. Campbell, R. Pearn. Apologies Alderman S. Martin, E. Woolley, J. Bingham, J. Matthews, O. Cornick, G. Foster, J. Baldock, T. Young, J. Dewis, K. Donaghy. Minutes A. Geddes / F. Pizzirani Business Arising From Minutes BMX: Discussions are still in progress. Waiting on a formal letter from BMX Tasmania. Pony Club: Truck Wash still no action from Council, Fab and Annette to follow up Netball: Waiting on official application for a request to look at storage facilities. No 1 & 2 Ovals: Both ovals are still being readied for the upcoming cricket season. Bay Drive traffic issues: A meeting will be held with relevant parties on the 2nd October to discuss solutions to the issue regarding vehicles cutting through the caretaker’s cottage. Zoning for storage facilities: Fab reported that the relevant zoning could be in place by the end of October. Correspondence G. Mayne / B. Mace Business Arising From Correspondence Ted raised the matter of the Lapidary Club requesting support for their endeavour to promote and undertake activities pertaining to their club. It was agreed that the MPMCA would support the Lapidary Club in their efforts. Request from Spreyton Bowls Club to construct an artificial green on the No 2 rink: A motion was moved to grant permission for the bowls club to proceed with their application to build an artificial green. ITEM 12.1


PAGE 69 Unconfirmed Minutes of the Maidstone Park Management Controlling Authority - 24 September 2013

ATTACHMENT [2]

Moved: G. Mayne / P. Loone Carried Notice of Motion: The notice of motion regarding the position of vice president was discussed and the motion was carried that Jeff Mathews be appointed vice president of the Maidstone Park Management Controlling Authority for the 2013/14 year. Financial Report Bank Balance at 31/8/2013

$11412.29

Accounts Paid: Bond Refund: Pauls Rafio Weeks Hall Requirements Petty Cash

$70.00 $70.00 $70.00 $50.71 $6.85

I. Moore / A. Rockliff General Business E. Van Overmeeren: Ted thanked the council for their efforts during the recent NWFA finals and he also thanked Rod & Jenny and the Spreyton Football Club for their assistance as well. Ted commended the council on the prompt installation of the solar panels on the change room and stated that they will be of considerable benefit to the football and cricket clubs. Ted reported that the blinds have been installed in the hall and thanked Tracey Lunson and Jenny Dewis for their efforts in having them installed. Ted suggested that the Netball Associations request for a storage upgrade would have to wait for now as there is still no response from the Netball people as to what is needed. . He also requested that a letter be sent to the netball association requesting that two delegates are required on the Maidstone Park committee. G. Mayne: Geoff reported that there are ongoing issues with the removal of garbage from the complex. He said that council were not picking up all the rubbish on the days that have been set aside. It was suggested that there is an issue with the contractors and council workers as to the roles required. Geoff also commented that motorbikes were being ridden on the BMX track. Alderman Rockliff agreed to follow up these matters and a letter is to be sent to council outlining the problem. I. Moore:

ITEM 12.1


PAGE 70 Unconfirmed Minutes of the Maidstone Park Management Controlling Authority - 24 September 2013

ATTACHMENT [2]

Ian said that after the recent upgrade of the No. 1 oval that it appears there was not sufficient sand placed in some of the wettest areas of the oval and could lead to these areas being filled with water in the future. C. Donaghy: Collene requested that a motion be moved stating that MPMCA reimburse the Lapidary Club for the cost of planning permits for the modifications of their new clubrooms. The amount in question was $525.00 Motion moved A.Geddes / G. Mayne

Carried

Collene reported that the official opening was a wonderful event and they have been well supported by visiting community groups. Collene also requested if were possible for Lapidary Club to be informed of upcoming events at Maidstone Park so they could open up their facility to accommodate any increased traffic flow. Collene was informed by the committee that any request to extend the current building would need to be made through applying to the MPMCA and must meet all planning requirements. A. Geddes: Alan reported that there had been a meeting with Fab and three reps from the pony club regarding sinkhole is some areas of the clubs ground. The matter had been left to the council to look into and report back. A. Harding: Andrew enquired about the ground availability for the upcoming cricket season. He was informed that the ground would be ready by the 12th of October and usage of the ground could begin once a seasonal application had been received. E. Van Overmeeren Ted tabled a request by the Spreyton Cricket & Bowls Club that an F12 key be issued to contractors to allow them to store deliveries in the change rooms. A motion was moved and the request was denied on the grounds that it could lead to a lack of security and would require the issue of keys to be recorded as well as opening up the possibilities of numerous keys being in circulation. Motion that request be denied: Moved A. Geddes / R. Pearn Carried. Meeting Closed 8:45pm Next Meeting Tuesday November 19th at our office.

ITEM 12.1


PAGE 71 Unconfirmed Minutes of the East Devonport Recreation and Function Centre Special Advisory Committee - 22 October 2013

ATTACHMENT [3]

PRESENT Committee Members Ald Kent Ald Hollister Bob Rodman Gene Steward Mick Reid Wendy Dougan Lorrine Heron Jenny Mountney

Committee Member Eastern Shore Community House East Devonport Child and Family Centre

Council Officers Stuart Jones Fabio Pizzirani Glenda Burnett Sarah Masters

Marketing, Tourism and Recreation Manager (MTRM) Sport & Recreation Development Coordinator (SRDC) East Devonport Recreation Centre Officer (RO) Community Services Administration Officer

APOLOGIES Judy Munday

Committee Member

Chair/East Devonport Badminton Club Inc Devonport Volleyball Association

WELCOME Bob Rodman officially welcomed Jenny Mountney from the East Devonport Child and Family Centre to the Committee. Lorrine Heron was also welcomed back after leave. 1.0

CONFIRMATION OF MINUTES The Minutes were amended to reflect that the East Devonport Recreation and Function Centre be promoted as “the regional sporting hub for the MerseyForth region”. The Committee recommends to Council that the amended minutes of the meeting held on 13 August 2013 be received and noted. W. Dougan/G. Steward

2.0

DECLARATION OF INTEREST Nil.

3.0

BUSINESS ARISING 3.1

CARRIED

Maintenance SRDC followed up the divider curtain maintenance with RO. SRDC will follow this up with the Operations Centre. SRDC advised that floor maintenance will not be done this December as this item is not included in the budget. There are no warranty issues with not undertaking this maintenance. Action:  SRDC to follow up divider curtain maintenance with Operations Centre.

3.2

Gymnastics Club The Chair asked whether any more progress had been made in relation to a possible relocation of the gymnastics club. SRDC advised that the Club was still undertaking ongoing discussions.

ITEM 12.1


PAGE 72 Unconfirmed Minutes of the East Devonport Recreation and Function Centre Special Advisory Committee - 22 October 2013

4.0

ATTACHMENT [3]

CLUB REPORTS 4.1

Volleyball Rosters are running well on both nights. One player sustained an injury while playing on 23 September. At this stage the association will not be starting a beach roster, but may attempt one in the new year.

4.2

Eastern Shore Community House Things are running as normal. Management are looking at possibly reducing the number of activities undertaken. They are currently working in conjunction with Tas Tafe to work with a number of unemployed people learning construction work. Lorrine Heron will be leaving on 20 November. A new coordinator will be employed.

4.3

Badminton Summer roster commenced last Wednesday night. This will run until the second week of December. There will be a break up and then go into recess until the first week of February 2014.

Reports carried. W. Dougan/M. Reid

CARRIED

5.0

EAST DEVONPORT RECREATION AND FUNCTION CENTRE OFFICER’S REPORT Since the last meeting the Centre has hosted Devonport Basketball (1 day), Devon Netball Training, Reece High Netball, Futsal Roster return, DCCI Immunisations, Badminton returned after a 5 week break, Stamp Coin and Military Fair, Roller Derby Training. RO attended Customer Service Training. Events which are to take place prior to the next meeting include DCC Immunisations, meeting with Events Tasmania (Archery), Questacon Science Mobile, Roller Derby (last meet for the year), Elanora Child Care Centre’s Christmas Party, Badminton finishes for 2013, Judy’s TaiChi classes finish on 4 December. RO to attend a Safety Conference. Regular users of the Centre have included Volleyball, Badminton, Community House TaiChi, Watercolour and Zumba and Glee Club.

6.0

OH&S REPORT October is WorkSafe Month. Council has had a month full of activities in and around the workplace. Council has made changes to its Sun Protection Policy. Council are currently reviewing its Volunteer Policy. RO to meet with Council’s Volunteer Coordinator to discuss.

7.0

MARKETING, TOURISM AND RECREATION MANAGER’S REPORT MTRM outlined the Sports Marketing Australia program/partnership and the economic benefits to the community through hosting sporting events in the Devonport region.

8.0

SPORT AND RECREATION COORDINATOR’S REPORT SRDC advised that grass mowing was now in catch up mode after the recent weather issues. Laser lighting roofing has now been installed on the toilets near the Little Athletics area. Banks have been slashed and a large tree stump removed. 9.0

GENERAL BUSINESS

9.1

Strategic Sport and Recreation Special Committee ITEM 12.1


PAGE 73 Unconfirmed Minutes of the East Devonport Recreation and Function Centre Special Advisory Committee - 22 October 2013

ATTACHMENT [3]

MTRM gave an update on the Strategic Sport and Recreation Special Committee. The Chair asked that an update be given at all future meetings. 9.2

East Devonport Child and Family Centre The Centre is aiming to develop a strong relationship between themselves, Eastern Shore Community House and the East Devonport Recreation and Function Centre to use available facilities. They would like to restart the Get Active program. The Community Christmas Meal will be held on 20 December at the East Devonport Recreation and Function Centre.

10.0 NEXT MEETING 10 December 2013 at 12.30pm. This will also include the AGM. Can you please let Glenda or Sarah know as soon as possible if you will be able to attend. 11.0 MEETING CLOSED 1.40pm

ITEM 12.1


PAGE 74 Unconfirmed Minutes of the Devonport Regional Gallery Special Committee - 30 October 2013

ATTACHMENT [4]

PRESENT Committee Members Josephine Kelly Ald Peter Hollister Ald Brian Cole Alistair McCrae Council Officers Ellie Ray Carol Bryant Dunja Rmandic

Chairperson

Gallery Director Sustainable Communities Manager Curator of Collections

APOLOGIES Ald Alison Jarman Belinda Gunson ABSENT Vivienne Breheney 1.0

CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the previous minutes of the meeting held 31 July 2013 be received and noted. Ald Hollister/A. McCrae

CARRIED

2.0

DECLARATION OF INTEREST Nil.

3.0

BUSINESS ARISING FROM PREVIOUS MINUTES The Exhibition Policy was deferred until the next meeting. A letter was sent to Committee Members from the Director re meeting attendance.

4.0

CORRESPONDENCE In Resignation from Katrine Elliott dated 7 October 2013 Out Email from Gallery Director acknowledging K Elliott resignation. Letter from Josephine Kelly dated 30 October 2013 acknowledging K Elliott resignation.

5.0

GALLERY REPORT The Director tabled the gallery report. Highlights include: over 500 students attended workshops as part of the Ross Byers Solo Commission; the new family program “1,2,3 Create” aimed at babies and toddlers is proving popular; Friends of the Gallery to hold Christmas Function on the same night as the Robinson Photographic Exhibition Opening on Friday, 13 December. Committee discussed opportunities for exhibiting Collection once relocated. The Report was accepted by the Committee. Ald Cole/Ald Hollister

6.0

CARRIED

GENERAL BUSINESS 6.1

Living City Update ITEM 12.1


PAGE 75 Unconfirmed Minutes of the Devonport Regional Gallery Special Committee - 30 October 2013

ATTACHMENT [4]

Engagement Report tabled; over 1,000 comments with 80% positive. Master planning to commence early 2014. [Ald Cole, Ald Hollister departed 6.00pm] 6.2

7.0

OTHER BUSINESS 7.1

8.0

Business Plan General discussion regarding Business Plan actions. Full progress to be documented for the next meeting. Officers to investigate options for emerging artist scholarship/residency. Membership Committee members to consider potential nominations to replace Katrine Elliott.

NEXT MEETING 5 February 2014 at 5:30 pm Committee Christmas Function will coincide with the opening of the Robinson Collection exhibition on Friday 13 December 2013. Officers to draft a meeting calendar for 2014 aiming for meetings to be held on the third Wednesday of every second month ending in November.

Meeting Closed at 6.50 pm.

ITEM 12.1


PAGE 76 Unconfirmed Minutes of the Eastern Shore Special Committee - 29 October 2013

ATTACHMENT [5]

MINUTES OF THE EASTERN SHORE SPECIAL COMMITTEE HELD AT THE EAST DEVONPORT RECREATION AND FUNCTION CENTRE ON TUESDAY, 29 OCTOBER 2013 COMMENCING AT 4.00PM PRESENT Committee Members Clyde Eastaugh Ald Graham Kent Ald Grant Goodwin Ald Lynn Laycock Vonda Morris Maureen Clarke Council Officers Carol Bryant Sarah Masters

Chair

Sustainable Communities Manager Community Services Administration Officer

APOLOGIES Lynne Dolbey Guest Sharifah-Zaliah Syed Rohan Clyde Eastaugh introduced Sharifah-Zaliah Syed Rohan to the Committee. Sharifah talked to the Committee about her background and why she would like to be a part of the Eastern Shore Committee. 1.0

CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the previous minutes of the meeting held 23 April 2013 be received and noted. Ald Kent/M. Clarke

2.0

DECLARATION OF INTEREST Nil.

3.0

BUSINESS ARISING

CARRIED

3.1

Membership The Committee recommends to Council that Sharifah-Zaliah Syed Rohan become a member of the Eastern Shore Special Committee. CARRIED

3.2

Community Plan The draft East Devonport Community Plan was endorsed by Council at its meeting on 21 October 2013. The Plan is now open for public consultation for a period of 6 weeks. Forums will take place on Tuesday 19 November at 1pm and Thursday, 21 November at 6pm. The Chair asked that these forums be promoted in the media through articles in The Advocate and the Mayor’s Message. The Committee will take away the plan for perusal and report back with any comments at the next meeting.

3.3

Capital Works Program/Grants Council’s Sustainable Communities Manager advised that there is an allocation for signage in East Devonport in this year’s budget. The Chair would like it noted that it is regrettable that they are still waiting for signage. The sign in the motorcycle shed at the Spirit terminal has now been installed. The grant for the ITEM 12.1


PAGE 77 Unconfirmed Minutes of the Eastern Shore Special Committee - 29 October 2013

ATTACHMENT [5]

exercise equipment, drinking fountain and free exercise classes has been submitted to Tas Community Fund. Polytechnic has approached the Eastern Shore Community House in regards to some of their students erecting a BBQ shelter in Pioneer Park, similar to the one in Reg Hope Park. The Chair asked that the Committee be consulted on the location of the shelter. Action Sustainable Communities Manager to follow up signage. 3.4

Reg Hope Parking There is a need to increase the car park by 3-4 parking spaces. Ald Goodwin suggested a road off Badcock’s building through to the Julie Burgess.

[Ald Laycock arrived 4.35pm] 3.5

Murray/Wright Streets Action Ald Kent to follow up construction of chicane on south bound lane. Ald Goodwin to follow up loading zone in Thomas Street.

4.0

GENERAL BUSINESS 4.1

Costa Development The Chair recently attended a presentation by Costa. They are an Australian company that operates internationally in the production of berries. They currently need 150 pickers at the East Devonport site. Over time this site will grow and there will be a need for approximately 1,000 pickers across all Costa sites in 2014/15. Council’s Sustainable Communities Manager asked for people to be aware that the influx of employees may have an impact on Council facilities in East Devonport and to consider any opportunities to attract and retain employees. Ald Laycock suggested that the Committee compile a directory of services, accommodation etc for the works. The Chair will contact Costa to find out if this is already in existence. Action Sustainable Communities Manger to follow up directory with Costa.

4.2

Membership Vonda Morris advised that another person in the community is interested in becoming a member of the Committee. Action Vonda Morris to obtain a CV from interested community member.

5.0

OTHER BUSINESS Maintenance issues were raised included the long grass at the entrance to the Spirit terminal, dirt at Reg Hope Park, rocks at Shipwreck Beach. Ald Laycock encouraged the Committee to report any maintenance issues to Council. Action Sustainable Communities Manager to follow up on maintenance issues. The Terms of Reference are to be discussed at the next meeting.

6.0

NEXT MEETING Tuesday, 3 December 2013 at 4.00pm

Meeting closed 5.25pm ITEM 12.1


PAGE 78 Unconfirmed Minutes of the Meercroft Park Special Advisory Committee - 29 October 2013

ATTACHMENT [6]

MINUTES OF THE MEERCROFT PARK SPECIAL ADVISORY COMMITTEE HELD IN THE COUNCIL COMMITTEE ROOMS ON TUESDAY 29 OCTOBER 2013 COMMENCING AT 5.15PM PRESENT Committee Members Ald Annette Rockliff Colin Emmett Julie Woodberry David Johnston Marlene Crabtree

Chairperson North West Hockey Centre North West Hockey Centre Devonport Tennis Club Devonport Junior soccer

Council Officers Fabio Pizzirani Kylie Lunson

Sports & Recreation Coordinator (SRC) Operations Manager (OM)

APOLOGIES Ald Cole 1.0

CONFIRMATION OF PREVIOUS MINUTES The Committee recommends to Council that the previous minutes of the meeting held 20 August 2013 be received and noted. K. Lunson/J. Woodberry

CARRIED

2.0

DECLARATION OF INTEREST Nil

3.0

BUSINESS ARISING FROM PREVIOUS MINUTES 3.1

4.0

The parking issue at Meercroft will remain on the agenda until further details are known.

CLUB REPORTS 4.1

Devonport Junior Soccer Association (DJSA) Currently out of season. The DJSA has submitted a second funding application to the Tasmanian Community Fund for an upgrade of the toilets and change rooms. A decision is expected mid-December.

4.2

Devonport Touch Association Nil.

4.3

North West Hockey Centre (NWHC) The playing surface has now been removed; the new surface is currently being laid. NW Hockey Centre advised the Committee that the synthetic turf is for sale at $8m². NWHC also requested information on the best heating options for the Centre. Action OM to investigate stormwater drainage. SRC to advise NWHC of Council contact re heating options.

4.4

Devonport Tennis Club Devonport Tennis Club is currently working with Tennis Tasmania and Tennis Australia for a redevelopment of the Tennis Centre. Devonport Tennis Open ITEM 12.1


PAGE 79 Unconfirmed Minutes of the Meercroft Park Special Advisory Committee - 29 October 2013

ATTACHMENT [6]

was a success (26 and 27 October). David thanked the Council for their sponsorship of the event. 4.5 5.0

6.0

Devonport Surf Club Nil

GENERAL BUSINESS 5.1

North West Hockey Centre In regards to the request for Council to undertake an audit of showers and heating in the building, under the Energy Efficiency Strategy, OM advised the Committee that the lessee is responsible for internal fittings such as heating.

5.2

Capital Budget OM advised that an extension to the footpath at the end of William Street from Eugene to Bluff Road has been included in the capital budget.

5.3

Agenda Item Budget considerations for 2014-15 are to be included on the next agenda.

NEXT MEETING Tuesday, 10 December 2013.

Meeting closed: 5.55 pm

ITEM 12.1


PAGE 80 Report to Council Meeting on 18 November 2013

12.2

WILDCARE CENTRAL NORTH WILDLIFE CARE AND RESCUE - HEADS OF AGREEMENT File: 28479 D312545

RELEVANT PORTFOLIO Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 4.7.3

Attract and promote equitable distribution and sharing of financial and other resources throughout the community

PURPOSE To present to Council a Heads of Agreement with Wildcare Central North Wildlife care and Rescue for endorsement.

BACKGROUND Wildcare Central North Wildlife Care & Rescue Inc (WCNWCR) met recently with Council officers to discuss financial support to assist in the relocation and rehabilitation of wildlife across the municipality.

COMMENTARY Central North Wildlife Care & Rescue Inc is made up of volunteers who rescue and care for injured and orphaned animals. Volunteers work across the central northern part of Tasmania, extending from Frankford in the east, Penguin in the west, and Deloraine and Cradle Mountain in the south. The group aims to: 

Provide appropriate care for injured or orphaned wildlife;



Recognise the efforts of volunteer member and provide them with on-going support;



Raise community awareness and understanding of our unique wildlife, wildlife care and associated issues;



Contribute to the conservation of Tasmanian wildlife; and



Raise funds for the group's activities.

Rescued animals need to be provided with a safe enclosure, heating, milk formulae/food specially tailored for their needs and medical care, all of which are provided for up to 18 or more months for orphans or a few weeks for injured animals. WCNWCR is also dedicated to raising awareness within the community about native wildlife issues, and regularly gives talks to community groups, service organisations and school children, as well as conducting a variety of training sessions. To further their aims, WCNWCR has constructed a Rescue Centre at Forthside, which provides resources and information for members, environmental groups and the local community as well as receiving injured wildlife. WCNWCR relies on donations, sponsorship and fundraising to deliver their activities, which includes providing a rescue phone service, milk formulae and equipment, building rehabilitation pens and boxes, developing educational displays, a varied program of interesting centre based activities and administration.

ITEM 12.2


PAGE 81 Report to Council Meeting on 18 November 2013

The group regularly responds to requests in Devonport for the relocation and/or rescue of native animals including snakes, possums, and wallabies. In 2012 WCNWCR rescued or removed 237 animals (the vast majority of those were injured or dying on roads), 208 birds, 7 feral cats on farms, and 44 snakes across the municipality. An additional 46 animals and birds were brought to the Rescue Centre. WCNWCR also received 384 calls for advice or assistance. Some of the more interesting animals dealt with in Devonport included 1 seal, 3 devils, and 3 echidnas. Once an animal is rescued there are a range of ongoing expenses such as milk formula, medications, heat pads, pens, and general rehabilitation costs. CNWCR provides an essential community service as the group operates 24 hours a day, 7 days a week including public holidays. To assist in recovering the group’s ongoing expenses for transport and caring for animals in Devonport a Heads of Agreement has been prepared (see attached). The draft Agreement has been prepared in consultation with the Financial Assistance to Community Organisations Working Group. In terms of neighbouring Council support, in 2012/13 Latrobe Council and Kentish Council each contributed $3,500 towards WCNWCR’s activities.

FINANCIAL IMPLICATIONS Operating Budget There is not expected to be any impact on the Councils’ operating budget as a result of this recommendation. The $5,000 allocated per annum for the next three years will be allocated from the Community Financial Assistance Budget. Sufficient funds are available due to the termination of the agreement with Tasmanian Community Resources. Long Term Financial Plan The changes in this report will not have an impact on the Long Term Financial Plan.

RISK IMPLICATIONS There are believed to be no risks associated with this report.

CONCLUSION WCNWCR provide an invaluable service towards caring for our native fauna. Supporting the organisation in their work further demonstrates Council’s appreciation of volunteerism.

ATTACHMENTS 1.

Wildcare Central North Wildlife Care and Rescue Heads of Agreement

RECOMMENDATION That Council endorses the Heads of Agreement with Wildcare Central North Wildlife Care and Rescue providing $5,000 per annum for three years including 2013/14.

ITEM 12.2


P PAGE 82 Wildcare Central North Wild dlife Care an nd Rescue He eads of Agree ement

ITEM 12.2

ATTACHMENT [1]


PAGE 83 Report to Council Meeting on 18 November 2013

12.3

CRADLE COAST INNOVATION INC File: 24945 D312923

RELEVANT PORTFOLIO Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 3.5.1

Work in partnership with industry and government to pursue opportunities and address impediments to further economic development

PURPOSE To propose Council enter into an arrangement with Cradle Coast Innovation Inc. to with an aim to support innovation and enterprise in the region and locally.

BACKGROUND Cradle Coast Innovation Inc. (CCI) is an incorporated not-for-profit Board of Directors of local business, community and government leaders. CCI was established in 2012 to “switch on” innovation and enterprise in our community. CCI was formed after an inspiring presentation from Dr Ernesto Sirolli, where a group of local business and community leaders decided to do something about supporting innovation and enterprise in our region. CCI believes that self-growth, community spirit, innovation and entrepreneurship are the drivers of growth and prosperity in the region and so are building alliances and collaborative arrangements with organisations from the corporate, government, community and education sectors who share our commitment to support existing and emerging innovators and entrepreneurs. In particular, CCI believes that there has never been a better time to invest in the creative energy of our youth. CCI advocates for and facilitates the following activities: •

Free mentoring and support

Collaboration within and across organisations and sectors

Referrals to specialist providers

Attracting local investment

Hosting topical workshops and other events

Identifying and nurturing the next generation of innovators and entrepreneurs

COMMENTARY In September 2013, CCI was contracted by the Tasmanian Government to deliver Enterprise Centre services across the Central Coast, Devonport, Latrobe, Kentish, Meander Valley and West Tamar municipalities. Daryl Connelly has been engaged by the Enterprise Centre to provide confidential advice to start-ups and existing businesses, at a location that is convenient for them. This could be at our CCI office in Ulverstone, in local cafés, homes or in local council facilities. The Tasmanian Government funds up to five hours of free advice per year, and CCI aims to ITEM 12.3


PAGE 84 Report to Council Meeting on 18 November 2013

complement that with additional phone, Skype and email support and a suite of events and other activities. The Enterprise Centre is building collaborative arrangements with local councils and chambers of commerce in our region; as such organizations already have relationships with and provide varying degrees of support with local existing and emerging enterprises. Our aim is to complement/value add and not duplicate this support. Such organizations also understand local needs and issues and can provide valuable information to help improve our services and support. We are committed to working locally and have become members of the local chambers of commerce. Working together we believe we can provide a range of services to support local innovation and enterprise. Since the program began in September, the Enterprise Centre has over 30 clients from across the region. We have started conducting a number of networking and professional development events, including the local food networking forums and business breakfasts. Events for November1 include: CCI Networking Event (Devonport) Local Food Networking Forum (Ulverstone) Business breakfast (Latrobe) and lunch (Riverside) A number of other events are currently being planned/facilitated for the New Year and include: Regular topical business breakfasts and lunches Periodical local food networking forums Digital literacy / Doing business online workshops Harnessing innovation/Turning ideas into reality workshops Investing in our Youth – ‘Ideas Days’ and ‘Turning Ideas into Action Challenge’ CCI will work closely with Council staff and other key agencies across our region to identify additional activities to support innovation and enterprise in our local communities. CCI propose collaborative arrangements between CCI and our key stakeholders be recognized through a mutual letter of understanding (LOU). As part of this arrangement CCI will show its appreciation through its web page and on related promotional materials. A draft letter of understanding is provided for your consideration. FINANCIAL IMPLICATIONS Operating Budget There is not expected to be any impact on the Councils’ operating budget as a result of this recommendation.

RISK IMPLICATIONS 

Contractual/Legal Low risk in terms of the agreement between parties.



Financial No financial risk.



Communication/Reputation The agreement will increase Councils profile in supporting economic development, innovation and entrepreneurism across the community and region. ITEM 12.3


PAGE 85 Report to Council Meeting on 18 November 2013

CONCLUSION The opportunity for Council to collaborate with Cradle Coast Innovation Inc. will foster alliances, build capacity between organisations and individuals, enhancing economic development objectives and entrepreneurial vision for the community and region.

ATTACHMENTS 1.

Cradle Coast Innovation - Letter of Understanding

RECOMMENDATION That Council enter into a Letter of Understanding with Cradle Coast Innovation Inc.

ITEM 12.3


PA AGE 86 Crad dle Coast Inn novation - Lettter of Undersstanding

ATTACHMEN NT [1]

 

LETTER O OF UNDERSSTANDING Craadle Coast Innovatio n Inc. and Devonporrt City Cou ncil  Cradle Coasst Innovation n Inc. (CCI) is a member‐bbased organisation governed by a vooluntary boarrd of regionaal  representattives from bu usiness and iindustry, loc al governme ent and the ccommunity. IIt provides lo ocal  leadership, facilitation aand referral as a grassrooots approach h to supportiing innovativve and entrepreneurial  mber 2013, C CCI was awarrded a Tasmaanian Govern nment contrract to provid de business  communitiees. In Septem advisory services to thee central nortth of the Statte.  ortance of co ollaboration  and fostering alliances w with organisaations and individuals wh ho  CCI believess in the impo share comm mon objectivves and an en ntrepreneuriial vision for the region.  CCI recognises that Devvonport City Council (DCCC) share som me common g goals and obj bjectives and this letter  how the partties can wor k together to o:  confirms the nature of h Advance goals in common to both organi sations;  evant inform mation; and  Enterr a dialogue tto share rele Explo ore opportun nities to colla aborate on a ctivities; pro ojects and promotion whhere it is beneficial to botth  organ nisations do so.  The parties to this letter of understa anding agreee to the follo owing:  n:  DCC will at its discretion ovation board d and membbership;  Proviide expertisee and advice to the Cradlle Coast Inno Partn ner with and / or supportt Cradle Coasst Innovation n to access re esources forr programs and initiativess;  and  mote the activvities and prrograms of CCradle Coast IInnovation to o stakeholdeers and throu ugh its  Prom netw works.  More speciffically, DCC w will at its disccretion suppport the delivvery of local business advvisory service es by:  Prom moting the avvailability of and links to tthe service in key locatio ons and throuugh online m media;  Proviiding meeting spaces;  Proviiding referrals; and   Meetting regularlyy with the se ervice providder to provide feedback a and advice.  By enteringg into this alliiance, CCI accknowledgess that it does not speak on behalf of D DCC or suppo ort its views  on specific issues unlesss agreed by b both organissations.  ory to this Leetter of Unde erstanding, CCCI agrees to o acknowledg ge DCC as ann official supp porter on CC CI  As a signato its online itss web page aand on relate ed promotioonal material by displayin ng your logo  with the words:   Supported b by Devonporrt City Council  Unless agreeed otherwisse, the condittion of the L etter undersstanding will be reviewedd on 1 July 2016.     Michael Waalsh              Matthew At kins    A/General Manageer            Chair    Cradle Costt Innovation                                                                                                               Devonport City Council   Date:                                                                                                                                               Date:              ITEM 12.3


PAGE 87 Report to Council Meeting on 18 November 2013

12.4

ANNUAL CUSTOMER SATISFACTION SURVEY File: 26677 D310351

RELEVANT PORTFOLIO Customers and Community RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.4.2

Monitor and evaluate Council’s service standards

PURPOSE To present the results of the Annual Customer Satisfaction Survey.

BACKGROUND Devonport City Council undertakes an Annual Customer Satisfaction Survey to examine the attitude and perceptions toward current and future levels of services and facilities providing by Council. A sample size of 400 residents provides a maximum sampling error of plus or minus 49% at 95% confidence. The sample was weighted by age to reflect the 2011 ABS Census data. The survey was conducted in the Devonport City Council Local Government Area. Key objectives of the research included: -

To asses an establish the community’s priorities and satisfaction in relation to Council activities, services and facilities;

-

To identify the community’s overall level of satisfaction with Council’s performance;

-

To identify the community’s level of satisfaction with regards to contact they have had with Council staff.

The survey was conducted during the period – 29th July – 1st August 2013, by Micromex Research who, together with Devonport City Council developed the questionnaire which was undertaken by telephone.

COMMENTARY The outcomes indicate a positive result for Devonport City Council, with 39 of the 43 services/facilities rated from ‘moderate’ to ‘very high’. 84% of residents stated they were ‘somewhat satisfied’ to ‘very satisfied’. Females were more satisfied than the average with Devonport City Council’s overall performance, whilst males were less satisfied. Resident satisfaction is slightly higher than the LGA Regional Benchmark, 3.34 v 3.22. Key drivers of satisfaction account for 60% of overall satisfaction; areas for improvement include financial management, provision of Council information to the community, economic development, long term planning, community input into decision making, community halls and buildings, maintain local roads, supporting local jobs and business and working with other levels of government. From an outcome perspective, it is clear that the community feels that Council needs to assist in driving economic development and employment, while also governing in a collaborative manner with the community. ITEM 12.4


PAGE 88 Report to Council Meeting on 18 November 2013

FINANCIAL IMPLICATIONS Operating Budget There is not expected to be any impact on the Councils’ 2013/14 operating budget as a result of this recommendation. The information will be considered as part of Council preparing and the 2014/15 Operating Estimates. Long Term Financial Plan The information in this report may be utilised to inform future service levels thus impacting on long term financial planning outcomes.

RISK IMPLICATIONS 

Political/Governance Input and feedback by the customer, may cause reduced satisfaction of the customer. This may have a negative impact on Councils profile.



Financial The results provide Council with information to inform future service levels.



Communication/Reputation The results provide information to assist Council manage reputational risk.

CONCLUSION Devonport City Council values a high level of customer satisfaction. The Annual Customer Satisfaction Survey enable Council to ensure services are regularly reviewed.

ATTACHMENTS 1.

Customer Satisfaction Survey Report - Devonport City Council - August 2013

RECOMMENDATION That Council receive and note the 2013 Customer Satisfaction Survey.

ITEM 12.4


P PAGE 89 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

ATTACHMENT [1]


P PAGE 90 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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P PAGE 91 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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P PAGE 92 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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ATTACHMENT [1]


P PAGE 93 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

ATTACHMENT [1]


P PAGE 94 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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P PAGE 95 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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P PAGE 96 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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P PAGE 97 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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P PAGE 98 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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P PAGE 99 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 100 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 101 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 102 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 103 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 104 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 105 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 106 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 107 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 108 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 109 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 110 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 111 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 112 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 113 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 114 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 115 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 116 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 117 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 118 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 119 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 120 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 121 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 122 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 123 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 126 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 129 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 130 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 133 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 134 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 135 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 136 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 137 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 138 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 139 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 140 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 141 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 142 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 143 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 144 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 145 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 146 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 147 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 148 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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PA AGE 150 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 151 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 152 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 153 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 154 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 155 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 156 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 157 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 158 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

ATTACHMENT [1]


PA AGE 159 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

ATTACHMENT [1]


PA AGE 160 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

ATTACHMENT [1]


PA AGE 161 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 162 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 163 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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PA AGE 164 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

ITEM 12.4

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ITEM 12.4

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PA AGE 177 Cu ustomer Satissfaction Surve ey Report - Devonport D Citty Council - August A 2013

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ITEM 12.4

ATTACHMENT [1]


PAGE 179 Report to Council Meeting on 18 November 2013

13.0

TECHNICAL AND FINANCE REPORTS

13.1

FINANCE REPORT FOR OCTOBER 2013 File: 26544D307436

RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 5.5.1

Provide financial services to support Council's operations and meet reporting and accountability requirements

PURPOSE To report the details of Council’s financial position and operational outcomes against budget for the current financial year.

BACKGROUND Monthly financial reports are provided to Council for information purposes.

COMMENTARY The attached report provides an overview of Council’s financial position and year to date operating result as of 31 October 2013. Included in the report are the following: Financial Summary – This report provides an overview of Council’s Operational and Capital Income and Expenditure, along with details on cash position and Debtors information for the reporting period. Summarised Operating Report – This report provides a summary of operational income and expenditure for the period to date compared to both the YTD Budget and Annual Budget. Financial Charts – These charts provide a visual representation of year to date Income and Expenditure compared to budget and prior year, plus a Capital Expenditure chart which demonstrates the progress of the current year capital plan against budget and prior year capital plan information for reference. Balance Sheet Report – This report provides a snapshot of Council’s financial position at the end of the reporting period. Capital Expenditure Report – This report provides a list of all approved capital expenditure projects with their allocated budget, YTD expenditure and forecast expenditure including commentary in relation to budget variances, as well as whole of project budget and cost for those projects which span more than one financial year.

FINANCIAL IMPLICATIONS There are no financial implications arising from the presentation of this report. The report is provided for the information of Aldermen.

ITEM 13.1


PAGE 180 Report to Council Meeting on 18 November 2013

RISK IMPLICATIONS 

Financial In relation to item 59 of Council’s Risk Register for Financial Risks: Inaccurate financial information being provided to Aldermen could lead to poor financial decision making.

CONCLUSION The monthly financial report provides an overview of Council’s operating result and financial position at the end of the reporting period.

ATTACHMENTS 1.

Finance Report 31 October Attachment

2.

Finance Report Attachment 2 - Capital Works Report October

RECOMMENDATION That the Finance Report for October 2013 be noted.

ITEM 13.1


PAGE 181 Finance Report 31 October Attachment

ATTACHMENT [1]

FINANCIAL SUMMARY

YTD to 31 October 2013 YTD

Operating Summary Budget

Actual

Revenue Expenditure

28,603,915 12,280,676

28,753,397 12,108,161

Operating Position

16,323,239

16,645,237

Capital Expenditure Summary

Annual Budget

Capital Expenditure

Actual

17,129,566

4,625,665

Annual Budget 35,879,525 36,849,875 (970,350)

Current Forecast 35,876,749 36,888,675 (1,011,926)

Current Forecast 17,279,731

Cash Information 31 October 2013 Operat ing Account (Reconciled balance) Int erest-Earning Deposit s

Debtor Information

Rates Debt ors Infringement Debtors Sundry Debtors Planning & Healt h Debt ors

31 October 2013

June 2013

11,433,621 138,122 2,843,477 5,190

356,962 133,706 239,483 615

14,420,410

730,766

Rates Debtors Ageing 2013/2014 - Current 2012/2013 - 1 Year 2011/2012 - 2 Y ears 2010/2009 - 3 Y ears 2009/2010 - Older

1,477,750 15,395,907

492,166 13,325,430

16,873,657

13,817,596

31 October 2013 11,086,588 231,044 31,332 10,022 74,636

% of Annual Rates 43.2%

11,433,621

Cash Investment Information Rate ANZ Cash Deposits CBA Cash Deposit s

June 2013

3.50% at call 3.00% at call

All cash invest ment s are invested in compliance wit h Council's Investment Policy.

31 October 2013 14,195,527 1,200,380 15,395,907

Commentary This report provides a high level summary of operational income and expenditure, capit al expendit ure and t he cash and receivables position as at t he date of the report . The current forecast is updated on a monthly basis to reflect ant icipated changes t o revenue, expendit ure and net operat ing position. As at 31 October 2013, t he forecast for income is expected to be $3K less than budget whilst expendit ure is expect ed t o be $39K higher, result ing in a forecast operat ing deficit of $1.01M. This is a det erioration of $42K from t he original budget and is mainly due to t he Council decision to offer a furt her rate remission to high value propert ies t hat was not budgeted for and budget ed credit card surcharge income t hat has not event uat ed. This loss has been part ly offset by unbudget ed lease income and developer contributions. The sundry debt or balance increased by $2.6M from September, the increase is due to indoor aquat ic cent re milest one two funding request.

ITEM 13.1

 


PAGE 182 Finance Report 31 October Attachment

ATTACHMENT [1]

SUMMARISED OPERATING REPORT YTD Budget

Actual

YTD to 31 October 2013 YTD Variance $ %

Full Budget 2014

INCOME Rates and Service Charges

Note 25,638,150

25,677,736

39,586

0.2%

25,838,150

2,123,245

2,088,418

(34,827)

-1.6%

6,222,705

333,500

343,263

9,763

2.9%

1,170,000

19,083

23,030

3,946

20.7%

57,250

Investment Revenue

313,517

391,229

77,713

24.8%

2,040,550

Other Revenue

176,420

229,721

53,302

30.2%

550,870

28,603,915

28,753,397

149,483

0.5%

35,879,525

Employee Benefits

3,955,098

4,106,774

(151,676)

-3.8%

12,681,878

Materials and Services

3,938,257

3,482,155

456,102

11.6%

11,464,870

Depreciation

2,941,920

2,850,422

91,498

3.1%

9,027,800

Fees and User Charges Grants - Operating Contributions - Operating

TOTAL INCOME

     

1 2 3

EXPENSES

Financial Costs Levies & Taxes Other Expenses Internal Charges and Recoveries

TOTAL EXPENSES NET OPERATING SURPLUS / (DEFICIT)

63,890

61,005

2,885

4.5%

1,102,559

1,197,865

1,208,616

(10,752)

-0.9%

2,818,727

598,867

695,777

(96,910)

-16.2%

999,700

(415,220)

(296,589)

(118,630)

28.6%

(1,245,658)

12,280,676

12,108,161

172,515

1.4%

36,849,875

16,323,239

16,645,237

321,998

2.0%

(970,350)

1,993,185

3,379,101

1,385,916

69.5%

4,784,009

83,333

379,710

296,376

355.7%

250,000

-

(256,333)

(256,333)

      

4

  

8 9

5

6 7

CAPITAL ITEMS Grants - Capital Contributions - Capital Gain / Loss on Disposal of Assets

TOTAL CAPITAL ITEMS NET SURPLUS / (DEFICIT) Own Source Revenue:

0.0%

-

2,076,519

3,502,477

1,425,959

68.7%

5,034,009

18,399,757

20,147,714

1,747,957

9.5%

4,063,659

98.8%

98.7%

10

96.6%

Indicator: Variance is less than 10% and dollar variance threshold from budget and is within acceptable limits Variance is greater than 10% and/or $100000 threshold from budget and requires explanation

 

Note Commentary 1 Contribution amounts and the timing of receipts are difficult to predict. Although the actual income is currently above budget year to date it is expected to realign with budget as the year progresses. 2 Interest income is higher than budget as a result of opening investment balances being around $2M higher than budgeted. Higher than budget interest rates have also contributed to the gain. 3 Other revenue shows a favourable variation against budget and mainly relates to recoveries from MPES being higher than anticipated. MPES recoveries are difficult to predict and the variation will be monitored to determine if a future forecast adjustment 4 Employee benefits are above budget for the year to date mainly as a result of timing differences between budget and actual and are expected to re-align as the year progresses. 5 The current favourable variation mainly relates to timing of actual expenditures compared to budget and is expected to realign as the year progresses., significant variances relate to landfill costs and major maintenance. 6 Other expenses are currently above budget and relate mainly to the write off of parking infringements that have been referred to MPES for collection and the unbudgeted additional rates remission provided to higher valued properties. It is expected that this cost will be partially offset through future MPES recoveries reported in other income. 7 Internal recoveries and charges are currently behind budget, as a result of fewer labour hours being capitalised than planned. 8 The timing of capital grant income is difficult to predict. The favourable variation relates mainly to timing of grant funding for the aquatic centre and is expected to realign with budget as the year progresses. 9 Capital contributions are difficult to predict as they relate to timing of subdivisions being completed and Council taking over the road and stormwater infrastructure from developers. In July a significant subdivision was completed in George Street which contributed $380K worth of infrastructure to Council's control. Capital contributions do not form part of Council's operational budget, therefore no forecast adjustment has been made in relation to this. 10 Gain / loss on disposal of assets is difficult to predict and avoided wherever possible. As such, Council does not budget for this item. The majority of the reported loss relates to the disposal of traffic signals at the Lovett, Don & Sorell streets intersection.

ITEM 13.1

 


PAGE 183 1 Finance Report 31 Oc ctober Attachment

ATTACH HMENT [1]

  ITEM 13.1


PAGE 184 Finance Report 31 October Attachment

ATTACHMENT [1]

BALANCE SHEET REPORT

As at 31 October 2013 31 Oct 2013

30 Jun 2013

1,477,750 314,958 15,395,907 11,433,621 138,122 2,843,477 5,190 53,112 213,325 31,875,461

492,166 308,677 13,325,430 356,962 133,706 239,483 615 64,777 210,845 90,583 272,273 15,495,516

2,637,217 77,873,779 599,353,484 (236,367,488) 16,405,801 459,902,794

2,637,217 77,873,779 598,806,573 (234,886,903) 13,555,480 457,986,146

491,778,255

473,481,662

1,276,393 337,703 316,545 1,164,756 1,263,151 1,074,748 5,433,296

524,266 2,880,469 303,860 1,164,756 1,198,075 1,053,857 7,125,283

Loans - Non-Current Long Service Leave - Non-Current

17,843,274 433,770 18,277,044

18,020,148 433,770 18,453,918

Total Liabilities

23,710,340

25,579,201

468,067,915

447,902,461

262,527,750 1,007,330 1,476,874 182,908,247 16,645,237 3,502,477

262,510,010 1,007,330 1,476,874 178,324,057 791,745 3,792,445

Total Equity

468,067,915

447,902,461

Current Ratio:

5.87

2.17

Current Assets Cash at Bank and On Hand Trust Deposits Cash Investments Receivables - Rates and Utility Charges Receivables - Infringements Receivables - Sundry Receivables - Planning & Health Loans Receivable - Current Accrued Revenue Prepayments Net GST Receivable

Non Current Assets Loans Receivable - Non-Current Dulverton Regional Waste Management Authority Cradle Mountain Water Property, Plant & Equipment Accumulated Depreciation - PP&E Capital Work in Progress

Total Assets Current Liabilities Trade Creditors Accruals Trust Liability Loans - Current Annual Leave Long Service Leave - Current

Non Current Liabilities

Net Assets Equity Asset Revaluation Reserve Asset Revaluation Reserve - Associates Other Reserves Accumulated Surplus Operating Surplus / (Deficit) Capital Surplus / (Deficit)

The Current ratio indicates Council's ability to pay its debts as and when they become due. A ratio of one or higher is required for the entity to remain solvent.

ITEM 13.1

 


PAGE 185 Finance Report Attachment 2 - Capital Works Report October

ATTACHMENT [2]

Capital Expenditure Report As at 31 October 2013

Prior Budget Prior Actual $

$

2014 Budget

2014 Actual

2014 Forecast

$

$

$

Commentary

Open Space & Recreation CP0021

Aquatic Centre - indoor facility stage 3

CP0039

Mersey Bluff Car park Extension

7,379,232

7,379,232

6,771,668

2,817,382

6,771,668

9,656

9,656

110,344

107,859

CP0047

110,344

Meercropf Part Toilet / Change Rooms

10,000

-

10,000

-

CP0061

10,000

Devonport Recreation Centre Security

229

119,771

37,653

119,771

CP0065

BBQ Replacements

CP0066

Bluff Road walking track renewal

229

18,500

18,050

18,500

122,500

7,091

122,500 52,500

CP0067

Byard park lighting for training

52,500

-

CP0068

Cemetery conservation - head stone remedial works

60,000

-

CP0069

Cemetery land purchase

CP0070

Cradle Mountain Water - meter consolidation

60,000

88

60,000

CP0073

Devonport Rec Centre - RCD protection to switchboards

10,000

5,527

10,000 33,100

1,000,000

220

60,000 1,000,000

CP0074

Devonport Rec Centre - Stadium Lighting Renewal

33,100

26,113

CP0075

Fitness equipment East Devonport

60,000

-

60,000

CP0076

Girdlestone Park - EDFC reclad roof

15,000

-

15,000

CP0077

Girdlestone Park - Arnold Richardson grandstand

70,000

-

70,000

CP0078

Lovett St Soccer - Synthetic Turf to 3 goal mouths

39,600

-

39,600

CP0079

Madden St Playground - softfall remediation

11,500

CP0080

Pioneer Park - enhancement

47,000

-

47,000

CP0081

Reg Hope Park - Safety bollards

8,000

1,302

8,000

CP0082

Victoria Parade - energy efficent lighting renewal south of cenotaph 29,500

-

29,500

CP0083

Cycle ways hotmix overlay program - TBC

63,900

2,698

63,900

CP0084

Cycling Network Strategy Action Plan Year 2 - East Devonport Connections Litter Bins (Mall and other locations)

22,100

633

22,100

15,000

19,005

15,000

CP0085

70,136

70,136

11,500

CP0086

Mersey Vale Master Plan works

229,864

38,111

229,864

CP0087

Open Space Management Plans Program

50,000

1,183

50,000

CP0088

POS Furniture Replacement Program

12,000

75

CP0089

Public Art - Stage 1 (2013/2014)

10,000

CP0090

Signage Strategy Implementation - Year 2

CP0091

Walking Track Remediation - renewal program

9,144,347

12,000

-

10,000

52,500

1,013

52,500

40,000

2,596

40,000

3,086,600

9,144,347

Proceeds on disposal of assets Total Open Space & Recreation

7,469,253

7,459,253

ITEM 13.1

 


PAGE 186 Finance Report Attachment 2 - Capital Works Report October

ATTACHMENT [2]

Capital Expenditure Report As at 31 October 2013

Prior Budget Prior Actual $

$

2014 Budget

2014 Actual

2014 Forecast

$

$

$

Buildings CB0043

Art Gallery - entry external handrail replacement

CB0044

Art Storage Facility - Solar power project

CB0045

Bluff Restaurant Fitout

CB0046

BSMC - Storage shelving, humidifier,climate control off site

CB0047

BSMC - Green Screen, footpath, CCTV, simulator wheel & telegraph

CB0048

DECC - Flooring Back Stage and Dressing Rooms

CB0049

DECC - Glass suround for sound/lighting mix position in theatre

CB0050

CEEP - energy efficency funding

CB0051 CB0052

LEGEEP - hot water cylinder energy efficency project Julie Burgess - heat exchanger, ropes, sail, VHF radio

CB0053

LIVING CITY Actions Yr 1

CB0054

Melrose Hall reclad stage 2

CB0055

Mersey Bluff Caravan Park stage 2

44,742

44,742

5,500

-

5,500

45,000

-

45,000

320,258

105,180

320,258

22,500

11,020

22,500

38,500

-

38,500

15,000

10,254

15,000

3,000

76,827

76,827

-

3,000

438,300

42,315

438,300 64,000

64,000

37,733

14,000

3,218

14,000

1,000,000

4,044

1,000,000

25,000

18,778

25,000

173,173

111,782

173,173 13,000

CB0056

Play Centre - windows, doors and gutters

13,000

287

CB0057

Sixty & Over Club - window renewal

18,500

-

18,500

CB0058

WTS Cover over toll booth

15,000

753

15,000

2,210,731

345,363

2,210,731

Total Buildings

121,569

121,569

3,965

3,965

Stormwater 50,000 Project scope has increased due changed alignment for stormwater.

CS0014

Waverley Road SW Drainage

29,035

3,279

CS0016

Forbes St - divert water from #115

16,000

-

16,000

CS0017

Formby Road kerb

42,000

-

42,000

CS0018

-

100,000

CS0019

Kelcey Tier Rd (Ellice Hill Dr to Sherston Rd) SW drainage reconstruction Melrose Rd - New culvert & associated works at #158

CS0020

Melrose Road - Renew Culvert & Drain at #226

CS0021

Steele Street easement drainage

100,000 26,000

154

29,000

291

144,000

-

26,000 29,000 144,000

CS0022

Transfer Station SW pit Litter Basket Installation

CS0024

William St SW Catchment Upgrade - Stage 3

CS0025

Manhole Lid Replacements

25,000

3,373

CS0026

Minor Stormwater Works

30,000

42,930

CS0027

Pit Replacements

50,000

14,889

CS0028

SW Outfall Risk Improvement & Renewal

30,000

6,139

30,000

687,035

75,676

698,000

Total Stormwater

3,965

3,965

11,000

91

11,000

155,000

4,529

155,000

 

ITEM 13.1

25,000 40,000 Project scope has increased due additional stormwater works. 30,000 Project scope reduced to offset other forecast project increases.

 


PAGE 187 Finance Report Attachment 2 - Capital Works Report October

ATTACHMENT [2]

Capital Expenditure Report As at 31 October 2013

Prior Budget Prior Actual $

$

2014 Budget

2014 Actual

2014 Forecast

$

$

$

Transport CT0055

Devonport Road Netw ork Strategy - Steele & Sorell Prioritisation

CT0058

Lillico Road reconstruction & w idening - stage 2

3,505

3,505

96,495

1,799

96,495

31,350

31,350

206,650

209,811

206,650

CT0061

Best & Sorell intersection New Roundabou

CT0062

David and John Street Intersection Roundabout

221,942

221,942

20,900

23,822

20,900

87,283

87,283

116,000

113,821

116,000

CT0063 CT0064

Nicholls & Gunn intersection New Roundab

186,411

186,411

28,500

29,871

28,500

Thomas & Wright intersection New Roundab

115,946

115,946

19,500

15,024

19,500

CT0065

Stony Rise Road - Tugrah Road - bass Hw y offramp RAB

337,695

337,695

282,658

330,786

282,658

CT0076 CT0077

Advance Design - Transport Steele Street Aquatic Centre Access Upgrading

CT0078

Signage Upgrade (Carparks)

CT0079

Technology Upgrade (Carparks)

CT0080

Edw ard Street Carpark Improvement Works

83,000

CT0081

Footpath Minor Renew al in Road Reserve

25,000

-

25,000

CT0082

Forbes St overpass - new guard rail on eastern side Gunn St (east side) - Best to Oldaker - replace footpath

56,000 32,000

300

CT0083

242

56,000 32,000

CT0084

Gunn St - Best to Oldaker - w idening

68,000

4,336

68,000

CT0085

Kelcey Tier Road Safety Improvements Stage 2

280,000

7,407

280,000

25,000 263,000

(155) 18,314

25,000 263,000

40,000

198

40,000

120,000

352

120,000

22

83,000

CT0086

Lovett Street 'missing links' - Tasman to Valley

70,000

677

70,000

CT0087

Madden and Watkinson intersection reconstruction

43,000

4,687

43,000

CT0088

Massey Place and Fergusson Drive reconstruction

164,000

1,352

164,000

CT0089

North Street Pavement Reconstruction - Gunn to Clements

3,019

CT0090

Parking/Traffic signage correction

133,000 20,000

133,000 20,000

CT0091

Pedestrian Netw ork Strategy (2012) Action Plan Implementation

CT0092

Re-seal programme

CT0093

River Road Rural - Widening Stage 1

CT0094 CT0095

Road Netw ork Minor Works Road Traffic Devices Minor Works

CT0096

Ronald & Parker St Pavement Works

CT0097 CT0098 CT0099

-

40,000

10,316

188,200 Forecast is up follow ing receipt of $148.2k DIER Grants

660,000 134,000

44,033 1,762

660,000 134,000

25,000

250

25,000

25,000

90

25,000

380,000

2,528

380,000

Sheffield Road Footpath renew al - stage 1

66,000

-

66,000

Street Light Provision Watkinson Street footpath safety improvements Stage 2

20,000

22

30,000 56,000

19,160

40,000 270,000

2,964 101,910

40,000 270,000

3,938,703

948,720

4,077,903

515,000

144,464

515,000

75,000

7,332

75,000

201,000

101,078

201,000

CT0100

13 - 27 William St Footpath - Root Damage Works

CT0101

William St - Eugene to Bluff Road - w estern side

CT0102

William Street - George to James

Total Transport

984,132

984,132

-

20,000 21,000 Forecast amended to reflect actual construction cost 56,000

Plant & Fleet CF0007

Hire Plant Replacement Plan

CF0008

Minor Plant Replacement Plan

CF0009

Fleet Replacement Plan Proceeds on disposal / trade-in of assets

Total Plant & Fleet

(137,680) -

-

791,000

115,193

791,000

Other Equipment CE0003 CC0004

24,391 ITEM 13.1 29,723

Furniture & Fittings Information Technology

Total Other Equipment TOTAL CAPITAL EXPENDITURE

8,578,919

8,568,919

64,750

64,750

293,000

293,000

357,750

54,114

357,750

17,129,566

4,625,665

17,279,731

 


PAGE 188 Report to Council Meeting on 18 November 2013

13.2

CONTRACT 1255 STONY RISE ROAD PATHWAY CONSTRUCTION File: 28505 D312270

RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bikeways and carparks at appropriate standards

PURPOSE To award a contract for “Stony Rise Road Pathway, Lawrence Drive to Tugrah Road”.

BACKGROUND A funding application was lodged with the Department of Infrastructure Energy and Resources by Council officers under the Safer Roads; Venerable Road Users Program by Council in June. Council received advice in August that the funding application for a shared pathway in Stony Rise Road from Lawrence Drive to Tugrah Road had been successful. The funding grant is for $129,000. The project consists of construction of a concrete shared path for pedestrians and cyclists linking Stony Rise Road between Tugrah Road and Lawrence Drive. The scope of work also includes a small section of kerb and channel and drainage works. The project will provide a safe link between the expanding Tiers residential area and the urban area north of the Bass Highway.

COMMENTARY Tenders were publicly advertised and at the nominated closing time conforming tenders were received from four companies. The tenders received are summarised in Table 1: Table 1 CONTRACTOR

BPS Tasmania Pty Ltd CBB Contracting Pty Ltd Harding Hotmix Pty Ltd Kentish Construction and Engineering Company Pty Ltd (Trading as Treloar Transport)

MAIN OFFICE BASE

TENDER SUM (excluding GST)

Gravelly Beach

$121,950

Burnie

$138,783

Ulverstone

$162,790

Sheffield

$172,820

From the Table 1 summary, BPS Tasmania Pty Ltd ($121,950.00) is the lowest tender. As background, this company has not undertaken work for the Devonport Council for a number of years. At that time their workmanship and performance was considered adequate. However, as part of the evaluation process referees were contacted to obtain feedback on recent performance for other clients. The reference check has not provided a conclusive or completely favourable report and there was some concern expressed about reliability and timely completion of projects. The uncertainty about likely ITEM 13.2


PAGE 189 Report to Council Meeting on 18 November 2013

performance is a small issue. The next lowest tender is approximately $17,000 higher cost and is outside the budget allowance for the project. The assessment panel further considered the project and the associated risks. Given the project is not in a high profile location and is unlikely to impact greatly on the community if there were minor delays; the performance uncertainty is deemed an acceptable and manageable risk. Should the contract be awarded to BPS, it will be necessary for Council staff to supervise and monitor the project/contractor more closely to achieve the desired outcomes. Taking into consideration this background, the tender evaluation panel has considered each of the selection criteria and BPS Tasmania Pty Ltd has ranked highest overall and therefore offer Council best value for money. In addition to the contracted works included in the tender there are additional project costs for design, project management and overheads. These costs are expected to be in the order of $12,000.

FINANCIAL IMPLICATIONS Operating Budget There is not expected to be any impact on the Councils’ operating budget as a result of this recommendation. Capital Expenditure The capital expenditure referred to in the Council Report is not included in the current Capital Expenditure budget but will be funded through an external grant and the small shortfall will be offset by other underspent capital projects. As a result of this matter, there is likely to be a small impact on future operational budgets of $1200-1500 per annum to cover depreciation and maintenance. Long Term Financial Plan The changes in this report will not have an impact on the Long Term Financial Plan.

RISK IMPLICATIONS 

Work Health and Safety Projects and purchases within the capital program include activities designated as High Risk under the model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects.



Political/Governance The tender administration and reporting processes related to this contract comply with Division 2A- Tenders and contracts for goods and services of the Local Government Act, 1993.



Assets, Property and Infrastructure The scope of work or goods supplied under this contract form part of Council’s infrastructure asset management strategy and therefore reduces the risk of asset performance and cost issues.



Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and the Code for Tenders and Contracts.



Financial The tender amount is outside the budgeted allowance and without Council approval to allocate additional funds in the current or 2013/14 financial year, previously approved Road to Recovery funding may be forfeited. ITEM 13.2


PAGE 190 Report to Council Meeting on 18 November 2013



Professional Indemnity/Public Liability Contracts for consulting and contracting and supply of services include clauses to mitigate risks Contractual/Legal.

CONCLUSION Taking into account the selection criteria assessment and the tendered rates, the selection panel has determined that BPS (Tasmania) Pty Ltd has achieved the highest total score and is therefore most likely to offer “best value” in relation to Contract 1255.

ATTACHMENTS 1.

Map - Proposed Shared Pathway (Lawrence to Tugrah Road)

RECOMMENDATION That Council accept the tender submitted by BPS (Tasmania) Pty Ltd for the tendered sum of $121,950.00 excluding GST.

ITEM 13.2


PAGE 191 Map - Proposed Shared Pathway (Lawrence to Tugrah Road)

ATTACHMENT [1]

Proposed shared pathway (Lawrence to Tugrah Road)

Future extension of pathway

ITEM 13.2  


PAGE 192 Report to Council Meeting on 18 November 2013

13.3

INFRASTRUCTURE REPORT - GIRDLESTONE PARK GRANDSTAND UPDATE File: 26205 D312614

RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.3

Provide and maintain Council buildings, facilities and amenities

PURPOSE To report on the structural condition, options, costs, and community service level expectations concerning the Arnold Richardson Grandstand located at Girdlestone Park, East Devonport.

BACKGROUND Council has tentatively allocated $70,000 for the roof replacement in the 2013/14 capital budget. However, at the time of setting the budget Council requested a briefing report on the grandstand roof matter. The following information sets out to provide Council with background briefing on the matter.

COMMENTARY The grandstand The Arnold Richardson grandstand was built in the 1977 and has a seating capacity for approximately 220 – 250 patrons. The grandstand is named after a former local Devonport identity and business man who made significant personal and financial contribution to the East Devonport Football Club. The grandstand (refer to figure 1) is constructed of cast insitu reinforced concrete with tiered seating and a concrete wall structure supporting steel columns and cantilevered roof trusses. The roof component consists of steel purlins and colorbond roof cladding.

Figure 1 – Arnold Richardson Grandstand A consultant report (April 2011) identified a range of defects related to the condition of the grandstand structure. Substantially the defects consist of corroded steel components and also some structural deficiencies at connections between roof trusses and wall components (refer to figures 2-4). Council Officers have been advised that there is no opportunity to undertake minor repairs and maintenance allowing retention of the roof. An engineering consultant review ITEM 13.3


PAGE 193 Report to Council Meeting on 18 November 2013

of the structural integrity of the grandstand identified that the continued deterioration of the structural elements (refer to fig 2 – fig 4) indicates the critical need to address the structural issues. Replacement would involve upgrade the roof truss connections, sandblast and painting of the steel truss components and complete replacement of the purlins and roof cladding. Alternative options are considered later in this report.

Fig 2 & 3- Corrosion and structural issues (concrete spalling) at roof truss connections.

Fig 4 - Purlin, roofing & bracing corrosion Asset Information Council’s asset register lists the replacement value of the concrete and steel grandstand structure at $173,000. The written down (depreciated) value is $94,000. Council’s theoretical “useful life” for the concrete components of the grandstand is approximately 80 years. The roof cladding is generally expected to have a lesser life. The fact the grandstand roofing needs replacement after 36 years is not unexpected or unusual. Service Level Performance – community use Another consideration in the decision to undertake any work on the grandstand is the functional performance and level of service opportunities provided by the grandstand structure. The grandstand has been observed as having low - moderate use through the football season. Over the past 30 plus years spectator numbers at sporting events, in particular local football, have fallen significantly. The grandstand’s remoteness to catering and toilet facilities, and its open ends (resulting in exposure to wind) is a possible deterrent to popular use during the winter months. Patrons to football games tend to favour using the tiered timber seating under the East Devonport Football Club building or observing games from parked vehicles around the ground. ITEM 13.3


PAGE 194 Report to Council Meeting on 18 November 2013

The grandstand is more popular and well utilised during the summer months. A recent statement from the President of the Devonport Little Athletics Centre (DLAC) suggests any downgrading of the grandstand facility would impact negatively on Saturday and Monday Little Athletics meetings. An extract of advice received is; “If it (Council decision) is a permanent removal, the Arnold Richardson Stand is the only infrastructure providing shelter to athletics. It is utilised to shade from sun at both our morning and twilight meets. It provides protection from rain and from the westerly winds. Athletes wait for their events in the grandstand and parents/grandparents and carers all view the athletics from there. It is where we congregate prior to our meet starting for debrief, news and announcements. The speakers attached to our PA system are under the roof area. DLAC club meetings and regional events cater for up to 400 participants. Options To allow some informed understanding and a determination related to the future of grandstand roof, some alternative options, costs and risk considerations have been evaluated. The options considered are: A.

Roof replacement including repair and painting of existing steel trusses

B.

Remove the roof structure completely. This option will retain the existing concrete tiered seating and walls only. Note; this option requires alternative arrangements for East Devonport Football Club (EDFC) training lights which are currently fixed to the grandstand roof.

C.

Remove the roof & trusses completely and construct a shade structure over part of the existing tiered grandstand seating. As before, this option has implications for the training lights.

D.

Part replacement of the roof structure as described in option A. i.e. limit the roof renewal to half the exiting area.

A summary evaluation of the options, the likely capital and the annual service costs has been assessed and outlined in Table 1. Table 1 - Capital / Major Maintenance & Annual Service Cost Analysis (Excl GST) Option

Capital (or operational) Cost

Annual service cost (except for

A

$70,000

$7000

Maintains existing level of service

B

$25,000

$1,250

Reduced service level and possible community dissatisfaction. This option will require new light poles for EDFC training lights (not included).

C

$38,000

$7500

Short life treatment / exposure to vandalism / public risk. This option will require new light poles for EDFC training lights (not included).

D

$58,000

$5800

Reduced service level & possible community dissatisfaction with

Other considerations/ risks

grandstand tiered seating and wall structure)

ITEM 13.3


PAGE 195 Report to Council Meeting on 18 November 2013

compromise in level of service.

Option B (complete removal of the roof structure) is favoured based on annual service cost. However this action will remove a significant functional aspect of the grandstand structure. In considering the other options which maintain some level of functional performance, the shade structure option (C) is likely to have the highest annual service cost and therefore is not recommended. In summary, it is likely that option A or option D are the preferred options if Council does not wish to down grade the functional performance/level of service. However given the minimal use of the grandstand there is a sound argument for permanent removal (Option B) allowing funds to be allocated to other priorities.

FINANCIAL IMPLICATIONS Operating Budget The impact on Councils’ operating budget as a result of the recommendation is already contained within Council’s building maintenance and service level budget. Capital Expenditure The capital expenditure referred to in the Council Report is included in the current Capital Expenditure budget. Long Term Financial Plan The changes in this report will not have an impact on the Long Term Financial Plan.

RISK IMPLICATIONS 

Work Health and Safety Projects within the capital program include activities designated as High Risk under the model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects.



Political/Governance Any decision to downgrade levels of service should be carefully considered and appropriate community engagement processes implemented.



Assets, Property and Infrastructure The key risk is structural failure of the existing roof components. This risk must be considered and mitigated through proper asset management planning and maintenance decisions.



Financial Capital works and budgets must be considered and implemented in accordance with good asset management practice, policy and principles.



Environmental/Public Health The service function and performance of council assets must be planned and managed to maintain public safety.



Communication/Reputation Council must consider and carefully manage the risk of adverse public reaction to any decision to lower current levels of service.

ITEM 13.3


PAGE 196 Report to Council Meeting on 18 November 2013

CONCLUSION Council have tentatively allocated $70,000 for the roof replacement in the 2013/14 capital budget. The roof cladding and steel truss structure on the Arnold Richardson Grandstand at Girdlestone Park is badly corroded and either needs to be replaced or removed. The options, costs and risks have been outlined in this report. The impact to the community/ user groups has been noted. Taking into consideration the cost and various other issues, it is recommended that Council consider Option B which is the permanent removal of the grandstand roof structure.

ATTACHMENTS Nil

RECOMMENDATION That Council agree to proceed with the permanent removal of the Arnold Richardson grandstand roof.

ITEM 13.3


PAGE 197 Report to Council Meeting on 18 November 2013

13.4

CAPITAL WORKS REPORT File: 26405 D312644

RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.5

Develop and maintain a long term Capital Improvement Program

PURPOSE To inform Council of the progress on the Capital Works Program

BACKGROUND The attachment to this report is a summary view of the current status of Council’s 2013/14 Capital Works program. The program has been through a first quarter review and represents scheduling and progress of construction works and capital purchases. The program does not depict preconstruction tasks which occur before work starts on site (i.e. design, consultation, tendering etc). This representation allows a clearer picture of when physical site construction is planned to start/finish for a particular project and also provide an indication of actual progress against what was planned.

COMMENTARY Council has approved a $17,126,515 capital expenditure budget for 2013/14. The recent focus has substantially been on planning and design of projects however project delivery is now in a phase of multiple project commencements and completions. Most projects which carried forward from the previous financial year are now complete. Recently completed projects include Lillico Road, Bluff Restaurant fit out, Watkinson Street Footpath safety improvement, Bluff Caravan Park Amenities, Play Centre Window Renewal, LGEEP Hot Water Energy efficiency, Minor Stormwater works, Mersey Vale Cemetery Plinth, Stony Rise & Tugrah Road roundabout and the BBQ Replacement. William Street Reconstruction, River Road Pedestrian Safety, Police Station Demolition, Waverley Road Drainage, Pit Replacements and Litter Bin replacements are now in an advanced stage of construction. Recent project commencements include the reseal preparation Aquatic Centre access road upgrade, manhole lid replacement and the walking track renewal. The Devonport Aquatic Centre project remains on track for completion in late December. The final tasks being undertaken on the north block include the installation of the reception joinery and final painting. Progress related to the Pool Hall includes completion of water proofing, lining to the wet change area, install of the fire main, windows and glazing, and pool fittings. The Plant room sand filters are complete and duct work is well advanced. The 50 metre pool concourse replacement and relining is at an advanced stage, as is the splash pad. The car park rehabilitation works and the access road upgrade from Steele Street have commenced and kerb preparation and drainage work is at an advanced stage. The Steele/ Sorell Street intersection prioritisation project has now been deleted from the capital works program following a Council Workshop held in October. ITEM 13.4


PAGE 198 Report to Council Meeting on 18 November 2013

The fleet, plant and equipment replacement programs are progressing with planning and purchasing arrangements for a number of items completed. The IT purchases are also progressing according to the program.

FINANCIAL IMPLICATIONS Operating Budget There is not expected to be any impact (or variance to approved budget) on the Councils’ operating budget as a result of this recommendation. Capital Expenditure The capital expenditure referred to in the Council Report is included in the current Capital Expenditure budget. Long Term Financial Plan The changes in this report will not have any significant impact on the Long Term Financial Plan.

RISK IMPLICATIONS 

Work Health and Safety Projects within the capital program include activities designated as High Risk under the Model Work Health and Safety Regulations Part 6.1, R291. Hazard identification, risk assessment and development of safe systems of work are required to be carried out on all projects.



Assets, Property and Infrastructure The program delivery is essential to mitigation of the identified risks associated with asset renewal strategies.



Contractual/Legal Contract management of consultants and contractors is carried out in accordance with developed policy, procedures and the Code for Tenders and Contracts.



Financial Capital works program expenditure is reviewed monthly with projections of expenditure provided for minimisation of financial risk.



Professional Indemnity/Public Liability Contracts for consulting and contracting include clauses to mitigate risks.

CONCLUSION The 2013/14 Capital Works program is well underway with design and associated tasks progressing on a range of projects. Despite some minor weather delays construction activities are progressing generally in accord with the program.

ATTACHMENTS 1.

Capital Works Program

RECOMMENDATION That the progress report on the 2013/2014 Capital Works Program be noted.

ITEM 13.4


PAGE 199 Capital Works Program

ATTACHMENT [1]

ITEM 13.4


PAGE 200 Capital Works Program

ATTACHMENT [1]

ITEM 13.4


PAGE 201 Report to Council Meeting on 18 November 2013

13.5

DEVONPORT PARKING BY-LAW 2013 File: 27934 D313063

RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bikeways and carparks at appropriate standards

PURPOSE To allow Council to make the new Devonport Parking By-Law 2013.

BACKGROUND A by-law cannot be validly made unless the following regulatory requirements are met: Section 153 of Local Government Act 1993 requires that a Council must cause a bylaw to be published in the Gazette. A by-law that is not published in the Gazette is of no effect. Regulation 2A of the Acts Interpretation Act 1931 provides that a regulation includes a by-law. Regulation 47(3)(b)of the Acts Interpretation Act 1931 provides that a regulation such as this by-law must be notified in the Gazette within 21 days after the day on which it was made. The attached report was presented to the Council at its meeting on 21 October 2013 at which time Council resolved “to affix its Common Seal to the Devonport Parking By-Law 2013”. Council has now been advised by its lawyers that due to an oversight in their office the bylaw was not published in the Gazette within the stipulated 21 days. It will be necessary therefore for the Council to again resolve to affix its common seal to the attached draft Devonport Parking By-Law 2013 so that it will be properly made.

COMMENTARY There has been no change to the attached draft Parking By-Law since the Council meeting of 21 October 2013. All that is now required to satisfy the regulatory requirements for the making of a By-Law is that Common Seal is affixed and the documentation signed by the General Manager is again provided to Council’s lawyers with a view to publication in the Gazette on Wednesday 27 November 2013.

FINANCIAL IMPLICATIONS Operating Budget The resolution will have no impact on the Operating Budget.

RISK IMPLICATIONS 

Political/Governance ITEM 13.5


PAGE 202 Report to Council Meeting on 18 November 2013

If by-law is not initiated, Council would be unable to enforce parking fees within the CBD. 

Financial Failure to have a valid Parking By-Law in place would have a significant negative impact on Council’s operational budget.

CONCLUSION The regulatory requirements for the making of a valid By-Law were not met following the previous Council resolution of 21 October 2013. This new resolution will enable those requirements to be met and for the By-Law to come into effect.

ATTACHMENTS 1.

Devonport Parking By-Law 2013

2.

Devonport Parking By-Law 2013 Report to Council 21 October 2013

RECOMMENDATION That Council affix its Common Seal to the Devonport Parking By-Law 2013.

ITEM 13.5


PAGE 203 Devonport Parking By-Law 2013

ATTACHMENT [1]

DEVONPORT CITY COUNCIL PARKING BY-LAW NO 1 OF 2013 BY-LAW made under section 145 of the Local Government Act 1993 for the purpose of regulating and controlling the use of car parks belonging to or controlled by the Devonport City Council and section 100 of the Local Government (Highways) Act 1982 for the purpose of prescribing compositions under that section. PART 1 PRELIMINARY SHORT TITLE 1.

This By-law may be cited as the Car Parking By-law.

COMMENCEMENT 2.

This By-law commences on the date it is published in the “Tasmanian Government Gazette”.

APPLICATION 3.

This By-law applies to all off street car parks in the municipal area of the City of Devonport operated by the Council.

INTERPRETATION 4.

In this By-law: “authorised officer” means any employee of the Council authorised by the General Manager for the purposes of this By-law; “car park” means any area owned by or under the control of the Council and designated for the parking of vehicles and all buildings equipment, signs, access ways, land, fences, chattels and structures used or connected in any way with the car park; “Council” means the Devonport City Council; “General Manager” means the General Manager of the Devonport City Council; “infringement notice” means a notice complying with sections 149 and 170 of the Local Government Act 1993; “note” means the monetary unit of Australia as defined in the Currency Act 1965; “park” means to leave a vehicle in a stationary position whether attended or not; “parking space” means a space within a car park indicated by lines or other marks on the ground or indicated by any other method, of sufficient clear space to accommodate a vehicle within that space;

ITEM 13.5


PAGE 204 Devonport Parking By-Law 2013

ATTACHMENT [1]

“penalty unit” mans a sum prescribed under the provisions of the Penalty Units and Other Penalties Act 1987; “registered operator” of a motor vehicle or trailer includes: (a)

the meaning assigned to that expression in the Vehicle and Traffic Act 1999; or

(b)

the registered operator of the vehicle within the meaning of the law of another jurisdiction; or

(c)

in the case of a vehicle to which a trade plate or similar device is affixed under the Vehicle and Traffic Act 1999 or the law of another jurisdiction – the person to whom the trade plate has been issued; or

(d)

in the case of a vehicle to which a short term unregistered vehicle permit or similar permit has been issued under the Vehicle and Traffic Act 1999 or the law of another jurisdiction – the person to whom the permit has been issued.

“reserved car park” mean s an area designated by Council for long term parking; “reserved parking space” means a space designated by Council for long term parking; “shopping trolley” includes any wheeled apparatus used for conveying items from one place to another; “trolley bay” means a place in a car park designated for the temporary storage of shopping trolleys; “voucher” means a document issued by a voucher machine; “voucher machine” is a device installed by or for Council that issues a voucher or document after the correct notes, coin or coins have been inserted and: (a)

indicates that the holder may park a vehicle in a space in the car park where the voucher was purchased; and

(b)

bears the date and time of issue.

DRIVING OF VEHICLES PAYMENT OF FEE 5.

A person must not park a vehicle in a car park without payment of the fee required by the conditions of entry to that car park, which conditions are indicated by signs displayed in the car park. Penalty:

a fine not exceeding 5 penalty units

PARKING LONGER THAN MAXIMUM PERIOD 6.

A person must not allow a vehicle to remain in a car park if a voucher machine is installed and operating for longer than the person has paid for. Penalty:

a fine not exceeding 5 penalty units

ITEM 13.5


PAGE 205 Devonport Parking By-Law 2013

ATTACHMENT [1]

USE OF VOUCHER MACHINES 7.

A person parking a vehicle in a car park if a ticket dispensing machine is installed and operating, must not operate the ticket vending machine except in accordance with any notice or sign displayed or erected on or near the machine. Penalty:

a fine not exceeding 5 penalty units

INTERFERENCE WITH VOUCHER MACHINES 8.

A person must not interfere with any voucher machine other than to take a voucher from a machine or to insert a note or coin of the kind notified on the machine and take a voucher from the machine. Penalty:

a fine no exceeding 5 penalty units

PARKING VOUCHERS 9. (i)

A person must not park a vehicle in a car park in which a voucher machine is installed and operating unless that person has displayed on the driver’s side of the vehicle’s dashboard an unexpired voucher.

(ii)

A voucher must be displayed so that the date and time of issue is clearly visible from outside the vehicle.

Penalty: (iii)

a fine not exceeding 5 penalty units

A person must produce or display any voucher in a car park if the person is instructed to do so by an authorised officer, or if there is an instruction or direction to do so printed on the voucher or on a sign or notice posted in the car park.

Penalty:

a fine not exceeding 2 penalty units

PARKING OF VEHICLES 10. (i)

A person must not park a vehicle which is: (a) (b)

Penalty: (ii)

not wholly within one parking space or which is not parked as directed by an authorised officer; and in a position where it obstructs the entry or exit of a vehicle to another parking space. a fine not exceeding 5 penalty units

An authorised officer or a police officer may remove a voucher if it contravenes this clause.

ENTRY AND EXIT OF CAR PARKS 11.

A person driving a vehicle must not enter or leave a car park except by an access point designated by a Council sign. ITEM 13.5


PAGE 206 Devonport Parking By-Law 2013

Penalty:

ATTACHMENT [1]

a fine not exceeding 5 penalty units

DRIVING OF VEHICLES 12.

A person must not drive a vehicle in a car park at more than 15 kilometres per hour. Penalty:

a fine not exceeding 5 penalty units

PARKING EXCEEDING MAXIMUM TIME 13.

A person must not park a vehicle in a car park if the period of parking is fixed for any duration exceeding that period. If the period is not fixed then the period must not exceed 24 hours. Penalty:

a fine not exceeding 5 penalty units

PARKING IN AREAS SET ASIDE FOR CERTAIN VEHICLES 14.

A person must not park a vehicle in any area of the car park which is set aside for certain class or kind of vehicle to be parked in that area, and there are signs, notices or other directions indicating that the area is set aside for that purpose, unless the vehicle is of the class or kind authorised by the sign, notice or other direction. Penalty:

a fine not exceeding 5 penalty units

PARKING IN AREAS SET ASIDE FOR CERTAIN PEOPLE 15.

A person must not park a vehicle in any area of the car park which is set aside or reserved for use by a certain class of people, and there are signs, notices or other directions indicating that the area is set aside for that purpose, unless the person is of the class or kind authorised by the sign, notice or other direction. Penalty:

a fine not exceeding 5 penalty units

TOW AWAY 16.

If a vehicle is parked in a car park in contravention of any provision of this By-law, the Council may remove the vehicle to a place of safety and keep it there until any fine, forfeit or composition has been made in accordance with this By-law for the contravention and there has been paid to the Council together with the further sums of: (a) (b)

$200.00; plus $25.00 for each day, or part of a day, during which the vehicle is so kept by the Council.

INSTRUCTIONS BY AUTHORISED OFFICER 17.

A person in a car park must not fail to comply with any signal or reasonable direction or instruction by an authorised officer. Penalty:

a fine not exceeding 2 penalty units

ITEM 13.5


PAGE 207 Devonport Parking By-Law 2013

ATTACHMENT [1]

RESERVED SPACES 18. (i)

The General Manager may create reserved car parks and spaces on land owned or under the control of the Council.

(ii)

A person must not park or leave a vehicle in a parking space or car park which is designated “Reserved� unless authorised to do so.

Penalty: (iii)

a fine not exceeding 5 penalty units

An authorised office may remove a vehicle if it contravenes this clause.

UNAUTHORISED REMOVAL OF INFRINGEMENT NOTICE 19.

A person other than the registered operator of a motor vehicle or person in charge of a vehicle must not remove or cause to be removed an infringement notice affixed to a vehicle. Penalty:

a fine not exceeding 5 penalty units

SKIDDING OF VEHICLES 20. (i)

A person must not drive a vehicle so: (a) (b)

Penalty: (ii)

it skids; or it leaves rubber from its tyres on the surface of the car park. a fine not exceeding 5 penalty units

A police officer may arrest a person found offending under this clause.

DISTRIBUTION OF ADVERTISEMENTS 21.

A person must not distribute or cause to be distributed any advertisement, book, card, handbill, notice, pamphlet, print, paper or placard within a car park without the written permission of an authorised officer. Penalty:

a fine not exceeding 5 penalty units

DAMAGE TO COUNCIL PROPERTY 22. (i)

A person must not remove or damage Council property within any car park.

Penalty: (ii)

a fine not exceeding 10 penalty units

A police officer may arrest a person found offending under this clause.

ITEM 13.5


PAGE 208 Devonport Parking By-Law 2013

ATTACHMENT [1]

GRAFFITI 23. (i)

A person must not mark, write on or in any other way deface Council property within any car park.

Penalty:

a fine not exceeding 5 penalty units

(ii)

The General Manager of Council may give written approval for painting or a similar activity to occur in a car park.

(iii)

A police officer may arrest a person found offending under this clause.

PROHIBITED CONDUCT 24. (i)

A person must not threaten, or use abusive language to an authorised officer acting in the course of their employment in relation to or in connection with any matter relating to a car park.

Penalty:

(ii)

a fine not exceeding 5 penalty units

A police officer may arrest a person found offending under this clause.

USE OF SKATES AND CYCLES 25. (i)

A person is not to ride a machine propelled by human power which includes a skateboard, bicycle, scooter, in-line skates and roller skates during hours indicated by signs in a car park.

Penalty: (ii)

a fine not exceeding 2 penalty units

A person may ride a bicycle in a car park in order to park it.

OBSTRUCTION AND SHOPPING TROLLEYS 26. (i)

A person must not cause any obstruction to vehicle or foot traffic in a car park.

Penalty: (ii)

a fine not exceeding 5 penalty units

A person must not leave unattended or abandon a shopping trolley anywhere in a car park other than in a trolley bay.

Penalty:

a fine not exceeding 5 penalty units

SUPPLY OF NAME AND ADDRESS 27. (i)

A person within a car park must supply their correct and full name and permanent or present temporary address if requested by an authorised officer or by a police officer. ITEM 13.5


PAGE 209 Devonport Parking By-Law 2013

(ii)

ATTACHMENT [1]

A police officer may arrest a person if the officer or an authorised officer finds the person offending against this clause.

Penalty:

a fine not exceeding 5 penalty units

REQUEST TO LEAVE AN AREA 28. (i)

A police officer or authorised officer may ask a person whom they reasonably believe is offending against this by-law to leave a car park.

(ii)

A person who does not obey the directions of a police officer or an authorised officer is guilty of an offence.

Penalty: (iii)

a fine not exceeding 5 penalty units

A police officer or authorised officer may remove any person from the car park who is offending under this clause.

CLOSURE OF CAR PARKS 29.

An authorised officer may close any car park or portion of it.

USE OF CAR PARKS FOR OTHER PURPOSES 30.

An authorised officer may give written approval for a car park to be used for any purpose and impose conditions for its use.

ACTING CONTRARY TO SIGNS OR DIRECTIONS 31. (i)

A person must not do anything in the car park contrary to any direction or instruction on any notice or sign erected, displayed, or shown or contrary to any sign or instruction given by any authorised officer.

Penalty:

a fine not exceeding 2 penalty units

PART 2 PENALTIES INFRINGEMENT NOTICES 32. (i)

In this clause “specified offence� means an offence against the clause specified in Column 1 of Schedule 1.

(ii)

An infringement notice may be used in respect of a specified offence and the monetary penalty set out adjacent to the offence in Column 3 of Schedule 1 is the penalty payable under the infringement notice for that offence.

ITEM 13.5


PAGE 210 Devonport Parking By-Law 2013

ATTACHMENT [1]

AMOUNTS PAYABLE 33. (i)

An authorised officer may: (a) (b)

(ii) (iii)

34.

Issue an infringement notice of a person that the authorised officer has reason to believe is guilty of a specified offence; Issue one infringement notice in respect of more than one specified offence.

An infringement notice alleging that a vehicle has been used in relation to a specified offence may be served by affixing it to that vehicle. The Monetary Penalties Enforcement Act 2005 applies to an infringement notice issued under this by-law.

For the purposes section 100(4) of the Local Government (Highways) Act 1982, the prescribed penalty for an infringement notice issued for an offence under section 97, 98 or 99 of that Act is the applicable sum specified adjacent to the offence in the following table:

Section

Description of Offence

Penalty (Penalty Units)

Reduced penalty if paid to Council within 14 days from date of service of the Infringement Notice (penalty units)

Section 97(1)(a)(i)

Remaining parked whilst meter not running

.55

.16

Reduced penalty if paid to Council after 14 days but within 28 days from date of service of the Infringement Notice (penalty units) .27

Section 97(1)(a)(ii)

Exceeding maximum parking voucher displayed

.55

.16

.27

Section 97(1)(b)(i)

Parking without parking voucher displayed

.55

.16

.27

Section

Description of Offence

Penalty (Penalty Units)

Reduced penalty if paid to Council within 14 days from date of service of the Infringement Notice

Section 97(1)(b)(ii)

Parking longer than authorised by a parking voucher

.55

.16

Reduced penalty if paid to Council after 14 days but within 28 days from date of service of the Infringement Notice .27

ITEM 13.5


PAGE 211 Devonport Parking By-Law 2013

ATTACHMENT [1]

Section 97(1)(c)

Parking more than one motor vehicle in a space

.55

.16

.27

Section 97(1)(d)

Parking a motor vehicle partly inside and partly outside a space

.55

.16

.27

Section 98

Obstructing use of parking space

.55

.16

.27

Section 99

Parking whilst space closed

.55

.16

.27

ITEM 13.5


PAGE 212 Devonport Parking By-Law 2013

ATTACHMENT [1]

SCHEDULE 1 Column 1

Column 2

Column 3

Column 4

Column 5

CLAUSE

GENERAL DESCRIPTION OF

Penalty

Reduced penalty if paid to Council after 14 days from date of service of Infringement Notice

(Penalty

(Penalty

Reduced penalty if paid to Council after 14 days but within 28 days from date of service of Infringement Notice (Penalty

Units)

Units)

Units)

.55

.16

.27

OFFENCE

6

Parking longer than maximum period

7

Use of voucher machine

.55

.16

.27

8

Interference with voucher

1

0.5

.75

.55

.16

.27

machines 9

Parking in car park without displaying current voucher

10

Parking outside parking space

.55

.16

.27

11

Entry and exit to car park

1

0.5

.75

1

0.5

.75

.55

.16

.27

.55

.16

.27

.55

.16

.27

1

0.5

.75

except by access point 12

Excessive or unsafe speed in parking space

13

Parking exceeding maximum time

14

Parking in areas set aside for certain vehicles

15

Parking in areas set aside for certain people

17

Instructions by authorised officer

18

Reserved spaces

.55

.16

.27

19

Removal of infringement notice

1

0.5

.75

20

Skidding vehicles in car park

1

0.5

.75

21

Distribution of advertising and

1

0.5

.75

ITEM 13.5


PAGE 213 Devonport Parking By-Law 2013

ATTACHMENT [1]

other material in car park Column 1

Column 2

Column 3

Column 4

Column 5

CLAUSE

GENERAL DESCRIPTION OF

Penalty

Reduced penalty if paid to Council after 14 days from date of service of Infringement Notice

(Penalty

(Penalty

Reduced penalty if paid to Council after 14 days but within 28 days from date of service of Infringement Notice (Penalty

Units)

Units)

Units)

1

0.5

.75

OFFENCE

22

Damaging equipment in car park

23

Graffiti in car park

1

0.5

.75

24

Prohibited conduct

1

0.5

.75

25

Use of skateboards etc in car

1

0.5

.75

1

0.5

.75

park 26

Obstruction of pedestrians and shopping trolleys in car park

27

Supplying name and address

1

0.5

.75

31

Acting contrary to signs or

1

0.5

.75

directions Certified as being in accordance with the law by G. W. TREMAYNE, Legal Practitioner. ………………………………………………………. GEOFFREY TREMAYNE LEGAL PRACTITIONER Certified as being in accordance with the Local Government Act 1993 by the General Manager. ………………………………………………………. GENERAL MANAGER The common seal of the Devonport City Council has been hereunto affixed pursuant to a resolution of the Council passed on the 21 October 2013 in the presence of the General Manager. Dated this

day of

2013 at Devonport. ITEM 13.5


PAGE 214 Devonport Parking By-Law 2013 Report to Council 21 October 2013

13.8

ATTACHMENT [2]

DEVONPORT PARKING BY-LAW 2013 File: 27934 D310125

RELEVANT PORTFOLIO Technical and Finance RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1

Provide and maintain roads, bridges, footpaths, bikeways and carparks at appropriate standards

PURPOSE To allow Council to make the new Devonport Parking By-Law 2013.

BACKGROUND Two of the major steps in the legislative process for the making of a By-Law are for Council firstly to resolve to make the By-Law, and to then approve statutory notification and public consultation of a draft By-Law. These two steps were completed by Council resolutions as set out hereunder. Council at its meeting 15 April 2013 resolved: “That Council resolve that it intends to make the Devonport Car Parking By-law 2013.” Council at its meeting 19 August 2013 resolved: that Council approve the draft Parking ByLaw 20013 for statutory notification and public consultation.

COMMENTARY The statutory notification and public consultation period for a new Parking By-Law was completed in accordance with all statutory requirements on23 September 2013. No representations were received. The final steps in the process are for Council to formally make the By-Law under its seal. Council’s Lawyers, Jackson Tremayne and Faye will then arrange for the necessary Gazettal Notice. Gazettal must occur within 21 days of the By-Law being made. Council then sends the Director of Local Government a sealed copy of the by-law, the certifications under Section 162 of the Local Government Act and a statement explaining the purpose and effect of the by-law and the outcomes of public consultations in respect of the by-law. The By-Law then comes into effect.

FINANCIAL IMPLICATIONS Operating Budget The ability to issue infringements to vehicles parked illegally on parking meters and in Council carparks is an important contributor to Council’s operational budget.

RISK IMPLICATIONS  Political/Governance

If by-law is not initiated, Council would be unable to enforce parking fees within theCBD.



Financial ITEM 13.5


PAGE 215 Devonport Parking By-Law 2013 Report to Council 21 October 2013

ATTACHMENT [2]

Failure to have a valid Parking By-Law in place would have a significant negative impact on Council’s operational budget.

CONCLUSION The current by-law is due to expire and it is necessary for Council to complete the legislative process for making a new By-Law approving the attached draft under its common seal.

ATTACHMENTS 1.

Draft Parking By-Law 2013

RECOMMENDATION That Council affix its Common Seal to the Devonport Parking By-Law 2013.

ITEM 13.5


Agenda council meeting 18 november 2013