RECORDS MANAGEMENT NEWSLETTER
Summer 2025 Edition
ELECTRONIC COMMUNICATION TRAINING
A new training module will be launching in NeoGov to help everyone manage messaging records in accordance with County policy
TRANSITORY COMMUNICATION RECORDS FLOWCHART
A visual guide to help you quickly determine what process needs to take place for retaining communication when using communication platforms. Summer Survival Kit!
Inbox: If it doesn’t need to be kept, let it go!
“If I save everything, I am
I
TRUTH: Retention Schedule = your best friend
Weekly SPF (Schedule, Purge, File): Block 15 minutes on your calendar each week for a retention party!
Hydrate and Archive: Double-check what’s past cutoff and ready to be archived or destroyed properly. Retention Schedule = Sunscreen. It protects you.
mber: every record has a purpose. Every transitory file brings us closer to compliance. Also, there's a party in it for whoever finishes archiving first.”k
“I have 12 color-coded binders for document retention alone. One is just for inspirational quotes about metadata. I regret nothing.” - Leslie Knope
“Always categorize files using a hierarchical folder structure based on subject, sub-subject, and chronological order anything else is chaos. And never use vague labels like 'miscellaneous.' That’s how entropy begins.”
- Dr. Sheldon Cooper, B.S., M.S., M.A., Ph.D., Sc.D.: