2025
COMMERCIAL Asset Management Capability Statement
Maximising occupancy, tenant satisfaction, property condition, and operational efficiency
Connected. Experienced.
Reliable, proactive and transparent
Experienced. transparent management services.
01 Why Commercial Collective?
At Commercial Collective, we pride ourselves on our proactive approach to asset management. Our systemised processes are designed to maximise occupancy, enhance tenant satisfaction, and ensure the overall success of your commercial property. Backed by a transparent management system, we focus on fostering long-term and trustworthy relationships with our clients and their tenants.
Our experienced commercial property management team has been hand-selected for their detailed knowledge of Newcastle, the Greater Hunter region and beyond, combined with extensive expertise in managing diverse commercial assets, including office buildings, hospitality venues, retailer suites and mixeduse developments. Operating locally, we manage all asset management functions in-house, ensuring seamless, accurate, and swift outcomes for your property.
We take a holistic approach, providing you with tailored advice that draws on the expertise of our dedicated leasing and asset management teams. Our resources are strategically directed to ensure your commercial property maintains optimal tenant occupancy and operational efficiency. Additionally, our experienced, approachable, and proactive property management team works tirelessly to ensure both owner and tenant satisfaction.
Premium service
Commercial Collective’s commitment to premium customer service is evident in the long-standing relationships we hold with clients across the Hunter region, Australia, and abroad. Our focus on tenant satisfaction and property excellence ensures your retail asset remains competitive in an evolving retail landscape.
Partnering with experts
Our proactive property managers, supported by the region’s leading leasing team, are ranked number one in Newcastle and the Hunter region. This expertise, combined with our comprehensive marketing strategies, enables us to guide you in maximising the value of your commercial property. From targeted marketing campaigns to strategic leasing advice, we aim to reduce
vacancy periods, secure optimal rental rates, and attract high-quality tenants suited to your property’s unique capabilities.
Genuinely caring about the outcome
We are proud to take a proactive approach to managing commercial property, genuinely caring about long-term outcomes rather than simply focusing on transactions. From targeted leasing strategies to ongoing tenant support, we deliver advice and solutions that align with your goals. This client-focused approach has earned us the trust of referral and repeat clients throughout the region.
02
Our Services
We offer a comprehensive range of services to ensure the efficient operation of your commercial property, maximise rental income, minimise vacancies, and protect the value of your investment. Our team’s in-depth knowledge of local market conditions, combined with our dedicated commercial leasing expertise, enables us to effectively market your property, attract high-quality tenants, and maintain optimal occupancy to support long-term success. Our services include:
Transition Management and Establishment
Administration
» Risk identification
» Tenant relationship
» Building audit
» Review of service contracts
» Lease audit
» Arrears review
» Outgoings budget review
» Financial data input into commercial Property management system
» Rental collection
» Arrears management
» Disbursement of collections
» Outgoings payments
» Lease covenants monitoring
» Rent reviews
» Lease renewals
» Reconciliations and outgoings budgets
» Assignment of lease
» Re-leasing of property
» Owner financial reporting
Physical Administration
» Building services
» Fire safety services
» Lift services
» Building repairs & maintenance
» Regular property inspections
» Tenant make-good administration
Leasing Services
Across Australia, our extensive network of connections and business relationships offers a significant advantage to our clients when leasing office buildings, hospitality venues, retailer suites and mixed-use developments. We provide tailored services to private investors, institutions, corporate clients, and developers, having successfully managed projects and centres for key clients such as Government Property NSW, The City of Newcastle, The City of Lake Macquarie, Roads & Maritime Services and many private clients But don’t just take our word for it, feel free to contact any or all of the client contacts below who can provide a reference to our service and professionalism:
» Stewart Kenworthy 0414 752 035
» Juan Gonzalez 0415 782 839
» Graham Burns 0414 343 255
» Howard Laughton 0418 216 688
» Richard Conroy 0403 143 563
Commercial and industrial property owner
Commercial and industrial property owner
Commercial and industrial property owner
Commercial property owner
Industrial property owner
03 Our Platform
Owner Portal
Our Owner Portal offers a sophisticated solution for landlords and joint venture (JV) partners seeking enhanced transparency and streamlined property portfolio management. Through the owner portal, you can seamlessly navigate a user-friendly interface, complete with integrated Google Maps, providing a centralised hub for comprehensive portfolio data.
Gain complimentary access to our Owner Portal Basic, designed to empower landlords, JV partners, and remote business associates with critical insights into selected properties within the broader portfolio. For those seeking advanced analytics and real-time data, consider upgrading to Owner Portal Plus for a nominal fee of $12 per month. This will unlock a suite of powerful tools, including detailed reports on arrears, tenancy schedules, unpaid invoices, property balances, cash books, and activity reports.
Digital property management is an efficient solution that can be conveniently accessed through our portal. Landlords can receive end-of-month reports online using our user-friendly Publish to Portal format. By securely publishing lease documents, floor plans, bank guarantees, and management agreements directly to the Owner Portal, administrative tasks can be streamlined, and operational efficiency can be enhanced with a single click. This process reduces the need for manual tasks, thus saving time and reducing errors. Our digital portal is designed to ensure that information is transmitted securely, and data is kept confidential. With our portal access, landlords can enjoy the benefits of an efficient and user-friendly platform that enhances their experience.
Tenant Portal
Our Tenant Portal transforms the dynamic between property managers and tenants, making communication more straightforward and effective. This Tenant Portal removes the hassle of missed calls and extensive email exchanges by enabling tenants to address their needs independently, anytime. The Tenant Portal is designed to simplify and enhance the way you interact with your tenancy.
Key Features
» 24/7 Online Access: Tenants can log into the portal at their convenience, ensuring they can manage their rental needs around the clock.
» Work Request Submission: With an easy-to-use interface, tenants can submit maintenance requests and attach photos or videos for detailed reporting.
» Account Review: Tenants can view their rental account statuses, including lease terms, current charges, and outstanding balances.
» Document Access: Essential documents, such as lease agreements, are available for tenant review whenever needed.
Key Benefits
» Time Efficiency: The Tenant Portal reduces the time spent on tenant communications without impacting the service level, allowing greater time for proactivity on your property management.
» Workflow Improvement: The portal simplifies property management by providing timely access to essential information and real-time insights into your property.
» Self-Service: The portal enables tenants to resolve issues independently, enhancing satisfaction while reducing management intervention.
04 Our Capability
Our team brings a depth of experience from overseeing complex commercial projects, equipping us with the strategic insights necessary to manage some of Newcastle’s most prominent commercial assets and projects. Some examples locally include:
92-94 Darby Street, Cooks Hill
Positioned in a popular entertainment precinct, this modern property spans 986sqm* with a NLA of 396sqm*, 18 car parks and a 5 year lease with a 5 year option to an established real estate agency. The property is further enhanced by its future development upside.
Owner Referee: Paul Goldman, 0403 555 588
826 Hunter Street, Newcastle West
Conveniently located near Newcastle’s Transport Interchange on the corner of Hunter Street and Hannell Street, this high-quality office space is leased to three diverse tenants: Home Loans Hunter, Peak Physio, and Advanced Promotions.
Owner Referee: Richard Alexander, 0434 742 289
CT1 & CT2, 482-488 The Esplanade, Warners Bay
These cold shell suites, designed by renowned Stewart Architecture, have been leased to Muse Pilates Studio and Stone Real Estate. Spanning 98sqm* and 150sqm* with outdoor areas, each suite includes an onsite car park, client parking, and signage opportunities.
Owner Referee: Pamela Young, 0419 471 640
112 Lake Road, Wallsend
Leased to Atwea College, formerly known as WEA Hunter (Worker’s Educational Association – Hunter), this site features 1,300sqm* of office space including multiple office spaces and training areas, reception and waiting area, multipurpose function area and kitchen and amenities.
Owner Referee: Russell Halliday, 0414 977 597
95 Pacific Highway, Charlestown
This notable commercial office building is a four-level, multi-tenanted A-Grade property with 62 secure parking bays. The building was specifically constructed to accommodate its largest anchor tenant, Allianz Insurance.
Owner Referee: Peter Bale, 0412 692 522
“On behalf of Eagle Property Group, we appreciate Commercial Collective’s overall contribution to strategy and advice around our Hunter based assets. Commercial Collective’s consistency and diligence as an organisation is commendable.
I can confidently say that without Commercial Collective’s effort, guidance and tenacity we would not have achieved the outcomes that we have.
As Sydney based owners, we have received complete service on the ground from both Matt and Melinda and have every confidence that our assets are top of mind and being well looked after.
As a property fund we deal with many different agencies in different capacities. Commercial Collective shine well above any of our previous experiences.
This level of service provides us with great confidence to purchase in Newcastle again and we look forward to continuing our business relationship.
Thanks again to the Commercial Collective team and especially Matt and Melinda.”
Eagle Property Group
Lawrence Kopping
Redefining excellence in industrial property management
Our key focus areas
Through our extensive experience and understanding of client priorities, we have developed a clear focus on four key areas in commercial property asset management: maximising occupancy, tenant satisfaction, property condition, and operational efficiency. These priorities, shaped by our team’s in-depth expertise in managing commercial properties, are proven to drive financial success and deliver lasting value for both owners and tenants.
Maximising Occupancy
Maintaining high occupancy levels is essential for achieving strong, consistent rental income. We take a proactive approach to securing and retaining tenants by conducting comprehensive due diligence, including detailed tenant history checks, financial assessments, and lease reviews. Leveraging our extensive industry networks and market insights, we implement targeted marketing strategies designed to attract high-quality tenants. By aligning tenant profiles with property capabilities, we reduce vacancy periods and ensure long-term stability in rental income.
Tenant Satisfaction
In commercial property, tenant satisfaction goes beyond simple lease management—it directly impacts the asset’s performance and value. We focus on fostering strong, long-term relationships with tenants by understanding their business needs and providing responsive, tailored support. Our team ensures clear communication and timely resolution of any concerns, creating a positive environment that encourages tenant success. By prioritising satisfaction, we enhance tenant retention, reduce turnover costs, and strengthen the property’s reputation within the market.
Property Condition
A well-maintained commercial property is crucial for attracting and retaining tenants, as well as preserving the asset’s long-term value. We implement rigorous maintenance programs, including regular inspections, preventative maintenance schedules, and strategic capital improvements. This ensures the property remains in peak condition, compliant with all regulatory standards, and visually appealing. Our commitment to proactive maintenance not only extends the life of the asset but also enhances its market competitiveness, making it a preferred choice for quality tenants.
Operational Efficiency
Effective operational management is the foundation of a well-functioning commercial property. We focus on optimising workflows, managing facility functionality, and minimising operational disruptions. This includes overseeing maintenance schedules, ensuring compliance with health and safety regulations, and monitoring contractor performance. Our transparent processes and advanced management systems allow for seamless day-to-day operations, reducing downtime and maximising cost-efficiency. By maintaining high operational standards, we ensure the property operates smoothly, enhancing tenant experience and protecting the owner’s investment.
Our point of difference
» We unlock rental uplift at lease renewals through strategic negotiations, ensuring your commercial property achieves its full income potential.
» We provide portfolio intelligence and tailored insights to optimise tenant mix, enhance operational efficiency, and maximise asset performance.
» We are locally owned and operated, dedicated to supporting the community by delivering personalised commercial property management services.
» We give back through initiatives like the Collective Growth grant, supporting local businesses and fostering regional economic growth.
» We are independent, offering agile, customised solutions that address the specific needs of your commercial property.
» We act decisively, implementing strategies promptly to reduce vacancies and improve tenant retention.
» We have a proven track record in commercial property management, backed by deep expertise in market trends and asset deliverables.
Commercial Collective's decision to be independent of other brands was a direct result of the deeply connected relationships with leading agents of these major brands. Had we joined forces, we would not have been able to successfully harness the full power of this entire network, instead being relegated to dealing with the people in that one brand only. To have true national and international connectivity, we recognised that independence was the key and in turn, has become our point of difference in the industry.
It is often a misconception that the major brands will highlight your property through their database across all their office locations. This is a myth. Having worked at major brands previously, we know for a fact they do not share their geographical or sector specific databases within their network. Commercial Collective have curated comprehensive databases and systems to sell and lease property across Newcastle, the Hunter Region and regional NSW. It is comprised of active market participants, leaders and influencers from across the country and the globe. Commercial Collective's national and international reach can be summarised in two words; Connected. Experienced.
Absolutely sensational experience with the team at Commercial Collective, they are prompt, professional and a pleasure to deal with. Always in contact, nothing was too much trouble. Extremely friendly staff. Will have no trouble recommending them to someone else.
Kent Parkes
05 Operational Methodology
Day 0 - 30
ASSET AUDIT
Implementation
» Perform an asset audit to ensure that all properties are properly documented, including title deeds, lease agreements, and any other relevant documentation. Identify any gaps or discrepancies and provide written report.
Day 7 - 14
Day 0 - 30
MAINTENANCE SCHEDULES
Implementation
» Where required, implement programmed preventive maintenance schedules that address the needs of each property.
FINANCIAL MANAGEMENT
Implementation
» Establish financial processes & calendar invoicing, AP, AR, forecasting, and
MANAGEMENT PROCESSES
financial management calendar that include AR, budgeting, reporting.
Day 7 - 28
PERFORMANCE METRICS
Implementation
» Establish the contract performance metrics. Included in the metrics are property occupancy rates, rent collection rates, arrears, accounts lease/licence expiry dates and maintenance response times.
Day 14 - 21
COMMUNICATION
Implementation
» Implement communication to tenants & stakeholders so they are informed about any changes to property management services.
» Complete upload of expense invoices
» PM's approve creditor payments
» Creditor payment run
» PM’s complete owner reporting & issue
» Distribute rent review reports
» PM's approve rent reviews & advise finance
» Raise rent up
» PM's approve billings and rental increases
» Complete upload of expense invoices
» PM’s approve creditor payments
» Creditor payment run
» Mid-month owner disbursements
» Finance to process rent reviews
» Complete upload expense invoices
» PM’s approve creditor payments
» Creditor payment run
» Rent invoices raised and issued (automated)
The above summary highlights the high-level activities that have been clearly aligned to specific roles, with handover points clearly identified.
WEEK 4 ACTIVITIES
» Apply credits to rent invoices
» Complete upload of expense invoices
» PM's approve creditor payments
» Creditor payment run
» Final creditor payment run
WEEK 5 ACTIVITIES
» PM's commence accruals
» Complete upload of expense invoices
» PM’s approve creditor payments
» Creditor payment run
» End-of-Month run, final credit payments, owner disbursements, close off, issue & save reports
» End-of-Month run, owner disbursements, close off & save reports
» Receipt last day & Bank reconciliation
ASSET MANAGEMENT DUTIES
Our Asset Management team possess a diverse range of skills, which enables them to undertake a multitude of activities tailored to the specific needs of their property portfolio, tenants, and objectives. The following are examples of some of the common duties:
Maintenance and repairs
Regular inspections, upkeep and repairs of the buildings, fixtures and equipment.
Tenant relations
Addressing tenant concerns and ensuring their satisfaction, handling lease renewals and rent increases.
Rent collection and accounting
Collecting rent payments, tracking expenses, generating financial reports and maintaining accurate accounting records.
Lease management
Ensuring all leases are current and adhered to, tracking lease expirations and negotiating new lease agreements.
Budgeting and financial planning
Developing and implementing budgets, forecasting revenue and expenses, and working with stakeholders to ensure financial goals are met.
Marketing and tenant acquisition
Promoting vacant units, screening and selecting new tenants, and handling lease signing and move-ins.
Risk management and insurance
Managing insurance policies, conducting risk assessments and implementing safety procedures to minimise liability.
Property
inspections and compliance
Ensuring the buildings comply with all applicable regulations, codes, and laws, and conducting regular inspections to identify potential issues
Energy and sustainability management
Implementing energy efficiency measures, managing utilities and waste disposal, and promoting sustainability initiatives.
Capital improvements
Developing and implementing plans for major upgrades and renovations, such as upgrades or building expansions.
Commercial Collective conducts all finance functions from our Newcastle headquarters, without resorting to the outsourcing of operations to multiple locations or virtual offices overseas. By retaining control of all finance functions in-house, we are able to maintain a high degree of visibility and oversight over the entire financial process, ensuring that our clients receive the most accurate and reliable financial reporting possible.
“We hold multiple property assets throughout Newcastle and the Hunter Valley. We have been delighted with the property management services CC have provided us since engaging them last year. In the recent months we had some vacancies occur and consequently Byrne Tran and the CC team had them filled in next to no time at all. Sound advice, fabulous communication from start to finish. The team at Commercial Collective are true professionals. Thank you Commercial Collective.”
Keith Harris
“I worked with Kim Newton and the team at Commercial Collective to manage and sell a complex, multi-tenanted asset. Their expert management helped position the asset for sale, and their national sales and marketing strategy was spot on. They provided professional service and achieved an excellent result, with the property selling for $31 million. I appreciated their expertise, proactive approach, and clear guidance throughout the entire process. I highly recommend them to anyone seeking effective and professional service.”
John Cosco
“Melinda’s great strengths are her thorough knowledge of commercial property management, she is prompt and thorough with a high attention to detail and keeps me well informed of any matters that arise. I was very impressed with the audit process carried out on our assets during the transition from the previous managing agent, this included building and lease audit to ensure our asset was managed at it’s optimum moving forward and any outstanding items or issues discovered were quickly resolved. As a result, I am relaxed and confident that our properties are in good hands. I have no hesitation in recommending Melinda and the team at Commercial Collective.”
Stewart Kenworthy | SNK Group
“I’ve been incredibly impressed with working collaboratively with Ryan Lippiatt and Melinda McDonald on our lease renegotiations that have successfully concluded today. Melinda was always on the button with all facets of the asset. Her timely review provided me with outstanding insight (that I’ve not previously had). It has also set us up to initiate a proactive maintenance programme so that we can make the most of the asset, rather than just “fix things” reactively. This will no doubt add significant value to this asset moving forward.”
Robert Nachum | Minalysis
OUR EXPERIENCED TEAM
Michelle Thomas Head of Asset Management
20+ years of Commercial, Industrial and Bulky Retail experience
Melinda McDonald Senior Asset Manager
20+ years of Commercial, Retail and Industrial
Deb Warwick Senior Asset Manager
30+ years of Commercial and Bulky Retail experience
Melanie Creek Asset Management
20+ years of Government, Commercial and Transport experience
Bree Booth Trust Account Manager Asset Management
25+ years of financial accounting and Commercial experience
CEO
15+ years property expertise, leading super funds, and managed
Lisbeth Herdman Asset Management
19+ years of NSW Residential
20+ years of Administration and experience Jolene Administration Asset Management
Dane Crawford
expertise, working with funds, private developers property funds Crawford CEO
Shane Barr State Executive Director | Asset Management
20+ years of Commercial, Industrial and Bulky Retail experience
NSW Health and experience Herdman Management
Tony Compton Asset Management
15+ years of Commercial, Industrial and Bulky Retail experience
Penny Agius Asset Management
25+ years of Commercial, Industrial and Bulky Retail experience
Kim Newton Asset Manager
3+ years of Commercial, Industrial, Residential and Bulky Retail experience
Jolene Irwin Administration Manager Management
of Finance, and Commercial experience
Ella Latham Administration Assistant Asset Management
3+ years of Commercial, Industrial and Bulky Retail experience
Commercial Collective currently 450 commercial assets with $70 million in annual billings. property managers provide of property and asset management
currently manages over with 850 tenants and over billings. Our team of over 10 provide a comprehensive range management services.
07 Reach and Connectivity
With a diverse portfolio spanning more than 450 commercial assets across New South Wales, Commercial Collective’s Asset Management services is deeply rooted in key markets such as Sydney, Gosford, Ballina, and the Hunter region. Our dedicated team of over 10 property managers is passionately committed to delivering personalised, hands-on service to each client.
Recognising the importance of local knowledge and networks, our reach extends extensively to ensure comprehensive coverage. Whether you’re a property owner in the heart of Sydney or a developer in the Hunter Valley, our primary aim remains unwavering: to optimise the value of your asset through meticulous management and strategic guidance.
At Commercial Collective, our unwavering commitment to clients is reflected in our core values of Synergy, Integrity, and Innovation. We not only uphold our promises with genuine intentions but also collaborate to discover innovative and improved methods of supporting our clients.
DISCLAIMER
This document has been prepared by Commercial Collective using information provided to it for the transaction contemplated. Any statement or opinion made by Commercial Collective in this document is not based on any actual or implied knowledge or consideration of the investment objectives, financial situation, legal or taxation position or any other particular needs or requirements of the recipients of this document. All parties must make their own independent assessment and seek professional advice for their specific circumstances.
Neither Commercial Collective, its directors, employees, agents and related entities (Commercial Collective Entities) make any recommendation about the transaction or potential returns or use of the property. The Commercial Collective Entities do not warrant the completeness or accuracy of the information contained in this document or that it is not misleading or not likely to be misleading or deceptive.
None of the Commercial Collective Entities will be liable (whether at law, in equity or otherwise) in any circumstances for any statement made or anything contained in or arising out of the information in this document including any errors, misrepresentation or omissions. Commercial Collective disclaims all responsibility for any loss or damage caused by reliance by any person on this document or any representation, warranty or statement made by or on behalf of any of the Commercial Collective Entities.
This document is confidential and provided for the sole use of persons given it directly by Commercial Collective. It may not be reproduced, disclosed or circulated to any other person without the express written consent of Commercial Collective.
ACKNOWLEDGEMENT OF COUNTRY
Commercial Collective pay our respects to the traditional owners, their elders past and present and value their care and custodianships of these lands. Commercial Collective is a proud Newcastle company built on the lands of the Awabakal & Worimi people.