Holiday Club & Activity Courses
February
Half Term For children and young people aged 3–13 years
Monday 17th – Friday 21st February 2020
Welcome to our February Half Term 2020 Holiday Club and Activity Course programme! This February we have another full, action and adventure packed week lined up. We are delighted to be able to offer an excellent range of fun opportunities in our usual stimulating and creative environment and the programme will be delivered, as always, to the highest professional standards.
Change to age settings We are introducing a change to the Holiday Club age settings. With effect from this holiday programme, and following customer feedback, we will be aligning with school year groups. The benefit of this is that children will be able to stay together with their school friends and will move up a year group in September, as they do in the school system.
Please book early to avoid disappointment. Ash Stanton Holiday Club & Activity Course Manager
EARLIER AND LATER SERVICE Our early service (0800–1000) and our late service (1600–1800) continues to be included at no extra charge for Holiday Club participants.
RECOMMEND A FRIEND... Get a free day for you both! If you recommend a new user that books with us during this holiday you will both be given a free day in Minis, Juniors or Kids’ Club.
We must however stress that the very latest time for pick up is 1800. We cannot guarantee staffing levels beyond this finish time and pick ups after this will incur an additional charge of £20 regardless of reason.
Just ask the new user to quote your name at the time of booking.
SENIOR STAFF MEMBERS
Ash Stanton
Holiday Club and Activity Courses Manager
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Becca Fletcher Minis Manager
Cherie Bird
Minis Assistant Manager
Sue Ingram
Juniors Manager
Emily Cobby
Holiday Club Administrator
Iain Bell
Senior Activities Coordinator
REGISTRATION POINTS Minis (Pre School 3-4 years) Clifton College Nursery, Guthrie Road BS8 3HB = 3 Juniors (Reception - Year 3) Sharp’s House, The Avenue BS8 3HE = 8 Kids’ Club & Activity Courses (Year 4 – Year 8) Number 1 The Avenue (North Town) BS8 3HE = 2 Look for the Registration Flag outside the entrance to each registration point building
HOW TO FIND US
Key & Registration points 1 Matthews’ House (Merry House) – The Avenue 2 Number 1 The Avenue (South Town/North Town) 3 Nursery 4 Bretten Memorial Hall 5 Sports Centre Reception 6 Taits House 7 Prichard Room 8 Sharps House 9 Reception Classrooms
Book Online: www.ccsl-cliftoncollege.com
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Pre School
Minis Monday 17th February – Friday 21st February 0800 – 1800 Pre School (3–4 years) £48 per day (Half Day bookings available only for Clifton College Nursery Pupils.) Registration: Clifton College Reception Classrooms, Guthrie Road BS8 3HB Minis Holiday Club is a service registered for Pre School 3 and 4 year old children based in Clifton College Nursery. This provides a stimulating and creative environment for young children during the holidays. Qualified and experienced staff will support children to engage in age-appropriate activities with particular attention paid to personal development, interaction with others and, most importantly, fun!
Lunch is included. Typical Day Timetable 0800–1000 – Arrivals, Early Play including Arts & Crafts, Games etc 1000–1030 – Registration and Chat Time 1030–1130 – Playground and Games 1130–1200 – Optional Activities 1130-1230 – Lunch 1300–1600 – Outdoor Play/Free Play/Adult-led Activities 1600–1800 – Departures, Stay & Play and Quiet Time *Above is an example of a typical day and should be treated only as a guide. Variances regularly occur as staff adopt a flexible approach to meet children’s needs. For more information about Minis, please visit our website.
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Book Online: www.ccsl-cliftoncollege.com
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Reception - Year 3
Juniors Monday 17th February – Friday 21st February 1000–1600 (Early Play from 0800, Stay & Play until 1800) Reception – Year 3 £46 per day Registration: Sharp’s House, The Avenue BS8 3HE Juniors Holiday Club activities are specifically designed for children in Reception to Year 3, giving the space and time for all of the children to enjoy age appropriate activities, art and free play throughout the day. Swimming is an important and enjoyable part of the daily programme for the 6, 7 and 8 year olds, whilst the 4 and 5-year-olds have their own adult-led activity programme to enjoy when the older children are swimming. Our activities are all led by experienced staff with the emphasis on promoting individual development and, of course, fun. We believe it is important that children are able to pursue interests and develop skills through a range of activities and opportunities.
Lunch is included. Typical Day Timetable 0800–1000 – Arrivals, Early Play including Arts & Crafts, Games etc 1000–1030 – Registration and Chat Time 1030–1100 – Playground and Games 1115-1215 – Swimming 1230–1315 – Lunch 1315–1600 – Outdoor Play/Free Play/Adult-led Activities 1600–1800 – Departures, Stay & Play and Quiet Time *Above is an example of a typical day and should be treated only as a guide. Variances regularly occur as staff adopt a flexible approach to meet children’s needs. For more information about Minis, please visit our website.
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Book Online: www.ccsl-cliftoncollege.com
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Years 4 - 8
Kids Club Monday 17th February – Friday 21st February 1000–1600 (Early Play from 0800, Stay & Play until 1800) Years 4 – 8 £46 per day Registration: Number 1 The Avenue (North Town), on corner of The Avenue/Guthrie Road BS8 3HE The typical Kids’ Club day includes a wide variety of activities that children in Year 4 – Year 8 will enjoy. A freetime Swimming session is a very popular part of each morning’s activities. The other three main daily activity sessions are designed with varying interest and ability groups in mind and children can choose from a number of themed afternoon activities that take place both indoor and outdoor around Clifton College’s Sports Centre. Throughout our programme we promote selfexpression, confidence building and, of course, fun by offering as much choice as possible.
Lunch is included. Typical Day Timetable 0800–1000 – Arrivals, Early Play including Arts & Crafts, Games etc 1000–1030 – Registration and Chat Time 1030–1100 – Playground and Games 1115-1215 – Swimming 1230–1315 – Lunch 1315–1600 – Outdoor Play/Free Play/Adult-led Activities 1600–1800 – Departures, Stay & Play and Quiet Time *Above is an example of a typical day and should be treated only as a guide. Variances regularly occur as staff adopt a flexible approach to meet children’s needs. For more information about Minis, please visit our website.
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Kids’ Club Active Wednesday 19th February – Afternoon Pool Inflatable Fun
Book Online: www.ccsl-cliftoncollege.com
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Years 4 - 8
Years 4 – 8 Activity Courses
Registration: All courses will register in Number 1 The Avenue at 0945 and will conclude at 1600 unless otherwise stated. All day long courses include lunch.
Archery 17/2
£52 including lunch
Under professional instruction at our outdoor range, this day offers a great opportunity for archers of all abilities including those wishing to try this Olympic sport for the first time. Expert tuition combining a range of games and competitions will improve technique and have you hitting the gold in no time.
Music Producer for the Day 19/2
£52 including lunch
Work alongside a professional Music Producer to learn the art of music production. Come up with themes for songs, play keyboards, produce beats and take away your own CD track.
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Loom Knit a scarf in a day 20/2
£52 including lunch
Children will spend the day learning how to use a knitting loom in order to make a soft, chunky scarf which they can then take home. Various materials including handmade pompoms and tassels will be used to add to their finished scarf.
Martial Arts Workshop 18/2
ÂŁ52 including lunch
Martial Arts have been practiced for thousands of years not just as a means of self-defence, but also as a way of teaching respect, discipline and self-control. All of these things are important for young people to understand and use throughout their lives. Tang Soo Do is a traditional Korean form of Karate which focuses on the development of the body and mind. It will focus on basic techniques, forms, self-defence, mindfulness and will finish off with basic non-contact sparring in order to give the participants a rounded view of what martial arts entail. All of these aspects of martial arts will be wrapped up in a fun and engaging approach with an emphasis being placed on enjoyment. The lead instructor is a fully qualified teacher and martial arts instructor with over 15 years of experience. All safety equipment will be provided. Children will need to be wearing clothes suitable for being physically active and a bottle of water.
Book Online: www.ccsl-cliftoncollege.com
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Performance Sports Courses Hockey 4 All 17/2
1000 - 1600 (early & late stay available)
Years 4 – 8
£55 including lunch
This course is suitable for ambitious new and developing players. Whether you are new to hockey, or want to develop and improve existing skills, this is the course for you! Delivered by experienced and knowledgeable coaches, they will ensure you go away having been stretched, challenged and inspired, but most importantly made sure you have FUN! Players will take part in “skill of the day” challenges, mini games and an afternoon festival. This course will register at the Clifton College Sports Ground, Abbots Leigh, BS8 3QD Early Drop (from 0830) and Late Stay (until 1730) available. Lunch is included. 11
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Clifton College Holiday Club and Activity Courses Parent Guide Full details about the different age specific Holiday Clubs and Activity Courses including dates, times and registration points can be found online and in our brochure including directions, dates and times. Bookings All bookings must be made in advance, with at least one working days notice. Please be aware we cannot accept children who turn up on the day and are not booked in. All bookings must be made either online at www.ccsl-cliftoncollege.com or on a Booking Form, either by post, or in person at CLIFTON COLLEGE SPORTS CENTRE, Guthrie Road, Clifton, Bristol BS8 3EZ. We are unable to accept bookings over the telephone. FULL PAYMENT must be made at the time of booking. We will not accept children unless payment has been made in advance. Payment is regarded as acceptance of our booking conditions. We accept payment by cheque, cash, credit or debit card and childcare vouchers. If you wish to pay by childcare vouchers then you must follow our published procedures and ensure payments are made at the time of booking and received by us within 7 days as until full payment is received, bookings are considered provisional and are not to be regarded as guaranteed. A 10% discount is available for Clifton College pupils attending Kids’ Club, Juniors or Minis Holiday Clubs (with the exception of 2 year olds).There is no discount for any of our activity courses. Clifton College reserve the right to make changes or rearrangements to the programme in the event of unsuitable weather or other factors which may arise and which are beyond our control.There may be occasions where we have to cancel an activity course due to booking numbers being below the minimum set for that particular course, in which case we will either offer an alternative activity or a full refund. Booking Cancellations If we receive a booking cancellation request with less than 7 days notice, then we are unable to offer a refund or future credit. If you request a booking cancellation more than 7 days and less than 14 days in advance then we will offer a 50% refund or credit for use on a future holiday programme (to be taken within 12 months). If you request a booking cancellation more than 14 days in advance then we will offer a 100% refund or credit for use on a future holiday programme (to be taken within 12 months). We are unable to offer a refund if paid via Childcare Vouchers. A future credit (to be taken within 12 months) will only be offered in the event of a cancellation. Booking Amendments If you give us at least 7 days notice before the date(s) you would like to amend, then you will be able to make changes within the same holiday programme, subject to availability, free of charge. If you give us less than 7 days’ notice, we will endeavour to make requested changes within the same holiday programme, subject to a £20 administration charge. However, we are unable to make any changes with less than 48 hours notice. A payment credit will only be given if the Holiday Club Administrator has received at least one working days’ notice of non-attendance, due to sickness or any other acceptable reason. Notification must be received by 12 noon for cancellation of any booking the following day. Arrival and Departure Arrangements Please respect our Holiday Club and Activity Course times and deliver and collect your children in line with the published times. Should you need to make arrangements outside of these times then please talk to our Administrator or a Manager well in advance so we can try and accommodate your request although please bear in mind we are likely to be at venues other than the Registration Points once our daily programme commences. Morning Registration for all Holiday Clubs is at 10.00am and we return to the Registration Points at 4.00pm. Morning only sessions in Minis conclude at 1.00pm unless otherwise stated/ agreed. Afternoon only bookers for Minis can arrive from 1.00pm. Activity course times are as published but generally they will Register at 9.45am and conclude at 4.00pm. Our early service, between 8.00–10.00am and our late service between 4.00–6.00pm is included in the daily price for all Holiday Clubs and Activity Courses. We must stress that the very latest time for pick up is 6.00pm. We cannot guarantee staffing levels beyond this finish time and pick up after this will incur an additional charge of £20 regardless of reason. If collection is after 6.00pm we will politely ensure that our procedures are understood and if this occurs more than once for the same child then Senior Management will be informed. Please be aware that if any child has not been collected two hours after our published finish time and we have been unable to contact anyone by telephone, we will call the local social services department to make arrangements for a social worker to collect the child. Children must be signed in/out by the accompanying adult, recording the time of arrival/departure on the Register so that we are aware that the child has arrived/left. We will not allow any child to return home unaccompanied or with an unauthorised adult unless we have authorisation. Parents/Carers must provide us with written permission indicating if their child or children are permitted to go home unaccompanied. We must stress the need for us to have up to date contact telephone numbers (home/work/mobiles) that we can call during the day in the event of an emergency, illness or to check information urgently. Please ensure we have as many contact numbers as possible.
Clothing and Belongings Due to the nature of the activities, we recommend that children do not wear their best or most expensive clothes as we cannot take responsibility for damage to clothing.Trainers are the ideal footwear. No flip flops or crocs please for safety reasons. We cannot guarantee the return of lost property, but we try to return items that are clearly labelled. Lost property will only be carried forward to the next holiday programme when it will be available for collection. Any items not collected will then be disposed of. We strongly recommend that children do not bring any personal belongings or electronic devices e.g. jewellery, game consoles or mobile phones, as we cannot be held responsible if they go missing. We are always willing to allow a child to contact parents/carers using our phones if required.There are minimal opportunities for children to access their own mobiles/IPads etc and so they should be left at home. Children will not be given any Clifton College Wi-Fi access and they are not permitted to go on any form of social media or take photos of anyone whilst attending Holiday Club. Additional Support We recognise that the needs of individual children vary and will endeavour to accommodate children with additional needs within the Holiday Club and Activity Course environment where we can offer appropriate care within our staffing ratio. We are realistic about the limitations of our environment for children with additional needs and attendance is considered on an individual basis. If English is not a child’s first language then it will be important for us to establish that they at least have an understanding of basic instructions for health and safety purposes. Please contact the Holiday Club & Activity Course team prior to booking to discuss any requirements further and to consider what (if any) arrangements can and need to be put in place. All potential additional support situations MUST be notified at the time of booking by responding with full details either in the ‘Additional Information’ box of the paper Booking Form or online during the Checkout process when completing the Allergies, Medical or Other Information section for participants. Behaviour We set ourselves high standards and expect our staff to act professionally at all times and to present themselves as positive role models. In return we have expectations of certain standards of behaviour from children that include: • Showing respect and treating others as they would wish to be treated. • Showing respect for all personal property and the facilities. • Listening to and following instructions from staff members. Swearing, abusive and hurtful language is not acceptable. Aggressive behaviour or violence will not be tolerated. One individual’s behaviour will not be allowed to endanger others in the group. Please be aware of these standards and support action taken by staff to encourage good behaviour. Parents must inform us via the booking process of any potential behaviour issues and any associated signs, triggers or strategies that would help us to deal with situations in a positive manner. All children are encouraged and regularly reminded to tell a member of staff as soon as anything happens that causes them upset or distress so that we can address any issue immediately. Should there be a serious behavioural incident that in our opinion puts a child or other children at risk, or behaviour that we cannot reasonably control then we will telephone parents/carers on the emergency numbers we have been given at the time of booking to request immediate collection. We will not tolerate any form of bullying. If a child feels that they are being subjected to bullying then they are encouraged and regularly reminded to report this to staff members immediately.The relevant Manager will be informed as a priority and discussions will take place with the individuals concerned as soon as practical. All reported cases will be dealt with sensitively and fairly and appropriate decisions will be taken in full consultation with all parties. Similarly, we will not tolerate aggressive, threatening or abusive language or behaviour from parents or carers towards staff members. Medicine Medicine (both prescription and non-prescription) will only be administered to a child once an Administering Medicine Form has been completed and consent signed by parent/carer. Medication must be in-date, clearly labelled and in its original packaging. Sickness No child will be admitted to any Holiday Club or Activity Course if they are showing any signs of illness or infection on arrival. All children who are ill or infectious should not attend for the full duration of their ailment, and for 48 hours after the last symptom occurs particularly any child who has suffered a bout of diarrhoea or sickness. If you are unsure whether a child may attend, call us on 0117 315 7666 to discuss. Parents/carers are ultimately responsible for determining their child’s ability to participate in the activities. While we sympathise with the needs of each parent, we must provide a healthy environment for others. A sick child often needs special, one-to-one attention and it is difficult for staff/tutors to take time away from others to do this. If a child has been given Calpol or other paracetamol medicine before setting out then they should not attend Holiday Club as they are clearly unwell and our staff are not permitted to administer further doses. All bookers must ensure that we have emergency contact telephone numbers that will be answered immediately and also that a suitable adult is available locally to attend the setting as a matter of urgency should we consider the need for a child to be collected for any reason during the day. Swimming Swimming is available to children aged 6 and over. Please be aware our 25m indoor swimming pool has a depth ranging from 0.9m to 2.0m. It is not a walk in style leisure pool and entry/exit is via steps at each corner. If you
require further information regarding our swimming sessions then please ask at time of booking. We have a very comprehensive swimming policy, further details of which are available on request. Each child’s swimming ability is assessed by our staff members on an annual basis.This enables us to determine which areas of the swimming pool they can use.The information provided by parents is used as a guide only. Nonswimmers may enter the swimming pool only if they are wearing one of our swim jackets. Quality & Safety All our Holiday Clubs and Activity Courses operate in safe and secure environments. With 20 years experience, we have an exemplary health and safety history and child safety is our priority. Our staff, tutors and coaches are all suitably qualified for the roles they undertake and we operate a comprehensive staff training programme that includes: Safeguarding / First Aid / Fire and Evacuation Procedures / Equipment Safety Staff members are appointed following selection procedures that include a personal interview and take up of references. All staff, tutors and coaches complete satisfactory DBS enhanced disclosures. All information in our brochure and on our website is correct at the time of publication. Changes may occur and, if so, we will advise parents via email as quickly as possible. Activity programmes are subject to change in the event of adverse weather and occasionally we may have to cancel a course due to low take up of places. All children will be covered under our Public Liability Insurance while they are with us. In the event of an accident, first aid will be administered to children by our staff and the emergency services will be called if necessary UNLESS WE ARE TOLD OTHERWISE at the time of booking. For children attending from countries outside of the UK, we must establish that they have at least a basic understanding of English if it is not a child’s first language and that they can satisfactorily communicate with us.This is vital for health and safety purposes as well as enjoyment. Our staff members are not fluent in other languages and we do not teach English to children. We therefore expect parents to contact the Holiday Club & Activity Course team prior to making any bookings to discuss further and to consider what (if any) arrangements can and need to be put in place. We reserve the right to refuse to accept children who are not able to communicate satisfactorily with staff. We will request parents/carers to collect children if we consider them to be at risk due to a lack of understanding of English and booking payments will be refunded. We endeavour to ensure no nuts or nut products are used on our site. We may have children attending who have severe nut allergies and could be such that the slightest contact with nuts could be life threatening. We therefore respectfully ask that NO NUTS are knowingly brought onto the premises. This includes peanut butter, Nutella spread, Pesto, some cereal bars, some granola bars, biscuits/cakes that contain nuts and sauces that contain nuts. Equal Opportunities Clifton College Holiday Club is an equal opportunities provision and welcomes all children, regardless of their gender, ability, school, race or religion. Each child attending is of equal value and is entitled to equal access of opportunity. Education and understanding of other people’s needs and backgrounds will be fostered to promote positive behaviour and attitudes. Discriminating behaviour, attitudes and comments will be challenged. We will regularly review our policy and amend it where necessary. We have legal obligations in relation to Safeguarding. As a caring organisation, any suggestion of abuse or neglect will be investigated and reported to the relevant authorities and agencies. Concerns and Complaints Our staff team are trained to process your comments and pass them on to the appropriate individual who will endeavour to respond within 24 hours. All complaints, however serious, should always be referred to the Holiday Club Manager. If this route of communication is not appropriate then please contact the General Manager on 0117 315 7664. If necessary, complaints will be further investigated and a verbal or written reply will be returned to the complainant within 7 working days. A record of complaints is maintained. Full details will be recorded on our database including any subsequent details, action taken and whether the complaint is complete. Where appropriate, any investigations will be undertaken in accordance with the principle that the welfare of the child is safeguarded and promoted. If the complainant considers the response to be unsatisfactory then they will be asked to put all details in writing so that further consideration can be given and a written response provided within 28 days detailing investigation findings and action taken. If another external agency investigates, we will consult on how to proceed and the complainant informed of progress. Sun Cream We recommend that all children bring a sun hat/cap for protection against the sun. Sun cream, in a named plastic bag, can also be brought and given to the registration staff on arrival. Children in Kids’ Club will be reminded to apply their own sun cream at regular intervals. For children in Kids’ Club, Juniors and Minis, we will help to apply their cream as required, UNLESS WE ARE TOLD OTHERWISE at the time of booking. Photography Please be aware that we occasionally authorise photographs/videos of children for our promotional material including our website, official displays and publication in future brochures. We recognise that there may be circumstances where a parent or carer will not wish their child to be photographed or filmed in which case there is an opt-out box option on both the online booking system and paper booking form.
Parents Guide containing full terms and conditions is available on our website or upon request.
Future holiday dates at a glance.... Easter 2020
Monday 30 March–Tuesday 21 April
May Half Term 2020 Tuesday 26 May – Friday 29 May
Administration Centre Clifton College Sports Centre, Guthrie Road, Clifton, Bristol BS8 3EZ Telephone: 0117 315 7666 Email: ccsl@cliftoncollege.com Independent Schools Inspectorate Registration No: DFES 801/6000 Registered Charity No. 311735
www.ccsl-cliftoncollege.com
