CCSL HAC October Half Term 2020

For children and young people from Pre School – Year 8 Thursday 22nd October – Wednesday 4th November

Holiday Club and Activity Courses Thursday 22nd October – Wednesday 4th November

Holiday Club and Activity Courses

—Registration Points Our early service (0800–1000) and our late service (1600–1800) continues to be included in the daily price for all age groups.

Minis (Pre School 3-4 years)

Clifton College Nursery, Guthrie Road BS8 3HB = 3 Juniors (Reception - Year 3)

Sharp’s House, The Avenue BS8 3HE = 8 Kids’ Club (Years 4 - 8) Clifton College Holiday Club and Activity Courses

Merry House, The Avenue BS8 3HE = 1 Redgrave Theatre Performing Arts Workshop (Years 4-8)

Redgrave Theatre, Percival Rd, Clifton, Bristol, BS8 3LE = 10 Look for the registration flag outside the entrance to each registration point

How to find us

Registration Points 1 Matthews’ House (Merry House) – The Avenue 2 Number 1 The Avenue (South Town/North Town) 3 Nursery 4 Bretten Memorial Hall 5 Sports Centre Reception

10

6 Taits House 7 Prichard Room 8 Sharps House 9 Reception Classrooms 10 Redgrave Theatre

2|

Book Online: www.ccsl-cliftoncollege.com

This half term we have an action and adventure packed programme lined up.

We are delighted to be able to offer a range of fun opportunities in our usual stimulating and creative environment and the programme will be delivered, as always, to the highest professional standards.

Hot lunch is included in the daily cost for all age groups. Our Catering team produces varied nutritious lunch options each day which can meet all dietary requirements. Menus can be viewed on our website prior to the start of each holiday. Please specify dietary requirements when booking.

All bookings should be made using our online booking system but, in the event that you cannot access the internet, please contact us by telephone and we can email you a booking form to complete and return.

Bookings made by paper forms are only completed once you receive a confirmation email from us.

During the ongoing COVID-19 Pandemic, we will be maintaining child groups in a “bubble” structure to ensure the safety of both the children and our staff. We continue to review the Government’s “Out of School Childcare” guidance and will adapt our internal processes as appropriate.

For children and young people from Reception – Year Thursday 22nd October – Wednesday 4th November

—Welcome to our Holiday Club and Activity Courses Our online bookable options are: Thursday 22nd October Friday 23rd October Monday 26th October Friday 30th October Tuesday 27th October Thursday 29th October Monday 2nd November Wednesday 4th November If one of these options doesn’t suit your needs, then please contact our Holiday Club Administrator however please note a minimum of 3 days per week is required for a bespoke booking. We are capping our numbers at 15 per “bubble” and are unable to extend beyond this.

The content of this brochure is correct at the time of publication, however, aspects of our Holiday Club may need to change due to factors outside our control. We will inform you as soon as possible if any changes are necessary.

Numbers are capped within each “bubble” to maintain safe social distancing, so we encourage you to book early to secure your child’s place.

Ash Stanton

Holiday Club and Activity Courses Manager

Book Online: www.ccsl-cliftoncollege.com

|3

4|

—Minis Thursday 22nd October – Wednesday 4th November 1000–1600 (Early Play from 0800, Stay & Play until 1800) Pre School (3–4 years)

For children and young people from Reception – Year 8 Thursday 22nd October – Wednesday 4th November

£50 per day (Please see page 3 or our website for bookable bubbles) Registration: Clifton College Nursery, Guthrie Road BS8 3HB

Minis Holiday Club is a service registered for Pre School 3 and 4 year old children based in Clifton College Nursery. This provides a stimulating and creative environment for young children during the holidays.

Qualified and experienced staff will support children to engage in age-appropriate activities with particular attention paid to personal development, interaction with others and, most importantly, fun!

—Typical Day Timetable 0800–1000 – Arrivals, Early Play including Arts & Crafts, Games etc 1000–1030 – Registration and Chat Time 1030–1130 – Playground and Games 1130–1200 – Optional Activities 1130-1230 – Lunch 1300–1600 – Outdoor Play/Free Play/Adult-led Activities 1600–1800 – Departures, Stay & Play and Quiet Time

*Above is an example of a typical day and should be treated only as a guide. Variances regularly occur as staff adopt a flexible approach to meet children’s needs.

For more information about Minis, please visit our website.

|5

—Juniors Thursday 22nd October – Wednesday 4th November 1000–1600 (Early Play from 0800, Stay & Play until 1800) Reception – Year 3 £48 per day (Please see page 3 or our website for bookable bubbles) Registration: Sharpe’s House, The Avenue BS8 3HE

Clifton College Holiday Club and Activity Courses

Juniors Holiday Club activities are specifically designed for children in Reception to Year 3, giving the space and time for all of the children to enjoy age appropriate activities, art and free play throughout the day.

We utilise The College’s fantastic facilities including Butcombe Playground, tandem trikes and balance bikes, the indoor

Sports Hall and Forest School Garden. Our activities are all led by experienced staff with the emphasis on promoting individual development and, of course, fun. We believe it is important that children are able to pursue interests and develop skills through a range of activities and opportunities.

—Typical Day Timetable 0800–1000 – Arrivals, Early Play including Arts & Crafts, Games etc 1000–1030 – Registration and Chat Time 1030–1200 – Playground, Forest School and Games 1200–1315 – Lunch 1315–1600 – Outdoor Play/Free Play/Adult-led Activities 1600–1800 – Departures, Stay & Play and Quiet Time

*Above is an example of a typical day and should be treated only as a guide.

6|

Book Online: www.ccsl-cliftoncollege.com

|7 For children and young people from Reception – Year Thursday 22nd October – Wednesday 4th November

8|

—Kids’ Club Thursday 22nd October – Wednesday 4th November 1000–1600 (Early Play from 0800, Stay & Play until 1800) Years 4 – 8

For children and young people from Reception – Year 8 Thursday 22nd October – Wednesday 4th November

£48 per day (Please see page 3 or our website for bookable bubbles) Registration: Merry House, The Avenue BS8 3HE

The typical Kids’ Club day includes a wide variety of activities that children in years 4-8 will enjoy. A free-time swimming session is a very popular part of each day’s activities. The other three main daily activity sessions are designed with varying interest and ability groups in mind and

children can choose from a number of themed afternoon activities that take place both indoor and outdoor around Clifton College Sports Centre.

Throughout our programme we promote self-expression, confidence building and, of course, fun by offering as much choice as possible.

—Typical Day Timetable 0800-0945 – Arrivals, Free Time, Table Tennis, Games, Arts & Crafts, Movie, PlayStation/Wii/Xbox

0945-1000 – Morning Registration and Notices 1000-1100 – Swimming 1100-1200 – Team Activity (e.g. Dodgeball, Rounders, Capture the Flag) 1200-1300 – Lunch and Tuck 1300-1330 – Free Time as per Early/Late 1330-1345 – Afternoon Registration 1345-1445 – Optional Themed Activities – Sport, Creative, Techno 1445-1500 – Drinks Break 1500-1600 – Optional Themed Activities/Competitions – Sport, Creative, Techno 1600-1800 – Departures, Late Stay inc Table Tennis, Games, Arts & Crafts, Movie, PlayStation/Wii/Xbox

*Above is an example of a typical day and should be treated only as a guide. |9

Redgrave Theatre Performing Arts Workshop 27-29/10 1000–1600 (Early drop off from 0830,

Late pick up until 1730)

Years 4 - 8

£180

Redgrave Theatre, Percival Road, Clifton, Bristol BS8 3LE

Do you love performing? If so, join us on our professional stage at the Redgrave Theatre for three fun-filled days of acting, singing and musical theatre whilst learning the skills required to “put on a show”.

This Activity Course will be action-packed whilst adhering to the Government’s ‘Out of School Childcare’ and ‘Work Safely in The Performing Arts’ COVID-19 guidance. The course is run by an industry professional and will be taking place at Clifton College’s Redgrave Theatre.

The programme will give children a chance to explore and develop their performance skills by being encouraged to use their imaginations to create scenes, build characters and put together a show. Come and enjoy the fun!

“Three fun-filled days of acting, singing and musical theatre.”

10 |

Our professional Theatre Manager and Technical Manager will also be on hand for the full 3 days to show participants around the theatre, including backstage and also show how to create varying stage atmospheres using sound and lighting elements.

Course tutor, Louise Mantle, is a professionally trained actress, who has worked in the industry for over 25 years. Louise was an actress in TV and Theatre, Sang as Dramatic Soprano with The London Symphony Chorus, worked for the BBC and is now a teacher of Performing Arts and LAMDA Exam coach.

Participants should wear comfy clothes that are easy to move in.

Please note – due to our COVID-19 group “bubble” structure, children who attend this 3-day course won’t be able to be booked into Kids Club on any other day during the week.

Children can be dropped off from 08:30 and must be collected by 17:30.

| 11 For children and young people from Reception – Year Thursday 22nd October – Wednesday 4th November

—Parents Guide Bookings All bookings must be made in advance and will close at 5pm on Thursday for the following week. Please be aware we cannot accept children who turn up on the day and are not booked in.

All bookings must be made either online at www.ccsl-cliftoncollege.com or in writing, on a booking form, either by email, or in person at CLIFTON COLLEGE SPORTS CENTRE, Guthrie Road, Clifton, Bristol BS8 3EZ

Clifton College Holiday Club and Activity Courses

Full payment must be made at the time of booking. We will not accept children unless payment has been made in advance.

Payment is regarded as acceptance of our booking conditions. We accept payment by cash, credit or debit card and childcare vouchers. If you wish to pay by childcare vouchers then you must follow our published procedures and ensure payments are made at the time of booking and received by us within 7 days as until full payment is received, bookings are considered provisional and are not to be regarded as guaranteed.

Clifton College reserves the right to make changes or rearrangements to the programme in the event of unsuitable weather or other factors which may arise and which are beyond our control. There may be occasions where we have to cancel an activity course due to booking numbers being below the minimum set for that particular course, in which case we will either offer an alternative activity or a full refund.

Booking Cancellations If we receive a booking cancellation request with 7 days’ notice or less, then we are unable to offer a refund or future credit. If you request a booking cancellation more than 7 days and up to 14 days in advance then we will offer a 50% refund or credit for use on a future holiday programme (to be taken within 12 months). If you request a booking cancellation more than 14 days in advance then we will offer a 100% refund or credit for use on a future holiday programme (to be taken within 12 months).

We are unable to offer a refund if paid via Childcare Vouchers. A future credit (to be taken within 12 months) will only be offered in the event of a cancellation.

Booking Amendments If you give us at least 7 days’ notice before the date(s) you would like to amend, then you will be able to make changes within the same holiday programme, subject to availability, free of charge. If you give us less than 7 days’ notice, we will endeavour to make requested changes within the same holiday programme, subject to a £20 administration charge. However, we are unable to make any changes with less than 48 hours’ notice. A payment credit will only be given if the Holiday Club Administrator has received at least one working days’ notice of non-attendance, due to sickness or any other acceptable reason. Notification must be received by 12 noon for cancellation of any booking the following day.

12 |

Arrival and Departure Arrangements Please respect our Holiday Club and Activity Course times by dropping off and collecting your children in line with the published times. Should you need to make arrangements outside of these times then please talk to our Administrator or a Manager well in advance so we can try and accommodate your request although please bear in mind we are likely to be at venues other than the Registration Points once our daily programme commences.

Morning Registration for all Holiday Clubs is at 9.45am to start our activities at 10.00am and we return to the Registration Points at 4.00pm. Activity Course times are as published but generally they will register at 9.45am and conclude at 4.00pm.

Our early service, between 8.00–10.00am and our late service between 4.00–6.00pm is included in the daily price for all Holiday Clubs and Activity Courses. We must stress that the very latest time for pick up is 6.00pm. We cannot guarantee staffing levels beyond this finish time and pick up after this will incur an additional charge of £20 regardless of reason. If collection is after 6.00pm we will politely ensure that our procedures are understood and if this occurs more than once for the same child then Senior Management will be informed. Please be aware that if any child has not been collected two hours after our published finish time and we have been unable to contact anyone by telephone, we will call the local social services department to make arrangements for a social worker to collect the child.

Children must be signed in/out by the accompanying adult, recording the time of arrival/departure on the register so that we are aware that the child has arrived/left. We will not allow any child to return home unaccompanied or with an unauthorised adult unless we have authorisation. Parents/Carers must provide us with written permission indicating if their child or children are permitted to go home unaccompanied. We must stress the need for us to have up to date contact telephone numbers (home/work/mobiles) that we can call during the day in the event of an emergency, illness or to check information urgently. Please ensure we have as many contact numbers as possible.

Clothing and Belongings Due to the nature of the activities, we recommend that children do not wear their best or most expensive clothes as we cannot take responsibility for damage to clothing. Trainers are the ideal footwear. No flip flops or crocs please for safety reasons.

We cannot guarantee the return of lost property, but we try to return items that are clearly labelled. Lost property will only be carried forward to the next holiday programme when it will be available for collection. Any items not collected will then be disposed of.

We strongly recommend that children do not bring any personal belongings or electronic devices e.g. jewellery, game consoles or mobile phones, as we cannot be held responsible if they go missing.

We are always willing to allow a child to contact parents/carers using our phones if required. There are minimal opportunities for children to access their own mobiles/ iPad etc and so they should be left at home. Children will not be given any Clifton College Wi-Fi codes and they are not permitted to go on any form of social media or take photos of anyone whilst attending Holiday Club.

Additional Support We recognise that the needs of individual children vary and will endeavour to accommodate children with additional needs within the Holiday Club and Activity Course environment where we can offer appropriate care within our staffing ratio.

We are realistic about the limitations of our environment for children with additional needs and attendance is considered on an individual basis. If English is not a child’s first language then it will be important for us to establish that they at least have an understanding of basic instructions for health and safety purposes. Please contact the Holiday Club & Activity Course team prior to booking to discuss any requirements further and to consider what (if any) arrangements can and need to be put in place. All potential additional support situations MUST be notified at the time of booking by responding with full details either in the ‘Additional Information’ box of the paper Booking Form or online during the Checkout process when completing the Allergies, Medical or Other Information section for participants.

Behaviour We set ourselves high standards and expect our staff to act professionally at all times and to present themselves as positive role models. In return we have expectations of certain standards of behaviour from children that include: • Showing respect and treating others as they would wish to be treated.

• Showing respect for all personal property and the facilities.

• Listening to and following instructions from staff members.

Swearing, abusive and hurtful language is not acceptable. Aggressive behaviour or violence will not be tolerated. One individual’s behaviour will not be allowed to endanger others in the group. Please be aware of these standards and support action taken by staff to encourage good behaviour. Parents must inform us via the booking process of any potential behaviour issues and any associated signs, triggers or strategies that would help us to deal with situations in a positive manner. All children are encouraged and regularly reminded to tell a member of staff as soon as anything

happens that causes them upset or distress so that we can address any issue immediately. Should there be a serious behavioural incident that in our opinion puts a child or other children at risk, or behaviour that we cannot reasonably control then we will telephone parents/ carers on the emergency numbers we have been given at the time of booking to request immediate collection. We will not tolerate any form of bullying. If a child feels that they are being subjected to bullying then they are encouraged and regularly reminded to report this to staff members immediately. The relevant Manager will be informed as a priority and discussions will take place with the individuals concerned as soon as practical. All reported cases will be dealt with sensitively and fairly and appropriate decisions will be taken in full consultation with all parties. Similarly, we will not tolerate aggressive, threatening or abusive language or behaviour from parents or carers towards staff members.

Medicine Medicine (both prescription and nonprescription) will only be administered to a child once an Administering Medication Form has been completed and consent signed by the child’s parent/carer.

Medication must be in-date, labelled and in its original packaging.

Sickness including COVID-19 No child will be admitted to any Holiday Club or Activity Course if they are showing any signs of illness or infection on arrival. All children who are ill or infectious should not attend for the full duration of their ailment, and for 48 hours after the last symptom occurs particularly any child who has suffered a bout of diarrhoea or sickness.

If your child or a member of your household has COVID-19 symptoms, please do not bring your child into the Holiday Club. If there is a confirmed case in your household then we ask that you contact ccsl@ cliftoncollege.com to let us know so we can review our records and comply with the NHS Test & Trace.

Any child who becomes ill with symptoms which could be Covid-19 while at the Club will be isolated from the other children until the child can be collected by his or her parents. If the child becomes seriously ill, we will call 999. If a child or member of staff has suspected symptoms of Covid-19, they will be sent home and must follow the Government guidance for households with possible Covid-19 infection. This includes self-isolation and taking a Covid-19 test.

Most suspected cases of Covid-19 turn out to be negative, so the Club will remain open unless or until advised otherwise by the local Health Protection Team, but parents and staff will be informed. If children or staff experience any symptoms of Covid-19 they must not attend the Club until all symptoms have passed and they feel well.

All bookers must ensure that we have emergency contact telephone numbers that will be answered immediately and also that a suitable adult is available locally to attend the setting as a matter of urgency should we consider the need for a child to be collected for any reason during the day.

Swimming Swimming is available to children within the Kids’ Club age setting. Please be aware our 25m indoor swimming pool has a depth ranging from 0.9m to 2.0m. It is not a walk-in style leisure pool and entry/exit is via steps at each corner. If you require further information regarding our swimming sessions then please ask at time of booking.

We have a very comprehensive swimming policy, further details of which are available on request.

Each child’s swimming ability is assessed by our staff members on an annual basis.

This enables us to determine which areas of the swimming pool they can use. The information provided by parents is used as a guide only.

Non-swimmers may enter the swimming pool only if they are wearing one of our swim jackets.

Quality & Safety All our Holiday Clubs and Activity Courses operate in safe and secure environments.

With 20 years’ experience, we have an exemplary health and safety history and child safety is our priority. Our staff, tutors and coaches are all suitably qualified for the roles they undertake and we operate a comprehensive staff training programme.

Safeguarding / First Aid / Fire and Evacuation Procedures / Equipment Safety Staff members are appointed following selection procedures that include a personal interview and take up of references. All staff, tutors and coaches complete satisfactory DBS enhanced disclosures. All information in our brochure and on our website is correct at the time of publication. Changes may occur and, if so, we will advise parents via email as quickly as possible. Activity programmes are subject to change in the event of adverse weather and occasionally we may have to cancel.

All children will be covered under our Public Liability Insurance whilst they are with us.

In the event of an accident, first aid will be administered to children by our staff and the emergency services will be called if necessary unless we are told otherwise at the time of booking.

Clifton College is a nut free environment.

We may have children attending who have severe nut allergies and could be such that the slightest contact with nuts could be life threatening. We therefore respectfully ask that no nuts are knowingly brought onto the premises in lunch boxes or as snacks.

This includes peanut butter, Nutella spread, Pesto, some cereal bars, some granola bars, biscuits/cakes that contain nuts and sauces that contain nuts.

For children and young people from Reception – Year Thursday 22nd October – Wednesday 4th November

If you are unsure whether a child may attend, call us on 0117 315 7666 to discuss.

Parents/carers are ultimately responsible for determining their child’s ability to participate in the activities. While we sympathise with the needs of each parent, we must provide a healthy environment for others. A sick child often needs special, one-to-one attention and it is difficult for staff/tutors to take time away from others to do this.

Equal Opportunities Clifton College Holiday Club is an equal opportunities provision and welcomes all children, regardless of their gender, ability, school, race or religion. Each child attending is of equal value and is entitled to equal access of opportunity. Education and understanding of other people’s needs and backgrounds will be fostered to promote positive behaviour and attitudes.

Discriminating behaviour, attitudes and comments will be challenged. We will regularly review our policy and amend it where necessary. We have legal obligations in relation to Safeguarding. As a caring organisation, any suggestion of abuse or neglect will be investigated and reported to the relevant authorities and agencies.

Concerns and Complaints Our staff team are trained to process your comments and pass them on to the appropriate individual who will endeavour to respond within 24 hours.

All complaints, however serious, should always be referred to the Holiday Club Manager. If this route of communication is not appropriate then please contact the General Manager on 0117 315 7668.

If necessary, complaints will be further investigated and a verbal or written reply will be returned to the complainant within 7 working days. A record of complaints is maintained. Full details will be recorded on our database including any subsequent details, action taken and whether the complaint is complete. Where appropriate, any investigations will be undertaken in accordance with the principle that the welfare of the child is safeguarded and promoted. If the complainant considers the response to be unsatisfactory then they will be asked to put all details in writing so that further consideration can be given and a written response provided within 28 days detailing investigation findings and action taken. If another external agency investigates, we will consult on how to proceed and the complainant is informed of progress.

Sun Cream We recommend that all children bring a sun hat/cap for protection against the sun.

Sun cream, in a named plastic bag, can also be brought and given to the registration staff on arrival. Children in Kids’ Club will be reminded to apply their own sun cream at regular intervals. For children in Kids’ Club and Juniors, we will help to apply their cream as required, unless we are told otherwise at the time of booking.

Photography Please be aware that we occasionally authorise photographs/videos of children for our promotional material including our website, official displays and publication in future brochures. We recognise that there may be circumstances where a parent or carer will not wish their child to be photographed or filmed in which case there is an opt-out box option on both the online booking system and paper booking form.

| 13

For children and young people from Reception – Year Thursday 22nd October – Wednesday 4th November

—Future holiday dates at a glance....

Christmas & New Year Friday 11th December–Tuesday 5th January 2021

Together we are Clifton Administration Centre Clifton College Sports Centre, Guthrie Road, Clifton, Bristol, BS8 3EZ T. +44 (0)117 315 7666 E. ccsl@cliftoncollege.com Independent Schools Inspectorate Registration No: DFES 801/6000 Registered Charity No: 311735 ccsl-cliftoncollege.com

| 14