FRONTIER CHARTER ACADEMY
BOARD OF DIRECTORS
Meeting minutes of the Regular Board Meeting on May 19, 2025@ 6:00 p.m.
A Regular Meeting of the Board was held at the FCA office at 10653 NE 71st St Brooks, Oregon and via videoconference
I. PRELIMINARY
A. Call To Order and Pledge of Allegiance
The meeting was called to order by Director Winning at 6:02 p.m.
B. Roll Call
Directors Englehart, Winning, and Wolfer were present at the meeting. Director Hardesty was absent.
Others Present: Joanne Johnson, Katie Schweitzer, Todd Schweitzer, and Melissa Wolfer.
C. Approval of Previous Board Minutes (Action)
Approve the Board Meeting Minutes (2025.02.24 Meeting)
Motion: Director Wolfer moved, and Director Englehart seconded, that the Frontier Charter Academy Board of Directors approves the minutes of the February 24, 2025 meeting as presented. The motion passed unanimously, 3-0 (Director Hardesty was absent)
II. COMMUNICATIONS
A. PUBLIC COMMENTS: No individual comment shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes Board Members may respond to comments however no action can be taken The Board may give direction to staff following the comment
● None
B. PRESENTATIONS:
● None
C. BOARD CHAIR DISCUSSION AND RECOGNITION
● None
D. BOARD/STAFF DISCUSSION Reports:
1. Executive Director
● Todd reported that current student enrollment stands at 391. While this is higher than anticipated, it still falls short of the school’s target. He also noted that other virtual charter schools are experiencing an upward trend in enrollment.
● Graduation is scheduled for June 6 at 1:00 p.m., to be held in Cascade Hall at the fairgrounds in Salem. Of the 27 graduating students, 19 are expected to participate in the ceremony.
2. Financial/Business Written report
● Melissa presented the written financial report, which included details on current cash balances, year-to-date spending by budget category, and projected revenue. She noted that the cash balance will continue to decline, as no additional state school funds are expected this fiscal year. The final cash balance will be influenced by how the sponsoring district, Gervais, calculates the final payment specifically, which student average daily membership (ADM) figures they choose to use.
● Todd added a brief update on the “Intent to Return” forms sent to families each spring to gauge re-enrollment for the upcoming school year. To date, 164 students have committed to returning. While this is lower than the current enrollment, it aligns with response patterns from previous years at this time.
3. Principal Update (Katie)
● Katie reported that state testing has been completed virtually, with participation levels comparable to previous years A significant number of parents opted their students out of testing, consistent with past trends
● Prom was attended by a small group of approximately 30 high school students and received positive feedback from participants
● The end-of-year Frontier Day is scheduled for June 13 in Wilsonville The event will feature Kona Ice and student-led games, with high school students organizing activities for their younger peers.
III.
Item 2025.05 - 01: Accept the 23/24 Performance Audit
Comments: Todd noted that Rob Hess of Breakthrough Consulting completed the 2023–2024 Performance Review He highlighted that Rob has conducted the audit in previous years and consistently provides quality work The review included student achievement data showing growth and offered constructive recommendations for improvement Overall, the findings indicate that the school is performing well
Motion: Director Englehart moved and Director Wolfer seconded that the Frontier Charter Academy Board of Directors accept the 23/24 Performance Audit as presented Motion passed 3-0 (Director Hardesty absent)
Action Item 2025.05 - 02: Purchase Authority
Information: Todd explained that this action item authorizes the Executive Director and other staff to make purchasing decisions on behalf of the school up to $30,000 for the 2025–2026 school year. Melissa requested that the motion also include approval of the contract extension with E-Therapy for the 2025–2026 school year with a spending limit of $125,000.
Motion: Director Wolfer moved and Director Englehart seconded that the Frontier Charter Academy Board of Directors authorizes FCA Administrative Staff and Managers to engage in purchases, agency-to-agency agreements, including service contracts and other items necessary to facilitate the day-to-day operations of the school without specific Board approval for amounts up to $30,000 (reference Bylaws article 10 and Policy DJCA). Including the E-Therapy contract extension for up to $125,000 in the 25/26 fiscal year. Motion passed 3-0 (Director Hardesty absent).
Action Item 2024.05 - 03: Approve the 25/26 Board Meeting Dates
Motion: Director Wolfer moved and Director Englehart seconded that the Frontier Charter Academy Board of Directors approves the meeting schedule for the 25/26 school year as follows Motion passed 3-0 (Director Hardesty absent)
● August 18, 2025
● November 17, 2025
● February 23, 2026
● May 18, 2026
C. Instruction and Curriculum
● None
V. ITEMS SCHEDULED FOR INFORMATION
Todd noted that the Gervais School District Board of Directors has approved the adoption and revision of several policies. He advised that the Frontier Charter Academy Board should review the provided materials related to each policy for consideration and alignment.
Todd also reminded the school board members that they need to complete the Ethics training.
1. Notable Gervais policy updates that applied to FCA for review. Gervais School District Board packets and versions of the policies for consideration can be found here.
● IKFB - Artificial Intelligence: Optional OSBA policy presented to facilitate actions regarding artificial intelligence.
● EBBAA - Infection Control and Bloodborne Pathogens: Revised the reference to the law and requirements for training
● JHCD - Medications: Updates reflecting law changes around administration of medication and self-administration in the school setting and rules on administration of short-acting opioid antagonist
● GBDA - Expression of milk or breast-feed in the workplace: Changes the names of the school locations that are identified for expression of milk
● A number of administrative rules were updated to align with changes to the respective policies which were adopted earlier in the year and have already been reviewed These include:
○ Competitive Bidding
○ Communicable Diseases
○ Reporting of Suspected Abuse of a Child
○ Family and Medical Leave
○ Instructional Materials
○ Individualized Plan for Pregnant or Parenting Students
2. Board Training Reminder
OSBA Material (not all items apply to a virtual charter Board) Training coming from OSBA and the Ethics Commission July 17, 2024 OSBA Training
Director Englehart asked about the training offered at the OSBA website
Melissa stated that once the Board Member logs in to the OSBA website the Ethics training is one of the first items that is available She also stated that Board members should contact her if they have any questions
VI. EXECUTIVE SESSION
None scheduled
VII. ADJOURNMENT
Motion: Director Wolfer moved and Director Englehart seconded that the Frontier Charter Academy Board of Directors adjourn the meeting at 6:22 p.m. Motion passed 3-0 (Director Hardesty absent).