AGENDA REGULAR MEETING AGENDA
BOARD OF DIRECTORS
FRONTIER CHARTER ACADEMY
Monday, May 20, 2024 at 6:00 p.m.
INSTRUCTIONS FOR PRESENTATIONS TO THE SCHOOL BOARD
The Frontier Charter Academy welcomes your participation at the School’s Board meetings. The purpose of a public meeting of the Board of Directors is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. Your participation assures us of continuing community interest in our School. To assist you in the ease of speaking / participating in our meetings, the following guidelines are provided.
1. Minutes of prior meetings are available to all audience members via hotlink at: www.frontiercharteracademy.org tab “About”, tab “Board Meeting Minutes” and agendas upon request.
2. The “Public Comment” portion is set aside for members of the audience to raise issues that are not specifically on the agenda. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed fifteen (15) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a citizen-requested item.
3. When addressing the Board Members, speakers are requested to state their name and address, and to adhere to the time limits set forth.
4. Citizens may request that a topic related to school business be placed on a future agenda by submitting a written (or email) request at least seventy-two (72) hours in advance of any regular meeting. Once such an item is properly placed on the agenda, the Board can respond, interact, and act upon the item.
I. PRELIMINARY
A. Call To Order and Pledge of Allegiance - Director Winning called the meeting to order at 6:09 with the pledge of allegiance.
B. Roll Call
Directors Englehart, Winning, and Wolfer were present at the meeting. Director Hardesty was absent.
Others Present: Joanne Johnson, Todd Schweitzer, and Melissa Wolfer.
C. Approval of Previous Board Minutes (Action)
Approve the Board Meeting Minutes (2024.02.26)
Motion: Director Wolfer moved and Director Englehart seconded that the Frontier Charter Academy Board of Directors approve the February 26, 2024 meeting minutes as presented. Motion carried 3-0, Director Hardesty absent.
II. COMMUNICATIONS
A. PUBLIC COMMENTS: No individual comment shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes Board Members may respond to comments however no action can be taken The Board may give direction to staff following the comment
B. PRESENTATIONS:
None
C. BOARD CHAIR DISCUSSION AND RECOGNITION
None
D. BOARD/STAFF DISCUSSION
Reports:
1. Executive Director
Todd said that enrollment was currently at 389 and that the administration is receiving calls and emails from families for enrollment in the school for the 24/25 school year. Todd believes that due to the unrest with the surrounding districts there will be more prospective parents from those communities.
Todd stated that May 21, 2024 is the election day in which the Gervais School District bond will be presented to the community. The Superintendent of the District feels positive that the bond will pass. The official results will not be available for a couple of days, but as soon as he has the information he will pass it along to the FCA Board of Directors. If the bond does not pass, it is likely that the Gervais School Board will close the District as of June 30, 2025. If it looks like the District will close, FCA will need to have a June Board meeting to get FCA Board approval to ask the Gervais School District to be released from the 10 year contract on June 30, 2025 which would then allow FCA to actively seek out another sponsoring District this summer
2. Financial/Business
Melissa reviewed her written report and discussed the state school fund payments and positive adjustment in May, the budget versus actual report, the interim audit that took place in May, and that the forecasted state school fund is very close to projections.
There was general discussion about how the State of Oregon makes payments to the District including a double payment in July and no payment in June as well as the forecast for FCA.
3. Principal Update
Todd discussed the AP test held at Pioneer on May 8, the 23-24 State Testing process, an update of the upcoming graduation ceremony that will take place on June 7 at Cascade Hall at the State Fair Grounds where 19 of the 32 graduates will receive their diplomas, the Prom that was held on May 18 at Gervais Elementary, and the end of year celebration for students and families that will be held on June 14 at Wilsonville Memorial Park
III. CONSENT AGENDA ITEMS
All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board voting on them The Executive Director recommends approval of all consent agenda items
Motion: Director Wolfer moved and Director Englehart seconded that the Frontier Charter Academy Board of Directors approve the consent items en masse. Motion carried 3-0, Director Hardesty absent.
B. Business
Action Item 2024.05 - 01: Accept the 22/23 Performance Review
Todd noted that the academy contracted with Rob Hess from Breakthrough Consulting to complete the annual performance review Mr Hess was an experienced administrator in the education system and provided a good framework for the 22/23 review Positive outcomes of the review included the high satisfaction rate with parents, staff, and students, good academic performance for those participating in state testing, and the compliance of the academy in all regulations. Some identified areas of improvement included the lack of student participation in state testing and stakeholder involvement. Todd discussed ways that the administration will seek to make improvement in these areas.
There was further discussion regarding the actionable items of improvement, use of an alternative assessment system, and a review and update of the school’s strategic plan. Todd mentioned that we could continue to utilize Mr. Hess as the academy administrative team and Board Members continue to review his suggestions.
Motion: Director Englehart moved and Director Wolfer seconded that the Frontier Charter Academy Board of Directors accept the 22/23 Performance Review from Rob Hess. Motion carried 3-0, Director Hardesty absent.
Action
Item 2024.05
- 02: Approve the 24/25 Board Meeting Dates
Motion: Director Wolfer moved and Director Englehart seconded that the Frontier Charter Academy Board of Directors approve the meeting schedule for the 24/25 school year as follows. Motion carried 3-0, Director Hardesty absent.
24/25 FCA School Board Meeting Dates
● August 19, 2024
● November 18, 2024
● February 24, 2025
● May 19, 2025
Action
Item 2024.05
- 03: Purchase Authority
Information: Todd stated that this item is approved annually Melissa said that the limits may go up if the Gervais School District revises its procurement policy.
Motion: Director Wolfer moved and Director Englehart seconded that the Frontier Charter Academy Board of Directors authorizes FCA Administrative Staff and Managers to engage in purchases, agency-to-agency agreements, including service contracts and other items necessary to facilitate the day-to-day operations of the school without specific Board approval for amounts up to $30,000 (reference Bylaws article 10 and Policy DJCA). Motion carried 3-0, Director Hardesty absent.
Action Item 2024.05 - 04: Reappoint Travis Englehart
Motion: Director Wolfer moved and Director Winning seconded that the Frontier Charter Academy Board of Directors reappoint Director Englehart to serve on the Frontier Charter Academy Board for a three year term. Motion carried 3-0, Director Hardesty absent.
C. Instruction and Curriculum
None
V. ITEMS SCHEDULED FOR INFORMATION
1 Notable Gervais policy updates that applied to FCA for review Gervais School District Board packets and versions of the policies for consideration can be found here
● No new policies to review
2. Board Training Reminder
OSBA Material (not all items apply to a virtual charter Board)
VI. EXECUTIVE SESSION
None scheduled
VII. ADJOURNMENT
Motion: Director Englehart moved and Director Wolfer seconded that the Frontier Charter Academy Board of Directors adjourn the meeting at 6:42 p.m. Motion carried 3-0, Director Hardesty absent.
