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1/8/14  

Training  Objectives   Day  One  

Summer  2013  NSO  Training   PACE  Academic  Advising  Center  

*  Take  Individual  Staff  Pictures   *  Review  NSO   *  Calendar  &  Scheduling   *  Stations  &  Staffing   *  Prep  Days   *  Folder  Items   *  Building  Schedules  

*  NSO  Days  

Agenda   Day  Two  

*  8:30-­‐9:30  –  Applied  Arts   *  9:30-­‐10:30  –  Education   *  10:30-­‐11:30  –  Fine  Arts   *  11:30-­‐12:30  –  Health  Professions   *  12:30-­‐1:30  –  Lunch   *  1:30-­‐2:30  –  Liberal  Arts   *  2:30-­‐3:30  –  McCoy  College   *  3:30-­‐4:30  -­‐  Science  

Summer  2013  Calendar   *  SARS  Grid  Codes   *  NSO  Prep   *  NSO  PACE   *  LAB  124   *  LAB  Derr   *  No  OPEN  days  till  8/5   with  additional  NSO   PACE  and  NSO  Prep   days  for  Late  NSO,   8/15-­‐8/20.  

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Summer  2013  PACE  Academic   Advising  Appointment  Policies   *  The  front  desk  will  not  schedule  appointments  for  the   2013-­‐2014  PACE  students  until  August.   *  PACE  Academic  Advisors  will  be  the  only  ones   creating  appointments  on  their  calendars  between   now  and  the  aforementioned  date  in  August.  These   appointments  are  for  specific  students  that  each   advisor  will  evaluate  on  a  case-­‐by-­‐case  basis.   *  Only  when  an  On-­‐Call  is  available,  will  the  front  desk   utilize  the  SAR  Drop-­‐In.  

NSO  Calendar  

Push  Week  –  Regular  2-­‐Day  –  Single  Day  Sessions  

*  Push  Week:  Overlapping,  overnight  NSO  sessions.   Regular  2-­‐Day:  Overnight  sessions.  No  overlapping.   *  Single  Day:  Day  1  Admissions  &  Day  2  Advising  are   done  in  a  single  day.       *  Day  1:  NSO  Check-­‐in,  admissions  information,  etc.   *  Day  2:  PACE  NSO  advising  and  registration,  PACE   workshops.  

Summer  2013  Calendar  

PACE  Academic  Advising  NSO  Teams  and  Duties  

*  NSO  Teams   *  Ashley:  Ryanne,  Georgeann,  Bailey   *  Lupe:  Stephanie,  Jaimie,  Juan,  Chanell   *  Staci:  Janet,  Jeanette,  Robert,  Lindsay  

*  NSO  Duties  in  addition  to  NSO  Advising   *  Lab  1:  UAC  124   *  Lab  2:  Derrick  Hall  114   *  On-­‐Call:  Attend  to  the  SARS  Drop-­‐In  and  the  PACE   Advising  emails,  review  orientation  advising  forms,   change  majors,  filing,  etc.  

Summer  2013  Calendar  

PACE  Academic  Advising  NSO  Duty  Times   *  Push  Week  Duties:     *  3:30-­‐5:00   *  Regular  Two-­‐Day   Duties:     *  4:00-­‐5:00   *  Single  Day  Duties:     *  4:00-­‐5:00  

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NSO  Daily  Schedule:  Summer  2013    

NSO  Daily  Schedule:  Summer  2013   Student  Numbers  and  Lunches    

*  3  Different  Schedules:     *  Push  Week  Schedule:  Start  at:  8:15  am,  259  Students,  10  Groups   *  Regular  2  Day  Schedule:  Start  at:  8:10  am,  302  Students,  20  Groups   *  Single  Day  Schedule:  Start  at:  12:00  pm,  200  Students,  10  Groups  

Lunch!  

 

*  Lunch:  The  “gaps”  between   of  Single  Days.    

 with  the  exception  

*  Push  Week:  11:30-­‐12:30  

*  Regular  2-­‐Day:  12:00-­‐1:00   *  Single  Day  11:00-­‐12:00  

NSO  Student   Groups  

On-­‐Deck,  Advising,  &   Registration!  

NSO  Staffing  &  Duties   *  PACE  Academic  Advisors   *  The  advising  portion  of  NSO,  registration  lab  leaders,  on-­‐call    

*  STAFF   *  Boko’s  Room/Triage  

*  University  College  Student  Workers   *  Making  copies,  building  folders,  distributing  folders  to  students   on  NSO  days,  check-­‐in  process,  waiting  area  monitoring  

*  Any  adjustments  to  the  day  will  be  reviewed  by  Angie  on  a  case  by   case  basis.  

Further  Staff  Information  

*  http://www.admissions.txstate.edu/admitted/ orientation/staff.html     *  http://www.admissions.txstate.edu/admitted/ orientation/staff/ol.html  

*  PACE  Mentors  &  Academic  Coaches   *  Registration  lab  assistants  during  the  lunch  hour  

*  Orientation  Leaders  &  Coordinators   *  Registration  lab  assistants,  communication  between  Admission’s   NSO  team  and  PACE  Academic  Advising  

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NSO  Stations  

Contact  Information   Folder  Station  

UAC  142:     Boko’s  Room  

Check-­‐In  Station  

*  All  advisors  will  receive  a  small  index  card  with   important  contact  information.   *  *  *  *  *  * 

Angie   Claudia   Eric  Tradup   Javier   US  1100   Etc.  

Academic  Advising  

Waiting  Area  

NSO  Days  Stations,  Staffing  &   Descriptions   *  Folder  Station    

*  Staffing:  University  College  Student  Workers   *  Location:  Immediate  Entrance   *  Description:  NSO  Student  will  form  an  alpha  sorted  line  to  retrieve  their  NSO   folders.  The  folders  will  be  distributed  to  students  as  they  enter  the  building.  

*  Check-­‐In  Station    

*  Staffing:  University  College  Student  Workers   *  Location:  By  the  lobby  computers   *  Description:  NSO  Student  will  form  an  alpha  sorted  line  to  check  in  for  advising.    

*  Waiting  Area  

*  Staffing:  Orientation  Leaders/University  College  Student  Workers   *  Location:  Lobby   *  Description:  OL’s  and  Student  Workers  will  help  NSO  students  fill  out  the  NSO   advising  forms  while  waiting  for  an  academic  advisor  to  retrieve  them  for  the   advising  portion  of  NSO.  

UAC  159  

UAC  174  

UAC  124:   Computer  Lab  1  

UAC  174:  Student  Retrieval   UAC  159:  Athletic  Academic  Center  

NSO  Days  Stations,  Staffing  &   Descriptions   *  Advising    

*  Staffing:  Academic  Advisors   *  Location:  Academic  Advisor  Offices   *  Description:  Academic  Advisor  will  advise  the  student  on  courses  they  should  register   for.  

*  Boko’s  Room/Triage    

*  Staffing:     *  Location:     *  Description:  If  an  student  needs  additional  time  for  the  advising  portion  they  will  be   assisted  by  the  Boko’s  Room  staff.  

*  Computer  Labs  

*  Staffing  &  Location:    

*  UAC  124;  STAFF,  Orientation  Leaders,  PACE  MAC   *  Derrick  114;  Claudia,  Orientation  Leaders,  PACE  MAC  

*  Description:  Students  will  register  for  their  recommended  courses  

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1/8/14  

15  Minute  Break  

NSO  Prep  Days  

*  Make  copies  of  the  folder  items   *  Build  a  schedule  for  each  student   *  Build  student  folders   *  Alphabetize  student  folders    

NSO  Prep  Days   Folder  Items    

ü PACE  Academic  Advising  Syllabus   ü Degree  Audit  Hand  Out   ü Orientation  Advising  Form   ü NSO  Survey     *  Student  Profile  Sheet   *  COGNOS  Evaluated  Transcript   *  One  Bobcat  Schedule  Builder  Schedule    

NSO  Prep  Days   Building  Schedules  

*  Folders  will  be  sorted  by  college  and  distributed  to  the   college  liaison  pairs.   *  The  college  liaison  pairs  will  not  get  the  same  college  each   time.  

*  Use  the  Student  Profile  Sheet,  the  COGNOS  Evaluated   Transcript,  and  Bobcat  Schedule  Builder  to  build  one   sample  schedule.   *  These  Student  Profile  Sheet  and  the  COGNOS  Evaluated   Transcript  will  be  in  the  student  folder  and  available  for  you   to  use.   *  If  the  COGNOS  Evaluated  Transcript  is  not  provided,  check   COGNOS  for  any  updates.  

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Student  Profile  Sheet  

Student  Attributes:  Learning   Communities,  PreMed/ PreDent,  etc…  

Verify  Test  Scores  and   Developmental  Placement  with   INB  SZATXSI  and  SOATEST!  

Other  Special  Student  Populations  

Student  Attributes  

*  Learning  Communities   *  Honors   *  Athlete   *  Pre-­‐Med/PreDent   *  Etc.  

Math  Placement   INB  SOATEST  

*  Not  listed  as  attributes  but  should  be  kept  in  mind…   *  *  *  *  * 

45+  Hours   ROTC   ESTARS   Veterans   Fine  Arts:   *  Stephanie:  Art  &  Music   *  Ashley:  Dance  &  Theater  

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TSIP  

INB  SZATXSI  

*  Not  College  Ready/Not  Satisfied   *  College  Ready/Satisfied   *  Waived   *  Exempt   *  Read  Carefully!    

TSIP  

Developmental  Courses  and  Blocked  Courses   TSI  TEST  AREA  

DEVELOPMENTAL   COURSE  

BLOCKED  COURSES  

WRITING  

ENGLISH  1300  

ENGLISH  1310,  1320  

MATHEMATICS  

MATH  1300,  1311   MATH  1315,  1316,  1317,   (DEPENDING  ON  SCORES)   1319,  2417,  2471,  1329,  ETC.  

READING  

READING  1300  

HISTORY  1310,  1320;   PSYCHOLOGY  1300;   POLITICAL  SCIENCE  2310,   2320;  ENGLISH  2310,  2320,   23330,  2340,  2359,  2360  

SOME  UNBLOCKED  CORE  COURSE  OPTIONS:   UNIVERSITY  SEMINAR  1100,  COMMUNICATION  1310,  ART/DANCE/MUSIC/THEATER   2313,  PHILOSOPHY  1305  OR  1320,  SOCIAL  SCIENCE  CORE:  SOCIOLOGY  1310,   ANTHROPOLOGY  1312,  GEOGRAPHY  1310,  ECONOMICS  2301  OR  2314,  NATURAL   SCIENCE  CORE.  

COGNOS  Evaluated  Transcript  

NSO  Prep  Days   Building  Schedules  

*  In  Bobcat  Schedule  Builder,  use  sections  with  larger   quantities  of  available  seats.   *  Be  aware  of  specific  student  attributes   *  Highlight  any  sections  that  are  required  for  specific  student   attributes   *  *  *  * 

Residential  College,  Learning  Communities   University  Seminar   Honors   Etc…  

*  Write  any  helpful  notes  on  the  suggested  schedule.  

*  Return  all  content  to  the  folder,  alpha  sort    and  file  when   you  are  done.  

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NSO  Prep  Days  

SO, you know how to use Bobcat Schedule Builder.

How  to  Use  Bobcat  Schedule  Builder  

Now what?

For your consideration, here are some tricks of the trade from your fellow colleagues:

When  you  receive  your  stack  of  students  for  the  day,  start  by   doing  some  sorting.  

Sorting–  figuring  out  a  system  that  works  for  you–  will  save  you  from   continually  resetting  the  specs  on  your  Bobcat  Schedule  Builder  for  each   individual  student.  

  Ashley suggests

What works for

Start by sorting students by learning community, regardless of major or other attributes. After you’ve built schedules for learning community students, sort remaining profiles by:

Major

TSI Status

Math Placement

Robbie

is what is what I’m calling the flip-flop method. Robbie sorts his students much like Ashley, except he flip-flops his learning community students.

DAY 1  Gen Pop

Res College

DAY 2 Res College

 Gen Pop

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1/8/14  

LESSON:  Preparing  your  Bobcat  Schedule  Builder  for  LC  students,   particularly  Residential  College  students,  can  be  time  consuming.

      Find a method that works for you.   Stephanie has one final suggestion:

Good Questions to Ask   Is this schedule “walkable”? Is this schedule “doable”? Is this schedule a good model for students’ future schedule building?

Remember that Bobcat Schedule Builder and SSB mirror one another. If a class is listed as “off campus” on SSB, you’ll have to select the “off campus” option in BSB If a class doesn’t appear on the list of options in BSB, that’s probably because it’s full in SSB. ***maaaybe.

…But Remember   …But Remember

As summer goes on, and classes begin to disappear, asking these questions will become a luxury.

Simply make your best effort to make solid sample schedules for students, and feel free to use these tips, methods, and questions as a guide J

Lunch!  

NSO  Days  

*  Folder  Station,  Check-­‐In,  &  Retrieval   *  NSO  Advising   *  Registration  Lab   *  After  Advising  is  Over  

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NSO  Days  

Folder  Station,  Check-­‐In,  &  Retrieval  

*  Student  workers  will  distribute  folders  to  the  NSO  students  as   they  come  in  to  the  building.     *  After  receiving  their  folders,  NSO  students  will  line  up  to  check-­‐ in.  Student  workers  will  place  labels  with  the  NSO  student  names   on  a  sheet  of  paper  in  the  order  that  they  check  in.   *  Art,  Dance,  Music,  and  Theater  students  will  be  specifically   highlighted  for  Ashley  and  Stephanie.  

NSO  Days   NSO  Advising  

*  Not  your  typical  advising  session!     *  Approximately  10  minutes!   *  Good  tools  to  have  ready:   *  INB   *  PACE  Binder   *  Business  card  for  email  follow  ups  

*  Advisors  will  need  to  speak  with  one  of  the  student  workers  to   retrieve  a  student  for  advising.  

NSO  Days  

Before  NSO  Advising  

*  *  *  *  * 

Before  advising  the  student  on  courses,  verify/document  the   following:     The  top  part  of  the  NSO  Advising  form  has  been  filled  out   Any  updates  AP,  DC,  IB,  or  currently  enrolled  credits  that  are  not   listed  in  the  on  the  student’s  COGNOS    Evaluated  Transcript   Any  updates  to  TSIP/Math  Placement  that  may  effect  their  TSI   status/applicable  courses.     Holds  on  the  student’s  account.     The  student’s  Major.    Submit  a  Change  of  Major  form  if  needed.  

Boko’s  Room  

*  Any  student  that  needs  more  attention  and  will  take   more  than  the  approximate  10  minutes.   *  If  the  student  has  45+hours   *  If  the  student  is  undecided  between  majors   *  If  the  student  provides  any  additional  information  that   requires  more  attentions  

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NSO  Days  

NSO  Days  

During  NSO  Advising  

*  Discuss  the  prepared  schedule  with  the  student.  

*  Explain  any  specific  sections  that  were  chosen  due  to  the   student’s  unique  attributes.  

*  Fill  out  recommended  courses  on  the  student’s  NSO   Advising  form.  

*  Consider  putting  the  Course  Registration  Number  (CRN)  as   well.  

*  Be  sure  to  document  any  additional  information  that   pertains  to  the  student’s  courses  or  other  referrals.   *  Make  sure  the  NSO  Advising  form  is  signed  by  you  and  the   student  and  that  all  information  is  legible.   *  Provide  the  student  with  a  business  card  for  any  follow  up   questions.  

NSO  Days  

After  NSO  Advising  

*  After  the  advising  portion  is  complete,  escort  the   student  back  to  the  waiting  area  where  they  will  be   directed  either  to  the  computer  lab  in  UAC  124  or   Derrick  114.   *  Shampoo,  Rinse,  and  Repeat.  

NSO  Advising  

*  Keep  copies  of:   *  *  *  *  * 

The  advising  form   Student  Profile  Sheet   Change  of  major  form   Evaluated  Transcript   Any  other  critical  information  that  effected  the  advising   decisions  

  DOCUMENT,  DOCUMENT,  DOCUMENT!  

NSO  Days  

After  NSO  Advising  

*  When  you  have  an  opportunity,  review  your  advising   forms  and  process  any  change  of  major  forms  you   have  received.   *  Follow  up  with  the  student  if  necessary  via  email  for   documentation  purposes.   *  Be  sure  to  attach  any  follow  up  information  to  the   advising  form.   *  File  the  forms  when  you  are  done.  

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Questions?  

NSO  Tips!   *  It  may  be  your  twentieth  orientation,  but  it  is  that   student’s  first  and  only!   *  It  may  be  the  billionth  time  you  have                                                                           said  it,  but  it  is  the  first  time  that                                                                                 student  has  asked  it.   *  Don’t  be  afraid  to  ask  questions                                                                                             and  rely  on  each  other.   *  It’s  ok  to  knock  on  someone’s  door  and  ask  questions.      

NSO  Tips!  

NSO  Tips!  

*  Take  the  break  when  you  need  it.  It  needs  to  be  done!   *  Eat  and  go  to  the  bathroom.  

*  Take  care  of  yourself.  Get  plenty  of  sleep  and  vitamins.     *  Go  fast,  wear  comfortable  shoes,  have  quick  non-­‐messy  snacks   *  Emphasize  healthy  food  selections  for  lunch!  

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NSO  Tips!   *  Exercise  and  stress  relief,  physical  and  mental   stretching!   *  Have  a  positive  attitude!   *  Be  patient  with  yourself.  

NSO  Tips!    

*  Give  yourself  5-­‐points  to  cover  during  the  session:   1.  Explain  advising  appointment,  not  typical   appointment   2.  Check  test  scores,  math  placement  and  TSIP   3.  Check  DC  and  AP   4.  Check  major  status   5.  Stay  on  Task  

NSO  Tips!    

*  Feng  Shui!   *  If  you  do  not  want  to  be  checking  the  time  on  your   computer  place  your  clock  behind  the  student   *  Inform  the  student  that  this  is  not  a  typical  meeting/ advising  session   *  Use  spotify  to  create  a  15  minute  playlist  to  help  keep   track  of  time.  No  Metallica  /distracting  music.  

NSO  Tips!    

*  Use  the  PDF  PACE  file   *  Don’t  try  to  memorize  everything   *  Don’t  make  assumptions   *  Know  when  to  use  the  BOKO/Triage  room   *  Always  double  check  the  TSIP  scores  on  the  Student   Profile  Sheets    

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NSO  Tips!    

*  Having  clear  and  concise  notes!   *  Document,  document,  document!   *  Don’t  pressure  yourself  to  go  so  fast  that’s  when   mistakes  are  made.   *  Make  sure  to  give  out  your  business  cards  to  help   make  connection  to  the  university.    

NSO  Tips!    

When  things  get  rough,  as  they  sometime  do,   remember  that  Pacheco  cares  about  you!    

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NSO Training Summer 2013