CMustangonference Center
FULLEVENTCENTER
ThisbeautifulanduniqueFullEventCenterprovidesadramaticlocationfora varietyofevents.TheFullEventCenterincludestheBanquetHall,GreatRoom, Gazebo,andKitchen.Thisversatileroomcanhostweddings,receptions, banquets,reunions,craft/tradeshows,andconventionactivities.Theadjacent kitchenisequippedwithstate-of-the-artappliancescapableofmeetingany caterer’sneeds.
320BanquetStylewithspace providedforaDanceFloor.
BANQUETHALLS
TheBanquetHallatMustangTownCentercanberentedasonelargeroom capableofholdingupto240peopleordividedintosmallerrooms.Thereisa convenientfullservicecateringkitchenwithcurbsideloadingareaavailable foranadditionalfee.Chooseanycatererfortheeventorkeepitsimpleand self-cater.
BANQUETHALL(WHOLE) SETUPCAPACITY
3424sq.ft.
InternalProjector&Screen
AdjacenttoCateringKitchen
ServingWindow
BANQUETHALL HALF(SIDEAORB)
Approximately1500sq.ft.
PortableSound&Projector availableforafee
Availableonlyduringregular businesshours
220BanquetStyle
220AudienceStyle
126ClassroomStyle
216BanquetStylewithspace providedforaDanceFloor
SETUPCAPACITY
120BanquetStyle
120AudienceStyle
60ClassroomStyle
GREATROOM
TheGreatRoomisabeautifulsettingforawidevarietyofeventsincluding banquets,weddings,andparties.Thisvenuefeaturesexteriorglasswindows anddoorsoverlookingapatioandbeautifullandscaping,makingaperfect entranceforyourguests.
GREATROOM
3750sq.ft.
SETUP CAPACITY
220BanquetStyle
220AudienceStyle
180ClassroomStyle
160BanquetStylewithspace providedforaDanceFloor
MEETINGROOMS
Twomeetingroomsareavailableforreservationandareidealforsmall seminars,meetings,birthdaypartiesorshowers.Guestscanarrangeforthe useof1or2roomsdependingonspecificneeds.Onlyrectangletablesare availableforthisroom.
MEETINGROOM(WHOLE) SETUPCAPACITY
1058sq.ft.
Projector&Screenavailableat additionalfee
Availableonlyduringregular businesshours
MEETINGROOM HALF(SIDECORD) SETUPCAPACITY
529sq.ft.
Projector&Screenavailableat additionalfee
Availableonlyduringregular businesshours
CATERINGKITCHEN
TownCenterprovidesacateringkitchentobeusedforeventsservingfood and/orbeverageswithinthebanquetfacilities.Thekitchenisfullyequipped withawarmingoven,refrigerator,icemachine,warmingtrays,andan adjoiningrestroom.Coffeeserviceisavailableforanadditionalfee.The cateringkitchenisadjacenttotheBanquetHall,butcanbereservedwiththe
THEGAZEBO
Thepicturesquegazeboisdesignedtoholdoutdooreventssuchasconcerts inthepark,weddings,familyreunionsandmore!Itprovidesabeautifulsetting withrecessedlightsandelectrichookupcapabilitiessurroundingthe perime
50-FULLDAY 4AM-11PM) chairsprovided tricaloutletsavailable
FLOORLAYOUT
INDOORFACILITYRATES
BusinessHours
8:00 AM - 8:30 PM Monday-Friday 8:30 AM - 5:30 PM Saturday 1:30 PM - 5:30 PM
Sunday
4HOURMINIMUMBOOKINGFORALLFACILITIES
Capacity:480guests
FullEventCenter (FullDay)
FridayandSaturdayonly(10:00AM-Midnight)-$2500
IncludesuseoftheGreatRoom,FullBanquetHall,CateringKitchen,ClassroomandtheGazebo. TwoBuilt-InProjectorsandSoundSystemsincluded.
50%DiscountonaMeetingRoomReservation(ProvidedtheMeetingRoomisavailable)
Capacity:220guests
GreatRoomorFullBanquet
Built-InProjectorandSoundSystemIncluded Options
4Hours(BusinessHours)-$500 AdditionalHours-$125perhour
8Hours(9:30am-5:30pm)-$1000 Monday-Saturday
AllDay(9:30am-8:30pm)-$1200 Monday-Friday
AllDay(9:30am-Midnight)-$1750 Friday-Saturday
Capacity:120guests.
HalfBanquet
4Hours-$250 Additionalhours-$62.50perhour
OnlyAvailableDuringBusinessHours
ProjectorandSoundSystemavailableatanadditionalcost
FullMeetingRoom
Capacity: 60guests.
4hours-$180 Additionalhours-$45perhour
OnlyAvailableDuringBusinessHours
ProjectorandSoundSystemavailableatanadditionalcost
HalfMeetingRoom
Capacity:30guests.
4hours-$90 Additionalhours-$22.50perhour
OnlyAvailableDuringBusinessHours
Projectorandsoundsystemavailableatanadditionalcost
Catering kitchen
Thealcoholpermitfeemustbepaidatleast30dayspriortotheevent
AnoffdutyMustangPoliceOfficerisrequiredtobepresentattheeventwhenalcoholis present.
TheofficerwillbehiredbyCitystaff.
Theofficeristobepaid$125forthefirst2hoursand$25perhourthereafter.Cash paymentmustbemadetotheofficeratthetimesecurityisprovided.
Failuretopaythepoliceofficerwillresultinterminationoftheevent.
Renteracceptstheresponsibilityforuseofalcoholinthefacilityandagreestoprohibit useofalcoholbyminors.Violationofthispolicywillresultinimmediateterminationof theevent
EpsonVS250SVGA3,200LumensColorBrightness(ColorLightOutput)3,200LumensWhite Brightness(WhiteLightOutput)HDMI3LCDProjector.ProjectorLampModelisH838A. Resolutionratedat800x600(SVGA)withtheoptiontoresizeupto1400x1050(SXGA+).
StageOne:TwoPieces;EachPieceis6'x8'x32".Arrangedas12'x8'or16'x6'.
StageTwo:TwoPieces;EachPieceis4'x8'x2'.Arrangesas8'x8'or16'x4'.
ROOMSET-UPSTYLES
AudienceStyle
Usedforpresentationsanddisplays
Allowsforoptimalroomoccupancy
Idealforsituationsnotrequiringnote taking
BoardroomStyle
Idealfordebateanddiscussion
Encouragesinteractionbetween participants
Tablesinsquareshapew/chairson outside
ClassroomStyle
Usedtopresenttosmalltomedium groups
Idealfortestingandindividualtraining Providesworkspaceforpen,paper and/orlaptop.
BanquetStyle
Perfectforweddingreceptions,parties anddances.
Mostcommonforeventsservingmeals. Customlayoutavailableforadditional fee.
Whatisincludedwithmyroomrental?
Therentalfeeincludestheuseofthespace,tablesandchairs
HowdoItourtheFacility?
ToursofMustangTownCenterfacilityareavailablebyappointmentonly.Pleasecallus at(405)376-3411oremailldiment@cityofmustang.org
HowdoIreservearoomatMustangTownCenter?
Onceyouhaveidentifiedadateandotherspecificsofyourevent,contactstafftorequestarental agreement.Reservationscanbemadeuptooneyearinadvance.Inorderforeventstobeplacedon thereservationcalendar,youmustsubmitasignedrentalagreementcompletewithvalidcreditcard information.
WhydoIhavetoprovidecreditcardinformation?
Creditcardinformationisrequiredforallfacilityrentals. Ifaneventcausestheneedfor:
*Cleaningprocedures,whicharebeyondthescopeofnormalTownCentermaintenance,orrepairs orreplacementduetostructuralorequipmentdamage,thecreditcardinformationmaybeused topayfortheseservices
*Theinformationmayalsobeusedinpartorintotalwhentherenter’seventdoesnotmeetor exceedscontractualterms(e.g.theeventendsonehourlaterthanscheduled.) Ifnoneoftheprecedingconditionsoccur,thenthecreditcardinformationwillbenotbeused.
Whenwillthebalanceofmyrentalbedue?
Ifyouhavearemainingbalanceafteryourinitialpayment,itwillbedue2weekspriortoyourevent. Ifpaymentisnotpaidbythistime,a$25latefeewillbeassessed.
WhatifIcancelmyreservation?
Cancellationoftheeventordatechangesmustbesubmittedinwritingorviaemailto ldiment@cityofmustang.org
Thereisa25%cancellationfeeforrefundrequestsreceived30daysinadvanceoftherentaldate. Anyrequestforrefundsubmittedlessthan30daysinadvancewillnotbeeligibleforarefund. Arentaldatechangecanoccurwithoutpenaltyifnoticeisgivenatleast1monthbeforetheoriginal dateifanoptionaldateisavailable.
CanIservealcoholatmyevent?
A$100non-refundableAlcoholPermitisrequiredinordertoserveAlcohol Formoreinformationon alcoholvisitpage13
FREQUENTLYASKEDQUESTIONS
Whatarethepoliciesonfoodandbeverages?
FoodanddrinksmaybebroughtintotheGreatRoom,BanquetHall,andMeetingRooms.
CantheMeetingRoomsbereservedafterhoursforanadditionalfee?
TheMeetingRoomsarenotavailabletobereservedafterbuildinghours,evenforanadditional fee
CanIrentjusttheCateringKitchen?
ThecateringkitchenisonlyavailableaspartofaGreatRoomorBanquetHallevent.
CanIbringinmyowncatering?
Yes,thereisnotapreferredcateringlist Selfcateringisallowed
Whataretheclean-uprequirements?
Clean-upistheresponsibilityoftheRenterunlessthe$100Clean-upfeehasbeenpaid.Theroom needstobereturnedtothesameconditionitwasinpriortotheevent.
WhattimecanIgetintothefacilitybeforemyeventtodecorate?
Therentaltimeperiodmustincludealltimenecessaryforroompreparationandclean-up. Accesstoyourroompriortoyourscheduledrentaltimeisnotpermitted.Inaddition,TownCenter willnotbeopenedpriortotherentaltimeforcaterers,musicians,decorators,ordeliveries.All clean-upmustbecompleted,andtheroomvacatedbytheendofthescheduledrentaltime.
WhatcanIusetohangdecorations?
Painterstapeandremovablewhitemountingputtyareallowed.
Aremyguestsrequiredtostayinadesignatedarea?
Allparticipantsneedtostayinthereservedarea.Itisyourresponsibilitytoinformyourguests thattheyshouldnotbewanderingintootherareasofTownCenter.
WhodoIcontactifIhaveaproblemduringmyevent?
Afacilityattendantwillbeon-siteforallevents.Ifaproblemarises,theirphonenumberisposted inthehallwayoutsidetheCateringKitchen.
Areinflatablesallowedinthebanquetfacilities?
Inflatablesarenotallowedinthebanquetfacilities
FREQUENTLYASKEDQUESTIONS
Whatsizearethetablesincludedwithmyroomrental?
Thereareavarietyoftablessizesavailable,dependingwhichroomisrented:6’x30”x30” rectangulartablesareavailableinanyroom.6’x19”x30”rectangulartablesareavailableinthe MeetingRooms.5’x30”roundtablesareavailableintheBanquetHallsandGreatRoomonly.
IfwerentaspaceinTownCenter,arewegrantedaccesstotheRecreationCenter?
PassestotheRecreationCenterarenotincludedinyourrental.
IsthereWi-Fiavailable?
Yes.MPL-GuestandMustangCCarepublicnetworks.Nopasswordisrequired.
POLICIESANDREGULATIONS
General
AllreservationsmustbemadethroughtheRecreationCenterFrontDesk.Theresponsible partymustbeatleast21yearsofage.
Monday-Fridayeventscanbeginasearlyas9:30a.m.andendby8:30p.m.Thisincludes cleanuptime.Penaltyfeeswillbeassessedifthefacilityisnotvacatedbytheendofthe reservationtime.
Sundayeventscanbeginat1:30pm andendby5:30pm Thisincludescleanuptime
Rentaltimesincludedecoratingandcleanuptime.
Smoking,vapingandgamblingisnotallowedwithinthefacility.
Firearmsareprohibitedinsidethefacility.
Childrenmustbesupervisedbyaresponsibleadultatalltimes
Pets/animalsarenotpermittedinsideTownCenterwiththeexceptionofserviceanimals.
Alleventattendeesmustremainintheirdesignatedroom.Loiteringinthehallwaysisnot allowed.
Theindividualorgroupreservingthefacilityassumesfullresponsibilityfortheconductofthe guestsattheirevent.
Fights,vandalism,ordestructivebehaviorsaregroundsforimmediatecancellationofthe contract(andallfuturecontracts).Thepartywillbeaskedtoleavethefacilityimmediately.In suchcasesallrentalpaymentswillbeforfeited.
Exits,corridors,andhallwaysmustbefreeofobstructions.Exitdoorscannotbelocked.
Thereisnorefundofunusedreservationtimeorequipment.
Parkingmaybelimitedduetootherscheduledevents
MustangParksandRecreationwillactivelyworktoprovideahealthyfoodenvironmentfor youth,residents,andparkusersexperiencingprogramsorservices withinfacilitiesownedandoperatedbytheMustangParksDepartment.
POLICIESANDREGULATIONS
Reservations
Paymentandacompletedrentalagreementincludingvalidcreditcardinformationis requiredtoreservearoom
Paymentisdueinfullattimeofbookingforrentalsof$400orless.Allotherrentalsrequire $400plushalfoftheremainingbalanceattimeofreservation.Add-onsdueattimeof booking.
Avalidcreditcardnumberisrequiredforallrentals.Thiswillonlybeusedaftertheeventin caseofdamagetothefacilityorlatepaymentfees.
Cash,checks,Visa,andMasterCardareaccepted Pleasekeepallreceiptsofpayment Post datedcheckswillnotbeaccepted.
Refunds/Cancellations
Allrentalrefundrequestsforuseofthefacilitiesmustbesubmittedinwritingorviaemailto ldiment@cityofmustang.org
Therewillbea25%chargeassessedonanycancellationrequestreceivedmorethan30days inadvanceoftherentaldate.
Anyrequestforrefundsubmittedlessthan30inadvanceoftherentaldatewillnotbeeligible forarefund.
DamagetotheFacilityand/orEquipment
Rentersareresponsibleforanylossordamagetotherentalspace,adjoiningfacilities, buildingcommonareas,orbuildingexteriororgrounds.Thisincludesalldamagestoany equipment,fixtures,surfaces,includingtheceiling,floorsandfloorfinishes,oranyproperty. Rentersagreeandacknowledgethatthecostofanydamageswillbechargedtothecredit cardonfile
SETUP/CLEANUP RESPONSIBILITIES
SetUpand/ordecoratingtimeisincludedintherentaltime.Additionalsetupand/or decoratingtimecanbepurchased(whenapplicable).
Cleanupistheresponsibilityoftherenterunlessthestaffcleanupoptionhasbeen purchased.
Tablesandchairsmustbecleanedandwipeddown.Allfoodmustberemovedfromthe premises.
Theroomneedstobereturnedtothesameconditionitwasinpriortotheevent.
Feesincludetableandchairsetupandtakedownbystaff
Hoursrequestedshouldincludetimeforsetupandcleanupneeds.Individualsassociated withtheeventwillnotbeallowedtoenterthefacilitybeforethetimeindicated.Allindividuals associatedwiththeeventmustvacatethefacilitybytheindicatedendingtime.
Delivery/pickupofsuppliesorequipmentmustoccuratthefacilityduringtherentaltime.
MustangTownCenterstaffisnotresponsibleforanyitemsleftinthefacilityafterthe scheduledeventhasconcluded
Afacilityattendantwillbeon-siteforallevents.Ifaproblemarises,theirphonenumberis postedinthehallwayoutsidetheCateringKitchen.
Arentalchecklistwillbefilledoutattheendoftheeventbythefacilityattendantnotingthe conditionofth f ii
DECORATIONGUIDELINES
Candles(includingbirthdayandUnitycandles),openflames,orpyrotechnicsofanykindare notpermitted.
Decorationsmustbenon-flammable.
Alldecorationsmustberemovedattheendoftherentalperiod
Nocellophanetapes,adhesives,staples,tacks,nails,orscrewsmaybeusedtohang decorations.
Theonlyapprovedtapeisbluepainterstape.
Eventholdersshouldbringtheirownsupplies.Itemssuchasbatteries,scissors,paper,tape, markers,etc.willnotbeprovided.
Rice,confetti,glitter,birdseed,hay,straw,sillystring,cornstarch,sand,bubblesorother substancesareprohibitedinoraroundthefacility.
Specialeffectmachinessuchassmokemachines,bubblemachines,orfogmachinesarenot allowedduetothefactthattheywillsetoffthefirealarm.
Signs,posters,and/orfliersareprohibitedfrombeingpostedinthefoyer,hallways,oronthe grounds.
TheCityofMustangwillnotberesponsibleforanyinjuriesthatmayoccurwhileanindividual orgroupisdecorating.
Staffisnotresponsibleforanyitemsleftinthefacilityafterthescheduledeventhas l d d
