Family Handbook 2024-2025

FAMILY HANDBOOK

FROM THE FOUNDER’S DESK

On behalf of our entire staff, I warmly welcome you to Cedar Hill Preparatory School. We are proud to be a part of a vibrant community that includes a dedicated and experienced staff, enthusiastic and gifted learners, and families who treasure the essence of wonderful education. Firm in our belief that the makeup of the educational environment is key to harnessing each child’s special gift, we feel children learn best in a safe, caring, and nurturing environment that fosters partnerships between the family and school. It is by working together that we create a strong CHP family, one that empowers children with the creative, intellectual, and decision making skills that inspire them to become academically, socially, physically, and emotionally successful and responsible.

You are your child’s most important educator. As an active participant in your child’s academic career, you are establishing the path to his/her longterm success. It is with this in mind, that we encourage open dialogue and engagement among parents/guardians, teachers, and the administration. As partners, we share the responsibility for our children’s successes and want you to know that we will do our very best to carry out our responsibilities. It is therefore important for all parents to know that we believe in an OPEN DOOR POLICY and hence encourage parents to contact us with any questions, concerns, or comments.

Communication and constructive feedback will allow us to meet your child’s needs most effectively.

I hope this handbook will give you the information you need to become part of the CHP’s vibrant community. Families are encouraged to actively participate in the various school events that take place throughout the year. We aim at creating free spirited people who are intellectually free, unprejudiced in all respects, and above all unselfish.

Nandini Menon Ed.D.

MISSION

Cedar Hill Prep believes that the key to harness each student’s special gift is to create an inclusive learning environment that will inspire and empower young minds to reach their full potential academically, emotionally, and socially. Our students are continuously building upon a foundation to grow as lifelong learners and contribute to the development of a more connected, peaceful, and sustainable planet.

Educational Mantra

Cedar Hill Prep School’s overarching goals are to enable students to strive to become inquirers, knowledgeable, thinkers, communicators, principled, openminded, caring and risk-takers. In order to foster these skills, the school anchors the education and ecosystem to -

• have a level of personalization,

• nurture continuous relationships for students beyond multiple grades,

• maintain high standards tied into performance assessments,

• use authentic curriculum that sequentially builds student knowledge and skills,

• engage in adaptive instructional pedagogy that includes extra support,

• ensure multicultural and anti-racist teaching,

• employ knowledgeable and skilled teachers,

• provide time for teacher collaboration,

• support professional development for all (administrators, staff, and teachers),

• nurture family and community connections,

• participate in democratic decision making with accreditation agencies (Middle States, International Baccalaureate; Department of Youth and Family Services).

OVERALL SCHOOL POLICY

Cedar Hill Prep School maintains an environment free of all forms of unlawful discrimination.

Non-Discrimination Policy

Cedar Hill Prep School ensures equal education and equal employment opportunities and nondiscrimination in employment and opportunity without regard to race, color, national or ethnic origin, gender, gender identity, gender orientation, genetic information, religion, age, marital status, familial status, disability, and military or veteran status.

Student Confidentiality

All information pertaining to a child and his /her family is at all times confidential. At times a staff member, along with the Principal of the School, may review the child’s file for information that may be pertinent to the child’s needs. By no means may the child’s family information or child’s information be released to any outside influences without written consent from the parent or guardian.

SCHOOL HOURS

School Opens at 8:00 am

Preschool & Pre-Kindergarten: 8:00 am to 1:00 pm or 8:00 am to 2:45 pm

Kindergarten: 8:00 am to 2:30 pm

Grades 1 - 2: 8:00 am to 3:00 pm

Grades 3 - 4: 8:30 am to 3:30 pm

Grades 5 - 8: 8:00 am to 3:45 pm

ARRIVAL AND DISMISSAL (Daily Schedule)

All students should be at school by the time stipulated each day, and be unpacked and ready to learn before the first class.

PRESCHOOL AND PRE-KINDERGARTEN

Drop off times should be between 8:00 am and 8:30 am. Students are to be brought to the Multi-purpose Room and signed in by the parents.

All students are to be in their classrooms by 8:30 am. Children not present by 8:30 am when class begins will be marked late.

If a student arrives before 8:00 AM, he/she must report to the Before-Care Program held in the Multi- purpose Room; the family will be charged the BeforeCare fee.

However, if the Preschooler/ Pre-Kindergartener has a Middle School sibling, the younger child may be dropped off at the same time as the older child without having to pay a fee. All students are to be dropped off at the Multipurpose room.

There is adult supervision from 7:00 AM until 8:30 AM.

Students arriving late must be escorted to the reception desk. The student will then be directed to their respective classroom.

Daily Schedule

Day Starts: 8:30 am

Lunch (in M.P. room): 12:00 – 12:30 pm

Preschool and Pre-K ½ day Dismissal: 1:00 pm

End of the Day for the Preschool & Pre-K: 3:00 pm

KINDERGARTEN THRU 4TH GRADE

All students are to be in their classrooms by 8:30 am.

Drop off times should be between 8:00 am and 8:30 am. If a student arrives before 8:00 am, he/she must report to the Before School Program held in the Multi-purpose Room, and you will be charged the “Before Care” fee. There is adult supervision from 7:00 am until 8:30 am.

However, if the Elementary School student has a Middle School sibling, the younger child may be dropped off at the same time as the older child without having to pay a fee. Preschool through Grade 4 students should be dropped off near the pergola and enter into the cafeteria.

Students arriving late will be marked” tardy” by the class teacher.

Daily Schedule

Day Starts: 8:30 am

Lunch (in M.P. Room) 11:30 – 12:00 (K-2) 12:30 – 1:00 PM (3-4)

End of day for K: 2:30 pm

Car Pickup: 2:30 pm - 2:45 pm

CHP Bus Pickup: 4:00 pm

End of day for Grades 1 – 2: 3:00 pm

Car Pickup: 3:00 pm - 3:15 pm

CHP Bus Pickup: 4:00 pm

End of day for Grades 3 – 4: 3:30 pm

Car Pickup: 3:30 pm - 3:45 pm

CHP Bus Pickup: 4:00 pm

Elementary school students will wait in the Multi-purpose Room until it is time to board the bus.

MIDDLE SCHOOL: 5TH THRU 8TH GRADE

All Middle School students are to be in the gymnasium for Morning Assembly at 8:00 am. Students not present in time for the Pledge of Allegiance will be marked tardy by the homeroom teacher.

Drop off times should be between 7:40 am and 7:55 am at the side gate near the dumpster.

Daily Schedule

Begin Day: 8:00 am

Lunch & Recess: 10:50 am – 11:40 am

End of day: 3:45 pm

Car and CHP Bus Pickup: 3:45 pm to 4:00 pm

Pick-up for Middle School students: 3:45 pm - 4:00 pm

REGULAR DISMISSAL

Your child’s safety is our foremost concern. Procedures for arrivals and departures have been developed to assure the safety and well-being of everyone at the School. Your cooperation in complying with these procedures is appreciated.

DISMISSAL PROCEDURES

Following are our dismissal times and locations. Please try to adhere to the 15 minute pick up window, and park in a legal parking space. All students still here after the 15 minute window will be sent to aftercare. We encourage parents to call if not arriving on time, and the child will automatically be taken to the Aftercare Program. If you have multiple students in different grades, you may pick them all up at the latest dismissal time.

Kindergarten - 2:30-2:45 from the cafeteria near the pergola

Preschool & Pre Kindergarten - 2:45-3:00 from the cafeteria near the pergola

1st & 2nd Grade - 3:00-3:15 - outside under the pergola

3rd & 4th Grade - 3:30-3:45 - outside under the pergola

5th-8th Grade - 3:45-4:00 - Back gate/front sidewalk

Pick-Up and Go

Please pull up along the sidewalk, and stay in your car if your child is able to come to your car and load their backpack. If you plan on getting out of your car for any reason, you MUST park in a legal parking space.

Authorized Pick-Up

• A child will not be permitted to leave with any person other than those on record, or designated in writing by the parent. Photo identification will be checked for any designated person picking up the child. There will be no exceptions to this policy.

• No student may walk or ride their bicycle home without proper notification to the School and a consent form signed by the parent.

If there are any changes to those authorized to pick up your child, or if you will be car-pooling with other parents, please advise the school via email to the homeroom teacher, including the names and phone numbers of the members of the car-pool as well as the schedule. All changes in dismissal must be communicated to the home room teacher and receptionist at the front desk before 2 PM. If a last minute emergency should arise, parents should immediately contact the receptionist at the FRONT DESK who will then notify all of the necessary personnel. This applies to those authorized to pick up your child as well as those who are filling in at the last minute.

If a non-custodial parent has been denied access, or granted limited access to a child by court order, the center shall secure documentation to that effect, maintain a copy on file, and comply with the terms of the court order. If the parent(s) or person(s) authorized by the parent(s) fails to pick up a child at the time of the center’s daily closing, the center shall ensure that:

1. The child is supervised at all times;

2. Staff members attempt to contact the parent(s) or person(s) authorized by the parent(s); and

3. An hour or so after closing time, provided that other arrangements of releasing the child to his/her parent(s) or person(s) authorized by the parent(s) have failed and the staff member(s) cannot continue to supervise the child at the school, the staff member shall call the 24-hour State Central Registry Hotline 1-877-NJ-ABUSE (1-877-652-2873) to seek assistance in caring for the child until the parent(s) or person(s) authorized by the child’s parent(s) can pick up the child.

If the parent (s) or person(s) authorized by the parent(s) appears to be physically and/or emotionally impaired to the extent that, in the judgment of the director and/ or staff member, the child would be placed at the risk of harm if released to such an individual, the school shall ensure that:

1. The child may not be released to such an impaired individual;

2. Staff members attempt to contact the child’s other parent or an alternative person(s) authorized by the parent(s); and

3. If the school is unable to make alternative arrangements, a staff member shall call the 24-hour State Central Registry Hotlines 1-877-NJ-ABUSE (1-877-652-2873) to seek assistance in caring for the child.

For school-age child programs, no child shall be released from the program unsupervised except upon written instruction from the child’s parent(s).

Leaving School Ground and Early Dismissal

No student shall be permitted to leave the school prior to dismissal at the request of or in the company of anyone other than a school employee, a police officer or a court official with judicial authority, or the parents of the student unless the written permission of the parent or guardian of record is forest secured. Parents or guardians may have access to the student or may grant permission to allow the student to leave school prior to dismissal unless the school has been provided with evidence that there is a legally binding instrument or court order governing such matters as divorce, separation, custody which provides to the contrary.

No student shall be sent from school grounds to perform an errand or act as a messenger.

Each student may be released only to their parent(s) or person(s) authorized by the parent(s) to take the child from the school and to assume responsibility for the child in an emergency if the parent(s) cannot be reached.

Early Release of Students

If a student must leave school early, parents must notify the homeroom teacher and Reception Desk explaining the reason, the exact time of departure, and the name of the person picking up the child. Students who leave early must meet their parents (or other designated persons) in the Main Lobby. Parents or

designated persons must sign the student out in the Sign-Out Book located at the Front Desk.

ASSESSMENTS

Grading Policies

The 4’P’s of Grading at Cedar Hill Prep

Purpose – the purpose of grading at Cedar Hill Prep School is twofold. First it is to inform parents and students in terms of what students know and are able to do in each content and skill area. Grades serve as a summative evaluation of student learning, emphasizing the knowledge and skills that students have acquired by the end of a grading period. Report cards also report how the student functions in the classroom in terms of behavior, learning skills, and overall classroom habits Although these areas do not affect one’s grade point average, they are critical components that reinforce success.

Picture – Students complete all assignments to the best of their ability. Students take ownership of assignments. Based upon rubrics and assessments, the teacher will be able to determine if a student has mastered a concept.

Plan – To teach effectively by using various strategies, including formative assessments and as needed small group instruction for extra support. Effective feedback will be given to students as they are learning new skills.

Part: To assure that all students have mastered the concept, teachers will plan objectives, re-teach, and intervene as necessary and be open to new strategies if initial learning is not achieved.

Tests will not be given until teachers have determined that students are prepared to master the test.

ASSESSMENT

At Cedar Hill Prep School we have adopted three types of Assessment. The goal is to capture visible learning outcomes and promote knowledge retention. Evidence from research indicates that schools that foster practice(with homework), and retrieval practices(formative and summative assessments) enable students to build their capacity for learning, retention of knowledge, and critical thinking.

1. The Human Memory Graph

The concept is when you read something, your memory of what you read or heard is almost alive. If we represent this with graph it is horizontally at 100%, and it slowly declines over time.

When you review it after one day, memory connections are strengthened. Now its declination is very slow as compared to without review. This speed decreases

with every review of the thing you want to remember. It is explained in the graph below.

DIAGNOSTIC ASSESSMENT(Benchmark assessments)–

Students undergo assessments at the beginning of the year to determine each student’s phonemic awareness(K-2), reading fluency levels(Grades 1-8), and math proficiency (K-8). The assessment includes using validated instruments, portfolio of student work and the results from standardized tests.

Preschool through Grade 3 - Teaching Strategies Gold Objectives for Development and Learning. This benchmark list is utilized to examine students developmental milestones at the beginning and end of the academic year.

FORMATIVE ASSESSMENT( Assessment for Learning)

Used during instruction and follow up activities to measure student progress; this is not graded but used to determine if re-teaching, small group or individualized instruction is needed. It also allows teachers to provide students feedback so they can improve their performance.

Examples of Formative Assessment – Written Assignments, Comprehension Reviews, Homework, Practice Tests in Math, Chapter Reviews.

Grades 1 – 4 Formative assessments include: homework, classwork, leveled reading assessments, and in-class quizzes that inform teachers about student learning and allow them to further instruct if necessary.

Grades 5 -8 Formative assessments include: homework, classwork, (pop) quizzes, lab activities, rough drafts and cooperative learning that inform teachers about student learning and allow them to further instruct if necessary.

Summative Assessment (Assessment of Learning) – Given at the end of the unit; this is a graded assessment. Various forms include: Chapter and Unit Reviews, weekly spelling and wordly wise projects., Quarterly Examinations( 2 times a year)

Summative assessments will be included in the final grade, but will NOT be averaged. Summative assessments include final tests, projects, and published papers.

SUMMATIVE ASSESSMENT GRADING SCALE

Grading Scales

96 - 100 Mastery: Student exceeds understanding of concepts, skills and processes taught.

90 - 95.9 Nearing Mastery: Student has a considerable understanding of concepts, skills and processes taught.

80 - 89.9 Proficiency: Student consistently demonstrates understanding of concepts, skills and processes taught.

70 - 79.9 Nearing Proficiency: Student does not consistently demonstrate understanding of concepts, skills and processes taught.

50 - 69.9 Progressing: Student needs consistent support to demonstrate understanding of concepts, skills and processes taught.

Below 50 -- Starting Out: Student does not demonstrate understanding of concepts, skills and processes taught.

SUBGRADES (Skills)

E-Excelling- 95% and up

A-Achieving- 85%-94.99%

I (Improving): 70%-84.99%

NY (Not Yet): Below 70%

HONOR ROLL QUALIFICATIONS FOR MIDDLE SCHOOL

Courses that will be factored into qualifying for Honor Roll: Language Arts, Math, Science, Social Studies, World Language

89.9% - 95.8% = Honor Roll

95.9% - 100% = High Honor Roll

It is not only an average, but the student should earn the honor roll grades in each class.

Midterm and Final Exams:

Students from Grades 1 through 8 take two exams a year, one in mid-January and one in end-May. Both these exams are cumulative and are given in their core academic subjects. Times are set aside for students to take these exams.

Terranova NEXT

TerraNova NEXT, is a standardized, norm-referenced achievement test based on a comprehensive psychometric framework.

• TerraNova NEXT provides highly accurate measurement of important skills and knowledge, and helps educators understand how their students are

progressing toward standards, and how they are performing relative to their peers.

• TerraNova NEXT compares student performance on objectives against a nationally inclusive and representative sample.

• TerraNova also provides in-depth diagnostic student data and provides normative scores, objective mastery information by skill and proficiency/ performance levels to target instruction to students at all levels.

• All versions of TerraNova are linked to a common growth scale allowing you to monitor student progress over time.

Assessment for Special Services (Learning Differences)

Chapter 192 services - Under CH 192 services for Non Public Schools, the Franklin Township school district has contracted with Middlesex Educational Commission to provide compensatory services, ESL services, to students who qualify for the services based on their scores in standardized tests(Terranova Next).

Chapter 193 services - Under CH 193 services for Non Public Schools, the Franklin Township school district has contracted with Middlesex Educational Commission to conduct the initial examination and classification by a child study team to provide supplemental ed services and also the annual examination and classification. Students qualify for the services based on their scores in standardized tests(Terranova Next).

ATTENDANCE

Compulsory School Attendance

Attendance shall be required of all students enrolled in the school during the days and hours that the school is in session. Students must attend school each day and be on time. School attendance shall be the responsibility of parents/ guardians and students. Absences shall be reported to the school by the parent or guardian as soon as practicable.

School Absence

A student who is not present for his or her instructional classes or program at school on a school day is marked absent.

Please call the School (732-356-5400) if your child will be late or absent, or send an email to your child’s homeroom teacher notifying of the absence and reason there of. We encourage you to use the CHP App when you are absent. Parents should email the homeroom teacher if work is to be sent home with another child or picked up by the parent at the end of the school day. Work can be left with the Aftercare Principal if it cannot be picked up before the Office closes at 4:00 pm.

Students whose parents have not been in contact with the School should present an absence note to their teacher upon returning to school. This note should include: name, class teacher’s name, grade, and days absent, dates, reason for absence, and a parent’s signature. Any student who is treated by a physician, dentist, or other medical or legal professional should obtain a note on official stationary and present this note to the Home Room Teacher upon returning to School. The note should specifically state all days excused, not just the one date that the student visited the professional’s office. The days mentioned in the formal note will be counted as excused absences.

Excused Absences

Please be advised that absences due to illness are not considered excused

absences, unless medically excused via a physician’s note. There will be times when children are sick and going to the doctor is not practical, and, although these will be considered unexcused, this should not be problematic in any way provided the absences are not frequent.

Absences shall be considered excused under the following circumstances:

• The student is absent due to illness and a physician’s note verifies that the date(s) of the absence(s) was/were due to the illness (see details below about timelines for submitting medical documentation).

• The student is absent due to a religious holiday, as defined by the Commissioner of Education and New Jersey Administrative Code.

• The student is absent due to death in the family. In general, five days of absence will be excused for the death of an immediate family member (parent, sibling, grandparent) and three days will be excused for the death of an extended family member (aunt or uncle, cousin, etc.). The Principal may find it appropriate to make additional considerations due to absences in this area.

• Absences due to medical or dental visits that cannot be scheduled at a time other than during the school day. A note from the physician regarding the appointment will serve as documentation to excuse the absence.

• The student is absent due to a court appearance. A letter or note signed by an official of the court shall serve as documentation to excuse the absence.

• The student is absent due to a high school visit. An email to the student’s homeroom teacher notifying of the absence is required.

Absences Due to Illness

If a student is ill or otherwise unable to attend School, parents are requested to email the homeroom teacher and the nurse before 8 am.

Do not send a sick child to School, especially one with a fever. A child should remain home 24 hours after a fever has broken or after the last incidence of vomiting or diarrhea. Please be considerate of the health of other students.

Children attending the School should be able to participate in all activities on the daily schedule, including outside play. If a child has a medical condition that prevents him/her from participating in any part of the program, please consult the child’s homeroom teacher and the nurse.

Make-Up Work

All educational requirements for the course shall be met before a passing grade is assigned. The student shall have a reasonable amount of time, left up to the discretion of the teacher, to complete make-up work. The School Administration may grant extensions to the make-up time limit for extenuating circumstances.

The student is still responsible for assignments given for the next day. To get the relevant information, please visit Gradelink for Grades 1 through 4 and Xen-Ed for Middle School.

NJ STATE POLICY REGARDING ATTENDANCE

Please be aware of the following:

• Parents of students between the ages of six and 16 who accumulate 10 unexcused absences will be notified that their child is truant, pursuant to N.J.S.A.18A:38-27 and New Jersey Administrative Code 6A:167.6.

As mandated in 6A:16-7.6, for unexcused absences of 10 or more, the School shall:

1. Make a determination regarding the need for a court referral for the truancy;

2. Continue to consult with the parent and the involved agencies to support the student’s return to school and regular attendance;

3. Cooperate with law enforcement and other authorities and agencies, as appropriate; and

4. Proceed in accordance with N.J.S.A. 18A:38-28 through 31, Article 3B, Compelling Attendance at School, and other applicable State and Federal statutes, as required.

A court referral may be made when unexcused absences are determined by school officials to be violations of the compulsory education law, pursuant to N.J.S.A. 18A:38-25 and the school’s policies, the parent may be referred to municipal court and a written report of the actions the school has taken regarding the student’s attendance shall be forwarded to the municipal court.

When there is evidence of a juvenile-family crisis, pursuant to N.J.S.A. 2A:4A22.g, the student may be referred to court and a written report of the actions the school has taken regarding the student’s attendance shall be forwarded to the juvenile-family crisis intervention unit.

In accordance with statute, the School’s Principal shall require, from the parent/ guardian of each student of compulsory school age or from an eligible student who has been absent from school or from class for any reason, a statement of the cause for such absence. The school reserves the right to verify such statements and to investigate the cause of each single absence.

In addition,

A. Teachers shall record absentees each period of the school day and report absences as required by the school;

B. Parents/guardians will be notified each time their child is absent insofar as possible;

C. When a student has been absent three (3) consecutive days and the school has been unable to ascertain the reason for the absences, the absences shall be investigated or at any other time if deemed necessary by the School Principal;

D. Absences must be reported in writing to the School by theparent/guardian as soon as possible. Failure to report and explain the absence(s) shall result in unexcused absence(s). The final authority for determining acceptability of the reason for the absence(s) shall rest with the Principal.

A student who is absent more than nine (9) days within three months will not receive a passing grade for that semester.

On days designated as religious holidays, students may request prior approval to be absent from school for personal and family observance. School cooperation is requested when scheduling tests or major project due dates. Student absences for religious purposes should not prohibit students from receiving “perfect attendance” recognition.

Make-Up Work

All educational requirements for the course shall be met before a passing grade is assigned. The student shall have a reasonable amount of time, left up to the discretion of the teacher, to complete make-up work. The School’sl Principal may grant extensions to the make-up time limit for extenuating circumstances. The Principal shall determine, in consultation with the teacher, when appropriate, whether the student should be given the opportunity to make-up schoolwork and course requirements missed while absent due to out-of-school suspension.

Attendance Appeal Committee

Each student is entitled to an appeal by Administration once the student has been absent more than nine (9) days within a semester.

BACK TO SCHOOL NIGHT

Cedar Hill Prep School hosts Back-to-School Nights during the first month of the new school year. Back-to-School Night provides an opportunity to connect families and educators. Families meet their child’s teachers and learn about the classroom environment. Teachers share their plans and expectations for the year, including the curriculum, daily routines, and homework policies.school. Parents can learn how to support their child’s education and help them start the school year successfully. Families are encouraged to attend.

BEFORE-CARE AND AFTER-CARE

There are additional Fees for these services

Before-Care (7:00am-8:00am) - Drop off near the pergola to enter the Multipurpose Room side door.

After-Care (3:00pm-6:00pm) - Pick up from the Multipurpose Room side door near the pergola.

Snack time is provided in the late afternoon for After-Care students. Parents are requested to send their children with a snack (if enrolled in After-Care) and with the utensils, plates and napkins required for consumption.

Having students completing homework neatly and correctly is the top priority in our After-Care program, play time is secondary. After-Care teachers and

counselors will use their discretion on outdoor play time vs indoor play time, especially for Preschool-Kindergarten students.

BULLYING PREVENTION, HATE SPEECH, UNCONSCIOUS BIAS, RACISM

At Cedar Hill Prep, parents, teachers, administrators and the guidance counselor work together to educate students about bullying and help them understand what behaviors constitute bullying. Bullying will not be tolerated at school.

Harassment, Intimidation, and Bullying

“Harassment, intimidation, or bullying” means any gesture, any written, verbal or physical act, or any electronic communication, as defined in N.J.S.A. 18A:37-14, whether it be a single incident or a series of incidents that:

1. is reasonably perceived as being motivated by either any actual or perceived characteristic, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, or a mental, physical or sensory disability, or by any other distinguishing characteristic;;

2. Takes place on school property, at any school-sponsored function, or on a school bus

3. Substantially disrupts or interferes with the orderly operation of the school or the rights of other students; and that

A. A reasonable person should know, under the circumstances, that the act(s) will have the effect of physically or emotionally harming a student or damaging the student’s property, or placing a student in reasonable fear of physical or emotional harm to his/her person or damage to his/her property; or

B. Has the effect of insulting or demeaning any student or group of students; or

C. Creates a hostile educational environment for the student by interfering with a student’s education or by severely or pervasively causing physical or emotional harm to the student.

“Electronic communication” means a communication transmitted by means of an electronic device, including, but not limited to: cell phones, smart phones, messaging, and computers.

Hate Speech

Hate speech is a term for words, pictures and actions that intend to degrade, intimidate, or show prejudice against a person or group of people based on their race, gender, age, ethnicity, nationality, religion, sexual orientation, disability, socioeconomic class, or appearance (such as height, weight, hair color, etc.).

Hate speech meets these criteria:

• Targets a specific group of people based on race, national origin, age, disability, religion, gender or sexual orientation,

• Promotes a negative stereotype about a group of people

• Uses derogatory, hurtful language (in words, pictures, and gestures)

• Intends to get others to join in the hatred

Just like bullying, hate speech is not allowed at school or on school property. The consequences for hate speech will result in discipline similar to discipline for bullying. All students at Cedar Hill Prep are entitled to be in a learning environment that is safe, secure, and free from hatred. Freedom of Speech under the First Amendment does not supersede the requirement for all people to be respected within our school environment.

Unconscious Bias

Cedar Hill Prep School is a school where more than seventy percent of the students are considered minority populations. The school embraces diversity and equitable participation. To that extent, all students participate in activities throughout the school year to increase their awareness of different cultures, and ethnicities. By definition, unconscious bias (also known as implicit bias) refers to unconscious forms of discrimination and stereotyping based on race, gender, sexuality, ethnicity, ability, age, and so on (Ptslpursky, 2020). At Cedar Hill Prep school, all staff are made aware of “unconscious bias,”so that they do not engage in any practice that can be deemed discriminatory.

Parents are encouraged to understand the manifestations of “unconscious bias” and promote culturally responsive practices at home. We believe that consistency in promoting multicultural awareness supports pluralistic attitudes, inclusiveness, curiosity about other cultures, and camaraderie.

Racism

Cedar Hill Prep School is committed to providing an environment free from racist and discriminatory language and behavior. Racism can be expressed by individuals through their beliefs, attitudes, and actions. The use of discriminatory or racist language or behavior of any kind is unacceptable at our school and will be addressed as a major behavioral offense.

Racism is when someone is discriminated against (singled out) because of their race, the color of their skin, their nationality, their accent or first language, or their ethnic or national origin.

Other examples of racism include:

1. Making fun of someone’s name

2. Making jokes of someone’s culture (eg food, clothing, scents, where they live)

3. Commenting about someone’s hair and/or asking to touch it

A racist incident is any incident, which is perceived to be racist by the victim or any other person.

Multicultural Harmony Board

Cedar Hill Prep School has formed a Multicultural Harmony Board made up of faculty and parents. Any person (faculty, staff, teacher or student) who believes they have been subjected to hate speech, unconscious bias, or racist language or behavior is requested to notify the Principal who, upon his discretion, will proceed to convene with the members of the Multicultural Harmony Board. They will serve as an Arbitration Council and, based on the evidence, will provide

their advice to Administration. Accordingly, Administration will determine the consequences, which can include:

1. First warning, documentation of the incident, and directives to the offender to engage in activities to dispel these prejudices.

2. Repeat offender -The students will face further disciplinary actions determined by the school Principal after discussion with the Multicultural Harmony Board.

Bullying on Social Media

Meta has made changes to their policies whereby parents can now monitor and exercise controls to promote safety. We at Cedar Hill Prep School would like to inform parents that any form of bullying, intimidation of CHP students by peers using social media apps including snap chat and discord, will be the responsibility of parents and they can be held equally accountable for aiding it.

BUS TRANSPORTATION & BUS ETIQUETTE

The bus service is being provided to CHP students for a very nominal fee. The bus route is decided based on the convenience of the family and the optimal way to operate the route. If your child misses the bus, please understand you need to make arrangements to drop the child at the school.

CELEBRATIONS

Celebrating a birthday is an exciting thing for many students, and we recognize that many wish to share some of the joy with their classmates. There are many ways to recognize a birthday here at school, and we ask anyone wishing to send a snack for the class to share to remain mindful of allergy restrictions in your child’s classroom. Fruit cups, cheese and crackers, or other healthy treats are a welcome way to celebrate, as are non-food items like pencils or bookmarks. We discourage sending balloons or flowers to your child at school as it is a distraction from the learning in the classroom. Additionally, these items cannot be transported on the bus.

Classroom celebrations for holidays or special events are at the discretion of the classroom teacher. Information will be sent to you directly regarding any classroom events. During Halloween or other special events during the school day, costumes must be safe and should not include masks, make-up, or weapons of any kind.

CODE OF CONDUCT (Responsibilities, Disciplinary Action, Expulsion Policies)

State Law requires that the School adopt a Code of Student Conduct for its students in Grades Preschool through 8.

Members of the Cedar Hill Prep community are expected to demonstrate the traits that form the backdrop of our cohesive community. Kindness, consideration, courtesy, good sportsmanship, respect, and a positive concern for others are encouraged and required at all times.

In line with the School Code of Conduct, each teacher sets his/her specific class rules with the well being of the student in mind. These rules will be given to parents at the beginning of the year.

Conduct- Adults (CHP and Parents)

Cedar Hill Prep School is a vibrant community where both the staff and students are multinational, multilingual, and embracing of the cultural diversity that is the essence of the school experience. Administration addresses and trains the staff to understand how unconscious bias, discrimination, and prejudice are manifested both in language and nonverbal communication. At Cedar Hill Prep, diversity includes acceptance of multiple forms of personal identification. We have a zero tolerance policy towards discrimination of any form. The role of the Cedar Hill Prep Multicultural Harmony Board is to educate, mediate, and promote harmony within the community.

Every member of the Cedar Hill Prep administrative team, staff, and faculty engages in dialog, discussion, workshops and training to recognize the signals of unconscious bias, and foster pluralistically acceptable communication.

Conduct- Students

Parents are urged to read and discuss this portion of the Family Handbook with their children in order to help them adjust more successfully at school.

Parents are encouraged to keep in close contact with the school. The support of parents is consistently needed so that we can provide a safe and friendly place for children to learn.

STUDENT RESPONSIBILITIES AND RIGHTS

1. Students have the responsibility to know and obey rules and laws which govern their conduct while at school or on school property and to expect consequences for any inappropriate behavior.

2. Students have the responsibility to learn and use the educational experiences provided for them.

3. Students have the responsibility to respect the rights of other persons who may have different points of view on some issues.

4. Students have an obligation to attend school.

5. Students have a responsibility to respect other persons and the property of others in the school setting and at school activities.

6. Whether on the school campus or off-campus at school sponsored activities or bus trips, students have the responsibility to conduct themselves so that disciplinary action will not be necessary.

7. Students have the responsibility to take care of the property (e.g., textbooks, equipment, materials) provided to them by the school.

8. Students have the responsibility to show respect during the Pledge of Allegiance to the Flag, All students are required to stand respectfully

but need not state the Pledge for religious or ideological reasons. In the case of a student who will not recite the pledge, a note from the parent needs to be sent to the homeroom teacher.

STUDENT CODE OF CONDUCT

Throughout the day, students must demonstrate appropriate behavior and adhere to the rules of the school. Depending on the severity of violations to any of the rules below, a teacher or administrator will take the necessary disciplinary action.

• Don’t make any person – adult or child – feel badly about themselves.

• Do not talk back to or argue with adults.

• Do not use profane or inappropriate language.

• Acknowledge adults when being spoken to and when given instructions.

• Respect school property and the property of others.

• Do not steal from others.

• Do not damage the property of other people or that of the school.

• Do not use or possess obscene or vulgar materials.

• Do not bring to school any form of weaponry or any object deemed to be unsafe to oneself or others.

Be Honest

• Be academically honest: Do your own work, not that of your friends or adults.

• Do not plagiarize or use Artificial Intelligence (AI) to complete assignments. Do not copy sentences or paragraphs written by another person or website without giving full credit to the author. Repeated violations may result in failure of academic subjects.

• Complete your homework on time.

• Do not forge another person’s signature on any document.

• Avoid noises, giggling, unnecessary talking/shouting, gum chewing, tapping pencils/pens.

• Sit up straight, feet and chair on the floor, and be ready to learn.

• Actively participate.

• Follow directions the first time they’re given.

• When walking in the hallways and across campus, be as quiet and respectful as possible as other classes may be in session.

Vandalism

Any malicious or willful act which destroys, injures, mars, defaces, or otherwise alters any school building, grounds material, equipment, or other school property by a student enrolled in the school shall cause parent, guardian, or person standing in loco parentis of the offending student to restore or replace such damaged property to the satisfaction of the Principal or be assessed to pay all costs to restore or replace such damaged property as determined by the true value established by the Principal.

DISCIPLINARY ACTION

A. Staff Involvement

All school personnel shall be informed of and responsible for all school administrative rules concerning discipline. All school personnel shall become

involved in the discipline process anywhere on campus or at school functions off campus. A good faith effort shall be made by the Principal to employ parental assistance or other alternative measures prior to suspension.

B. Policies

The following policies shall be used to govern student conduct at all schoolsponsored activities and at any time the student is under school jurisdiction. It is the responsibility of students to become knowledgeable of and to abide by these conduct policies. The school’s Principal shall be responsible for informing students of conduct policies at the beginning of each school year. Violation of law shall be reported to proper legal authorities.

C. Notice to Law Enforcement

School administrators shall ensure that the appropriate law enforcement agency is notified as soon as possible when an adult or a student commits any of the following offenses on school property, on school-sponsored transportation, or during a school-sponsored activity: homicide (murder, manslaughter); sexual battery; armed robbery; aggravated battery; battery or aggravated battery on a teacher or other school personnel; kidnapping or abduction; arson; possession, use or sale of any firearm; possession, use or sale of any explosive device, or any other offense, though not listed above, the nature of which is such that it impacts the safety of the school or the community.

D. School Based Offenses

1. Cheating - Cheating is an offense which shall be handled by the school in whatever manner will best serve the interest and development of the student consistent with law and policy.

2. Misconduct - Actions by students which are insubordinate or show disrespect for others or general misconduct which disrupts the learning situation shall not be tolerated. If the situation cannot be handled by the teacher, it shall be referred to an administrator. Definite corrective action appropriate to the individual situation shall be taken which may include suspension or expulsion.

3. Inappropriate Dress - Instances in which students deliberately defy the dress code established by their school shall be treated the same as misconduct.

4. Public Affection - Public affection is in poor taste. Students who continue to engage in public affection after being warned by the teacher shall be referred to the appropriate administrator. If the problem continues after a warning, it shall constitute an act of misconduct, which may result in suspension.

5. Abuse of Technology

During school hours, do not attempt to view websites not assigned by the teacher for school projects. Violations may result in the loss of computer access privileges, in which case missed work must be made up as homework.

6. Verbal Abuse or Profanity – Verbal abuse shall be interpreted to include any profane, obscene, vulgar, racial slur or slang or unnecessarily crude utterance, gesture, or display reflecting on an individual’s gender, race, color, religion, ethnic or national origin, age, gender orientation, social and family background, linguistic preference, political affiliation, or disability which has the purpose or effect of creating an intimidating, hostile, or offensive educational environment. For disciplinary purposes, it shall not matter whether it is directed toward the teacher, classmates, or merely done overtly. Such instances shall receive the appropriate action which may include suspension.

7. Theft or Pilfering - A student involved in the act of stealing or in possession of stolen property may be suspended from school. Parents or guardians may be requested to come for a conference with school officials. Efforts shall be made to secure reimbursement or replacement of the money or items taken. Criminal charges may be filed. The student may be recommended for expulsion.

8. Vandalism and Tampering - Any deliberate or wanton abuse of school or private property shall be considered vandalism. Cases of vandalism by students shall be reported to the appropriate administrator as soon as possible. Action, regardless of the value of the damage, may result in suspension of the student from school. The parent or guardian shall be requested to meet with the school officials to make arrangements for restitution for damage. Criminal charges may be filed; the student may be recommended for expulsion.

9. Harmful and Unsafe Objects - Students are not permitted to bring to school any form of weaponry or object deemed to be unsafe to oneself or others.

10.Violent Behavior - Acts of assault, violence, intimidation, fighting, or extreme antagonism toward other persons shall immediately be reported to the appropriate administrator. Definite corrective action shall be taken. If, upon investigation, the facts warrant such, the student shall be suspended or recommended for expulsion. Criminal charges may also be filed.

11.Threats - Serious threats made by a student against the life of another student, teacher or other school personnel shall immediately be reported to the appropriate administrator. Definite corrective action appropriate to the individual situation shall be taken which may include suspension or a recommendation for expulsion. The school administrator shall inform the person to whom the threat was directed of the situation. Criminal charges may also be filed with law enforcement.

12. False Accusations - Accusations or charges made by a student against a teacher, administrator or other school personnel shall be reported to the Principal/ Principal who shall conduct a complete investigation

of the accusations or charges made by the student. Any student found to have intentionally made false accusations or charges that jeopardize the professional reputation, employment, or professional certification of a teacher, administrator or other school personnel shall be subject to disciplinary action for a serious breach of conduct which may include a recommendation for expulsion.

13. Failure to Report Serious Offenses – Students who are aware of serious offenses, which include but are not limited to the possession of weapons, firearms, and drugs, must report that information to a teacher or administrator at their earliest opportunity. Failure to report serious offenses may be cause for disciplinary action.

E. Student Conduct-Criminal Offenses

1. Dangerous or Disruptive Items - Any item in the possession of or being used by a student which disrupts the class, distracts his/her attention from the class, defaces school property, or in any way endangers the safety of himself/herself or others shall be taken by the teacher and held until proper disposition of the item(s) can be made. Teachers are to destroy such items. Students who refuse to cooperate shall be reported to the appropriate administrator for further action. Possession or use of a dangerous or disruptive item while on school property or in attendance at a school function is grounds for suspension and/or expulsion.

2. Extortion - A student who blackmails or otherwise threatens another student for the payment of money of any sum or other consideration shall be suspended from school and parents or guardians shall be requested to come or a conference with school officials. A second offense shall be that of mandatory suspension of ten (10) days and automatic recommendation for expulsion.

3. Arson - A student who deliberately or wantonly sets a fire to school property or while involved in a school activity, either as a prank or deliberately to do damage to the property, shall be suspended from school, and the parent or guardian shall be requested to come for a conference with school officials and to make arrangements for restitution for damages. Maximum penalty, depending on damage and intent, shall be expulsion and referral to proper law enforcement agencies.

4. Inciting Others or Disruptions - A student who counsels another person to riot, disrupt, or be absent or otherwise violate school rules, or who disrupts or interferes with the lawful administration or functions of the school, shall be subject to suspension or expulsion depending upon severity of the act.

5. Cyber Bullying is the use of information and communication technologies, such as e-mail, cell phone, text messages, instant messaging, defamatory personal websites, electronic social media services and defamatory online personal pooling web sites, to support deliberate, repeated, pervasive, severe and hostile behavior by an individual or group, that is intended to threaten or harm others, or creates a threatening

environment which substantially disrupts or interferes with the operation of a school or an individual student’s ability to receive an education.

F. General Offenses

Violation of any other law by students while on the school campus or at a school function will result in corrective action. The student may be suspended or recommended for expulsion and referral to proper law enforcement agencies.

G. Corporal Punishment

Control of Students - A teacher or other member of the certificated staff shall assume such authority for the control of students who are assigned to him/her by the Principal, or designee and shall keep good order in the classroom. The use of corporal punishment is prohibited. Alternative disciplinary procedures, which may include time-out, peer review, or other forms of positive reinforcement, should be used to bring about appropriate student classroom behavior.

EXPULSION POLICY

Unfortunately, sometimes there are reasons we have to expel a child from our school either on a short term or permanent basis. We want you to know that we will do everything possible to work with the family of the child in order to prevent this policy from being reinforced. The following are reasons we may have to expel or suspend a child from the school:

STUDENT’S ACTIONS FOR EXPULSION

• Failure of student to adjust after a reasonable amount of time.

• Uncontrollable tantrums/angry outbursts.

• Ongoing physical or verbal abuse to staff or other students.

• Excessive physical infractions including biting, pushing, or any harmful acts.

• The student is at risk of causing serious injury to other students or himself/ herself.

PARENTAL ACTIONS FOR STUDENT’S EXPULSION

• Failure to pay/habitual lateness in payments

• Failure to complete required forms, including the student’s immunization records.

• Habitual tardiness when picking up your child.

• Parent threatens physical or intimidating actions toward staff members, administration or management.

• Parent exhibits verbal abuse to staff in front of enrolled students.

PROACTIVE ACTIONS THAT CAN BE TAKEN IN ORDER TO PREVENT EXPULSION

• Staff will try to redirect student from negative behavior.

• Staff will reassess classroom environment, appropriate activities, and supervision.

• Staff will always use positive methods and language while disciplining students.

• Staff will praise appropriate behaviors.

• Staff will consistently apply consequences for rules.

• Student will be given verbal warnings.

• Student will be given time to regain control.

• Student’s disruptive behavior will be documented and maintained in confidentiality.

• Parent/Guardian will be notified verbally.

• Parent/Guardian will be given written copies of the disruptive behaviors that might lead to expulsion.

• The Principal, Teachers, Staff and Parent/Guardian will have a conference(s) to discuss how to promote positive behaviors.

• The parent will be given literature or other resources regarding methods of improving behavior.

• Recommendation of evaluation by professional consultation.

• Recommendation of evaluation by local school district child study team.

SCHEDULE OF EXPULSION

• If after the remedial actions above have not worked, the student’s parent/ guardian will be advised verbally and in writing about the student’s or parent’s behavior warranting an expulsion. An expulsion action is meant to be a period of time so that the parent/guardian may work on the student’s behavior or come to an agreement with the school.

• The parent/guardian will be informed regarding the length of the expulsion period.

• The parent/guardian will be informed about the expected behavioral changes required in order for the student or parent to return to the school.

• The parent/guardian will be given a specific expulsion date that allows the parent sufficient time to seek an alternate school (approximately one or two weeks’ notice depending on risk to other members of the Cedar Hill Prep community. other students’ welfare or safety). Failure of the student/parent to satisfy the terms of the plan may result in permanent expulsion from the school.

A STUDENT WILL NOT BE EXPELLED

If a student’s parent(s):

• Made a complaint to the Department of Youth and Family Services regarding the school’s violations of the licensing requirements.

• Reported abuse or neglect occurring at the school.

• Questioned the school regarding policies and procedures.

• Were given inadequate time to make alternate arrangements for school.

CURRICULUM AND INSTRUCTION

Cedar Hill Prep School’s Educational Curriculum has been carefully formulated by experienced Education Specialists. It combines project-based activities and instructional methodologies that reach diverse learning modalities, two important components to creating an exciting learning environment.

Our program respects the individuality of each child and fosters the development of each child’s emotional, intellectual, physical, and social skills. We provide every child with an environment rich in experiences, concepts, ideas and skills. We believe that the learning process is dynamic in nature and thus expecting

a specific outcome is not our ULTIMATE GOAL. We build on every child’s milestones and interests.

Our curriculum is built on the following tenets:

• Each individual has multiple intelligences.

• Information needs to be reinforced if it is to remain embedded in the mind for further learning.

• Effective instruction involves continuous assessment of students’ understanding and using that information to direct further instruction.

WHAT ARE THE UNDERLYING BELIEFS OF THE EDUCATIONAL PARADIGM?

Creating a Supportive Learning Environment

A supportive learning environment is essential for students to thrive. Educators should foster a classroom culture that values curiosity, encourages exploration, and celebrates diversity. Students should feel safe to express their ideas, ask questions, and take risks. By promoting a growth mindset, teachers can help students view challenges as opportunities for learning and growth.

Designing Relevant and Engaging Activities

To embed learning within real-life contexts, educators must design activities that are relevant, engaging, and aligned with learning objectives. This involves project-based learning, where students work on extended projects that address real-world issues. Field trips, guest speakers, and community partnerships provide valuable experiences that connect classroom learning to the outside world. Technology is harnessed to create virtual simulations and interactive experiences that enhance understanding.

Providing Meaningful Feedback

Feedback is a critical component of the learning process. Faculty provide timely and constructive feedback that helps students reflect on their progress, identify areas for improvement, and celebrate their achievements. Feedback is specific, actionable, and focused on both the process and the product of learning. Students are encouraged to self-assess and get peer feedback to promote a deeper understanding and ownership of the learning process.

Instructional Time

At Cedar Hill Prep School, students receive instruction in a multisensory environment. All classrooms from Grade 1 through 8 have Interactive Blackboards. All classrooms are connected to the internet. Instructional aides include Textbooks, workbooks, using interactive media (each classroom has a Smartboard), audio books for students who need differential instruction and online interactive books.

Instructional Time Table including minutes/week is shown on the next page -

Grade 1- 2

School Timing – 8:30 am – 3:00 pm ( 7 periods of instruction)

Total Instruction time per week: Grade 1-2

Language

Grades 3-4

School Timing – 8:30 am – 3:30 pm (7 periods of instruction) Total Instruction

Grade 3-4

Language

Grades 5-8

School Timing – 8:00 – 4:00 pm (7 periods of instruction)

Total Instruction time per week: Grade 5-8

Language Arts/Reading/Writing

Math

Science

Social Studies

Academic Enrichment (Electives)

Art/Chess

Drama

Executive Functioning Skills/ Heartfulness

Music

Physical Education (Gym) & Health

Sports Teams (Optional)

Technology

World Language (French/Spanish)

Total Instructional Time

minutes

minutes

minutes

minutes

minutes

minutes

minutes

minutes

DEPARTMENT OF CHILDREN AND FAMILIES (DCF): Diseases, Vaccines, Abuse & Neglect

EXCLUDABLE COMMUNICABLE

DISEASES

A child or staff member who contracts an excludable communicable disease may not return to the center without a health care provider’s note stating that the child presents no risk to himself/herself or others.

Note: If a child has chicken pox, a note from the parent stating that all sores have dried and crusted is required. If a child is exposed to any excludable disease at the center, parents will be notified in writing.

COMMUNICABLE DISEASE REPORTING GUIDELINES

Some excludable communicable diseases must be reported to the health department by the center. The Department of Health’s Reporting Requirements for Communicable Diseases and Work –Related Conditions Quick Reference Guide, a complete list of reportable excludable communicable diseases, can be found at: http://www.nj.gov/health/cd/documents/reportable_disease_magnet.pdf

VACCINES

Diphtheria and Tetanus Toxoids and Pertussis Vaccine

• Every child less than 7 years old must receive a minimum of four doses of

the DTP vaccine or any vaccine combination containing DTP, one dose of which must have been given on or about the child’s 4th birthday

• Children 7 years old through 9 years old who have not completed this requirement must receive adult Td instead of DTP.

• Any child transferring into a New Jersey school at Grade Six or a higher grade level from another state or country on or after September 1, 2008 must have received one dose of Tdap if at least five years have elapsed from the last documented Td dose.

Poliovirus Vaccine

• Every child less than 7 years old must have received at least three doses of OPV or IPC (poliovirus vaccine), either separately, in combination, or as a combination vaccine containing IPV. One dose must have been given on or after the child’s 4th birthday or alternatively, any combination of four doses.

• Any child over 7 years old and older many receive any combination of three doses of OPV or IPV.

• Measles Virus Vaccine

• Every child born on or after January 1, 1990 must have received two doses of a live measles-containing vaccine or any vaccine combination containing live measles vaccine, such as the preferred measles, mumps and rubella (MMR) vaccine prior to school entrance.

• Children born on or after January 1, 1990 and enrolling in school (kindergarten, grade one or a higher grade) that do not have documented doses of measles vaccine, must receive the second dose of measles or another measles-containing combination vaccine, no sooner than 1 month and no later than 2 months after receiving the first dose.

Rubella Vaccine

• Every child must have received one dose of live rubella virus vaccine or any vaccine combination containing live virus vaccine, which must be administered on or after the child’s 1st birthday.

• Hepatitis B Virus Vaccine

• Every child born after January 1, 1990 must have received three doses of hepatitis B vaccine, or any vaccine combination containing hepatitis B prior to entering school.

• Every child born after January 1, 1990, attending or transferring into a New Jersey school, without documented doses of hepatitis b vaccine, must receive the first dose before entering school, the second dose no later than three months after receiving the first dose and the third dose no later than 12 months following the first dose.

• A child entering school with one documented dose shall have no longer than six months to complete the three dose hepatitis B series.

• A child entering school with two documented doses shall have no longer than four months to complete the three dose hepatitis B series.

• Unvaccinated children 11 through 15 years of age who have not begun or completed the hepatitis b vaccine series can be given two doses of any hepatitis B vaccine licensed and approved for a two dose regimen to satisfy the vaccine requirement. The second dose must be received no later than six months following the first dose.

Varicella Virus Vaccine

• Every child born on or after January 1, 1998 must have received one dose of varicella vaccine or a vaccine combination containing varicella, which was administered to prior to school entrance into kindergarten or grade one.

• Every child born on or after January 1, 1998, attending or transferring into a New Jersey school from another state or country, must have received one dose of a varicella virus containing vaccine.

Meningococcal Vaccine

• Every child born on or after January 1, 1997 and entering or attending Grade Six must have received one does of a meningococcal-containing vaccine.

• Every child born on or after January 1, 1997, attending or transferring into a New Jersey school at Grade Six or a higher grade level from another state or country on or after September 1, 2008 must have received one dose of meningococcal vaccine.

Influenza Vaccine

• Children 6 months through 59 months of age attending any child-care center or preschool facility shall annually receive at least one dose of influenza vaccine between September 1 and December 31 of each year.

Exemptions

• A child is not required to have specific immunizations which are medically contraindicated.

• A written statement provided to the School from a licensed physician to practice medicine or a certified registered nurse practitioner or clinical nurse specialist stating that an immunization is medically contraindicated for a specific period of time, which contains the reasons for the medical contraindication, will exempt the child from the immunization required for the stated period of time.

• The School will annually review the statement and when the child’s medical condition permits immunization, the exemption will end and the child is required to obtain the immunization.

• Any child who has received a medical exemption may be excluded from the School during a vaccine-preventable disease outbreak or threatened outbreak as determined by the Commissioner of the Department of Health and Senior Services or his or her designee.

• A child is exempt from mandatory immunization if the child’s parent or guardian submits to the School a written signed statement requesting the exemption in accordance with the requirements for a religious exemption under N.J.S.A. 26:1A-9.1 on “the ground that…immunization interferes with the free exercise of the pupil’s religious rights.”

• The School may exclude children with religious exemptions from school during a vaccine-preventable disease outbreak or threatened outbreak as determined by the Commissioner of the Department of Health and Senior Services or his or her designee.

Provisional Admission

• The School must admit a student on a provisional basis if a physician,

certified registered nurse practitioner, clinical nurse specialist or health department can document that at least one dose of each required ageappropriate vaccine has been 27 administered and that the child is in the process of receiving the remaining immunizations.

• Provisional admissions will only be granted one time to children entering or transferring into the School.

• Children transferring into the school from out-of-state or out-ofcountry will be allowed a 30-day grace period in order to obtain past immunization documentation before provisional status will begin.

• If at the end of the provisional admission period the child has not received the required immunizations, the School can exclude the child from school until the appropriate documentation has been provided to the school.

• Children attending school on provisional status may be temporarily excluded from the school during a vaccine preventable disease outbreak or threatened outbreak as determined by the Commissioner of the Department of Health and Senior Services or his or her designee.

• Please make sure immunization information is recorded on your child’s physician’s medical statement. Updated Immunization Records need to be submitted at the time of Admission/Reenrollment and are a requirement prior to the first day of school.

REPORTING SUSPECTED ABUSE AND NEGLECT

New Jersey State law requires that any person who has reasonable cause to believe that a child may have been subjected to abuse or neglect must make report to the New Jersey Division of Youth and Family Services.

Department of Children and Families Office of Licensing INFORMATION TO PARENTS

Under provisions of the Manual of Requirements of Child Care Centers (N.J.A.C. 3A,et. seq.), every licensed child care center in New Jersey must provide to parents of enrolled children written information on parent visitation rights, State licensing requirements, child abuse/neglect reporting requirements and other child care matters. The center must comply with this requirement by reproducing and distributing to parents this written statement, prepared by the Office of Licensing, Child Care & Youth Residential Licensing, in the Department of Children and Families (DCF). In keeping with this requirement, the center must secure every parent’s signature attesting to his/her receipt of the information.

Cedar Hill Prep School is required by the State Child Care Center Licensing law to be licensed by the Office of Licensing, Child Care and Youth Residential Licensing, in the Department of Children and Families (DCF). A copy of our current license must be posted in a prominent location at our School. Look for it when you’re in the School.

To be licensed, our School must comply with the Manual of Requirements of Child Care Centers (the official licensing regulations). The regulations cover such areas as: physical environment/life safety; staff

qualifications, supervision, and staff/child ratios; program activities and equipment; health, food and nutrition; rest and sleep requirements; parent/ community participation; administrative and record keeping requirements; and others.

Our School must have on the premises a copy of the Manual of Requirements of Child Care Centers and make it available to interested parents for review. If you would like to review our copy just ask any staff member. Parents may secure a copy of the Manual of Requirements by sending a check or money order for $5 made payable to the “Treasurer, State of New Jersey”, and mailing it to: NJ Department of Children and Families, Office of Licensing, Publication Fees, P O Box 657, Trenton, NJ 08646-0657.

DRESS CODE POLICY (UNIFORMS)

1. Uniforms are required for all students enrolled in Cedar Hill Prep School, grades K -8. Wearing a school uniform helps students focus on learning, develops self-esteem, promotes respect and builds school spirit. Please help us ensure your child complies to our uniform policy daily. Failure to do so may result in disciplinary action.

2. Each student’s uniform must fit properly, not to exceed one (1) size below and beyond the correct size. Lands’ End Uniforms can be purchased at: https://www.landsend.com/

3. School Number: 900120031

Boys

• Polo (short or long-sleeve) shirts must have a CHP Logo.

• Pants should be ankle length and hemmed properly.

• Uniform shorts are also permitted.

• Gym uniform shirts, shorts, and pants must have a CHP Logo. All Health classes require regular school uniforms.

• Shoes/Sneakers must be black in color.

• For specific colors and items based on grade level, visit: www.landsend.com or see attached grade- specific documents.

Girls

• Polo shirts (short or long-sleeve) and jumpers must have a CHP Logo.

• Shorts, skirts, and skorts may not be shorter than four inches above the knee.

• Pants should be ankle length and hemmed properly.

• Gym uniform shirts, shorts, and pants must have a CHP Logo. Middle School Health classes require regular school uniforms.

• Girls are to wear black Mary Jane shoes with regular uniform, and black sneakers with gym uniform. No heels, open-toed shoes, and sandals are permitted.

• Tights or knee-length socks must be worn with skirts and dresses in the Winter.

• For specific colors and items based on grade level, visit: www.landsend.com or see attached grade- specific documents.

Boots (Black in color)

Boots may be worn to school in the winter months, laced (if applicable) with pant legs covering the tops of boots. Low-cut boots may be worn with skirts for girls. Combat, mid-calf, and knee-high boots are not permitted.

CHP UNIFORM SWEATERS, SWEATSHIRTS/HOODIES

• On regular uniform days, students are to wear uniform sweaters. Sweaters must have a CHP Logo.

• During gym days, students can wear CHP sweatshirts or hoodies. A gym uniform t-shirt is required underneath the sweatshirt.

• Sweatshirts are available for purchase at the school.

UNIFORM DRESS CODE COMPLIANCE

For students who do not comply with the dress code, a Parent/Guardian will be notified, and the student will need a change of clothes either:

1. From home within a timely manner, or

2. Students will be given a change of or given the option to purchase gently used, clean uniform clothes from the PTO.

3. After the third violation, the student will be sent to the Principal’s office for further disciplinary action.

New enrollment students will have two weeks from when they start to comply with the dress code.

Provisions of uniforms for students who express a need will be available through our “PTO Uniform Swap.” This consists of gently “worn” donated items from students who have outgrown these items.

DRESS DOWN POLICY

On announced dress down days of the school year, student attire and grooming must permit the student to participate in learning without posing a risk to the health or safety of any student or school district personnel.

• Hats and other head coverings are not permitted on school grounds except as an expression of religious beliefs

• Clothing must cover the chest and torso and shorts, skirts, and skorts must not be shorter than four inches above the knee.

• Clothing must not be see-through.

• Backless, strapless, low-cut necklines or armholes, bare midriff tops, spaghetti straps, crop tops, and tube tops are considered inappropriate for school and shall not be worn.

• Lettering and printing on garments and accessories will be allowed on garments as long as it is not crude, vulgar, and does not contain profanity or make reference to tobacco, drugs, alcohol, violence, gangs, and is not a racial slur or epithet.

ELECTRONIC DEVICES

(Cell Phones, Smart Watches, Laptops, IPads)

Cedar Hill Prep School will not be responsible for the loss of personal electronic items, such as cell phones, air pods, laptops and iPads.

During academic hours, our cell phone policy will be as follows:

• All students are discouraged from bringing cell phones and smart watches to school.

• Any student who brings a cell phone or smart watch to school will hand it to their homeroom teacher upon arrival.

• All cell phones will be muted and stored in a cell phone holder in the homeroom teacher’s closet.

• Students will retrieve their cell phones at dismissal time.

• At no time are students allowed to take pictures/videos or recordings with a cell phone or any electronic device.

** Students violating the policy will have their electronic device confiscated and be subject to disciplinary action.**

1st Offense – Cell phones will be confiscated by the homeroom teacher and returned at dismissal.

2nd Offense – Cell phones will be kept with the Principal, and returned to the student upon his discretion.

3rd Offense – Cell phones will be kept with the Principal and only returned directly to the parent.

Further offenses will result in disciplinary action at the discretion of the Principal

EMERGENCY PROCEDURES

(Safety Procedures, Fire/Security Drills)

SAFETY PROCEDURES

Cedar Hill Prep School will adhere to the following safety guidelines:

1. Fire drills are conducted once each month. An Emergency Exit Plan is posted in each classroom.

2. Fire and building inspections have been made. Those certifications are posted on the Director’s desk.

3. A first aid kit is readily available in the classroom and in the office.

4. In case of injury, a report will be made of the incident. The parent will receive a copy.

5. Children will be supervised at all times while attending the school.

FIRE/SECURITY DRILLS

Cedar Hill Prep School will have at least one fire drill and one school security drill each month within school hours, including during the summer months when the

school is open. Students, faculty, staff, and visitors in the building should follow the applicable instructions.

FIRE DRILL PROCEDURE

• Hear the Fire Alarm

• Windows and doors should be closed

• Students will line up quietly and be escorted by the teacher to the predetermined gathering area. All students will be accounted for by taking attendance.

• Teachers will carry with them their Emergency Contacts binder.

• All students/staff/teachers will ONLY return to the building at the command of the Emergency Responder or Administrator.

SECURITY DRILLS PROCEDURE

CATEGORY

1 - LOCKDOWN/ACTIVE SHOOTER

Follow the instructions as they apply, based on your location:

1. CLASSROOM - Proceed to the designated place within the classroom.

2. HALLWAY - Proceed to the nearest room.

3. OUTDOORS IN THE CAMPUS - Quickly enter the nearest building.

4. ALL BUILDINGS LOCKED - Proceed swiftly to the Swim Club.

5. BATHROOM - Proceed to the nearest classroom. If the classroom is locked, go back to the bathroom and hide quietly in the stall.

All teachers will have to lock their classroom doors, shut off lights, close shades, and gather the children away from the door and windows. DO NOT ANSWER THE DOOR FOR ANYONE. Teachers need to ensure children are composed.

Await an announcement that declares the “all clear” signal or an announcement of “EVACUATE”. If you are asked to “evacuate,” follow directions for “EVACUATION”.

CATEGORY 2 – EVACUATION

• Pay attention to hear the announcement – “EVACUATION”

• Follow the FIRE DRILL PROCEDURE for exiting the building.

• All students/staff will be led off campus to the Cedar Hill Pool Club area behind the school property. Teachers will carry the emergency contacts binder and take attendance of all present.

• All parents will be directed to the Praise Presbyterian Church, 15 Cedar Grove Lane, Somerset, NJ where a school representative will update them on the situation.

CATEGORY 3 – BOMB THREAT

• Pay attention to hear the announcement – “BOMB THREAT.”

• Follow the FIRE DRILL PROCEDURE for exiting the building.

• Students will line up quietly and be escorted by the teacher to the LOW ROPES AREA. All students will be accounted for by taking attendance.

• Teachers will carry with them their Emergency Contacts binder.

• All students/staff/teachers will ONLY return to the building at the command of the Emergency Responder or Administrator.

CATEGORY 4 - SHELTER IN PLACE

• Pay attention to hear the announcement – “SHELTER IN PLACE”

• All students/staff will stay in the building they are currently in.

• Classes may go on as usual, including bathroom and hallway usage.

• No students/staff may leave that building until they hear an announcement declaring “all clear”.

EMERGENCY ANNOUNCEMENTS (School Closing, Delayed Openings, Unscheduled Closings)

All emergency announcements will be communicated via our emergency phone calling system, posted on the school website, social media pages, and a notification will be sent via the school phone app.

DELAYED OPENING SCHEDULE:

(Shorter periods, but same daily schedule) School will open at 10:00 am for Middle School School will open at 10:30 am for Grades 1-4 School will open at 11:00 am for Preschool – Kindergarten

EARLY DISMISSAL SCHEDULE:

(Shorter periods, but same daily schedule) School will end at 12:00 pm for Preschool - Kindergarten School will end at 12:30 pm for Elementary School School will end at 1:00 pm for Middle School

Unscheduled Closings (including weather related, power outage, unanticipated emergencies).

In case of unscheduled emergencies, Cedar Hill Prep School may have to close. In weather related emergencies, the closing and opening is usually in accordance to the public school schedule as announced on local radio stations.

Automated phone and text messages will notify you of any school closing information. These automated messages will be sent to the phone number you have assigned for us to use regarding any emergencies, school closings, or early dismissals. The school closing information will be available on the school website http://www.cedarhillprep.com , CHP phone app, and social media pages.

If weather conditions worsen during the day and it is absolutely necessary to close due to extremely dangerous driving conditions, parents will be notified to pick up their child.

FIELD TRIPS (Class Trips, NJIN, MS Overnight Trips)

Students in all grades take school-sponsored class trips throughout the year. Parents will be sent consent forms prior to each trip, and the cost for the trip will be included with the student’s monthly tuition bill. On some trips, parents may be asked to chaperone. Good behavior is expected, and all appropriate school rules

apply. Although, on each trip, teachers carry a First-Aid Kit, epi-pen, and any other required medicines, students who are ill should be kept at home.

NJIN

All Cedar Hill Prep students in Grades 1-8 visit the New Jersey Institute of Nature’s 50 acre campus to engage in experiential learning and get acquainted with the principles of ecology, sustainability, and biodiversity, where classroom learning will be transformed into real-life, hands-on experiences. This is part of a requirement for their curriculum.

MS OVERNIGHT TRIPS

Students in Grades 5-8 participate in a 3-day, 2-night overnight trip as part of the requirements for their curriculum. Middle school students extend their learning by participation in an experiential trip that connects real life situations to content. This is part of the learning milestones for students to fulfill graduation requirements.

GUIDANCE COUNSELING

Cedar Hill Preparatory School seeks to provide your children with a holistic environment “where your child’s awareness is increased and exposed to innumerable possibilities.” Towards this end, Cedar Hill Prep School provides counseling services on an as needed basis. The Guidance Counselor will work with the staff and students at the school by providing Character Education classes, workshops related to the health and well-being of the students, and counseling services.

These services are also available for private consultation for the Cedar Hill Prep School families.

HIGH SCHOOL COLLEGIATE PREP

Cedar Hill Prep School provides SSAT prep classes for students during the summer. These classes are to prepare them for the independent school entrance exam. In addition, students can enroll in pre-AP and AP level courses to accelerate their learning and proficiency.

HIGH SCHOOL COUNSELING

Cedar Hill Prep School also hosts presentations and one on one meetings with each family (rising 7th and 8th graders) to educate the families about their options and learn to leverage their chances to secure admission in the top high schools.

HONOR SOCIETY

NATIONAL JUNIOR HONOR SOCIETY

Cedar Hill Prep Selection

Procedure Description

The Cedar Hill Prep School, chapter of The National Junior Honor Society, is a duly chartered and affiliated chapter of this prestigious national organization. Membership is open to those students who meet the required standards in five areas of evaluation: scholarship, service, leadership, character, and citizenship. Students are selected for membership by a majority vote of a five-member principal-appointed faculty council, which bestows this honor upon qualified students on behalf of the faculty of our school each Trimester

Students in grades 6-8 are eligible for membership. For the scholarship criterion:

1. A student must have a cumulative GPA of 3.4 or better on a 4.0 scale. Each fall those students who meet this criterion based on the previous year ’s final grades are invited to complete a Candidate Form that provides the faculty council with information regarding the candidate’s leadership and service.

2. A student must participate in at least 10 cumulative hours of community service in either CHP student activities (such as Family Fun Night, Welcome Picnic, School Ambassador) or outside community service (such as Elijah’s Promise, Habitat for Humanity).

3. To evaluate a candidate’s character, the faculty council uses two forms of input. First, school disciplinary records are reviewed. Second, members of the faculty are solicited for input regarding their professional reflections on a candidate’s service activities, character, and leadership.

4. Any solicited faculty input and all Candidate Forms are carefully reviewed by the faculty council to determine membership. A majority vote of the council is necessary for selection. Candidates are notified regarding selection or non selection according to a predetermined schedule.

5. Following notification, a formal induction ceremony is held at the school in October to recognize all the newly selected members. Once inducted, new members are required to maintain the same level of performance (or better) in all four criteria that led to their selection.

FRENCH HONOR SOCIETY - Academic JAF Charters - basic induction requirements for French Honor Society

1. Middle school student who is enrolled in a French class and is in the 6th-8th

grade.

2. Be enrolled in a full academic year of French study

3. Maintain an excellent academic record with an 92% in French or higher (or the equivalent grade)

4. Maintain an academic record of 88% or higher in all subjects for a minimum of 3 consecutives Trimesters.

5. Complete at least one service project to benefit the school and/or community (project as determined by the JAF sponsor)

SPANISH HONOR SOCIETY - AATSP -

basic induction requirements for Spanish Honor Society

1. Middle school student who is enrolled in a Spanish class and is in the 6th-8th grade.

2. Be enrolled in a full academic year of Spanish study

3. Maintain an excellent academic record with an 92% in Spanish or higher (or the equivalent grade)

4. Maintain an academic record of 88% or higher in all subjects for a minimum of 3 consecutives Trimesters.

5. Complete at least one service project to benefit the school and/or community (project as determined by the AATSP sponsor)

HOMEWORK POLICY (Gradelink, Xened)

Homework is used to reinforce the classwork during the school day and to prepare students for the following day. Students who miss tests or homework because of illness will be given a fair amount of time to make up the work. For extended absences, special arrangements need to be made with the class teacher. Parents are urged to monitor and provide encouragement to their child during project and homework time. However, parents should not do the assignments/project for their child(ren).

WHY IS HOMEWORK NECESSARY?

Evidence from neuroscience research shows that in order to remember and retain knowledge, active recall is the only way a student can strengthen neural connections. This is fostered using homework activities that involve practice, review activities, pre-reading before the lesson and reflective exercises. Homework is intended to strengthen learning outcomes and develop responsibility.

GUIDELINES

Understand the four types of homework. Know when and why to have students practice:

• Memorization of basic rules, algorithms, or laws so the skill becomes rote

• Increase in skill speed, used for improving students’ abilities to apply these skills in more complex problem solving

• Deepening understanding of a concept—providing students time to read

further, elaborating on a new idea and expanding their understanding

• Preparation for the following day’s learning, such as an advance organizer or cue to increase readiness for new information

When assigning homework, teachers will:

• Communicate classroom homework policies and procedures with students and parents.

• Design assignments that are within the ability level of the students to complete independently or with minimum parental assistance.

• Fully explain the assignment, as well as its purpose.

• Review with students the necessary materials needed to complete the assignment.

• Monitor completed assignments to provide feedback to students.

• Establish and maintain contact with parents of students who do not complete or turn in assignments.

• Limit make-up work due to illness to essential concepts / skills covered allowing adequate time to complete the assignments.

• Evaluate assignments based on quality of work done and include score/ grade.

Students are expected to:

• Listen to directions given in class and ask questions if not understood.

• Take home materials and instructions needed to complete the assignments.

• Set a daily time to complete assignments and do so in a neat and legible fashion.

• Do their own personal best work.

• Put forth their best effort.

• Return assignments to school and submit them to the teacher at the designated time and place.

• Request assistance as needed from the teacher via email or in school the next day.

Parents are encouraged to:

• Provide an environment that is quiet and conducive to learning.

• Schedule a regular time for beginning and completing assignments.

• Encourage the child to complete assignments carefully, thoughtfully and on time.

• Establish contact with the teacher if the child is unable to complete the assignments within a reasonable amount of time or due to degree of difficulty.

• Reinforce the effort given by their child in a positive fashion.

• Reinforce the effort given by their child’s teachers, to support student achievement.

GRADELINK AND XENED

Homework is updated nightly on Gradelink and Xened. CHP Parents and students can login and check.

GRADELINK

Using a parent login or student login, click on the left tab COMMUNICATE, and then the top tab TEACHER PAGES. Choose your child’s HOMEROOM tab to see all homework assignments.

XENED

Using the student login, choose the COURSE, and then the tab for Homework.

LOST AND FOUND

All clothing items are to be labeled with the child’s full name. A lost and found box is kept at the school, so please check it if you are missing anything. If your child comes home with an article of clothing that is not his or hers, please return it.

LUNCH

Cedar Hill Prep School employs the services of an outside catering company to deliver lunches to the school. Parents and staff members work out an independent arrangement with Catering Solutions. To register, click here: https://cateringsolutions.h1.hotlunchonline.net/register In addition to filling out the Medical Information form, please advise in writing to the catering company, school nurse, and your child’s teacher of any food allergies or intolerance. A substitute item may be offered to your child. Students may purchase lunch from the school caterer or bring food from home.

There will be no outside food deliveries for students between the hours of 9 am and 4 pm.

CAFETERIA BEHAVIOR EXPECTATIONS

Good table manners are expected. Students remain seated during lunch and socialize with students at their own tables. Books, papers, toys and other materials are not allowed at the lunch table. Students are not permitted to bring beverages in glass bottles. Faculty/Lunch Period Volunteers supervise the students during the Lunch period.

For safety reasons:

• Students are not allowed to use the school microwave.

• The school will not reheat the food for the students. Students are encouraged to bring hot food in well insulated containers. Please bring beverages in thermoses. All utensils, plates, and napkins should be brought to school with the student’s lunch. Students may not leave the lunch room without permission.

MEDICAL & HEALTH (Nurse, Health Precautions, Illnesses, Accidents & Injury, Medications, Immunizations, Vision Screening, AED)

Cedar Hill Prep School has a full-time nurse on site. The State of New Jersey provides guidelines for health requirements for students in both private and public schools. The nurse is required to follow these rules:

• All children must be immunized in accordance with State Law on mandatory immunizations.

• Kindergarten, first grade and preschool students must have a complete physical exam prior to entering school. The health records are transferred to the elementary schools when the student enters second grade.

• Transfer students from another school district must provide written health records that are signed by a physician.

• FERPA Laws mandate that schools can only share medical information on a “need to know” basis with parent permission. Please complete student verification on the Gradelink Parent Portal.

• If a student has a fever, or if they experience vomiting or diarrhea, they need to stay home for 24 hours to recover.

• Below are the guidelines the school nurse will follow regarding attendance at school.

HEALTH PRECAUTIONS

The following cases require that STUDENTS MUST GO HOME immediately.

A child with certain signs or symptoms of illness shall be immediately isolated and discharged to the parent or guardian.

Please check the following list for signs and symptoms:

• Temperature of 100 degrees F by auxiliary (underarm) method

• Skin Rash

• Conjunctivitis (pink eye)

• Diarrhea or vomiting

• Any evidence of lice infestation

• Sore throat

• Stiff neck

• Difficult or rapid breathing

• Yellowish skin or eyes

• Severe coughing

• Unusually dark urine or gray/white stool

• Green or yellowish discharge from the nose

Exhibiting the above symptoms will result in the child being sent home. If a child becomes ill during the day, the parents will be contacted to determine if the child needs to go home. If it is decided that the child should leave school, the parents must arrange for the child to depart for home as quickly as possible. We do not have facilities for the long term care of an ill child.

If a child becomes ill after the parent leaves, the child will be isolated and contact will be made for the child to be picked up as soon as possible. If a parent of the child cannot be contacted, the school may discharge the child to the person (s} designated by the parent. An emergency contact may also be asked to pick up the child.

No child will ever be left alone or unsupervised at any time.

When your child is absent from the school for a contagious illness, you are asked to present a statement from the child’s physician verifying that he/she may safely return to school. No prescription or over the counter drugs will be administered by the staff. Parents of other children will be notified of exposure to communicable diseases by posting a notice, by email, or by telephone.

A child who is mildly ill will be closely observed and allowed to remain with the other children as long as the symptoms remain mild and he/she does not appear to be contagious. A cot will be set aside if needed, and a staff member will attend the child. Parents or emergency contacts will be notified. If any of the staff have any of the signs or symptoms listed above they will not be able to work until free of illness.

ILLNESS AND EMERGENCIES

School personnel may not diagnose illness or injury. Injured or ill students must be picked-up from school by an adult who is authorized on the student’s emergency database.

ACCIDENTS & INJURIES

Cedar Hill Prep School employs a full time nurse to ensure the safety of the students and staff. In addition, staff members are trained in first aid. There are first aid kits in the classrooms and in the Principal’s office. For minor injuries, the child will be treated by the Nurse, and the staff will complete an Accident Report. 911 will be called in case of extreme emergency. Parents or other persons identified on the child’s emergency form will be called.

Any expenses incurred will be the responsibility of the parents or legal guardian of the child. Cedar Hill Prep School cannot assume responsibility for accidents or for anything that may happen as a result of false information given on the medical form.

CASTS AND CRUTCHES

If your child has been injured and requires the use of a cast or crutches, please provide a note from the doctor letting us know if special arrangements are needed. Parents and students should check in with the school nurse to discuss accommodations.

MEDICATIONS

• Students may NOT keep medicine on their persons or in the classroom at any time.

• Many of our students have allergies to environmental, food or airborne allergens. Should your child require medication at school or extra support due to food allergies, please contact the school nurse.

• Prescription medicines may be delivered to the school by other designated adults, provided the parent/guardian notifies the nurse in advance and specifies the quantity of prescription medication being delivered, accompanied with a doctor’s order.

• All medicines must be given to the nurse in their original containers with information on the container stating student name, medication, dose and frequency. All medication must be dispensed by the nurse or the nurse designee.

• The school nurse or nurse designee receiving the prescription medication shall document in GRADELINK database the quantity of the medication delivered by parent/guardian.

• If a child requires medication and the school does not have the above order, the parent or guardian must come to the school to dispense meds in the nurse’s office

• All medicines, prescriptions, or over the counter medicines, must be picked up at the end of the school year by an adult. If these medicines are not picked up by a parent/guardian or designee, the medicines will be disposed of by the nurse. These medicines cannot go home with the child.

IMMUNIZATIONS

Please make sure your child’s universal health record (physician’s medical statement) is up-to-date. Immunization Records need to be submitted at the time of Admission/Reenrollment and are a requirement prior to the first day of school

New Jersey state law, N.J. A.C. 8:57-4.1, requires all children attending any public or private school, child care center, nursery school, preschool or kindergarten to receive certain vaccinations. NJ state law requires the following vaccinations:

Students must be immunized against certain communicable diseases unless a pupil’s parent or legal guardian provides the school with an acceptable signed and notarized medical exemption or religious exemption. Students are prohibited from attending school until the immunization requirements are met. The school cooperates with local health officials to provide measures necessary for the prevention and control of communicable diseases in school age children.

VISION SCREENING

With parent permission, the school may make vision screenings available to students at the elementary level and on a referral basis. Parents are notified of all findings so they can follow-up when needed.

AUTOMATED EXTERNAL DEFIBRILLATOR (AED)

The school has an Automated External Defibrillator (AED) outside the middle school gym with an appropriate identifying sign.

The AED is accessible during the school day and when a school-sponsored athletic event or team practice is taking place.

The school has a designated staff member present for athletic events and/or team practices who is trained in CPR and the use of an AED.

The school has an emergency action plan for responding to a sudden cardiac event, including an event which requires the use of an AED.

PARENT INVOLVEMENT

As parents, your involvement in your child’s academic career is key to longterm success. Here at CHP, we believe it is equally important that we create an environment that allows for open dialogue and engagement between parents, teachers and the administration. To achieve this goal, we ask that you follow these guidelines

• Be actively involved in the learning process at home and in school, such as collaborating with teachers on your child’s performance in school and fostering learning at home by providing your child appropriate assistance and monitoring of homework.

• Participate in Parent-Teacher Conferences.

• When possible, volunteer and participate in school-parent activities such as PTO meetings.

• Bring your child to school on time every day with the necessary school supplies and appropriate dress.

• Do not tolerate any type of inappropriate language or behavior including bullying, violent, or aggressive speech. It is crucial that all parents, teachers, and administrators show respect for one another in front of the children at all times; that we speak respectfully with kindness and courtesy, especially when there is disagreement. Our behavior serves as a model for the children.

• Help us to stop rumors. Please go through the proper channels when you have a problem.

• Regarding any incident that has taken place, it is crucial to speak to all parties concerned (student, teacher, adults in charge) to gain a full perspective.

• The safety of our students is a priority! Please adhere to school developed, on-site traffic plans for vehicles when bringing students to school or picking them up after school. If your children are walkers or bicyclists, encourage them to follow safety rules and use pedestrian-safety features where available.

• Help to build a bridge of acceptance and understanding, and expect your child to do the same among the different cultures represented at Cedar Hill Prep School.

By being an involved parent, your child’s experience at Cedar Hill Prep School will be enhanced for both of you.

You are encouraged to speak with your child’s teacher as needed. If there are any questions, problems, or situations that need to be addressed, do not hesitate to contact the teacher. Our goal is to communicate with you on an ongoing basis and satisfactorily resolve any concerns you may have.

PARENT WHATS APP GROUP CHAT PROTOCOLS

Cedar Hill Prep School (“CHP” or “School”) has the legal obligation to protect its administration, staff and faculty from “WhatsApp Parent Group Chats” which do not have proper guidelines.

This policy serves as a guidelines for all parents to follow when engaging in communication on the Cedar Hill Prep School (“CHP” or “School”) “WhatsApp Parent Group Chats”. Issues that have come to our attention include, but are not limited to, the spread of misinformation, attempts to influence and change the School’s educational curriculum and protocols, creating events on School premises without formal consent, fear mongering and creating unrest among families and false allegations about teaching staff. As a result of several incidents, legal counsel for CHP has advised us that it is our duty as administrators to protect our community from disparaging, defamatory or malicious comments.

Accordingly, the following guidelines will be implemented immediately:

1.Each grade level WhatsApp group administrator’s name and telephone number

must be submitted to the school Principal.

2.Only the WhatsApp Group administrator will be responsible for all communications within the group.

Grade/Class level WhatsApp groups should be primarily for sharing information about PTO events, collections for teacher gifts, class parent socials and other similar events of interest to families and caregivers. If a parent has a concern or grievance, the parent should privately report the concern or grievance to Mr. Donald Seeley, Principal of Cedar Hill Prep School.

If a parent violates this policy, the Parent will be removed from the WhatsApp Group Chat. Moreover, the use of WhatsApp chat groups to undermine the mission and vision of the School, or to spread misinformation and fear mongering may be grounds for expulsion from the School community and the WhatsApp Group Administrator may, likewise, be held responsible for promoting this adversarial climate.

Rules of Communication: Social Media

In an effort to create a healthy and positive environment, we ask parents to use social media in a responsible and dignified manner. Parents should not use social media, including WhatsApp as a tool to air any concerns or grievances about School. This includes, but is not limited to:

• Abusive or personal comments about staff, students, administration or other parents

• Bringing the School into disrepute

• Posting defamatory or libelous comments

• Emails circulated or sent directly with abusive or personal comments about staff or pupils

• Using social media to publicly challenge School policies or discuss issues about individual children

• Threatening behavior, such as verbally intimidating staff, or using bad language

If a parent/guardian violates this social media policy, CHP reserves the right to prohibit the parent from participating in school events, and from future enrollment.

PARENT TEACHER CONFERENCES

Two parent conference days are scheduled each year, a required conference in mid-November and an optional one in mid-February. Conferences are scheduled in advance.

Preschool – Kindergarten: Conferences are about thirty minutes in length. During these conferences, teachers give updates on each child’s academic work

and social adjustment. Parents need to bring questions and concerns that they would like to discuss. The teachers will furnish a written summary for the parents after the conference.

Grade 1 thru 8th Grade: Conferences are about fifteen minutes in length. During these conferences, teachers give updates on each child’s academic work and social adjustment. Parents need to bring questions and concerns that they would like to discuss.

PARENT TEACHER ORGANIZATION (PTO)

The objective of PTO is to promote the welfare of all children through a working partnership among parents, educators, students, and the community at large. We encourage everyone, parents and community members alike, to use the PTO as a vehicle for becoming involved in education. We welcome parents and teachers to attend our PTO meetings and, when possible, participate in school-parent activities.

PLEDGE OF ALLEGIANCE

The First Amendment protects the right not to stand for the Pledge of Allegiance. However, all students are required to stand respectfully but need not state the Pledge for religious or ideological reasons. In the case of a student who will not recite the pledge, a note from the parent needs to be sent to the homeroom teacher.

PHYSICAL EDUCATION

Physical Education is mandatory. If for some reason a student is not able to participate, parents must send a doctor’s note explaining the situation. This should be given to the class teacher at the beginning of the day.

RECESS/WEATHER CONDITIONS

All students have Recess daily. Weather permitting, the children generally play outside and should have appropriate and adequate outerwear for the outside temperatures. Students are expected to be outdoors for recess if the temperature is 32 degrees or higher, weather conditions permitting.

REPORT CARDS

Preschool-Kindergarten

The school emails two formal Report Cards during the school year, first in late January, and the second in mid-June. All Report Cards include thorough comments about the child’s skills, abilities, progress, and behavior.

Elementary and Middle School

The school emails three formal Report Cards during the school year, first in late

December, second in March, and the third during the last week of June. Students’ grades can be monitored on a daily basis on Gradelink, the online school portal.

SEXUAL HARASSMENT POLICY

WHAT IS SEXUAL HARASSMENT?

Sexual harassment is a serious problem for students at all educational levels. Students in elementary and secondary schools can be victims of sexual harassment. The reluctance to report sexual harassment exists because many students are scared or too embarrassed.

It is different from flirting, playing around, or other types of behavior that you enjoy or welcome. Sexual harassment can be requests for sexual favors or unwelcome sexual behavior that is bad enough or happens often enough to makes you feel uncomfortable, scared or confused and interferes with your schoolwork or extracurricular activities.

Sexual harassment can be verbal (comments about your body, spreading sexual rumors, sexual remarks or accusations, dirty jokes or stories), physical (grabbing, rubbing, flashing or mooning, touching, pinching in a sexual way, sexual assault) or visual (display of naked pictures or sex-related objects, obscene gestures). Sexual harassment can happen to girls and boys. Sexual harassers can be fellow students, teachers, principals, janitors, coaches, and other school officials.

There are two kinds of sexual harassment: quid pro quo and hostile environment.

• Quid pro quo (in Latin it means “this for that”) sexual harassment occurs when a teacher or school employee offers you a better grade or treats you better if you do something sexual. It could also be a threat to lower your grade or treat you worse than other students if you refuse to go along with a request for a sexual favor. For example, if your teacher says, “I’ll give you an ‘A’ if you go out with me,” or “I’ll fail you in this class if you don’t have sex with me,” this is sexualharassment.

Mary is a student in Mr. Smith’s history class. Mr. Smith is everyone’s favorite teacher, but he has started to make Mary feel uncomfortable. He asks her to come to his room alone after school to discuss her schoolwork. When she shows up, he only talks about how pretty she is and once or twice he put his hand on her knee. He always asks for a hug before she leaves. He is now suggesting that they hold these after school meetings at a café in town. He tells her that she must continue to attend these extra discussion sessions if she wants to earn a good grade in his class.

• Hostile environment sexual harassment occurs when unwanted sexual touching, comments, and/or gestures are so bad or occur so often that it interferes with your school work, makes you feel uncomfortable or unsafe at school, or prevents you from participating in or benefiting from a school program or activity. This type of harassment does not have to involve a threat or promise of benefit in exchange for a sexual favor. The harassment

can be from your teacher, school officials, or other students.

Luis gets constant attention from a particular group of girls in his school. They send him sexually explicit notes, blow kisses at him, and rub up against him in the hallway. They wait for him when he gets off the school bus and when he gets out of class. They always seem to show up wherever he is. Someone keeps calling his house, asking for him and then hanging up, and Luis is sure it’s those girls. He has even seen them drive by his house in the afternoon. At first, he thought it was funny, but it’s starting to embarrass and frustrate him. He’s started to avoid going out so he won’t have to see them, and he’s pretended to be sick a few times so he didn’t have to go to school.

Diana’s school soccer team coach is constantly telling her sexual jokes and making suggestive comments. During practice, he whistles and winks at her when she runs by him. Diana told the coach that his behavior makes her uncomfortable, but he responded by saying that she needs to learn how to accept compliments. Recently, he showed her a calendar of bikini-clad female athletes and told her she is sexy enough to pose for such a magazine. She is thinking of quitting the soccer team just to avoid the coach.

Elisha is a student in a science class where Mr. Burns is a teacher-in-training. Elisha uses a wheelchair and usually has to wait for her aide after class. Mr. Burns often waits with her and at first she liked talking with him. He says she inspires him and sometimes strokes her hair. Their conversations have included him asking questions about her body, how it works, and what things she can do. One day he confessed being curious about whether girls like her can have sex when they’re old enough. When Elisha said talking about that with him was weird, he got flustered and said he would make sure she got an A if she didn’t mention their conversation to anyone. Sexual Harassment is Against the Law

Federal Law:

The federal law prohibiting sexual harassment in schools is Title IX of the Education Amendments of 1972 (Title IX) which prohibits any person, on the basis of sex, to be subjected to discrimination in an educational program or activity receiving federal financial assistance. The law applies to any academic, extracurricular (student organizations and athletics), research, occupational training, and other educational programs from preschool to graduate school that receive or benefit from federal funding. The entire institution falls under Title IX even if only one program or activity receives federal funds.

Under Title IX, a school is required to have and distribute a policy against sex discrimination, particularly one that addresses sexual harassment. Such a policy lets students, parents, and employees know that sexual harassment will not be tolerated. A school is also required to adopt and publish grievance procedures for resolving sex discrimination complaints, including complaints of sexual harassment. This provides an effective means for promptly and appropriately responding to sexual harassment complaints.

Title IX also requires that schools evaluate current policies and practices to

ensure the institution is in compliance with Title IX. Schools are also required to appoint at least one employee responsible for coordinating Title IX compliance efforts.

Finally, it is illegal to intimidate, threaten, or coerce a person who has taken action under Title IX.

States Laws:

Most states have a law that prohibits sexual harassment in schools. Contact your local branch of the Office of Civil Rights for more information on these laws. What can I do if I am being sexually harassed? Some students who are being sexually harassed are too embarrassed to voice a complaint, are intimidated by their harasser, or think that little can be done to end the harassment. Many students think that it is not a serious problem and that it will stop if they just ignore it. These are all understandable reactions to difficult situations. Sexual harassment, however, is a serious issue. Many students who have been sexually harassed report a drop in their grades, and some students have had to transfer to different schools, drop classes, or leave school altogether.

WHAT CAN YOU DO?

If you think you are being sexually harassed, you need to tell someone who can help you stop it. Here are some things you and/or your parents can do:

• Don’t blame yourself. The person who is harassing you is the one doing something wrong, and you haven’t done anything to cause the harassment, even if you flirted with this person or liked him/her.

• Say “No” Clearly. Tell the person who is harassing you that his/her behavior offends you. They may not realize how hurtful their behavior is and may need a clear message from you to stop. If the harassment does not end, promptly write a letter asking the harasser to stop. Keep a copy of the letter.

• Write down what happened. When someone harasses you or makes you feel uncomfortable, write it down in a notebook that is just for this purpose. Write down what happened, the date it happened, where it happened, and who else may have seen or heard the harassment. Also write down what you did in response, and how the harassment made you feel. Do not write other information in this notebook, such as appointments or homework assignments. Save any notes or pictures the harasser sent you. It is a good idea to keep the record somewhere besides school, such as your home or another safe place.

• Report the Harassment. It is very important that you tell your parents or another adult, like a teacher or guidance counselor, about the harassment. If you want the school to do something about the harassment, you MUST tell your teacher, Principal, or the Executive Director that you are being sexually harassed. If you do not feel comfortable telling the school official yourself, get the help of your parents and/or a teacher to go with you. If you and/or your parents tell a school official verbally, also do it in writing and keep and keep a copy for yourself. The law says the school has to stop sexual harassment of a student whether the

harasser is a teacher or another student(s), but the school is only required to stop the harassment if someone in authority at the school knows what is happening to you. So you MUST report the harassment to a school official

• File a Complaint With a Government Agency. If nothing happens after complaining to school officials, you and your parents can file a complaint against the school with the U.S. Department of Education’s Office of Civil Rights (OCR). Generally, you must file a complaint with the OCR within 180 days of an act of discrimination. You can call them, and they will explain how to file a complaint. (Contact information is listed on the next page.)

• File a Lawsuit. You can also file a lawsuit against the school. If you have any questions about finding a lawyer or filing a lawsuit, you can call Equal Rights Advocates free Advice & Counseling Line at 800/8394ERA. (See information below.)

It is important to remember that retaliation for taking action under Title IX is illegal. If you feel that someone is mistreating you or treating you unfairly because you have complained about discrimination, you should contact the Office of Civil Rights.

SOCIAL MEDIA GUIDELINES

1. Be aware of what you post online. Social media venues including wikis, blogs, photo and video sharing sites are very public. What you contribute leaves a digital footprint for all to see. Do not post anything you wouldn’t want friends, enemies, parents, teachers, or a future employer to see.

2. Follow the school’s code of conduct when writing online. It is acceptable to disagree with someone else’s opinions. However, do it in a respectful way. Make sure that criticism is constructive and not hurtful. What is inappropriate in the classroom is inappropriate online.

3. Be safe online. Never give out personal information, including, but not limited to, last names, phone numbers, addresses, exact birth dates, and pictures. Do not share your password with anyone besides your teachers and parents.

4. Linking to other websites to support your thoughts and ideas is recommended. However, be sure to read the entire article prior to linking to ensure that all information is appropriate for a school setting.

5. Do your own work! Do not use other people’s intellectual property without their permission. It is a violation of copyright law to copy and paste other ’s thoughts. When paraphrasing another’s idea(s) be sure to cite your source with the URL. It is good practice to hyperlink to your sources.

6. Be aware that pictures may also be protected under copyright laws. Verify you have permission to use the image or it is under Creative Commons Attribution.

7. How you represent yourself online is an extension of yourself. Do not misrepresent yourself by using someone else’s identity.

8. Blogs and wiki posts should be well written. Follow writing conventions including proper grammar, capitalization, and punctuation. If you edit someone else’s work, be sure it is in the spirit of improving the writing.

9. If you run across inappropriate material that makes you feel uncomfortable, or is not respectful, tell your teacher right away.

10. For those students who do not abide by these terms and conditions, a conference between parents and administration will take place.

Parents are required to adhere to the following guidelines:

1. Bullying on Social Media: Meta has made changes to their policies whereby parents can now monitor and exercise controls to promote safety. We at Cedar Hill Prep School would like to inform parents that any form of bullying, intimidation of CHP students by peers using social media apps including snap chat and discord, will be the responsibility of parents and they can be held equally accountable for aiding it.

2. Parent Whatsapp Groups: Whatsapp groups serve a valuable purpose of communication among families within a specific grade. However, if a parent has a question or concern related to the classroom or school, please address it directly with the teacher or administration as they would be best prepared to answer. Please refrain from discussions that are inflammatory in nature or instigate discord amongst members of the group. As a CHP community, our goal is to move forward productively and with positivity.

SNACKS

Snack time is provided for all students at the times designated for their respective grades. Parents are requested to send their children with healthy snacks each day.

SPORTS (Student-Athlete Health Forms)

Cedar Hill Prep School participates in several sports throughout the year.

Fall: Cross-Country (coed), Soccer (coed), Tennis (Girls)

Winter: Basketball (boys and girls)

Spring: Tennis (Boys), Track and Field (coed), Volleyball (coed)

STUDENT-ATHLETE HEALTH FORMS

1. Any child enrolled in grades five to eight must have a physical examination using the Pre-participation Physical Evaluation form prior to the child’s participation in any school sponsored interscholastic or intramural athletic team or squad.

A. The physical examination must be conducted within 365 days prior to the first day of official practice in an athletic season. Any child whose physical examination was completed more than 90 days prior to the first day of official practice in an athletic season must provide a health history update questionnaire, completed and signed by the child’s parent or guardian.

B. A child enrolled in grades five to eight is not permitted to participate on a school-sponsored interscholastic or intramural athletic team or squad unless the child has completed a Preparticipation Physical Evaluation form and, if applicable, a completed health history update questionnaire.

2. Each year the school distributes a pamphlet developed by the Commissioner of Education, Commissioner of Health, the American Heart Association and the American Academy of Pediatrics about sudden cardiac arrest to parents or guardians of children participating in athletic activities, along with a form to be signed by the child athlete and his/her parent or guardian acknowledging receipt and review of the pamphlet.

A child participating in or wishing to participate in an athletic activity, along with the child’s parent or guardian must, each year, prior to participation in an athletic activity, sign and return the form acknowledging the receipt and review of the pamphlet.

TARDINESS

It is the parents’ responsibility to make sure their child arrives at school on time.

Elementary School students need to be in school before 8:30 am. Middle School students need to be in school before 8:00 am.

Elementary and Middle School students who miss the Morning Assembly are considered tardy, and this will be recorded on the student’s Attendance Record (i.e. Gradelink and Report Cards). All work missed due to tardiness will have to be made up.

Consequences for Tardiness

For any student who is chronically tardy to school, an email will be sent home by the homeroom teacher. If tardiness persists, the Principal will meet with parents and the student to discuss further disciplinary action. In addition to this, if:

• A student who accumulates six tardies per trimester will receive one early morning detention from 7 am to 7:45 am.

• A student who accumulates 7–12 tardies per trimester will receive two early morning detentions from 7 am to 7:45 am.

• All tardies are permanently recorded on the student’s Report Card.

TERMINATION OF ENROLLMENT

Under certain circumstances, it may be necessary for the Administrator to decide to discontinue a child’s attendance. Such a decision would be based on whether it is in the best interest of that child, the other children in the class, or the overall operation of the school. Every effort will be made to correct the problematic situation before a final decision is made.

Termination of enrollment may be the result of the following:

• Non-payment of tuition

• Abuse of children, staff, or property

• Continued violation of Cedar Hill Prep School policies

• Disruptive or dangerous behavior

• The school’s inability to meet the child’s needs

Whenever possible, a written notification of one week will be provided to the parent in the event of termination of enrollment.

TUITION POLICY

Tuition is divided into 10 equal payments and paid to the school by the first day of the month starting in July and ending in May. The tuition, deposit and fees are non-refundable and non-transferable. The obligation to pay tuition in full is binding, even in the event of withdrawal or dismissal, pursuant to the terms of the enrollment or re-enrollment contract.

Should your child permanently withdraw from school, no credit or refund of tuition will be given. A child who is returning to school would require payment of a reregistration fee.

Parents/Guardians may elect to purchase tuition refund insurance, which may cover expenses of tuition under certain circumstances, including in the event of withdrawal for specific reasons. The tuition insurance information is included in your admission and Re-enrollment packet.

For each additional child enrolled in your immediate family, you will be entitled to a 100 dollar monthly discount on tuition of the second sibling.

Should there be any extenuating circumstances that would prevent you from paying on a timely basis, please discuss this confidentially with the Administrator prior to it becoming a problem. Continued failure to pay tuition on a timely basis may result in the termination of your child’s enrollment.

Important information about Tuition Dues:

1. Payments are due on the 1st of each month, regardless of holidays or weekends. If the 1st falls on a weekend or holiday, payment is due on the previous working day.

2. Payments made after the 3rd of each month are subject to a $25.00 late fee.

3. Payments made after the 10th of each month are subject to a $50.00 late fee.

4. Payments made through credit cards which are declined due to insufficient funds will incur the credit card fees the school incurs (3.5% of charged amount) and charges as mentioned in 1 and 2 as they apply.

5. Check payments that are returned to the school due to insufficient funds will incur the $35 bank fee and charges as mentioned in 1 and 2 as they apply. Replacement checks should be certified or need to be a money order.

6. Tuition payments that are more than 30 days delinquent will be levied an additional 10% of the tuition amount as an additional fee for delinquency.

7. If payments are delinquent by more than 60 days, the student’s enrollment will be terminated.

8. Cedar Hill Prep School operates on a 10 month academic calendar. Tuition payments are divided into 10 equal installments which are mandatory and non- negotiable. Students are discouraged from being absent from school during the academic year due to vacations/ holidays. Hence there will be no tuition credit available for extended absence from school. Moreover, the student will lose his/her seat in the class, and will need to register as a new student, which will be subject to availability.

Withdrawals, Transfers - Notification

Parents must notify the school’s Business office of their plans of withdrawal or transfer as soon as possible, prior to the last day of attendance. The notification should include the last day of attendance and the next school the child will be attending. Before the withdrawal or transfer is completed, all school property must be turned in and accounted for and all charges paid.

Parents/guardians shall be responsible for the full amount of tuition in the event of withdrawal for any reason following the cancellation deadline,if any, set forth in the enrollment/re-enrollment contract. Parents/guardians understand that the school will not release the student’s transcript until tuition is paid in full. Parents/ guardians further understand that they will be liable for reasonable attorney’s fees and other costs incurred by the school if the school is forced to take action to collect outstanding tuition.

Re-Enrollment

All students need to re-enroll annually to attend Cedar Hill Prep School. Parents will receive the re-enrollment package from the school in March. All documents in the re-enrollment package need to be completed and submitted to the school Business Office by the date stipulated in the re-enrollment contract along with the deposit monies and re-enrollment fees, in order to bind the contract.

VALUABLES (Jewelry, other)

Students should not bring anything of value to school. Cedar Hill Prep School will not be responsible for the safekeeping or loss of personal valuable items, such as jewelry and electronic devices. Anything deemed to be unsafe by the Cedar Hill Prep School staff will not be permitted.