Callan United Club Constitution

1. NAME The Club shall be called Callan United AFC. (Hereinafter referred to as the Club) and it shall seek affiliation to and be bound by the rules of the Football Association of Ireland and the Kilkenny and District Football League (K&DL).

2. OBJECTS i. The object of the Club shall be to arrange football matches and training for each of the playing members of the Club. ii. The Club is committed to encouraging the highest ethical standards. All individuals involved in the Club should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner in line with the direction set out in the clubs Code of Ethics. iii. The Clubs colours are red and black stripes.

3. RULES AND REGULATIONS i. The Club shall have the status of an Affiliated Member Club of The Football Association of Ireland. ii. The Club will abide by The Football Association of Ireland’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy. iii. The Club will abide by The K&DL policies and procedures. In the event where an issue cannot be resolved by the club constitution, the K&DL constitution, the Leinster FA constitution and subsequently the FAI Constitution will be enacted.

4. MEMBERSHIP i. The membership shall consist of the following categories: Player Member, Juvenile Player Member, Committee Member, Non-Player Member. ii. Members in each category shall pay Membership fees as fixed at each Annual General Meeting. The Club in General Meeting may also require Members to contribute to the funds of the Club by way of a special levy. Membership of the club is open to any person who subscribes to the rules and ideals of the club and who on application is admitted to membership by a simple majority vote of the clubs general committee and who shall pay. iii. All members joining the Club shall be deemed to accept the terms of this Constitution and any Bye-laws from time to time adopted by the Club. They will also be required to conduct themselves in accordance with the Club's ethical framework and the bye-laws as to discipline set out therein. iv. Any person seeking to join the Club may be required to submit an application in writing to the Executive Committee.

v. Members shall be admitted by the Executive Committee. Membership is open to all and no application for membership will be refused on other than reasonable grounds. There will be no discrimination on grounds of race, occupation or gender. vi. The Treasurer shall keep a Membership Register. In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register. vii. Honorary Membership of the club may be conferred at the discretion of the general committee. viii. If any member wilfully refuses or neglects to comply with the rules or byelaws of the club or shall be guilty of any conduct unworthy of a member of the club as the case may be, or detrimental to or likely to endanger the welfare of the good order of the club, such a member may be liable to expulsion by a resolution of the general committee, provide that at least one week before the meeting at which such resolution is passed he or she shall have had notice thereof and of the intended resolution of his or her expulsion have had an opportunity of giving orally or in writing an explanation of defence he or she shall think fit. ix. Any member wishing to resign membership shall give notice in writing to the secretary. Any member resigning from the club cannot be elected to the committee for 3 years after that date. Should a member be expelled, they cannot be elected to the committee for 5 years from that date.

5. THE COMMITTEE i. The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary and Minutes Secretary, plus up to 5 other members, elected at an Annual General Meeting. The Officers of the Club who shall be honorary (non-paid) shall be the Chairperson, Treasurer and Secretary. All Committee members must be members of the Club. ii. Committee Members shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. iii. The Club Committee shall be responsible for the management of all the affairs of the Club. iv. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. v. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Secretary. vi. The quorum for the transaction of business of the Club Committee shall be half of the elected committee plus one.. vii. Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary. viii. Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 4 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year. ix. An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members. x. The Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

6. GENERAL MEETINGS i. The Club shall hold an Annual General Meeting not later than the end of the month of July to: • Approve the minutes of the previous year’s AGM. • Receive reports from the Chairperson and Secretary.

• Receive a report from the Treasurer and approve the Annual Accounts.

• Elect the Executive Committee.

• Appoint someone responsible for certifying the Club’s accounts.

• Fix the subscription for the ensuing year.

• Consider changes to the Constitution.

• Review and consider any Bye-laws.

• Deal with other relevant business. iia. Nominations for election of members as Club Officers shall be made in writing by the proposer, who must be an existing member of the Club, to the Club Secretary not less than 14 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting. iib. In the event that nominations are not received, in a case where an Officers position is vacant, nominations can be taken from the floor. Should a position remain vacant without nomination, an officer can be elected at the first meeting of the new committee iii. A Special General Meeting (SGM) may be called at any time by the majority of the Committee. 10% of the Club Members may also call such a meeting. The meeting must take place within 21 days of the Secretary receiving notice of the request. Business at an SGM may be any business that may be transacted at an AGM. iv. The Secretary shall send to each member at their last known postal address, email address or phone, notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting. v. The quorum for a General Meeting shall be seven. vi. The Chairman, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote. vii. The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club. viii. Juvenile members may be represented by one nominated parent or guardian for voting purposes. They will be entitled to one full vote. ix. Life members will be permitted to attend but not vote.

7. FINANCE AND ACCOUNTS i. The financial year shall run from July 1st to 30th June each year. ii. The Treasurer shall be responsible for the preparation of Annual Accounts of the Club. iii. The Accounts shall be certified by an appropriate independent person elected annually at the Annual General Meeting. (Ensure that the AGM date leaves sufficient time for certification of the Accounts An independent Auditor is essential to protect the interests of the Club’s members. The Auditor should be a reasonably independent person and may be a Club member with a knowledge of accountancy and who is not a member of the Executive Committee. ). iv. All cheques drawn against the Club’s funds shall be signed by the Treasurer and one of two other nominated office-bearers. v. All members of the Club shall be jointly responsible for the financial liabilities of the Club with the exception of junior members.

8. CLUB TEAMS At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team.

The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report on the activities of the team.

9. DISSOLUTION i. The Club is a non-profit making organisation. All profits and surpluses will be used to maintain or improve or develop the Club's facilities or to carry out the objects of the Association to which it is affiliated. No profit or surplus will be distributed other than to another non-profit making body on a winding-up or dissolution of the Club. ii. If, upon the winding up or dissolution of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be transferred to some other organisation or organisations having objects similar to the objects of the Club, such organisation or organisations to be determined by the members of the Club by Resolution passed at a General meeting or in the absence of such a resolution (or that the extent to which it cannot be given effect) to the Association to which the Club is affiliate 4 5 The general committee may admit to membership of the clubs social centre and amenities at Whitfield, the families of the members, the parents of the members and other persons who shall be proposed and seconded by two existing members and other persons who shall be proposed and seconded by two existing club members.

6 On the election of any member, the secretary shall forthwith notify such member thereof and furnish him or her a copy of the rules together with membership card and such member on paying the first yearly subscription shall be deemed thereby to have submitted to the rules of the club for all purposes.

Pending such payment, the new member shall not be entitled to enjoy the use or privileges or facilities of the club and the election shall become void one month after such member shall have the election notice if payment of subscription has not been received by the Treasurer.

7 Honorary Membership of the club may be conferred at the discretion of the general committee.

8 The privileges of membership of the club shall include the use of all the facilities of the club subject to a section or to the provision of these rules and special rules appertaining to a section or to the use of equipment or facilities.

9 The facilities of the club may be made available to kindred bodies on conditions determined by the general committee and at the discretion of the general committee.

10 If any member wilfully refuses or neglects to comply with the rules or byelaws of the club or shall be guilty of any conduct unworthy of a member of the club as the case may be, or detrimental to or likely to endanger the welfare of the good order of the club, such a member may be liable to expulsion by a resolution of the general committee, provide that at least one week before the meeting at which such resolution is passed he or she shall have had notice thereof and of the intended resolution of his or her expulsion have had an opportunity of giving orally or in writing an explanation of defence he or she shall think fit.

11 Any member wishing to resign membership shall give notice in writing to the secretary before the 1st day in any year failing which such member shall be liable to pay the subscription for the current year.

12 The general committee in the event of the event of the of the membership of the club in their opinion greater than the facilities of the club at the time being catered for may suspend for a period, admission of persons to any class or classes of membership.

Premises 13 The club premises are situated at Whitfield in the county of Waterford Subscriptions 14 All subscriptions and fees (if any) shall be payable during the current playing season in a manner acceptable to the committee.

15 The general committee may at its discretion from time to time, offer life membership at a price to be fixed by the general committee. Persons who subscribe to Life membership of the club shall thereafter be exempt from paying any subscriptions whatsoever and shall be entitled to all the rights and privileges of the ordinary members of the club 16 Any member who falls into arrears by more than 4 weeks in any current season shall stand suspended from all club activities and facilities but may be reinstated by the executive committee on payment of all due subscriptions 17 The general committee shall have the power to accept an apportioned subscription for persons elected to membership in the course of any year.

18 The general committee shall have the power at its discretion to post in the premises of the club a list of members on or after the 1 December in each year, specifying those whose subscriptions for the current year have been paid 19 The general committee shall have the power at its discretion to alter or increase the annual subscription of its members. Subscription fees may vary from different classes of members according to the discretion of the general committee. All members of the club shall be notified in writing of any increase or decrease in the subscription fee one month before the same comes into operation.

20 The general committee shall have the power to suspend for a time or to mitigate the liability of any member whose subscription is in arrears by reason of illness or for any other reason deemed sufficient by them.

Committee of Management and Affairs 21 The general committee shall be the officers and at least four members of the club.

22 The officers of the club shall consist of the Chairman, Secretary and Treasurer.

23 The quorum necessary for the transaction of the business of the general committee shall be four.

24 The general committee may meet and adjourn as it thinks proper. Notice of each meeting shall be communicated to each member of the general committee and/or displayed at the clubs premises at Whitfield as the general committee sees fit. Questions arising at any meetings shall be determined by a simple majority of votes of the members present and the chairman shall have the casting vote when there is an equality of votes. In the event that the Chairman’s absence any meeting shall be chaired by any other member of the general committee.

25 The general committee shall have the power to appoint the selectors of the various teams representing the club and the appointment and number of the selectors shall solely be at the discretion of the general committee.

26 The general committee shall have the power to appoint the Vice captains of the various teams representing the club.

27 The general committee shall have the power to appoint any sub committee as it sees fit and also any other officers of the club as it thinks fit including the Public Relations Officer.

28 No decision made by a meeting of the general committee shall be set aside or altered at a subsequent meeting save on a motion supported by no fewer than two thirds of those present and entitled to vote.

29 The general committee shall fill vacancies among officers or committee members as such vacancies occur.

30 The general committee shall have the responsibility of looking after the entire management of the property, funds and affairs of the club.

31 The general committee shall cause proper books of Account to be kept relating to:A) All sues of money received and expended by the club and the matters in respect of which the receipts and expenditure takes place.

B) All sales and purchases of goods by the club C) All assets and liabilities of the club 32 In addition to the powers heretofore refereed to the general committee shall have the power to: A appoint employees on such terms as appear proper and to terminate such appointments B to borrow money for the club purposes and also to secure payment thereof C to operate social functions for the benefit of the club D to receive, investigate, deal with and decide complaints provided that these have been submitted in writing and signed.

33 The general committee shall appoint at least three trustees to hold the club property in trust for the club. A trustee once appointed shall hold office until his death or resignation or removal from office by resolution of said committee.

34 The trustees of the club shall have the power to borrow money for the club purposes and to secure the payment thereof.

35 The general committee shall have power from time to time to make, alter and repeal all such bye laws as they deem necessary or expedient or convenient for the proper conduct and management of the club. Provided nevertheless that no byelaw shall be inconsistent with the rules of the club and that any byelaw made be set aside by a special resolution of a general meeting of the club.

36 The general committee shall be invested with power to carry on any other functions which are necessary for the day t day running of the club and which are in the best interests of the club st

General Meeting 37 The annual general meeting shall be held in the month of July A) All members shall be notified of the date of the meeting at least 14 days before the holding of that meeting B) All officers of the club and members of the general committee shall be elected at the annual general meeting C) The annual general meeting shall received the secretary’s annual report and the treasurers statement of accounts and balance sheet and appoint an hon.

Auditor to audit the accounts for the current year.

D) Notices of motions to be brought forward at this meeting must be sent to the secretary at least seven days before the meeting. Other business may be introduced with the approval of the executive committee or the Chairman.

E) All decisions shall be arrived at by a simple majority of Members present and voting. In the case of an equality of votes, the Chairman may have a second or deciding vote. Provided also, that in the case of the alteration of these rules, the resolution embodying any such alterations shall require a majority of two thirds of the members present and voting thereon before being passed.

38 A special general meeting may be summoned by the general committee or on a requisition signed by no fewer than ten members of the club. The only business to be transacted at such meeting shall be the business foe which it is summoned. Members shall receive at least five days notice of the time and place of such meeting and of the special business to be transacted.

39 The quorum necessary for the transaction of business of a general meeting shall be ten.

40 All notices calling meetings of members at their addresses as recorded in the book of the club. The accidental omission to give notice to any member entitled thereto shall not invalidate the proceedings at the meeting. Any notice sent by post shall be deemed to have been received by the end of 24 hours after it was posted.