FRONTIER CHARTER ACADEMY
I.
Board of Directors Meeting Minutes from the January 27, 2020 at 5:30 p.m. The Regular Meeting of the Board was held at the FCA office at 10653 NE 71st St., Brooks, Oregon 97305 and via videoconference https://goo.gl/tSDJUY PRELIMINARY A. Call To Order Meeting was called to order by Director Burch at 5:39 P.M. B.
Roll Call Director Burch called for a response from those in attendance. All members were present except Jack Gallagher who arrived at approximately 5:50 p.m. Board Members: ● Jordan Burch, Board Chair - 3 year term ending June 30, 2021 ● Jelani Memory, Board Vice-Chair - 3 year term ending June 30, 2021 ● Michael Winning, Secretary - 2 year term term ending June 30, 2020 ● Jack Gallagher, Board Member - 2 year term ending June 30, 2019, extended by bylaws to June 30, 2022 ● Travis Englehart, Board Member appointed November 18, 2019, term ending June 30, 2021
2018/19 Audited Financial Statements from Pauly Rogers Auditor, Raishelle Everett (Presentation) Raishelle Everett from Pauly Rogers presented basic information from the audited financial statements for the 2018/19 fiscal year. She reviewed the Governing Body letter noting that the reports were on a cash basis of accounting. The opinion letter from the auditing firm was issued with an unmodified “clean” opinion. Additionally, no exceptions or issues were found with the state minimum standards. There was one significant audit finding regarding internal controls. The school administration has already corrected this issue and notified the Secretary of State of the updated internal controls process. There were six best practice comments pertaining to the fidelity insurance coverage limits, governing body oversight of the financials, timing of bank reconciliations, approval of expenditures, IT controls over the financial software and updates to password requirements, and form 941 compliance. c.
II.
Approve the Board Meeting Minutes Director Burch moved (there was no second) that the FCA Board Meeting Minutes of November 18, 2019 be approved as presented. Motion passed 5-0.
COMMUNICATIONS A. PUBLIC COMMENTS: No individual comment shall be for more than three (3) minutes and the total time for this purpose shall not exceed fifteen (15) minutes. Board members may respond to comments however no action can be taken. The Board may give direction to staff following comment. B.
PRESENTATIONS: (Moved to after Roll Call)
C.
BOARD CHAIR DISCUSSION AND RECOGNITION (none)
D.
BOARD/STAFF DISCUSSION
FRONTIER CHARTER ACADEMY
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1.
Director’s report: Todd Schweitzer reported that although some students are withdrawing, the school is enrolling others to keep the average daily membership above 400. He stated that there was an all-staff meeting last Friday for professional development. The meeting was very positive and staff feel supported.
2.
Financial Review: Melissa Wolfer reviewed her written report which contained monthly cash balances for two bank accounts, actual expenditures compared to budgeted for the general fund, and the forecasted revenue for the 2019-20 school year.
3.
Principal Update: There was no formal report.
III.
CONSENT AGENDA ITEMS All matters listed under the consent agenda are considered by the Board to be routine and will be approved/enacted by the Board in one motion in the form listed below. Unless specifically requested by a Board member for further discussion or removed from the agenda, there will be no discussion of these items prior to the Board voting on them. The Executive Director recommends approval of all consent agenda items. 1. New Employees: (none) 2. Resignations: (none) 3. Employment Changes: (none)
IV.
SCHEDULED FOR ACTION A. Personnel B. Business IV-BDRPT-03_012720 - Acceptance of the 2018-19 Audited Financial Statements Director Burch moved and Director Gallagher seconded that the Frontier Charter Academy Board of Directors accept the 2018-19 Financial Audit as presented. Motion passed 5-0. C.
Instruction and Curriculum
V.
ITEMS SCHEDULED FOR INFORMATION None scheduled
VI.
EXECUTIVE SESSION None scheduled
VII.
ADJOURNMENT Director Burch moved and Director Gallagher seconded that the meeting be adjourned at 6:00 p.m. Motion passed 5-0.
FRONTIER CHARTER ACADEMY
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