8.16.2021 FCA Board Meeting Minutes FINAL

FRONTIER‌‌CHARTER‌‌ACADEMY‌ ‌ Board‌‌of‌‌Directors‌ ‌ Meeting‌‌Minutes‌‌from‌‌August‌‌16,‌‌2021‌‌at‌‌6:00‌‌p.m.‌ ‌ The‌A ‌ nnua‌l‌‌and‌‌Regular‌‌Meeting‌‌of‌‌the‌‌Board‌‌was‌‌held‌‌at‌‌the‌‌ ‌ FCA‌‌office‌‌at‌‌10653‌‌NE‌‌71st‌‌St.,‌‌Brooks,‌‌Oregon‌‌97305‌‌and‌‌via‌v‌ ideoconference‌ ‌

I.‌

PRELIMINARY‌ ‌ A.‌ Call‌‌To‌‌Order‌‌and‌‌Pledge‌‌of‌‌Allegiance‌‌ ‌ The‌‌meeting‌‌was‌‌called‌‌to‌‌order‌‌by‌‌Director‌‌Burch‌‌at‌‌6:01‌‌p.m.‌ ‌

‌ B.‌

Roll‌‌Call‌ ‌ Director‌‌Burch‌‌called‌‌for‌‌a‌‌response‌‌from‌‌those‌‌in‌‌attendance.‌ ‌Directors‌‌Burch,‌‌Englehart,‌‌Memory,‌‌and‌‌ Winning‌‌answered‌‌affirmatively.‌ ‌Director‌‌Gallagher‌‌arrived‌‌at‌‌6:10‌‌p.m.‌ ‌ ‌ Board‌‌Members:‌ ‌ ● Jordan‌‌Burch,‌‌Board‌‌Chair‌‌-‌‌3-year‌‌term‌‌ending‌‌June‌‌30,‌‌2024‌ ‌ ● Jelani‌‌Memory,‌‌Board‌‌Vice-Chair‌‌-‌‌3-year‌‌term‌‌ending‌‌June‌‌30,‌‌2023‌ ‌ ● Michael‌‌Winning,‌‌Secretary/Treasurer‌‌-‌‌2-year‌‌term‌‌ending‌‌June‌‌30,‌‌2023‌ ‌ ● Jack‌‌Gallagher,‌‌Board‌‌Member‌‌-‌‌2-year‌‌term‌‌ending‌‌June‌‌30,‌‌2022‌ ‌ ● Travis‌‌Englehart,‌‌Board‌‌Member‌‌appointed‌‌November‌‌18,‌‌2019,‌‌term‌‌ending‌‌June‌‌30,‌‌2024‌ ‌

C.‌

Approval‌‌of‌‌Previous‌‌Board‌‌Minutes‌‌ ‌ Director‌‌Burch‌‌moved‌‌and‌‌Director‌‌Winning‌‌seconded‌‌that‌‌the‌‌Frontier‌‌Charter‌‌Academy‌‌Board‌‌of‌‌ Directors‌‌approve‌‌the‌‌Board‌‌Meeting‌‌Minutes‌‌of‌‌the‌‌regular‌‌session‌‌on‌‌May‌‌17,‌‌2021‌‌as‌‌presented.‌ ‌The‌‌ motion‌‌passed‌‌4-0.‌ ‌(Director‌‌Gallagher‌‌absent)‌

‌

‌ II.‌

‌

COMMUNICATIONS‌ ‌ A.‌ PUBLIC‌‌COMMENTS:‌‌‌No‌‌individual‌‌comment‌‌shall‌‌be‌‌for‌‌more‌‌than‌‌three‌‌(3)‌‌minutes‌‌and‌‌the‌‌total‌‌time‌ for‌‌this‌‌purpose‌‌shall‌‌not‌‌exceed‌‌fifteen‌‌(15)‌‌minutes.‌ ‌Board‌‌members‌‌may‌‌respond‌‌to‌‌comments‌‌ however‌‌no‌‌action‌‌can‌‌be‌‌taken.‌‌The‌‌Board‌‌may‌‌give‌‌direction‌‌to‌‌staff‌‌following‌‌comments.‌ ‌ ‌ B.‌ PRESENTATIONS‌: ‌‌ ‌ None‌ ‌ ‌ C.‌ BOARD‌‌CHAIR‌‌DISCUSSION‌‌AND‌‌RECOGNITION‌ ‌ None‌ ‌ ‌ D.‌ BOARD/STAFF‌‌DISCUSSION‌ ‌ Reports:‌ ‌ 1. School‌‌Update‌‌ ‌ Todd‌‌Schweitzer‌‌began‌‌the‌‌report‌‌section‌‌stating‌‌that‌‌this‌‌school‌‌year‌‌will‌‌be‌‌the‌‌fifth‌‌year‌‌for‌‌ FCA.‌‌He‌‌also‌‌provided‌‌a‌‌background‌‌of‌‌the‌‌parent‌‌internet‌‌stipends‌‌process‌‌stating‌‌that‌‌in‌‌the‌‌ 21/22‌‌school‌‌year,‌‌FCA‌‌will‌‌implement‌‌a‌‌written‌‌procedure‌‌that‌‌parents‌‌must‌‌return‌‌equipment‌‌ as‌‌applicable,‌‌and‌‌complete‌‌a‌‌Google‌‌form‌‌to‌‌receive‌‌the‌‌internet‌‌stipend.‌‌Stipends‌‌were‌‌ withheld‌‌from‌‌parents‌‌who‌‌had‌‌not‌‌returned‌‌Chromebooks‌‌in‌‌20/21‌‌and‌‌it‌‌improved‌‌parent‌‌ responsiveness.‌‌Todd‌‌also‌‌noted‌‌that‌‌enrollment‌‌is‌‌at‌‌407‌‌but‌‌anticipates‌‌that‌‌enrollment‌‌will‌‌ increase‌‌by‌‌at‌‌least‌‌100‌‌during‌‌the‌‌remaining‌‌weeks‌‌before‌‌school‌‌starts.‌‌Staff‌‌are‌‌keeping‌‌an‌‌ eye‌‌on‌‌it.‌ ‌ ‌ 2. Financial‌‌ ‌ The‌‌written‌‌financial‌‌report‌‌included‌‌the‌‌cash‌‌balances‌‌in‌‌the‌‌operational‌‌and‌‌payroll‌‌accounts,‌‌ the‌‌20/21‌‌general‌‌fund‌‌budget‌‌remaining,‌‌information‌‌about‌‌the‌‌20/21‌‌budget‌‌appropriation‌‌

levels,‌‌and‌‌the‌‌amount‌‌of‌‌state‌‌school‌‌fund‌‌received‌‌in‌‌the‌‌20/21‌‌school‌‌year.‌‌Melissa‌‌Wolfer‌‌ discussed‌‌the‌‌20/21‌‌appropriations‌‌for‌‌general‌‌fund‌‌and‌‌special‌‌funds,‌‌a‌‌request‌‌to‌‌increase‌‌the‌‌ 21/22‌‌special‌‌fund‌‌budget‌‌appropriations,‌‌the‌‌extra‌‌duty‌‌positions‌‌for‌‌current‌‌employees‌‌to‌‌ provide‌‌services‌‌to‌‌students‌‌during‌‌summer‌‌school,‌‌a‌‌request‌‌to‌‌approve‌‌additional‌‌authorized‌‌ users‌‌for‌‌administration‌‌of‌‌the‌‌credit‌‌card‌‌account,‌‌the‌‌contract‌‌awarding‌‌student‌‌mental‌‌health‌‌ and‌‌special‌‌services‌‌to‌‌E-Therapy,‌‌the‌‌FCA‌‌Continuity‌‌of‌‌Service‌‌Plan‌‌required‌‌by‌‌ODE/OHA,‌‌and‌‌ that‌‌items‌‌typically‌‌approved‌‌at‌‌the‌‌annual‌‌board‌‌meeting‌‌such‌‌as‌‌check‌‌signers,‌‌employee‌‌ duties‌‌and‌‌authorizations,‌‌legal‌‌counsel,‌‌etc‌‌will‌‌all‌‌be‌‌the‌‌same‌‌as‌‌in‌‌the‌‌20/21‌‌school‌‌year.‌ ‌ ‌ Director‌‌Burch‌‌had‌‌a‌‌question‌‌about‌‌the‌‌credit‌‌card‌‌account.‌‌ ‌ ‌ Melissa‌‌addressed‌‌the‌‌internal‌‌control‌‌process‌‌and‌‌Todd‌‌went‌‌over‌‌the‌‌spending‌‌limits.‌ ‌ ‌ 3.‌

Principal‌‌Update‌ ‌ Katie‌‌Schweitzer‌‌reviewed‌‌the‌‌summer‌‌program‌‌stating‌‌that‌‌elementary‌‌students‌‌were‌‌placed‌‌in‌‌ enrichment‌‌programs‌‌while‌‌high‌‌school‌‌students‌‌recovered‌‌credits.‌‌The‌‌school‌‌had‌‌gathered‌‌ input‌‌from‌‌staff‌‌and‌‌families‌‌on‌‌the‌‌types‌‌of‌‌programs‌‌that‌‌students‌‌would‌‌be‌‌interested‌‌in‌‌and‌‌ participation‌‌was‌‌good‌‌and‌‌the‌‌program‌‌a‌‌success.‌‌Katie‌‌also‌‌discussed‌‌the‌‌upcoming‌‌staff‌‌ meeting‌‌which‌‌will‌‌be‌‌held‌‌at‌‌Pioneer‌‌School‌‌and‌‌online,‌‌the‌‌meet‌‌and‌‌greet‌‌with‌‌parents‌‌and‌‌ students‌‌on‌‌Wednesday,‌‌and‌‌the‌‌contacting‌‌of‌‌parents‌‌prior‌‌to‌‌school‌‌starting.‌ ‌

‌

‌ III.‌

CONSENT‌‌AGENDA‌‌ITEMS‌ ‌ All‌‌matters‌‌listed‌‌under‌‌the‌‌consent‌‌agenda‌‌are‌‌considered‌‌by‌‌the‌‌Board‌‌to‌‌be‌‌routine‌‌and‌‌will‌‌be‌‌ approved/enacted‌‌by‌‌the‌‌Board‌‌in‌‌one‌‌motion‌‌in‌‌the‌‌form‌‌listed‌‌below.‌ ‌Unless‌‌specifically‌‌requested‌‌by‌‌a‌‌Board‌‌ member‌‌for‌‌further‌‌discussion‌‌or‌‌removed‌‌from‌‌the‌‌agenda,‌‌there‌‌will‌‌be‌‌no‌‌discussion‌‌of‌‌these‌‌items‌‌prior‌‌to‌‌ the‌‌Board‌‌voting‌‌on‌‌them.‌ ‌The‌‌Executive‌‌Director‌‌recommends‌‌approval‌‌of‌‌all‌‌consent‌‌agenda‌‌items.‌ ‌ ‌ Motion:‌D ‌ irector‌‌Burch‌‌moved‌‌and‌‌Director‌‌Gallagher‌‌seconded‌‌to‌‌approve‌‌the‌‌consent‌‌items‌‌listed‌‌en‌‌masse.‌‌ Motion‌‌passed‌‌5-0.‌ ‌ ‌ 1. New‌‌Employees:‌ ‌ Alger,‌‌Caitlin,‌‌Teacher‌ ‌ Griffin,‌‌Jordan,‌‌Teacher‌ ‌ Vaughn,‌‌Nicole,‌‌Teacher‌ ‌

‌ 2. ‌ 3.

IV.‌

‌

Resignations:‌ ‌ Peters,‌‌Stevie,‌‌Teacher‌ ‌ Employment‌‌Changes:‌ ‌ None‌ ‌

‌ SCHEDULED‌‌FOR‌‌ACTION‌ ‌ A.‌ Personnel‌ ‌ IV-BDRPT-01_081621:‌‌Appropriation‌‌Increase‌‌-‌‌Special‌‌Funds‌ ‌ Discussion:‌M ‌ elissa‌‌asked‌‌the‌‌Board‌‌Members‌‌to‌‌approve‌‌a‌‌$173,000‌‌budget‌‌appropriation‌‌increase‌‌to‌‌ reflect‌‌grant‌‌awards‌‌for‌‌summer‌‌school‌‌and‌‌the‌‌20/21‌‌balance‌‌of‌‌the‌‌High‌‌School‌‌Success‌‌grant.‌ ‌ ‌ Director‌‌Burch‌‌requested‌‌that‌‌more‌‌information‌‌be‌‌provided‌‌and‌‌that‌‌the‌‌action‌‌item‌‌be‌‌tabled‌‌until‌‌the‌‌ next‌‌meeting.‌‌There‌‌were‌‌no‌‌objections‌‌to‌‌delaying‌‌this‌‌motion.‌ ‌ ‌ ‌

B‌.‌ Business‌ ‌ IV-BDRPT-02_081621:‌‌Credit‌‌Card‌‌Authorized‌‌Users‌ ‌ Discussion:‌T‌ odd‌‌said‌‌this‌‌motion‌‌will‌‌allow‌‌more‌‌than‌‌one‌‌staff‌‌member‌‌to‌‌have‌‌access‌‌to‌‌make‌‌changes‌‌on‌‌ the‌‌credit‌‌card‌‌account.‌‌The‌‌current‌‌credit‌‌card‌‌holders‌‌would‌‌stay‌‌the‌‌same.‌ ‌ ‌ Motion:‌D ‌ irector‌‌Burch‌‌moved‌‌and‌‌Director‌‌Winning‌‌seconded‌‌that‌‌the‌‌Frontier‌‌Charter‌‌Academy‌‌Board‌‌of‌‌ Directors‌‌authorize‌‌Todd‌‌Schweitzer,‌‌Joanne‌‌Lehman,‌‌and‌‌Melissa‌‌Wolfer‌‌to‌‌be‌‌authorized‌‌contacts‌‌at‌‌Bank‌‌ of‌‌America‌‌on‌‌the‌‌business‌‌credit‌‌card‌‌account.‌‌The‌‌motion‌‌passed‌‌5-0.‌‌ ‌ ‌ IV-BDRPT-03_081621:‌‌Contract‌‌for‌‌Mental‌‌Health‌‌and‌‌Special‌‌Services‌ ‌ Discussion:‌ D ‌ irector‌‌Englehart‌‌asked‌‌about‌‌the‌s‌ ection‌‌‌selection‌‌process.‌‌Melissa‌‌discussed‌‌the‌‌request‌‌for‌‌ proposal,‌‌the‌‌number‌‌of‌‌respondents‌‌and‌‌the‌‌scoring‌‌process.‌‌Katie‌‌stated‌‌that‌‌due‌‌to‌‌the‌‌school’s‌‌size,‌‌FCA‌‌ doesn’t‌‌need‌‌a‌‌full-time‌‌person‌‌for‌‌these‌‌services‌‌and‌‌hiring‌‌a‌‌contractor‌‌that‌‌provides‌‌these‌‌licensed‌‌ services‌‌and‌‌reporting‌‌elements‌‌is‌‌the‌‌best‌‌way‌‌to‌‌serve‌‌students.‌ ‌ ‌ Motion:‌D ‌ irector‌‌Burch‌‌moved‌‌and‌‌Director‌‌Gallagher‌‌seconded‌‌that‌‌the‌‌Frontier‌‌Charter‌‌Academy‌‌Board‌‌of‌‌ Directors‌‌formally‌‌award‌‌the‌‌mental‌‌health‌‌and‌‌special‌‌services‌‌contract‌‌for‌‌services‌‌to‌‌E-Therapy‌‌for‌‌the‌‌ 2021/22‌‌school‌‌year‌‌(Policy‌‌DJCA).‌‌The‌‌motion‌‌passed‌‌5-0.‌ ‌ ‌ c.

V.‌

Instruction‌‌and‌‌Curriculum‌‌ ‌

None‌ ‌ ‌ ITEMS‌‌SCHEDULED‌‌FOR‌‌INFORMATION‌ ‌ 1.‌ Handbook‌‌Updates‌ ‌ Todd‌‌said‌‌that‌‌the‌‌student‌‌and‌‌staff‌‌handbooks‌‌had‌‌been‌‌updated‌‌for‌‌the‌‌new‌‌year.‌‌The‌‌revisions‌‌were‌‌ minor‌‌and‌‌did‌‌not‌‌include‌‌policy‌‌changes.‌‌The‌‌Board‌‌Members‌‌were‌‌provided‌‌links‌‌to‌‌review‌‌the‌‌ handbooks.‌ ‌

a.‌ b.‌ VI.‌ ‌ VII.‌

‌

21/22‌‌Student‌‌Handbook‌ ‌ 21/22‌‌Staff‌‌Handbook‌ ‌ ‌

EXECUTIVE‌‌SESSION‌ ‌ None‌‌scheduled‌ ‌ ADJOURNMENT‌ ‌ Director‌‌Burch‌‌moved‌‌and‌‌Director‌‌Englehart‌‌seconded‌‌to‌‌adjourn‌‌the‌‌meeting‌‌at‌‌6:40‌‌p.m.‌‌Motion‌‌passed‌‌5-0.‌ ‌