In 2024 Axiomatic was short listed for the Regional Payroll Supplier of the year, specifically because of our capability to run payrolls in 44 African countries and our integration abilities. We were unfortunately pipped at the post.
We are happy to announce that once again this year, we have been short listed in the same category. We are immensely proud of this nomination given that the GPA is a global organisation, and our competition this year includes several global payroll companies. We are therefore in auspicious company which is attributable to our amazing payroll managers and administrators who work tirelessly to ensure we deliver a world class service.
We would also take this opportunity to thank our clients. You constantly drive us to deliver a superior service and keep abreast of global best practices. We could not have achieved this nomination (and hopefully the win this year) without your support.
Thank you.
System Updates
Product Updates on the go!
We’re excited to launch the AI-generated podcast version of our Product Update. Whether you’re commuting, grabbing coffee, or taking a break, you can listen anytime, anywhere, and catch up on all the latest features, enhancements, and needto-knows while on the go. From May, we’ll provide you with a podcast for every Product update.
Listen here and stay updated with the latest feature releases for May.
Screen conversion – Leave Scheme Setup
The Leave Scheme Setup screen was converted to NextGen, marking both a key milestone in our ongoing journey towards modernising all screens and a crucial first step in converting the Leave Scheme Parameters screen to NextGen with enhancements that will introduce various benefits.
Pacey – French Language Option
French is now live on Pacey, marking another step forward in our mission to create an inclusive global payroll experience. As we introduced Portuguese (Brazil) as our first additional language option, French speaking users will now have the option to engage with Pacey in French (Africa)
Run Management – Updates to Validation Restrictions
As part of the recent Payslip Pay Dates (Run Management) screen conversion, we’ve introduced validation changes that give you more flexibility and control over managing your payroll cycle.
You can now perform the following actions with fewer restrictions:
• Close runs in any order : You’re no longer required to close payroll runs sequentially. Runs can be closed in any order, regardless of their run order number or pay date. Note: As best practice, it is always recommended that runs are opened and closed in sequence. However, under exceptional circumstances where runs aren’t closed in their sequential order, i e when processing corrections for previous runs, we’ve ensured that automations are built to recalculate your MTD or YTD values only in the next open period.
• Adjust interim run order : Change the run order of interim runs to occur before already closed runs
• Modify pay dates freely: Pay dates can now be updated without being restricted by other runs in the sequence
• Is your current medical aid broker ensuring that your employees are kept informed and making the best choices?
• Did you know that you can switch brokers at no cost to you? Talk to us for trusted advice!
Navigating healthcare in South Africa: Why employers and employees need a broker more than ever
Trevor Schoonraad, Health Manager at Axiomatic Consultants, breaks down the real value of having a healthcare broker in your corner. From helping employers make informed decisions to guiding employees through the maze of medical aid schemes, Trevor shares how expert advice can make all the difference.
Catch his full interview with EBnet here:
RETIREMENT AND HEALTH ARTICLES
FSCA Communication 6 Of 2025: The Calculation Of Late Payment Interest By Pension Funds
Read Full Article
FSCA’s Conduct Standard on financial education
Read Full Article
Reminder: Annual PAIA reporting for retirement funds due by 30 June 2025
Read Full Article
The FSCA’s draft Conduct Standard for Section 13B pension fund benefit administrators
Read Full Article
Having Business in Kenya? Get a Free Compliance Check
Is Your Business in Kenya Fully Compliant?
Kenyan businesses today operate in an increasingly complex regulatory environment, with stricter enforcement of existing frameworks such as the Value Added Tax Regulations, Economic Substance requirements, Ultimate Beneficial Ownership disclosures, the Common Reporting Standard (CRS) and FATCA, as well as Anti-Money Laundering (AML) and CounterTerrorism Financing (CTF) obligations.
DTOS Group, established in Kenya since 2018, is offering a free, high-level compliance health check to help you assess your company’s position against key regulatory requirements.
The review is conducted over a 30-minute call with our expert team based in Kenya.
Book your call now and gain peace of mind on your compliance standing.
Cybersecurity
Axiomatic is regulated by the Financial Sector Conduct Authority (FSCA) and is also an accountable institution regulated by the Financial Intelligence Centre The FSCA have recently issued a Joint Standard 2 of 2024 on Cybersecurity and Cyber Resilience and all regulated entities must be compliant by June 1, 2025 Axiomatic has formulated and implemented the required Cybersecurity Policy This policy outlines our commitment to safeguarding sensitive information and maintaining robust cyber resilience. The Policy comprises of the following chapters:
1. Governance and Oversight
2. Cybersecurity Strategy and Framework
3. Cybersecurity Fundamentals
4. Detection and Response
5. Recovery and Continuity
6. Testing and Assurance
7. Third-Party Management
8. Awareness and Training
9. Compliance and Review
10. PI Insurance
11. Third Party Security
The purpose of Axiomatic’ s cybersecurity policy is multifaceted and crucial for maintaining the integrity, confidentiality, and availability of information Yes, the Policy and the risk assessment undertaken were done to comply with the Joint Standard 2 of 2024 but to us, the most important reason was to:
Safeguard our client’s data against the increasing threat of cyber-attacks.
Payroll Integration Using API’s
In the past, payroll was seen as outdated, relying on old methods and manual processes However, recent technological advances have transformed payroll into a strategic asset, offering valuable data insights
Axiomatic specialises in integrating payroll systems with APIs, using middleware to ensure seamless data exchange. This integration boosts efficiency, enhances the Employee Value Proposition, and maintains data accuracy and security.
For tailored, efficient, and secure Payroll Integration Solutions.
With a custom user interface and strong audit controls, Axiomatic balances tradition with efficiency, offering tailored, secure Payroll Integration Solutions This powerful payroll functionality, combined with key middleware, allows companies of all sizes to overcome data silos by creating robust Applications, Data, and API integration on-premise and in the Cloud, all from a single interface.
ESS NOW ON WHATS APP
Hi, I’m Pacey, your employee self-service bot.
I can help you with payroll + HR requests
• Historical payslips: PDF / text format
• Apply for leave
• Approve inbox items
• View current leave balance
• View personal information
1 Easy & Secure Registration
1. Register using employee's national identification (ID) number. 2. Pacey will check that their mobile number and identification number matches their profile on PaySpace to verify them.
Interactive Messages 2
Pacey uses interactive messages which gives users a simpler and more consistent way to select the options available to them.
achieve significantly higher response rates compared to text-based lists
Pricing & Edition requirements
Pacey will be licensed as an additional service as explained below.
• Companies using Pacey must be on the Premier / Master Edition as this is a self-service feature.
• The license fee will be charged per active employee, which will provide each employee with a predefined number of conversations per calendar month.
• The pricing structure allows customers to choose from 5, 10, 20, or 30 conversations per employee, per calendar month.
• Employees will be limited to the number of conversations the company chooses. Every time an employee starts a new conversation with Pacey, they will be notified of how many conversations they have remaining for the calendar month.
• The Pacey contact number will be shared with customers upon purchasing this module including a QR code that makes it easy for an employee to scan and save the contact.
