We are proud to share that Axiomatic Consultants has officially been crowned Regional Payroll Supplier of the Year 2025 at the prestigious Global Payroll Awards held in Warsaw, Poland
This international recognition highlights Axiomatics' excellence in managing payrolls across 44 African countries and reflects our strong commitment to service innovation, integration capabilities, and unwavering focus on compliance and client satisfaction.
The Global Payroll Awards are hosted annually by the Global Payroll Association and are considered one of the highest honours in the industry, with nominees including some of the most respected payroll providers in the world. Being shortlisted was an achievement winning was a moment of pride we share with every member of our team and with you, our valued clients
We extend our sincere thanks to our clients and partners. Your ongoing trust, high expectations, and partnership continually push us to deliver a world-class, future-ready payroll solution. This award is as much yours as it is ours.
We look forward to continuing our journey together and building on this success with even more innovation, efficiency, and dedication.
Thank you for being part of Team Axiomatic.
System Updates
Listen up: Product updates anytime
We recently launched an AI-generated podcast version of our monthly Product Update, giving you a new way to keep up with the latest features, improvements, and key updates. Whether you’re commuting, grabbing a coffee, or taking a quick break, you can now catch up anytime, anywhere.
If you haven’t tuned in yet, explore our new Podcast Series, and let us know what you think! We’d love your feedback at product@payspace.com.
Leave Setting – Upcoming Employee Leave Reminder Notification for Managers
We’ve created a new Leave Setting: ‘Notify the Directly reports to person this many days before approved leave start’ used to customise how many days in advance managers are notified when their subordinates go on leave.
What was the process before?
Previously, managers would automatically receive an email reminder one day before any employee who directly reports to them was scheduled to go on leave. For every application with the same manager, the system sent a single email with a list of all subordinate employees who would be going on leave the following day.
What is the process now?
A new Leave Setting is available that allows users to configure how many days in advance a manager should be notified when an employee goes on leave, giving them greater control over when managers are notified and ensuring managers are informed of their staffing availability ahead of their subordinate’s leave.
When a value has been set, the notification for employees going on leave will only be sent once before the leave start date, based on the number of days specified. However, if no value is set, the system will default to sending the notification 5 days before leave starts, and if the value is set to 0, then the notification is sent on the day that their leave begins.
Pacey – Select the time of day for half-day leave applications
We’ve included the ability to specify the time of day when employees apply for halfday leave when the following Leave Setting is enabled: ‘When applying for leave of less than 1 day, show an indicator for the employee to select whether the leave is taken in the morning or the afternoon’
Employee self-service users applying for half-day leave on Pacey can indicate whether leave will be taken in the morning or afternoon, as shown below:
Run Management – Updates to Interim Runs
As part of the ongoing improvements to the Run Management screen, we’ve introduced key updates to how Interim Runs are managed.
Auto-closure logic for backdated Interim Runs
We previously added the ability to link interim runs to previously closed Main Runs (backdated interim runs) rather than the most recently closed run.
To support this new capability, we’ve added logic that governs the closure of backdated interim runs so that when an interim run is created and there are subsequent runs in a closed state within the same tax year :
1. The new interim run will remain open and will not be closed automatically based on the Pay Date as per system default.
2. Users will be required to manually close the interim run after verifying that the payroll data and associated calculations are correct.
Visibility of Interim Run tax period linking checkbox
We’ve also refined the visibility of the checkbox labelled: ‘Link this interim run’s income to the previous main run’s tax period’ used to link an interim run that comes before a main run to the previous runs tax period.
This checkbox will now be hidden on the interim run slide-out menu for companies using any of the following Calculation Methods, as the option is only relevant for countries that apply YTD (cumulative) tax calculations:
• Non-cumulative tax method
• Non annualized year to dates
• Payslip tax method
Since this option is only applicable to countries using YTD tax calculations, this update helps simplify the user experience by ensuring that only relevant options are displayed to reduce potential configuration errors.
Compliance Updates
Legislation updates for June 2025
South Africa:
• Official Interest rate change
Mauritius:
• Upcoming tax changes for tax years starting 1 July - Tax table reducing to 3 brackets, from 11- and an intruduction of additional 15% tax for employees earning more than 12 million rupees annually.
• Is your current medical aid broker ensuring that your employees are kept informed and making the best choices?
• Did you know that you can switch brokers at no cost to you? Talk to us for trusted advice!
Are your Employee Benefits up to scratch?
In addition to providing payroll services across 44 countries in Africa, Axiomatic also:
Consults to retirement funds in South Africa.
Arranges and manages risk cover (life cover, disability cover, dreaded diseases cover, funeral cover etc.) for employees in South Africa.
Advises and manages medial aid and medical insurance schemes in South Africa.
Advises and manages pan-African medical insurance schemes and risk cover across countries in Africa.
Manage an international medical insurance aimed at international employees and third country nationals in Africa.
Start a conversation with us by clicking here
Navigating healthcare in South Africa: Why employers and employees need a broker more than ever
Trevor Schoonraad, Health Manager at Axiomatic Consultants, breaks down the real value of having a healthcare broker in your corner. From helping employers make informed decisions to guiding employees through the maze of medical aid schemes, Trevor shares how expert advice can make all the difference.
Catch his full interview with EBnet here:
Section
14
Transfers:
FSCA RF Notice 5 of 2025
Determination of forms for applications in respect of amalgamations and transfers
The FSCA RF Notice 5 of 2025 provides the updated forms to be used for applications involving amalgamations and transfers of retirement fund benefits under Section 14 of the Pension Funds Act (PFA). These updates were needed to align the forms with the two-pot retirement system, requiring funds to specify members’ different components separately when applying for transfers or amalgamations.
This update improves transparency and consistency in how retirement fund transfers are processed, thereby protecting transferring members’ interests since the implementation of the two-pot system.
Having Business in Kenya? Get a Free Compliance Check
Is Your Business in Kenya Fully Compliant?
Kenyan businesses today operate in an increasingly complex regulatory environment, with stricter enforcement of existing frameworks such as the Value Added Tax Regulations, Economic Substance requirements, Ultimate Beneficial Ownership disclosures, the Common Reporting Standard (CRS) and FATCA, as well as Anti-Money Laundering (AML) and CounterTerrorism Financing (CTF) obligations.
DTOS Group, established in Kenya since 2018, is offering a free, high-level compliance health check to help you assess your company’s position against key regulatory requirements.
The review is conducted over a 30-minute call with our expert team based in Kenya.
Book your call now and gain peace of mind on your compliance standing.
Payroll Integration Using API’s
In the past, payroll was seen as outdated, relying on old methods and manual processes However, recent technological advances have transformed payroll into a strategic asset, offering valuable data insights
Axiomatic specialises in integrating payroll systems with APIs, using middleware to ensure seamless data exchange. This integration boosts efficiency, enhances the Employee Value Proposition, and maintains data accuracy and security.
For tailored, efficient, and secure Payroll Integration Solutions.
With a custom user interface and strong audit controls, Axiomatic balances tradition with efficiency, offering tailored, secure Payroll Integration Solutions This powerful payroll functionality, combined with key middleware, allows companies of all sizes to overcome data silos by creating robust Applications, Data, and API integration on-premise and in the Cloud, all from a single interface.
ESS NOW ON WHATS APP
Hi, I’m Pacey, your employee self-service bot.
I can help you with payroll + HR requests
• Historical payslips: PDF / text format
• Apply for leave
• Approve inbox items
• View current leave balance
• View personal information
1 Easy & Secure Registration
1. Register using employee's national identification (ID) number. 2. Pacey will check that their mobile number and identification number matches their profile on PaySpace to verify them.
Interactive Messages 2
Pacey uses interactive messages which gives users a simpler and more consistent way to select the options available to them.
achieve significantly higher response rates compared to text-based lists
Pricing & Edition requirements
Pacey will be licensed as an additional service as explained below.
• Companies using Pacey must be on the Premier / Master Edition as this is a self-service feature.
• The license fee will be charged per active employee, which will provide each employee with a predefined number of conversations per calendar month.
• The pricing structure allows customers to choose from 5, 10, 20, or 30 conversations per employee, per calendar month.
• Employees will be limited to the number of conversations the company chooses. Every time an employee starts a new conversation with Pacey, they will be notified of how many conversations they have remaining for the calendar month.
• The Pacey contact number will be shared with customers upon purchasing this module including a QR code that makes it easy for an employee to scan and save the contact.
