NPC 2025 Exhibitors Manual Booklet_Outdoor PORCH_Digital Edition by Ashville Media Group

EXHIBITORS MANUAL PLOUGHING 2025 OUTDOOR PORCH

This document is a follow-on from Exhibition Terms and Conditions. Includes all you need to know for exhibiting @ Ploughing 2025.

Welcome

We’re so excited to have you on board for this year’s event — it’s shaping up to be something special, and we’re thrilled you’re part of it. This manual is your go-to guide for all things site access, passes, and event logistics, so please take a few minutes to read it carefully. It’ll help everything run smoothly for you and your team.

We’re working hard to make this event a success for you. We’ll do our very best to keep you informed and respond quickly to any queries. All we ask in return is that you’re kind to our crew — we promise we’re sound!

We’ll also have our WhatsApp group up and running again this year — and for a longer stretch — so you’ll be able to get important updates, reminders, and alerts direct to your phone. We work closely with the event management team and An Garda Síochána, especially around traffic updates, and we’ll get information to you as soon as we possibly can. Please bear with us and stay patient if things get hectic — we’re all in it together and doing our best to keep things moving for everyone.

Let’s make NPC 2025 one to remember!

NPA

Exhibition Team

Passes enclosed are necessary for site access pre, during and post event and include the following:

Exhibitor Pass Information – NPC 2025

A. Build & Break Pass

Valid: up to and including Saturday 13th September and from 9am Friday 19th September.

• Passes are required to access the site during the “Build and Break” periods.

• This pass must be displayed in the front windscreen to avoid delays at the gates.

• Drivers must know the Block, Row, Stand Number, and EXACT Stand Name as booked to avoid delays.

B. Sunday / Monday Pass

Valid: Sunday 14th & Monday 15th September.

• One vehicle pass required for car or van (no trailers).

• Vehicle may enter site only if it can be parked fully within your stand space.

• No blocking of trackways or neighbouring stands.

• If no space on stand, use designated Exhibitors’ Car Park (clearly signposted) on the exterior of site, and enter on foot.

C. Field Pass

Valid: Tuesday 16th, Wednesday 17th & Thursday 18th September.

• One vehicle per exhibitor permitted before 8:00am each morning.

• Only one Field Pass will be issued per exhibitor.

• Field Pass must be clearly displayed on the internal rear-view mirror.

• Vehicle must park fully on your stand – no parking in Service Avenues, trackway or obstructing neighbouring stands.

• Vehicles causing obstructions will be towed.

• If no space on stand, use Exhibitor Car Park Pass and walk in.

• Vehicle registration must be written on the Field Pass. IMPORTANT:

• No vehicle movement allowed in trade arena between 8:00am and 7:00pm Tues 16th to Thurs 18th September

• No vehicle entry after 8:00am.

• Drivers and passengers must have an Exhibitor Wristband or Admission Ticket (ticket holders only admitted from 9:00am).

• No vehicle may exit before 7:00pm. This may be extended by Gardaí if needed for public safety.

• If leaving before 7:00pm, use external Exhibitor Car Park with Exhibitor Car Park Pass – do not enter the site using Field Pass.

D. Exhibitor Car Park Pass

Valid: Tuesday 16th, Wednesday 17th & Thursday 18th September.

• Access to nearest available Exhibitor Car Park upon arrival.

• Final parking decision rests with Garda Síochána.

• Pass must be clearly displayed in the front windscreen.

E. Exhibitor Wristbands

Valid: Tuesday 16th, Wednesday 17th & Thursday 18th September.

• Each wristband grants one person access for all three days.

• Must be worn on the wrist – photos or loose bands not accepted.

• Scanned on entry; only one scan per day.

• If leaving and returning same day, ensure you get stamped on exit.

• Re-entry requires both stamp and wristband.

• Anyone without wristband or ticket must pay admission.

• Unfortunately; we cannot offer refunds for forgotten wristbands.

• Wristband holders can enter before 8:00am; ticket holders after 9:00am.

Exhibitor / Contractor Admission Order Form

• Additional wristbands: €50 + VAT @ 23% (limited availability).

• Order additional passes, if required, via your booking platform..

• Postal order deadline: Friday, 5th September 2025. Tickets

• All-ticketed event.

• Purchase online: www.npa.ie/buy-tickets

• Adult Day-Specific Ticket: €25 each.

• 10% discount for orders of 10 or more.

F. Traffic Plan

In Effect Tues 16th – Thurs 18th

• Review and follow the NPC 2025 Garda Traffic Plan (16th–18th September).

• Plan will be available on the NPA website closer to the event. www.npa.ie

• Follow the routes outlined in the traffic plan.

• Please be sure to follow signposted routes and not GPS devices

G. Exhibitors WhatsApp Group

• Official group will operate closer to the event.

• Admin-only group for essential updates from the exhibition team.

• Optional to join but strongly recommended for timely updates

• To join please scan the QR code below:

PASSES AT A GLANCE

SOME IMPORTANT INFORMATION & NUMBERS

• Exhibition Supervisor

Sean Byrne 087 638 1354 PJ Lynam 086 2513787

Up to Monday 15th Sep 059 86 25125

From Monday 15th 9am: 059 86 25051 / 059 86 25052

• Site Manager Tom Kelly 087 224 9596 - tomkelly64@gmail.com

• NPA Site Works Office: Located inside Gate 5 @ Shrine Ph: 059 912 2846 / 059 912 2847

• NPA H/Q on site Located in centre of site : Block 3 Row 11 Stand 238. Ph: 059 86 25125 / 059 86 25150 / 059 86 25051 / 059 86 25052

• Medical centre on site

Located in Block 1 @ Gate 3 in Blue Light area Ph: 059 912 2853

• Emergency on site Phone 999 or 059 912 2856 / 059 912 2857

• General Security on site 24 Hour Alert: 0402-44808 South East Security & Safety Ltd, Hillbrook, Gorey Co Wexford Y25 X528. Gavin Nolan: ploughingsec@gmail.com Ph: 0402-34830

• Porch Specific Security: Mary Nevin - 0857306215.

• Plumber: Cliff Perse 086 1911 811 Email: info@ cpplumbing.ie

• Milk on Site (PRE-Order): Village Dairy Phone 086 057 6288 Email Sales@ villagedairy.ie

• Electricity In the event of a problem arising with power supply during the event: (a) come to NPA H/Q on site where Suir will have (a) Representative or (b) phone one of following:

• Brian Lacey, Operations Manager 086 8392578 blacey@suireng.ie

• Alan Henebery, Site Supervisor 087 9372269 –ahenebery@suireng.ie

• John Egan - Site Foreman 086 8849468 - jegan@ suireng.ie

1. Entry of Stand Equipment – Indoor Exhibits

• Entry begins: Wednesday 10th September

• Entry closes for large vehicles: 7:00pm Saturday 13th September

Wednesday 10th – Friday 12th September:

• All stand equipment can be delivered.

• Any type of vehicle permitted.

• Build/Break Pass must be displayed to access the Trade Arena.

Saturday 13th September:

• Only cars or transit vans may enter – no large trucks or trailers.

• Last entry is strictly 7:00pm.

• Build/Break Pass must be displayed. Sunday 14th & Monday 15th September:

• One vehicle only per exhibitor (car or van – no trailers).

• Must display the Sunday/Monday Pass.

• Vehicle must park in designated area inside the Trade Arena (you will be directed on arrival).

• No parking on trackway or service roads – violators will be towed.

• Exemption: Only fresh food deliveries allowed with prior approval from NPA.

Safety Requirements:

• All exhibitors and contractors must wear appropriate PPE:

o Hi-vis vest

o Hard hats (if working at height)

o Sturdy footwear

Heavy Deliveries:

• Email your delivery schedule to tomkelly64@gmail. com to ensure access. No Vehicle Pass?

• You may park at the outer car park and access the arena on foot.

All entry times and rules will be strictly enforced.

2. Deliveries to Event Site

• Follow all directional road signage – they are part of the official traffic plan.

• No deliveries allowed after 7:00 AM or before 8:00 PM Tues 16th, Wed 17th or Thurs 18th September

3. Access During Event Days – 16th, 17th & 18th September

No vehicle access is allowed after 8:00 AM on event days. Gardaí one-way traffic systems will be in place and must be strictly followed. No deliveries of any kind between 7:00 AM and 8:00 PM – no exceptions.

4. Loading & Unloading Service

A free teleporter service will be available until Friday, 12th September.To use this service, check in at the Site Office (Gate 5) – see site map. Teleporters operate on a first-come, first-served basis and cannot be prebooked. Expect delays near event time, and note that teleporters can only be reserved for one hour at a time.

5. Dismantling & Equipment Removal

• No dismantling or loading equipment is permitted before 7:00 PM on Thursday, 18th September.

• Site access for vehicles is subject to Garda clearance and public exit.

• All indoor stand contents must be removed by 6:00 PM on Friday, 19th September.

• After this, no security will be on duty and marquees will be taken down.

• Any remaining items will be removed without notice and charges will apply.

• Pass outs are required for removing equipment and will be distributed to stands on Thursday 18th.

• Vehicles collecting items on Thursday 18th will not be permitted within 5km of the trade arena until after 8:00 PM.

• Gardaí will stop vehicles attempting to access earlier.

6. OPENING TIMES: Exhibitors should ensure their stands are fully manned by 8:00 AM on: Tuesday 16th, Wednesday 17th, Thursday 18th September

7. SITE SPECIFICATIONS

• Exhibition Space is 6mx6m within a soft walled framed marquee.

• Opening of 6m to the front of Unit

• Soft walled Door to front, can be opened/Closed • Wooden Flooring.

8. FLOORING Wooden flooring

9. SITE DISPLAYS Furniture, equipment, signage of any kind must be booked by exhibitor – see list of useful services to assist. You are not obliged to use same.

10. BANNERS The display of banners and other advertising material permitted on your own stand and or demonstration plot only.

11. SIGNS & NOTICES –The exhibitor must be within your site boundaries

12 . STORAGE There are no facilities on site for storage, exhibitor must store stock within exhibition space or in vehicle.

13. VEHICLES & PARKING Exhibitors can park one vehicle to the rear of their stand using their Field Pass. Any vehicles parked on service avenues, trackways or causing any obstruction will be towed,

14. Electricity In the event of a problem arising with power supply during the event: come to NPA H/Q on site where Suir will ELECTRICITY Power supplied by Suir Engineering

• Brian Lacey Operations Manager 086 8392578 blacey@suireng.ie

• Alan Henebery – Site Supervisor 087 9372269 –ahenebery@suireng.ie

• John Egan Site Foreman 086 8849468 - jegan@ suireng.ie

6kw 220v supply connected into a special socket box at each stand requiring electricity. This supply will terminate into a box. This consists of the following: - 1 No. 32amp MCB for overload protection 1 No. 30M/A RCD for Earth Leakage Protection (in the event of a fault) 1 No. 16amp Round PVC Blue Socket 3 Pin.

NOTE The exhibitor will need to supply and install a 16A blue outdoor Plug top and Lead. It is important to note that it is the responsibility of each respective exhibitor to take the supply from his/her socket box into to their respective exhibitor stand for his/her own personal electrical requirements using a proper lead to meet with Safety Standards. Under no circumstances should any of the safety devices in the socket box be by passed. All wiring in stands must be in accordance with NSAI I.S 10101. Any work completed by Suir Engineering from this power point is at an additional cost – i.e. leads, sockets, lights etc. Contact Brian Lacey 086 8392 578

Any exhibitor that requires more than 30 amp 6kw supply must make an application for a 3 phase supply giving exact total amp requirements.

NOTE 3phase (63 amp 3 phase & neutral & Earth) In the case of exhibitor requiring 3phase & neutral supply – the 3 phase supply cable will be left at the back of plot. It is up to the exhibitor to supply and install his/her own consumer units and carry out any electrical work within his/her own stand. All work must be carried out to NSAI I.S 10101 and a Safe Electric Certificate must be handed to Suir Engineering before power can be switched on. All appliances and electrical equipment must have a current test tag.

It is the responsibility of the Exhibitor to terminate the cable left at the back of their plot.

15. POWER USAGE – applicable to all exhibitors On Site: All costs involved for any Exhibitor to carry out wiring of lights, sockets or any other connections required should be paid for by the Exhibitor and has no recourse to the N.P.A. Exhibitors are advised that Suir Engineering will not be available to carry out work on the stands unless requested to do so at a reasonable time prior to the event.

Mains Supply on site - The running of this event is becoming a larger responsibility each year and we have experienced one or two Exhibitors claiming losses of product due to power failure on site. At all times, we try to avoid any losses in power etc. But unfortunately, it has happened from time to time. This is mainly due to overloading of power than that stated on their application form. This is very hard to control and we assure you that we try to make provision for this and assure as little interruption as possible. It is worth noting that our main E.S.B. network in Ireland can break down and the E.S.B. do not guarantee that this will not happen. The E.S.B. will not accept cost for losses of power occurring. The NPA and Suir Engineering Ltd are in the same position in that both will not accept any costs for losses incurred. Generators provide the complete power supply on site and as we all know these can stop for any reason. However, on the law of average these machines are reliable and will not break down. We assure each Exhibitor the best service possible.

Computers - It has come to our notice that people using computers are experiencing problems due to power being switched off or short breakdowns. The NPA and Suir Engineering Ltd will not take any responsibility for losses of programme or back up information due to faults. As most computer users, will be aware, it is possible to get a backup power supply for computers and this will save any problem and back up information stored. We would strongly advise that computer users fit this device to their system.

These are the unit prices for the 2025 ploughing. The prices quoted are unit price if there are more than 1 unit required price will reduce based on quantity.

• 1 no. 13a socket installed complete with 15 mts of lead and plug top €95.00

• 1 no. LED Spot light installed complete with 15 mts of lead and plug top €140.00

• 1 no. 4ft LED light fitting installed complete with 15 mts of lead and plug top €140.00

• 1 no. consumer unit installed 3 Phase Complete With 32A and 16A Sockets. €240.00

• 1 no. single phase consumer unit €120.00

• 1 no. trailer socket €34.00

• 1 no. 3phase 32 a socket complete with 15 mts of lead €160.00

GENERATORS ONLY silent diesel generators are permitted for use. All fuel MUST be stored in suitable metal containers and MUST be stored securely away from public access.

16. SECURITY ON SITE : 24 Hour Alert: 0402-44808 South East Security & Safety Ltd, Hillbrook, Gorey Co Wexford Y25 X528. Gavin Nolan: ploughingsec@gmail.com Ph: 0402-34830

• General site security will be on duty throughout the event. While N.P.A. will provide GENERAL SECURITY for the entire overall site it is the responsibility of each Exhibitor to secure his/her own stand and contents.

• Where exhibitors have security, they must engage a contractor with a PSA Event License and staff must have licenses on display.

• It is an offence to use an unlicensed contractor or individual to provide a security guard service. Contractors and individuals providing security guarding services without a license are breaking the law.

• Similarly, any person employing an unlicensed security guarding contractor or individual is also breaking the law and faces penalties ranging from a €4,000 fine, up to 5 years’ imprisonment. NPA will not be responsible for any loss or damage arising from any source whatsoever. For further information, contact the Private Security Authority - www.psa-gov.ie.

• Exhibitors who intend to have security on exhibition during lockdown hours i.e. between 6pm and 6am must notify NPA and must be in receipt of a written permit from NPA. This permit must be available for inspection by NPA site security and PSA. To request same please email npaexhibition@npa.ie

SECURITY WILL CEASE AS AND FROM WEDNESDAY MORNING 24th September 2025

17. GAS: The use of LPG as part of exhibit only permitted when the installation is installed by a certified RGI engineer.

• All certificates must be approved by Flo Gas engineers on site.

• All enquiries to Flo Gas: Contact: Tony Walsh 0876992692

• The storage of LPG cylinders and cartridges is to comply with IS 3213 2020 - Code of Practice for the storage of LPG cylinders and Cartridges published by NSAI

The NPA must be notified if an exhibitor is using gas within their exhibition site, as locations of LPG’s must be recorded for emergency plan. Failure to comply with same will result in closure of exhibition stand.

18. WATER CONNECTION: Water Connection option is no longer available (if not already booked). For internal requirements within your stand please call Cliff Perse 086 1911 811 – Only if you have previously booked a connection

19. WOODBARK The NPA is the sole supplier of woodbark. Exhibitors are NOT allowed to bring their own supply. The woodbark order form is available on your exhibitor dashboard. 50% deposit payable when booking woodbark. Full payment due by 30th August 2025. Orders placed in advance and paid for will get priority. No guarantee of delivery given on late orders.

20. ADVERTISING For advertising in the National Ploughing Championships Official Catalogue please contact Diarmaid Lennon of

Ashville Media at 0862433000 or 01 4322210 Email Address: diarmaid.lennon@ashvillemediagroup. com

21. STORAGE All stock must be contained within your site boundaries. Stock must be unloaded onto your exhibition site or your vehicle storing stock must be parked on your exhibition site. You must make provisions for this when booking space.

22. VEHICLES & PARKING You are permitted (with required pass) to park one vehicle within your site boundaries. All other vehicles must be parked outside the exhibition arena in the free car parks. Only vehicles which are for sale, or integrated into ones display are eligible to remain on site.

23. INSURANCE 1.1 All Exhibitors must have Insurance policy in respect of (a) Employers’ Liability, Note – It is mandatory to have employers liability insurance cover in place if you have any assistance or help whether paid or voluntary – limit of indemnity €13,000,000 any one occurrence and (b) Public/Product’s Liability, Note – It is mandatory that there is insurance cover in place for your legal liability to members of the public or their property. If you are engaged in the sale or supply of any product, product liability insurance is required – limit of indemnity €2,600,000 any one occurrence for the duration of the 2025 National Ploughing Championships to be held on the 16th, 17th and 18th September 2025 Screggan, Tullamore, Co Offaly and the incidental days before and after the event which may be required for the setting up and removal of exhibitors stand from the site. The policy must confirm that a specific indemnity is provided to the National Ploughing Association of Ireland Company Ltd by Guarantee or that the policy contains an Indemnity to Principles Clause.

1.2 All exhibitors who will use any mechanically propelled motor vehicles on site must have in force the mandatory motor insurance for these vehicles as required by law.

1.3 Insurance must be submitted on official NPA insurance form only. No other document is acceptable

1.4 Insurance must be submitted by Friday 18th July, failure to do so may result in the cancellation of your booking

24. LOSS AND DAMAGE NPA will not be responsible for any breakage, damage, loss, removal or theft to any exhibitors’ stock or property arising from any source whatsoever. Each exhibitor should arrange their own specific insurance cover in respect of property, employee and third-party liability, and such cover shall indemnify NPA in all respects whatsoever. In particular exhibitors of machinery which could cause injury when in motion or otherwise are required to have adequate safeguards in place to protect the public and especially children.

25. TRAFFIC MOVEMENT EXHIBITION AREA becomes PEDESTRIAN TRAFFIC ONLY ZONE after 8am to close of exhibition on 16th, 17th and 18th of September. Cars bearing FIELD PASS must be parked on Exhibitors OWN STAND AREA – NOT ON TRAKWAY – before 8am. Exhibitors must note when booking stand to include space for car. Any car parked outside stand area will be TOWED AWAY TO DESIGNATED COMPOUND.

26. ACCESS TO EXHIBITION SITE DURING 3DAYS OF THE EVENT

– 16th 17th and 18th – there is no vehicle access to exhibition site after 8am during 3 days of the event. Gardai Traffic plans are in place with one-way systems in operation. There is no exception to this rule. Note: deliveries of any sort are not permitted to site after 7am and before 8pm. (dependent on garda traffic control). Please be advised that vehicles will not be permitted to exit the arena until at least 7pm on each day the event is open to the public. Additionally, the exit time may be extended if instructed by emergency services. The Gardaí will enforce this by not allowing site traffic to exit until all attendee traffic has cleared and external carparks have emptied. There will be no negotiation on this matter, and any breach will lead to the loss of exhibition space for future events. Traffic management on site will be actively managed in conjunction with An Garda Siochana and that these arrangements will be communicated in so far as is reasonably practicable to all exhibitors designated emails / contacts and must be adhered to at all times. Abuse of Exhibition staff / stewards or Security personnel will not be tolerated. If it is your intention to leave the event earlier than min 7pm on any day please ensure you have parked in one of the external exhibitor car parks using your Exhibitor Carpark Pass and not within the event arena with your Field Pass.

Exhibitors are subject to a refundable stand clearance deposit based on their exhibit category or structure. Invoices are issued during booking, and additional deposits may be required after review. See breakdown below:

a) Sheds/tunnels/barns: €1000

b) Retail, Tools, Food and Beverages exhibitors: €500

c) Bars: €700;

d) Shops: €200

e) Others subject to review: €500 - €2000

Exhibition spaces must clear general waste daily and ideally by COB Thursday 18th. Entire structure and all waste must be cleared by Wednesday 24th September. Contractors must be informed that structure should not be removed until internal waste has been cleared. Failure to adhere to clearance requirements, or any action which causes abandoned waste or debris may affect future exhibition space opportunities and will see the litter deposit withheld. AES / BNM Recycling collects 2 bin bags of waste each evening of the event, these bags must be left to the front of your stand. MORNING COLLECTIONS ARE NOT FEASIBLE – PLEASE ENSURE NO WASTE BAGS ARE LEFT OUT IN MORNINGS

Exhibitors with excess must arrange removal in advance. (PFlanagan@aesirl.ie). Failure to arrange same will incur a fine.

Please note the National Ploughing Association consider the clearance of stands to be of utmost importance. Any breach of points above, or any breach of 24th September clearance deadline, may affect your ability to secure exhibition space in the future.

27. DAMAGE TO OTHER EXHIBITION AREAS Damaging of any part of another stand (i.e. ground cover) is not acceptable. If anyone involved in set up of your stand is in breach of this, applicable litter deposit will be held or applied if not already done so.

28. WASHING OF VEHICLES On site is strictly forbidden.

29. ANIMALS All livestock exhibitors attending the event must comply with Department of Agriculture guidelines on attending events. Please refer to their website for further information www.agriculture.gov. ie. Exhibitors with animals must comply to ensure all livestock are treated in accordance with good animal welfare practices including adequate shelter, feed, water and rest area as required. Movement of animals through site during event opening hours is strictly forbidden. If an animal needs to be moved approval and appropriate procedure must be agreed with NPA Livestock coordinator. This also applies to loading/ unloading. All livestock animals presented at the show must be properly identified via ear tags and accompanied with compliance certs dispatch dockets where applicable (no exceptions). That includes bovine, ovine, caprine and porcine. 3- day Livestock exhibitors to enter site on Monday 15th Sept. between 9am and not later than 7pm. No Livestock to leave site until after 6pm on Thursday 18th SEPT. – Subject to Gardai approval. Short Term Livestock Exhibitors must have prior approval from and operate under the direction of NPA staff/head office. They must be onsite after 9pm or before 6 AM on exhibit day and will not be permitted to leave before 8 PM on any day. Exhibitors that do not fall under the livestock category but do wish to have livestock for display purposes are required to comply with all of the above regulations and must inform NPA of same. npaexhibition@npa.ie 32.5 With the exception of guide dogs for the vision impaired, service dogs for medical or disability requirements and working dogs involved in official demonstrations, no dogs are permitted onsite.

30. DRONES Use of drones strictly prohibited. National Ploughing Championships is a NO FLY ZONE under the regulations of the Irish Aviation Authority

31. SECONDHAND MACHINERY/PRODUCTS Secondhand machinery must be of the highest quality, in 'as new' condition

32. EXHIBITIONS No Exhibitor will be permitted to sublet or allow to be used by any other person, firm or company, the whole or any portion of the space allotted to him/her. An exemption may only apply where there is prior written agreement between the Exhibitor and the NPA but this will strictly be in accordance with NPA Health and Safety Regulations and NPA requirements regarding the percentage of exhibits representing each category at the event. In this case the NPA must sign off the “proposed list of exhibitors” partaking in the sublet before these exhibitors are offered exhibition space. There will be no exception to this rule. It is our requirement that NPA have a direct relationship with all exhibitors. Permission may be withheld in

the absolute discretion of NPA. All exhibitors must be logged with our office, each being responsible for their own liability with regard to -PUBLIC, PRODUCTS and EMPLOYERS’ LIABILITY INSURANCE, LITTER, WEEE, VAT, THE SAFETY HEALTH & WELFARE AT WORK (CONSTRUCTION) REGULATIONS 2013 SI to 2021, The Safety, Health & Welfare at Work Act 2005 and Fire Services Acts 1981 & 2003. Every exhibitor will be responsible for preparing and implementing their own Health and Safety Statement, Emergency Plans & Procedures, Crowd Management Plan, Fire Safety Plan/ Fire Safety Register and comply with all other statutory obligations and responsibilities that is necessary for a company exhibiting at a public event. Exhibitors, where relevant, must comply with Food Safety Legislation (see no.31.5 in Terms and Conditions).

33. PRODUCT/SERVICE - Only product and/or service listed on application may be displayed. Any exhibitor that displays/sells/promotes a product/service on their stand that is not stated on their booking application is liable to have permission to trade rebuked at any time. Any Product and/or service you intend to display at NPC must be appropriate and relevant to the area you wish to exhibit in. The NPA reserves the right to allocate exhibitors those sites which they deem most appropriate

34. SALE / SUPPLY OF BANNED PRODUCTS The sale / supply of any type of firework (including low hazard fireworks) are strictly prohibited at the event. Any exhibit found to be in breach of this will face the closure of complete exhibition stand on the spot, without refunding the cost of stand and loss of earning. Any exhibitor found in breach will be refused entry at future National Ploughing Championships. The matter will be referred to appropriate Authorities. The same also applies for the sale / supply of knives and pellet guns and any other product that can only be sold under licence in Ireland or sold to a particular age group.

35. DISTRIBUTION OF PUBLICITY MATTER & ADVERTISING Exhibitors are not allowed to distribute leaflets and advertising material of any kind anywhere within the exhibition arena, except at their own stands, and they must not for this or any other purpose encroach upon the alleys and open spaces, or do anything that may cause disruption.

36. NO STANDS or other display formats shall be used for the display/sale of equipment and products save only as advised to N.P.A. in the initial application and the N.P.A. reserves the right to require any offending or inappropriate displays or stands to be removed or altered at the discretion of N.P.A. and without any rebate or refund whatsoever.

EXHIBITORS ARE CONFINED STRICTLY TO THEIR OWN DESIGNATED STAND SPACE.

37. SALE OF BRANDED GOODS The distribution or sale of goods bearing the name NPA or NPA logo or any mark or motif normally associated with NPA, which may give the impression that the product has the official approval of NPA is strictly prohibited, except with the express permission of the NPA.

38. COUNTERFEITS, FAKES, UNAUTHORISED OR PIRATED COPIES OF ANY PRODUCTS The NPA do not permit the sale or display of counterfeits, fakes, or unauthorized or pirated copies of any product. This policy is to protect buyers from getting counterfeit or unauthorized goods, and helps protect people from copyright or trademark infringement. Any complaint in this regard from a copyright owner or the public will be referred to the relevant authorities and/or any exhibition selling or displaying such products may be closed immediately without compensation.

39. FUNDRAISING, COMPETITIONS & RAFFLES No fundraising, raffles or competitions permitted on any Exhibition stand. This includes competitions in conjunction with selling any type of membership. Exception: Charity/Organization that have been granted permission by National Ploughing Association following written application, assessment and approval. Failure to comply with regulations – In the event an exhibitor is found to be ‘hosting’ a fundraiser, raffle or competition without an NPA permit - the National Ploughing Association reserve the right to:

(a) Close down the complete exhibition stand on the spot for the duration of the championships without refunding the exhibitor the cost of the stand or loss of earnings and/or

(b) Refuse entry of the exhibitor at any future National Ploughing Championships.

Exemption: Free entry competition and/or raffles are permitted.

40. NO STAYING ON SITE OVERNIGHT Exhibitors are strictly prohibited from staying within the exhibition arena overnight as the exhibition arena is in lockdown for repair works during that time. NPA take no responsibility for the safety of persons failing to comply with this regulation. It will be at the discretion of event security to ask exhibitors to leave during lock-down hours.

41. CAMPERVAN/CARAVAN SITE Exhibitors are not permitted to stay within the exhibition arena overnight as the exhibition arena is in lock-down for repair works during that time as per Terms and Condition number 24.1 Caravan/Mobilehome/Campervan are only permitted for use as part of exhibition and you MUST be in receipt of a written permit from the NPA preevent which must be displayed on unit for admission to site. To request same please email npaexhibition@ npa.ie.

Caravan / Mobile home / Campervan Must comply with IS 1647 (working CO detector, optical smoke detector, and portable ABC dry powder fire extinguisher)

The use of gas within caravans/mobile homes/ campervans is strictly prohibited – gas cylinder must be removed from unit before entry to exhibition site. Failure to comply with same will result in closure of exhibition stand.

The Campervan / Caravan parking area

• To guarantee space parking bays MUST be pre-

booked by emailing office@npa.ie. Flat rate for parking bay is €60 which entitles you to stay up to 5 nights. There is no rate per night available.

• The Campervan / Caravan parking area will be in close proximity to the event site and will have portaloo facilities only - you are advised to bring your own water, etc.

• Park At Your Own Risk – the official NPA Campervan Site is for your convenience and you park at your own risk. The National Ploughing Association Company Ltd. by Guarantee assumes NO responsibility for personal injury, loss or damage to vehicles/ campervans/caravans parked in the NPC dedicated Campervan Site. Please email office@npa.ie providing your company name if you need to book this.

42. NOISE CONTROL/PLAYING MUSIC No exhibitor shall at any time cause annoyance to his/her neighbouring exhibitors by using a public address system or any excessive noise of any kind. Particular care to be exercised by those exhibiting chainsaws. Playing loud music or performance of band(s)/ entertainment within exhibition space is not permitted. Exemption where permission has been requested and approved prior to the event.

43. OBSTRUCTION OF GANGWAYS OR OPEN SPACES

No exhibitor shall at any time obstruct or allow to be obstructed by his/her goods, or in any manner, gangways or open spaces. Any articles placed in contravention of this regulation will be removed. Strictly no driving on other exhibitors’ exhibition plots. This is a large occupancy event and for Health and Safety and for emergency escape reasons all escape routes, gangways and open spaces must be kept clear of structure/vehicle obstructions at all times.

44. DRIVING ON STAND Strictly no driving on other exhibitors’ exhibition plots.

45. FOOD AND BEVERAGES, TRADE, SAFETY AND COMPLIANCE Catering on site is strictly governed by catering franchise.

• Non-food exhibitors are not permitted to sell food or beverages to visitors or clients.

• Promotion of product only and possibly offer tastings. Tasting of any product permitted ONLY in the format of e.g.; liquid = one mouth full, solid food = one mouth full. Sale of food for consumption on site is prohibited. Food may be sold for take home consumption only. Food sold for take home consumption must be sold in portions of at least 4.

• Hospitality Catering On Stands: Exhibitors wishing to host their clients may do so by hospitality catering in a private area within your site not visible to the public.

• A food business is defined under legislation as ‘any undertaking, whether for profit or not and whether public or private, carrying out any of the activities related to any stage of production, processing and distribution of food.’

• Any exhibitor engaging in any type of food business, including sampling or hospitality catering, must comply with relevant food safety legislation and contact ENVIRONMENTAL HEALTH SERVICES in this regard; Niamh Lawlor, Environmental Health Officer, Health

Centre, Arden Road, Tullamore, Co. Offaly. Phone: 057 9359550. Email: niamh.lawlor@hse.ie

• Alcohol Sales for consumption on site is governed by drinks franchise operated within the permitted bars only. Alcohol sales by exhibitors to final consumer for consumption at home must have appropriate licenses to do so.

• Soft Fizzy Drinks/Water cannot be sold for on-site consumption. Sampling only, Size - One mouth full.

• NPA recommend exhibitors use compostable and recyclable products, where possible, in order to ensure compliance with regulation S.I. No 516 of 2021 (European Single Use Plastics) (NO. 2) Regulations 2021:

• S.I. No 516 of 2021 (European Single Use Plastics) (NO. 2) Regulations 2021

No producer shall place on the market of the State –(a) a product listed in Part B of the Annex to these Regulations, PART B:

(2) Cutlery (forks, knives, spoons)

(3) Plates

(5) Beverage stirrers

(7) Food containers made of expanded polystyrene, i.e. receptacles such as boxes, with or without a cover, used to contain food

(9) Cups for beverages made of expanded polystyrene, including their covers and lids.

46. REJECTION OR REDUCTION OF APPLICATIONS FOR TRADE SPACE The NPA reserves the right in its absolute discretion to reject an application for exhibition space, to reduce Trade Stand or Demonstration ground allocations, withdraw permission to exhibit, or close down an exhibition stand.

47. THE EXHIBITOR Acknowledges that in renting the site/stand he/she is not doing so in reliance on any statement or representation made by the N.P.A. and accepts that the N.P.A. will not be responsible for any loss of profits, consequential loss or any loss whatsoever arising by reason of the participation of the exhibitor in the championships.

48. ILLEGAL TRADING - Only those companies who have officially booked exhibition space through NPA are legally permitted to trade at the event and are confined strictly to their own designated stand space as allocated by the NPA. NPA must be in receipt of the online booking, appropriate fee and certificate of insurance. Illegal trading of any sort will be removed from the site, products confiscated and the matter referred to appropriate Authorities.

49. CANCELLATION OF BOOKING No stand cancellation can be entertained after 30th June 2025. Please note 50% deposit on booking is non-refundable.

50. CANCELLATION OF THE EVENT The National Ploughing Association of Ireland Company Ltd by Guarantee will not be responsible to any exhibitor or person for any loss of profits, consequential loss, or any loss whatsoever, arising by reason of the cancellation of the event. We maintain the authority to observe and comply with governmental directives and emergency

service recommendations regarding public health and welfare. This may entail the cancellation or imposition of restrictions on the event to safeguard the wellbeing of participants and the surrounding community.

51. PROTESTS In the event of a protest occurring on exhibitors stand, this must be handled by the exhibitor in an appropriate manner. We advise exhibitor to seek the support of the NPA email: npaexhibition@npa.ie phone: 059 8625125

52 CHILDREN ON SITE Before 16th and after 18th September the site is deemed to be a construction siteconsequently NO CHILDREN ARE ALLOWED ON SITE during these periods. THIS INCLUDES WEEKENDS LEADING UP TO EVENT. Children will not be permitted on site under any circumstances or for any short duration and we do not have child minding facilities available on-site

53. CROWD CONTROL It is the exhibitor’s responsibility to access and monitor the maximum capacity/ occupancy that your structure is capable of holding. A crowd control management plan must be in place if any exhibitor has experienced or anticipate maximum capacity/occupancy issues, both internally and externally within your exhibition area. The crowd control management plan should be prepared by a fire safety/ health and safety specialist and signed off. Crowd Control management plan must be available pre and during event for spot checks. Those exhibits who have experienced and/or anticipate capacity/occupancy issues are required to manage this by implementing a queuing system and must book adequate ground space to allow for the implementation of an adequate and effective queuing system.

54. FIRE SAFETY This information is provided to assist exhibitors to comply with their statutory obligations under the Fire Services Acts 1981 & 2003. The information should not be considered as exhaustive and each exhibitor must make themselves fully informed of their duty of care and make adequate provisions to ensure the safety of staff and patrons attending their exhibit. For all structures Fire Safety must be considered in relation to the following; surface spread of flame, emergency exits, exit signs, certificates, liquid petroleum gas, fire extinguishers, stoves/heaters, petrol generators and portable gas heaters (prohibited onsite), housekeeping & refuse, caravans/mobile homes and straw/hay bales (prohibited on stands for display purposes). Fire Safety Register will be issued in Exhibition Pack which will be sent out in August. This document must be prominently displayed on exhibition stand at all times and fully complied with. Every exhibitor must carry out their own written risk assessment of their exhibition stand each morning of the event to demonstrate compliance with fire safety requirements and to ensure all parts of their exhibition are safe to open to the public. Crowd control management must form part of this risk assessment, clearly demonstrating that your stand will never exceed the allowable occupancy. Risk assessment must be available on stand for regulatory inspection. NPA Fire Safety Consultant is available for guidance only. NPA

take no liability for any exhibitor meeting statutory requirements.

Quick Reference Guide for Fire Safety

1. Surface spread of Flame:

• Upholstered seating should be capable of meeting ignition sources 0 and 1 of BS 5852: 2006.

• Flammability of fabrics for curtains, drapes and linings to BS 5867-2: 2008.

• Only boards / linings achieving a Class 1 surface spread of flame rating are suitab le for use in structures on site

• No structure is permitted to use any product for the walls or ceiling linings which isn’t a suitable marquee certified lining, e.g. the use of timber/plywood /similar type products are strictly prohibited.

• Walls and Ceilings in all units (except in toilets) require Class 1 surface spread of flame in accordance with BS 476 Part 6 & 7 or European Class C - s3, d2 in accordance with BS EN 13501-1 2018.

• Walls and Ceilings and linings in units with an expected public access occupancy over 500, in high risk areas, escape routes and in escape stairs in all units require Class O surface spread of flame in accordance with BS 476 Part 6 & 7 or European Class B - s3, d2 in accordance with BS EN 13501-1 2018

. Emergency Exits:

• Emergency exits from each structure shall lead to a place of safety via a suitable hard standing surface and shall be available at all times whilst the structure is in use. Where ramps are provided from final exits, Exhibitor is responsible to ensure that they are suitable.

• All small structures / facilities, accessible to members of the public, should generally accommodate no less than two final exits. The exits and exit route/s to the main trackway must be via suitable hard standing surface.

• When calculating the required exit numbers and widths, occupant numbers shall be based on an occupant load factor of 1 person per 0.3sq/m in areas accessible to the public. Divide the area of the marquee in metres squared by 0.3 to calculate the maximum number of occupants. E.g. 25m2 = 83 occupants, 100m2 = 333 occupants.

• For structures with less than 15m2 available space to the public and with an occupancy of less than 50 persons, based on the calculations above shall have at least one single clear exit width of at least 750mm. Structures with an occupancy between 50 - 100 persons shall have two exits each with a minimum clear width of 850mm. 100150 occupants will require 2 x 950mm wide exits. 150220 occupants require 2 x 1050mm exits. Any structure accommodating more than 220 people will require a total exit width of 5mm per person. Any occupancy over 500 will require a minimum of 3 exits.

• All doors on exit routes shall be easily openable from the inside without the use of a key. Doors on exit routes serving more than 50 people shall be free from fastenings or fitted with panic bars an open in the direction of escape.

• All marquees/structures that exceed 50 people must as a minimum be provided with an alternative means of escape. This alternative means of escape can only consist of a final exit door, fitted with push bars and they must open out in the direction of escape. All routes internally and externally to this/these alternative escape routes must be kept clear at all times’

• The layout for any temporary structure with closely

seated audiences or with public access space in excess of 500 persons must ensure the seating layout complies with BS5588: Part 6 or BS9999. Exhibitor must have a Fire Safety Consultant sign off on structure. Sign off documentation must be available pre-event and on site for spot checks and should include:

o Fire Safety Management Plan

o Compliance Detailed Drawings

o Opinion of Compliance with Building Regulations

3. Exit Signs:

All emergency exits shall be indicated with appropriate exit signage of the ‘running man’ configuration. No other format is permitted. Emergency lighting certification required where any structure does not have sufficient natural light to illuminate the escape route and where relevant additional directional exit signage provided

4. Certificates: the following certificates shall be kept with this register:

• Liquid Petroleum Gas installation – Registered Gas Installer

• Test certification for the marquee’s linings, drapes and roof coverings BS7837 DIN 4102,NPFPA 701,UNI 9174, NFP92503

5. Liquid Petroleum Gas: Where LPG gas is used, the cylinders shall be secured in cages or compounds to which members of the public will not have access. The storage of LPG cylinders and cartridges is to comply with IS 3213 2020 - Code of Practice for the storage of LPG cylinders and Cartridges published by NSAI’. The use of LPG on site only permitted when the installation is installed by a certified RGI engineer. All certificates must be approved by Flo Gas engineers on site

6. Fire Extinguishers: An appropriate stock of fire extinguishers shall be kept at each unit in accordance with IS291. For a typical size stand a 6 litre foam and a 2kg CO2 extinguisher should be sufficient. Cooking areas will also require fire blankets. Class F (wet chemical) extinguishers are required if oil fryers are in use. All Fire Extinguishers are to comply with IS 291 2015 and that they shall be selected, commissioned, installed, inspected and maintained in accordance with IS 291 2015.

7. Stoves or Heaters Any solid fuel or oil burning appliances shall be safely installed in accordance with manufacturers’ instructions and Technical Guidance Document J. Individual installations will be subject to approval by the Fire Authority.

8. Housekeeping & Refuse All occupiers of structures shall prevent the build-up of potentially flammable materials in or around the structure.

9. Petrol Generators and Portable Gas Heaters are prohibited on site.

10. Caravans/mobile homes are to comply with IS 1647 (working CO detector, optical smoke detector, portable ABC dry powder fire extinguisher). The use of gas within caravans/mobile homes/campervans is strictly prohibited – gas cylinder must be removed from unit before entry to exhibition site. Failure to comply with same will result in closure of exhibition stand.

11. Straw/Hay bales used for display or demonstration purposes on stand is NOT permitted. Exception hay/ straw used for livestock only. There is no requirement to treat hay/straw used for livestock with fire retardant but an adequate means of first aid firefighting is required at the venue. Hay/straw must be stored securely away from public access.

This information is provided to assist exhibitors to comply with their statutory obligations under the Fire Services Acts 1981 & 2003. The information should not be considered as exhaustive and each exhibitor must make themselves fully informed of their duty of care and make adequate provisions to ensure the safety of staff and patrons attending their exhibit.

55. SITE EMERGENCY / EVACUATION PROCEDURES:

1. Introduction:

The Safety and Welfare of every person on site is of utmost importance to us, to this end we would ask you to be familiar with our emergency evacuation procedures and ensure your staff are also familiarised. In the unlikely event of an emergency that requires the partial / complete evacuation, it is crucial that you as exhibitors understand and follow these procedures for everyone’s wellbeing. Emergency procedures or an evacuation of the site (or particular area of the site) will be initiated on the advice of the emergency services situated on site and in conjunction with NPA Event Control Team.

2. Communication:

It is imperative that exhibitors and their staff remain attentive to the public address system during the live event and following instructions promptly. Following a declaration by public address, event stewards will commence directing & assisting patrons and exhibition staff to the designated exits.

Sample communicationsIf evacuation is necessary due to serious Fire, a Bomb Threat, Extreme Weather conditions or other Emergency, the following are the procedures used: Designated Controller will make the following announcement over the public address: "Ladies and Gentlemen this is a safety announcement. Due to circumstances beyond our control we are evacuating the site, or area of the site (this will be specified in the address). Will you please vacate this area immediately following the instructions of the stewards who will direct you to a safe area.”

On hearing the evacuation announcement all Event Stewards will direct and assist the evacuation of patrons from the site or part thereof to the nearest exit or other part of the Event site as appropriate.

If evacuation (or partial evacuation) is necessary due to crowd disturbance: Designated Controller will make the following announcement over the public address: “Ladies & Gentlemen this is a security announcement. Due to crowd difficulties (area will be specified in the address) we are temporarily (closing specified area of event) suspending the event. Please move away from the area of disturbance and follow the instructions of the Stewards. As soon as the situation is back to normal, we will resume.” On hearing the evacuation announcement all Event Stewards will direct and assist the evacuation of patrons from the site or part thereof to the nearest exit of other part of the Event site as appropriate

3. Evacuation Routes:

Please familiarise your exhibition staff with the nearest two emergency exits to your stand in opposite directions. (This may not be the entrance you enter via)

4. Assembly Points:

Pre-determined areas of assembly have been designated, where you should gather once you have safely evacuated the event site. Assembly points identified on site map. It is vitally important that all your team evacuate to assembly points and re group so that all of your team can be accounted for, and you can receive further instructions and assistance from event control team.

5. Emergency Personnel and Assistance: EMERGENCY REPORTING

Should you encounter any emergency incident (e.g. person injured, fire, crowd disturbance etc.) please phone NPA control on 059 912 2856 / 059 912 2857 or 999 to report the incident. If you are in a position to identify and locate an Event Steward (Event Stewards will be always patrolling the event site) and will be wearing green and blue high vis vests with NPA or Event Control written on the back) please request assistance and report the incident to them immediately. In the event of an evacuation emergency personnel and NPA event stewarding staff will be available throughout the venue to assist and guide exhibitors during an evacuation. Please approach these members should you need assistance or guidance during the evacuation, please remember that evacuation either partial or complete is a time sensitive action that requires your immediate attention.

EMERGENCY REPORTING GUIDE

E Exact location of incident

T Type of incident

H Hazards on site

A Access/Egress routes

N Numbers of persons

E Emergency service required

56. SAFETY PRECAUTIONS All exhibitors shall maintain their structures, furnishings, equipment and vehicles in proper repair and shall take all reasonable precautions to prevent or reduce the risk of bodily injury, damage to property or interruption or interference to the event. Exhibitors should ensure that adequate safety precautions, stewarding & signage are in accordance with any relevant Act of the Oireachtas for workers, employees and public and shall be in operation on their stand. Livestock exhibitors must not permit patrons into pens. Exhibitors should note that the N.P.A., its agents or servants shall not in any way be responsible

or accountable to exhibitors, their servants or agents for damage or injury to exhibitor’s personnel, visitors to exhibitors stands, or exhibitors property on any part of the championship grounds. Contractors must comply with Health & Safety Plan and avoid any unnecessary risk to themselves and others. Persons engaged in construction work must have a Safe Pass Card as a minimum & wear the necessary PPE. The NPA and its agents reserve the right to remove any exhibition or equipment from the site or to make good any fault or danger as soon as it is discovered to prevent bodily injury, damage to property, and interference or interruption with the event. All exhibitors shall at all times comply with any instruction from the emergency services. NPA shall not be liable for any loss of property sustained or consequential loss occasioned in this instance.

57. SAFETY, HEALTH & WELFARE AT WORK

The requirements of the Safety, Health and Welfare at Work Act 2005, the Safety, Health and Welfare at Work (Construction) Regulations 2013 to 2021 and all other regulations and codes of practice made thereunder must be implemented by al Exhibitors. PLEASE NOTE THAT as between you and the NPA, you shall be deemed the “client” under the 2013 Construction Regulations in relation to any works comprised in constructing and dismantling your exhibit and that a competent person(s) is/are appointed to fulfil the requirements of the role of "PSCS" for your exhibit - suitable safety documentation must be prepared in advance of work and available for inspection. During site construction it is mandatory that Personal Protective Clothing is worn at all times (exhibitor to supply own).

58. STATUTORY REQUIREMENTS EVERY EXHIBITOR

will be responsible for preparing and implementing their own Health and Safety Statement, Emergency Plans & Procedures, Crowd Management Plan, Fire Safety Plan/Fire Safety Register and comply with all other statutory obligations and responsibilities that is necessary for a company exhibiting at a public event. Exhibitors, where relevant, must comply with Food Safety Legislation (see no.31.5). Every exhibitor must carry out their own written risk assessment of their exhibition stand each morning of the event to demonstrate compliance with fire safety requirements and to ensure all parts of their exhibition are safe to open to the public. Crowd control management must form part of this risk assessment, clearly demonstrating that your stand will never exceed the allowable occupancy. Risk assessment must be available on stand for regulatory inspection. Exhibitors and their exhibition stands must be fully compliant with all statutory regulations for exhibiting at a public event. If an exhibitor believes they are not fully compliant with all statutory regulations before opening their exhibition to the public they must keep their exhibition stand closed to the public until such time that their exhibition is in full compliance and contact NPA Health and Safety Officer immediately so NPA may assist in diverting public traffic from the stand.

MEDICAL PRODUCTS AND MEDICAL DEVICES

-If it is found that the business upon the stand is of such a nature as to be in breach of Medical Products and/ or Medical Device legislation the stand may be closed without compensation to the exhibitor, who shall forfeit all fees paid by him/her to the Association and may face enforcement action by the Irish Medicines Board.

59. WORKING EQUIPMENT SAFETY ALERT GUARDS and Protective Devices on all work equipment is an absolute REQUIREMENT. The following regulations must be complied with in full. Guide to the Safety, Health and Welfare at Work (General Application) Regulations 2007. Use of Work Equipment Regulations 2007 Regulation 33: Guards and Protective Devices.

(a) Working equipment presenting risk due to falling objects or projections is fitted with appropriate safety devices corresponding to the risk.

(b) Work equipment presenting hazards due to emissions of gas, vapor, liquid or dust is fitted with appropriate containment devices, extraction devices, or both, near the sources of the hazard.

(d) Where there is a risk of rupture or disintegration of parts of work equipment, likely to pose a significant danger, appropriate measures are taken.

(e) Where there is risk of physical contact with moving parts of work equipment which could lead to accidents, those parts are provided with guards or protection devices to prevent access to danger zones or to halt movement of dangerous parts before the danger zones are reached.

(f) Guards and protective devices where required under subparagraph (e) –(i) are of robust construction, (ii) do not give rise to any additional hazard, (iii) are not easily removed or rendered inoperative, (iv) are situated at sufficient distance from the danger zone,

(v) do not restrict more than necessary the view of the operating cycle of the equipment, (vi) allow operations necessary to fit or replace parts, and (vii) Restrict access for maintenance work only to the area where the work is to be carried out, if possible, without the removal of the guard or protection device.

(g) Warning devices on work equipment are unambiguous and easily perceived and understood.

(h) All working equipment must be located a minimum of 1.5 metres from the outer fence and all working equipment must be supervised by a competent person at all times.

60. COMPLIANCE WITH THE WASTE ELECTRICAL AND ELECTRONIC EQUIPMENT (WEEE) AND BATTERIES REGULATIONS IN IRELAND FOR THE ATTENTION OF THE MANAGER OR OWNER. The Environmental Protection Agency has a lead role in the enforcement of the Waste Electrical and Electronic Equipment (WEEE) and Batteries regulations in Ireland. The regulations are in place to ensure that these products are managed safely when they become waste.

Are you compliant with these regulations? The regulations

place obligations on manufacturers, importers and distributors of electrical and electronic equipment (EEE) and batteries, (including products incorporating batteries). Under the regulations, a Producer is not just the manufacturer of a product but is also anyone who is placing EEE and/or batteries on the market on a professional basis for the first time in Ireland. This includes importers of EEE and/or batteries into Ireland. If you are placing products on the market in Ireland for the first time by displaying them for sale at tradeshows, expos or festivals etc. then you may be a producer. All producers must be validly registered with the Producer Register Limited (PRL). Registered producers will be issued with a Producer Registration Number (e.g. 123WB) which must be displayed on all invoices and other associated sales documentation. Any producer that is not validly registered is prohibited from placing their product on the market in Ireland, Therefore, sale or advertising for sale of imported product by exhibitors who are unregistered producers is in an offence under the WEEE and batteries regulation. The EPA can issue a ‘fixed payment notice’ (FPN) for certain offences under the regulations, including failure to register as a producer. A fixed payment notice is similar to a fine. The FPN for failure to register as a producer is €2,000.

ALL CONTRACTORS MUST HAVE:

• Company Safety Statement

• Site specific Method statement relevant to the work being undertaken with all engaged on their site signed off on the relevant RAMS

• Copies of Safepass / CSCS tickets as relevant to work at hand

• Plant and Machinery Certifications

• All relevant training cert pertinent to the work at hand (eg Abrasive wheels, manual handling, first aid)

• Copy of Insurance PPE is mandatory on site at all times.

WHO ROLE

Consumers

Producers /Importers

• Take care of electrical and electronic equipment (EEE) so that others may use it when you have finished with it.

• Bring back waste electrical and electronic equipment (WEEE = unusable waste EEE) and waste batteries to a retailer free of charge.

• Bring WEEE and waste batteries to a local civic amenity site if not brought back to a retailer.

• Register with the Producer Register Limited (PRL).

• Finance the take back and safe management of WEEE and waste batteries.

• Self-comply or join an approved compliance scheme (WEEE Ireland or ERP Ireland) - See below.

• Mark products with crossed-out wheeled bin symbol for WEEE and Batteries.

TELEPHONE WEBSITE

Producer Obligations

Distributors/ Retailers

Local authorities

Environmental Protection Agency

Producer Register Limited

• Register premises with compliance scheme or local authority.

• Comply with requirements regarding statutory notices.

• Display visible Environmental Management Cost (vEMC) on applicable product.

• Take back household WEEE free of charge when replacing on a one-for-one, like-for-like basis.

• Take-back waste batteries of similar type to those sold (free of charge).

• Store, transport and dispose of WEEE and waste batteries as set out in Regulations.

• Local enforcement responsibilities (particularly in relation to retailer obligations).

• Management of civic amenity sites.

• Leads national enforcement of the WEEE and Battery Regulations.

• National producer registration body.

• Registration of producers of EEE and/or Batteries.

• Determination of market share of individual producers.

• Determine the categories/sub-categories of EEE to which a product belongs.

• Notify Environmental Protection Agency where there is evidence of non-compliance.

Contact relevant local authority

021 4860801

Phone 01 552 2606

Fax 01 561 8058

Retailer guidance leaflet

WEEE Ireland

ERP Ireland

• Approved compliance scheme.

http://www.epa.ie/ enforcement/weee/

www. producerregister.ie

01 299 9320 www.weeeireland.ie www.recyclefree.ie

• Approved compliance scheme. 0818 332 757 www.erp-recycling.ie

More information on producer obligations is available on the EPA website at: Producer Obligations

If you are a Distributor (e.g. a seller, retailer or wholesaler) of EEE and/or batteries at an event, then you also have obligations as a distributor under the regulations.

A summary of legal obligations for Producers and Distributors is included in the table below.

Environmental Protection Agency (EPA)

Tel: 021 4860801

Email: weee@epa.ie

Website: http://www.epa.ie/enforcement/weee/

Producer Register Limited (PRL)

Tel: 01 552 2606

Email: info@producerregister.ie Website: www.producerregister.ie

This list is not an exhaustive list of the roles and responsibilities of each of the organisations implementing the WEEE and Battery Regulations. To access further guidance on WEEE/battery regulations go to: http://www.epa.ie/enforcement/weee/

61. USE OF MECHANICALLY PROPELLED VEHICLES ON SITE

There are strict protocols in place for the use of an ATV/Buggy on site. Permission for the use of same is not guaranteed. If you intend on using an ATV/Buggy pre, during or post event you MUST contact NPA in advance. All exhibitors who will use an ATV/Buggy on site must have in force the mandatory motor insurance for these vehicles as required by law, operators must be over 18 years of age and hold a full drivers licence.

62. CODE OF CONDUCT FOR PARTICIPATION IN NATIONAL PLOUGHING CHAMPIONSHIPS

NPA relies on the valuable contributions of all who participate in the event and we believe in fostering an inclusive and respectful environment for everyone involved. This Code of Conduct outlines the behaviour and expectations we have to ensure a positive and safe experience for all involved. By participating in the event, you agree to adhere to the following principles and guidelines:

1. Respect and Inclusion:

1.1 Treat every individual with respect, regardless of their race, ethnicity, gender, age, sexual orientation, religion, disability, or any other characteristic.

1.2 Embrace diversity and inclusivity by valuing different perspectives and backgrounds.

1.3 Avoid any form of discrimination, harassment, or offensive behaviour towards volunteers, participants, or event attendees.

2. Professionalism:

2.1 Act professionally, maintaining a positive and cooperative attitude with other volunteers, staff, and participants.

2.2 Be punctual and dependable, fulfilling your assigned tasks and responsibilities to the best of your abilities.

2.3 Dress appropriately according to the event's guidelines and requirements.

3. Confidentiality:

3.1 Respect the privacy of participants, staff, volunteers etc. by keeping any personal or sensitive information confidential.

3.2 Do not disclose or share any event-related information or data without proper authorization.

4. Communication and Collaboration:

4.1 Communicate openly and respectfully with volunteers, stewards, event staff, and participants.

4.2 Listen actively to others, acknowledging diverse viewpoints and promoting constructive dialogue.

4.3 Report any concerns or conflicts to the designated event staff.

5. Safety and Security:

5.1 Comply with all safety guidelines, regulations, and instructions provided by the event organizers.

5.2 Immediately report any potential safety hazards, accidents, or incidents to the appropriate authorities.

5.3 Do not engage in any behaviour that compromises the physical or emotional safety of others.

6. Use of Resources:

6.1 Respect the property, equipment, and resources provided by the event organizers or venue.

6.2 Use event-related resources responsibly and solely for the purpose intended.

7. Alcohol, Drugs, and Substances:

7.1 Refrain from engaging in the consumption of alcohol, drugs, or any other substances during participation in the event.

7.2 Do not perform any tasks while under the influence of alcohol or drugs.

8. Compliance with Laws:

8.1 Comply with all applicable laws, regulations, and policies while participating in the event.

8.2 Refrain from engaging in any illegal activities or actions that could tarnish the reputation of the event or the organization.

9. Consequences of Violations:

9.1 Violations of this Code of Conduct may result in disciplinary action, up to and including termination of position.

9.2 Event organizers reserve the right to take appropriate action to ensure the safety and wellbeing of all participants and volunteers.

Conclusion: By adhering to this Code of Conduct, you contribute to creating a positive and inclusive environment for everyone involved in our event. NPA appreciate your participation in the event and look forward to working together in a respectful and enjoyable manner.

EXHIBITOR INFORMATION – Data The National Ploughing Association takes the processing of your data very seriously. We do so in accordance with the GDPR and for legitimate business purposes. Your information will be disclosed to third parties but ONLY those who are directly associated with NPA events and no others. We may send official communication via social media, electronic messaging, email & mobile. We cannot always control further distribution or misuse of this data by external organisations but make every effort to prevent it. The NPA’s Data Protection and Privacy policy is available at www.npa.ie 1. Company name, address, contact name, landline, mobile, email is for official office use and will be circulated to our own event contractors – necessary in the official planning of the event. 2. Company name, trade arena signage, address will appear in NPA official catalogue, on NPA official website and will be shared with other media publications. The use of this information is to indicate the presence of your company at the event, stand number as issued by NPA will also be published here.

TAKE THE TRAIN TO THE 2025 NATIONAL PLOUGHING CHAMPIONSHIPS

If you can take the train do - Bus Eireann will be running a Shuttle Service from Tullamore and Portarlington Stations, offering an enhanced service this year thanks to an expanded fleet of shuttle buses, real-time tracking updates, and the convenience of purchasing shuttle bus tickets or combi rail/bus tickets online in advance. Tickets for the Shuttle Bus can be purchased in advance on www.expressway.ie, while combi Bus/Rail tickets are available for purchase on www.irishrail.ie. A ‘walk-up’ service will be offered at both Tullamore and Portarlington stations and the times of this service will operate to suit the train times.

16th-18th September 2025

MACHINERY & LIVESTOCK EXHIBITION NATIONAL PLOUGHING CHAMPIONSHIPS

Screggan, Tullamore, Co. O aly