1) Approve the June Treasurer’s Report dated June 30, 2025
2) Approve the July Treasurer’s Report dated July 31, 2025.
ADJORNMENT
ACTION:
Adjourn to the next Board of Directors meeting to be held on September 17, 2025, at 2:30 p m CST via Zoom
ITEM
1.1:
ASSOCIATION OF AQUATICS PROFESSIONALS
COMMITTEE REPORTS
DESCRIPTION: The Committee Reports for regular meetings held since the June Board of Directors meeting have been submitted for review.
RECOMMENDATION: Approve any action items submitted by the Committees.
ATTACHMENTS: Conference Education
No Report Submitted:
● Drowning Prevention ● Governance
● Director’s School ● Tech School
● Professional Development
Conference Education Committee
Monthly Committee Report, July/August 2025
Committee Members
Co-Chairs Gwen Willcox & Kate Connell
Committee Members Ashley Ingram, Helena Machado, SJ Idel, Bill Frazier, Amanda Payne, Amy Smith, Brooke Bothun, Christopher Drummond, Dustin Kephart, Elizabeth Story, Erika Brayton, Holly Glainyk, Jeff Fryer, Jessica Jervay-bush, Jodi Layton, Kate Dennis, Kevin Cronin, Kristen Post, Mari-Lynn Latta, Mary Welton, Nayeli Trejos, Patrick Wolfe, Paula Hardin, Tanner Pavicich
Activity Summary
Kate Connell, Kirsten Barnes, and Gwen Willcox hosted a webinar on July 17th titled “Pitch Perfect: How to Nail Your Conference Speaker Proposal,” which highlighted tips and tricks for AOAP members who are interested in submitting a session proposal This webinar was recorded and will be available for anyone to watch leading up to the Conference. Session proposals are due this Friday, August 15th Committee members were reminded of the upcoming tasks and the timeline for their due dates The next large task for the committee members is to rank the session proposals from August 16th to 25th.
Action Items
No action needed at this time
2025 / 2026 Committee Goals
Goal
Use session evaluations and after-conference survey results to determine future topics for sessions.
Evaluation speaker agreements to make sure it includes speaker expectations and best practices that make speakers successful.
Add a guide to sessions to identify which sessions are geared toward beginning, intermediate, and advanced levels, or all three levels, etc.
Target Date
May 8, 2025
Progress Notes
Completed
August 15, 2025 Ongoing will be completed as soon as possible
August 15, 2025 This was added to the session proposal form. We will highlight some sessions that are geared towards each level in the conference brochure.
Blog Topics & Timelines
Topic/ Author
SJ Idel (2 sessions) TBD In Progress
Kate Connell (featured sessions) Post-August
ITEM
1.2:
ASSOCIATION OF AQUATICS PROFESSIONALS
SUB-COMMITTEE REPORTS
DESCRIPTION: The Committee Reports for regular meetings held since the June Board of Directors meeting have been submitted for review.
RECOMMENDATION: Approve any action items submitted by the Committees.
Committee Members Alan Mogridge, Jennifer Ayers-Miller, Paula Hardin, Kate Dennis, Mari-Lynn Latta, Patrick Wolfe, Deanna Main
Activity Summary
Had meeting. Went over submissions for conference, blog posts to date, and webinar ideas. Finalized questions for survey
Roundtable Hosting at AOAP Conference
We’re looking for individuals to help lead the following roundtables:
● Women in Aquatics
● Minority Professionals (we’d like to explore a name change to “Underestimated” or “Underrepresented” and are open to feedback especially from anyone interested in facilitating this session)
● Young/New/Emerging Professionals - add in 2027???
AOAP Webinar Series
● December Webinar: A session on breaking down employment barriers, hosted by Mari-Lynn, is tentatively scheduled.
Board Composition Document
Alan & I will send the draft to Kirsten Barnes for review.
AOAP Conference Sessions
● Panel Discussion: Dia will host and will send payment/questions email to Kirsten and proceed with the submission
● Mari-Lynn submitted a 2-part DEIJ session at the conference
● I will be submitting something with Mari-Lynn
Action Items
1 KB is working on survey for us to send out Has all questions
2. Board needs to review composition doc Alan worked on.
3 Would love to discuss idea of New/Emerging Professionals as a category
2025 / 2026 Committee Goals
Goal
Increase scholarship applications by 20%
Create Board Composition Document
Highlight / feature “Access in Aquatics” spots to provide opportunities for replication, inspiration and information
Target Date
Next Cycle
Progress Notes
Removed goal
February 2026 Completed rough draft; committee giving feedback and will send to BOD
February 2026 Sub-group has met to discuss process and begin collecting information
Blog Topics & Timelines
Topic/ Author Target
2025 / 2026 Committee Webinar Topics & Timelines
Topic/ Presenter
Access / TBD
ASSOCIATION OF AQUATICS PROFESSIONALS
ITEM 3.1: BOARD OF DIRECTOR’S MINUTES
DESCRIPTION: The Board of Directors meeting minutes for the regular meeting held on June 18, 2025, have been submitted for review from the AOAP Assistant Director on June 20, 2025. The minutes are inclusive of all items discussed during the meeting and have been submitted for the entire Board of Directors review no later than Friday, August 15, 2025.
RECOMMENDATION:
Approve the minutes of the regular meeting of the AOAP Board of Directors held on June 18, 2025.
ATTACHMENT: AOAP Board of Directors Meeting Minutes, June 18, 2025
Board of Directors June Meeting Agenda
Wednesday, June 18, 2025
2:30-3:30 p.m. CST
CALL TO ORDER at 2:37 pm
ROLL CALL
Present: Bob Bradley, Donita Grinde-Houtman, Manda Groff, Tammy Jaster, Joey LaNeve, Helena Machado, Craig Merkey, Alan Mogridge, Bill O’Melia, and Ex-Officio members Nathalie Martin, Juliene Hefter, Kirsten Barnes and Mark Basnight
Absent: Bill Frazier, Cory Hilderbrand, SJ Idel, Ashley Ingram, Gwen Wilcox, and Ex-Officio
members Bob Kappel and Kate Connell
BOARD BUSINESS
3 1 PAID SPEAKER PROPOSAL AND UPDATES TO SPEAKER REGISTRATION
ACTION:
1) Approve implementation of the Paid Speaker Proposal for a not-to-exceed amount of $20,000 for 2026.
2) Approve the adjusted speaker registration options for one speaker per session only:
● Complimentary Registration: only for the day they present to include sessions and CEUs only. No socials or meals. Only entrance to expo hall on Wed during the public open hours if presenting on Wed.
● Limited Registration: $150 registration fee, includes attendance to any sessions throughout the week, CEUs and entrance to the exhibit hall on Wednesday during public hours only. Does not include any meals or socials.
● Support AOAP Registration: $384 registration fee, includes all sessions, meals, socials and CEUs.
● Manda motioned to approve Item 3.4, and Bob B seconded. Motion carried unanimously.
3 2 MINUTES
ACTION:
Tammy motioned to approve the minutes of the regular meeting of the AOAP Board of Directors held on May 21, 2025, and motion was seconded by Bob B. The motion carried.
3 3 TREASURER’S REPORT
ACTION:
Manda stated that she logged in and looked at the report, and everything looked good Craig motioned to approve the May Treasurer’s Report dated May 31, 2025, and Donita seconded The motion carried
3.4 FUTURE MEETING CANCELATION
ACTION:
Manda motioned to approve the cancellation of the regular Board of Directors meeting scheduled for July 16, 2025, and Bob B. seconded the motion. Manda did ask if they needed to submit written reports to be sent out. Juliene said yes, and it would also be included in the August board packet. Upon vote, the motion was carried.
ANNOUNCEMENTS/COMMITTEE REPORTS/COMMITTEE UPDATES
1
1 Committee Reports
● Conference Education Report by Juliene and Kirsten: Juliene noted that we are currently taking conference submittals. Kirsten and Juliene have been working on feedback from 2025 reaching out to potential speakers who could fill gaps mentioned by attendees. Kirsten referred to the committee’s June report for more details, and she also mentioned that they are working on a webinar for people who would like to submit but want a little extra guidance.
● Drowning Prevention Report by Manda: Although they did not meet, Mandad noted that subcommittees have scheduled meetings to move forward on their objectives.
● Governance Report by Joey: The group met to discuss paid speaker proposal and prepare a meeting agenda.
● Director’s School by Kirsten: They are still working on getting speakers confirmed, and they’ve made a few changes to the schedule to accommodate content requested by past attendees.
● Tech School by Mark Bassnight: The group has secured about 95% of their speakers. They will have two levels, and they’re going to have more hands-on activities.
● Professional Development by Joey: They did not meet last month
1 2 Sub-Committee Reports
● Member Engagement & Communication by Joey: They did not meet last month
● Scholarship, Raffle, & Silent Auction by Craig: They did not meet last month
● Diversity, Equity, Inclusion, & Justice by Kirsten: Kirsten referred to the committee report submitted in the Board packet and noted that the committee had a blog post earlier this month as well as another one in the hopper for next week and that they are continuing to work on their objectives
● Research by Nathalie: Although Nathalie doesn’t have a committee yet, she is working on some research partnerships including FSU and Harvard School of Public Health.
ADDITIONS AND DELETIONS
DIRECTOR REPORTS
2.1 Executive Director Juliene has been working on finalizing our accounting and taxes right now. We are currently working to automate some accounting / tracking within Quickbooks and will run in tandem with our current method in Google sheets. Insurance policies have been renewed, and there are audits that go along with that as well. I am working together with Kirsten on the IACET accreditation documents. We are also working on finding quality speakers as well as building on efficiencies for conference such as name badges, scanning tickets for events within the mobile app, etc. Kirsten and Juliene are also working on some PSAs and additional webinars.
2.2 Assistant Director Kirsten was able to attend a webinar to help with guidance on IACET accreditation documentation. She also has been working on some collateral for the RESPECT campaign including a parent / caregiver handbook and a tri-fold; Juliene used these items as part of a water safety presentation she did for a local HOA last week. In addition to working on finalizing social budgets, Kirsten and Mark have been working with Alissa to bring NDPA more into the fold on these events, and she continues to make updates to the conference guide
2 3 Deputy Director Mark has been working on Tech School and was able to secure a photography sponsor for 2026 I’ve been working with Kirsten on socials and additional potential advertisers We are also working on an idea Juliene came up with to encourage vendors to provide discounts to other vendors during the show Juliene noted that we’re also trying to add member benefits similar to what we get with CPH for insurance or Swim Angelfish
ADJORNMENT
Helena moved to adjourn and Craig seconded The motion was approved, and the meeting ended at 2:58 pm CDT
The next meeting will be held on August 20, 2025, at 2:30 p m CST via Zoom
ASSOCIATION OF AQUATICS PROFESSIONALS
ITEM 3.2: TREASURER’S REPORT
DESCRIPTION: The June Treasurer’s Report has been prepared for review by the Board of Directors. The report shows revenues of $522,836.48 and expenditures of $346,632.88 with a balance of $176,473.60. Additionally, the overall account balance is $879,702.92.
The July Treasurer’s Report has been prepared for review by the Board of Directors. The report shows revenues of $567,880.09 and expenditures of $387,725.78 with a balance of $180,154.31. Additionally, the overall account balance is $884,077.63.
RECOMMENDATION:
ATTACHMENTS:
1) Approve the June Treasurer’s Report dated June 30, 2025.
2) Approve the July Treasurer’s Report dated July 31, 2025.
