Ateneo Mathematics Society Elections 2014 Minutes for Miting de Avance January 22, 2014 | PCIB Lecture Hall: SEC-B 201| 1641-1930
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1642 Welcoming by Angelica Purisima 1642 Opening Prayer by Len Patrick Garces 1643 Opening Remarks by Elly Reserva A. Thanks to all of those who attended this event B. Three things to say to three categories 1. To the candidates: thank you for stepping up 2. To the voters and the general audience: ask yourself what your own standards of a leader are, you have to make a choice at the end of the day 3. To the outgoing officers, it’s time to be sensitive and be critical at the same time 1645 Spiels by Angelica Purisima and Len Patrick Garces A. Mechanics on Grading to be done by the Audience 1. Each letter will represent a grade for the presenter 2. Members of the audience will be called at random to explain the grades they will give 1647 Program Proper – Speeches A. Chrislyn Aberin – Candidate for Deputy for Promotions 1. Why Deputy for Promotions? 1. It started with MathCon 2. Every core team I joined I was the DPool 3. I can help AMS the most here 2. Vision for AMS: Through effective promotions, I can encourage members to attend the events. This would help reach out to members of the AMS 3. Platform 1. Organize a. DPool core members will choose which projects to work for 2. Provide a. TrainSem: Provision of skills and training of skills b. Additional Manpower 3. Revive Infinity a. Past Projects Remembering and Reminders b. One look at a promo to be reminded of everything 4. Incumbent Officer’s Question a. How to deal with manpower issue with regards to first sem? i. Provide a TrainSem at the start of the first semester. ii. I’m willing to teach outside TrainSem. 5. Ratings for Chrislyn: A’s B’s B. Shannen Varquez – Candidate for Deputy for Documentations 1. “Fear is the reason why I didn’t want to run at first and why I am running now.“ 2. FEAR Acronym 1. Foresight of Failure 2. Ego 3. Antagonism
4. Rotten Reasons 3. Revised FEAR Acronym 1. Formation: Guide people in their work 2. Enthusiasm 3. Actions: Take actions and do assigned tasks 4. Response: Know the consequences of actions and evaluate them 4. Improve and boost the black book project 1. Take account this year’s issues 2. Deadlines and Data 5. I want to build bonds among members 1. DPoolongs 2. Journal Project among members 3. Video Project with the winning video to be shown at OrSem 6. Incumbent Officer’s Question 1. What are your other proposals to make DPool solid during summer semester? a. TrainSems and DPoolongs 7. Ratings for Shannen: A C. Rafael Andres – Candidate for Deputy for Marketing 1. Brief Background 1. Not that active at the start of first year, I became active afterwards. 2. It’s time for me to become part of the change for AMS. 2. Improved Member Involvement 1. Impose a new marketing team system: Efficient team management by implementing a deployment scheme among MAFIA members 2. Enhance marketing skills through participation in marketing talks: invite to talks provided by other orgs to gain a sense or knowledge of marketing and related techniques 3. Require individual consultations 3. Establish secure connections with organizations and companies 1. Target yearlong sponsorships for the organization by reinventing the marketing packages 2. Refine the marketing packages 3. Update the marketing database 4. Implement other means of funding 1. Highlight the importance of solicitation letters to gather more funds 2. Improve selling of merchandise through Infinity and other fundraisers 3. Revive fundraisers like the bazaar, similar to those held years before 5. Incumbent Officer’s Question: 1. How will you allocate the manpower on such workloads? a. The PC team’s work will be easy. b. Involve other people to help out for the yearlong sponsorship contracts. 6. Ratings for Rafa: A’s, B, C+ D. Jurel Yap – Candidate for Deputy for Special Projects 1. Short Introduction 1. PH for First GA
2. Overall concerned member 2. Run because 1. Igniting the flame within members of the org so that members have fully realized potential 2. Passionate members will lead the org toward proper development 3. Platform 1. Restructuring of leadership formation efforts: Depth of Impact through awareness a. Rebuilding LTS and FormSems b. Concentrated leadership formation activities: Creation of Modules for training seminars and other seminars to generate more hugot 2. Externalization by exploration of new tie-ups a. Searching for common vision between two orgs i. Finding the common path and meshing the goals ii. Don’t be swapang for development iii. Let’s the make the sum bigger than whole\ 3. Synergize the PSMO a. Immense yet unutilized potential b. Improved internal communication: restructure the PSMO for better communication 4. Everybody can be great because anybody can serve. I want the members to be catalysts 5. How far can AMS truly reach? 6. Incumbent Officer’s Question 1. Rate your performance in SPAM: 9.5 because my growth in AMS was because of SPAM projects 2. What kind of projects to involve tie-ups? a. I plan to revive the Propose a Project in line with project initiation. With the roster created by such, projects such as these will include tie-ups. 3. On PSMO and their current situation, how do you plan on reviving internal communication? a. Buhaying muli through restructuring of constitution 7. Ratings for Jurel: A’s E. Julius Sy – Candidate for Academics Department Head 1. Platform 1. Improve the efficiency of the pools a. QMP: i. Problem of decreasing questions ii. Solution: give incentives b. Tutor: i. Problem: lack of LTS for non-mat major subjects ii. Solution: collaborate with other orgs and math dept. 2. Give more focus and support on the academic aspect of the members a. Promote online archives b. Create an answer key c. Screen the contents of LTS
d. Create a book market at the start of the semester e. Create an effective format of an IC i. Give ICs and obtain substantial information for members 3. Improve minor projects a. POTW – categorize the three weekly questions into three types b. Latex Seminar: Open to all members, expand this to all members instead of just archivists c. AMF/BS Math class tutorials: create a handpicked group of tutors d. PSS: create a core team composed of QMP members who will handle this on all aspects. This will create a venue for freshmen to grow. 2. Incumbent Officer’s: Low constant participation in the academic is because of what? How do you plan to address such? 1. Nigel: Members can be reeled in to become more active and to step up. ICs build the sense of involvement among academics members. 2. Julius: Give incentives. Help members to become active by reaching out to them. Mutual relationship is established in ICs. 3. Ratings 1. Julius: A’s, B, C 2. Nigel: A’s, B F. Nigel Rimando – Candidate for Academics Department Head 1. Overview of the Academics 2. Platform: 1. Render Policies for Continuity and Efficient Project Management a. Apprenticeship for incoming project heads b. Continuity c. GANT Chart for the Project Heads and Core members 2. Restructure the three academic department pools a. Emphasis on class tutorials i. Academic support for the freshman b. More efficient archivist pool i. Thorough distribution of labor c. Focus more on QMO d. Power of the IC and Meetings 3. Why vote for me? a. I want to thank the incumbent dept. heads G. Marc Lopez – Candidate for Math Applications Department Head 1. Platform 1. Strengthen Math Applications-related member formation a. Reinforce the pools of the department b. Equip the members of the pool by giving necessary preparation for better task achievement c. Creation of modules for math applications topics d. Integrate the members to the department and the org as a whole 2. Explore alternative forms of raising mathematics appreciation a. Creation of a blog or the AMS website that would include math applications and math appreciation pages
b. With help of SPAM and DPool, creation of videos on math applications and securing partnerships and tie-ups with other orgs and companies outside. A separate committee will be created in coming up with contacts for partnership security. 2. Reexamine our identities as math majors. H. Monica Perdices – Candidate for Math Applications Department Head 1. Platform 1. Restructuring of CampMath and MathSaya a. Talks and acquisition of good speakers will be a priority for the said events, these will inspire the participants. This is an attempt to bring back math to the project b. Goal: math appreciation 2. Improving the pools of MathApp a. Provide seminars and workshops for different pool members to enhance their skills and yield better outputs. b. CMJ and research pools shall be combined to form a single, more efficient pool. 3. ICs and Snackouts a. To create an avenue for member formation and involvement b. Strengthen the bond of math enthusiasts alike c. These shall be held on a regular basis d. ICs are held twice a month. These are held to make the members feel at home. 2. Incumbent Officer’s Question: 1. Comment on the length of the days a. Marc: CM and MS make them three days each. b. Monica: Three days for each project will allow for more projects. 2. How will you promote math appreciation within the current situation of academic standings? a. Marc: Initiate efforts for students to make them realize the applications of math b. Monica: Work hand-in-hand with the members to create more meaningful bonds and tie-ups 3. Ratings 1. Marc: A’s 2. Monica: A’s, B’s I. Jakov Dumbrique – Candidate for Member Relations Department Head 1. Why MemRel? I am part of the family when I entered here. 2. Platform: 1. Stimulate: Stimulate stronger bonds among me,bers with the same interest a. Department GA’s per semester for the old members b. Ultimate bonding experiences are not just ordinary snackouts. These will be done within the core teams, the pools, and the departments and with the whole organization. They will be done in between major projects. 2. Activate: Activate effective communication through efficient systems
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Track the trackers (department, project, pool) which will be focused on ICs b. Individual Expectation Setting: Exchange of expectations as a way of leveling off with other 3. Propagate: propagate impact through improved project management a. Project monitoring b. ICs: There should be an IC culture within the AMS c. Foster alumni relations J. Jeanne Pauline Pineda – Candidate for Member Relations Department Head 1. Goal for Memrel: MemRel strong 2. Members, members, members, members 1. Members are the future of the organization. We need to look after them. We need to take care of them. 2. Aim for STRONG 3. Platform: 1. Strong opportunities for communication and bonding a. UBEs for the pools, the core teams, the departments and the whole AMS b. It’s a way to improve project management and to form bonds 2. Stronger impact for member formation a. Start heavy early to maintain the members and to track their performance b. KYAM recognition 3. Strongest projects to facilitate member formation a. Build core power and improve the pool of hosts (trainings and support) 4. Incumbent Officer’s Question: a. What are your individual plans? i. Jakov: Kailangang gawin namin as a pair ii. Jeanne: Individual support for each other and to be open with each other b. What is special about your plans compared to the plans of others? i. Jakov: Implement Project UBE (structured) among departments, IC culture promotion ii. Jeanne: Needs assessment among members 5. Ratings a. Jakov: A’s, B b. Jeanne: A’s, B K. Mike Rehli Francisco – Candidate for Chief Finance Officer 1. Platform: 1. Informed Members a. Continued Release of Financial Reports if possible after every project and include last year’s reports b. Raise awareness among members and to teach core teams to be aware of their finances 2. Project trainings a. To have fun in meetings through snackouts
b. Create a pool within the mafia that is informed of the duties of the CFO. Mafia will work more efficiently. 3. Intact financial system a. Deployed finance core members b. Each project will submit budget proposals to the CFO c. Strict in money management during implementation. 2. Incumbent Officer’s Question: 1. What do you think is the best thing regarding the overspending issue of several projects? a. Sanctions imposed for those who go against the rule on spending. This will raise awareness in the use of the budget. 3. Ratings: A’s L. Camille Dee – Candidate for Secretary-General 1. Why am I running? This is my home and to serve back to the org. Why SecGen? TO widen our external impact, strengthen internal communication 2. Platform: 1. Strengthen external partners of the org a. Contact consolidation b. Alumni relations c. AMS Primer for external partners to know AMS better. This will create a network for AMS. 2. More consistent two-way communication a. More aggressive promotions: Weekly bulletin through UnliOnes b. Transparency: Summarize minutes to be released c. Increase the ICs and FGDs d. Have an AMS Mailbox to contact the ExeCom for concerns 3. Efficient Project Management System a. Improve the black book of project practices and project committee concerns b. Promote sustainability of projects 3. Incumbent Officer’s Question: 1. If you had one thing you want to be effective and to put out, which would it be? a. Efficient and consistent communication system 4. Ratings: A’s M. Beatrice Sison – Candidate for Executive Vice President 1. Platform: 1. Elevate and Improve Project Management 2. Value and Sustain 3. Polish and Develop the Internal System and Communication 2. Incumbent Officer’s Question: 1. How do you collect feedback from the members that are more effective this year? a. Continue talking with people to get information. Iba yung feeling kapag one-on-one. b. More aggressive promotions and more incentives for the members. c. Core FGDs to be implemented
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d. Coordinate with the department heads on the flow of FGDs 3. Ratings: A’s, B’s N. Samantha Cruz – Candidate for President 1. I’m a MathSaya and CampMath kid. I’m an active member. I’m a project head and an ExeCom member. This org has given me so much. 2. Platform: 1. Reinforce the vision and core competencies in all its projects and activities. Awareness must become action. AMS builds a community of math enthusiasts. Math must be a tool for service in the greater society. 2. Improve and restructure the projects and internal processes of the departments and projects. A specialized project management must be done for all activities. 3. Empower the members and sustain an efficient and effective ExeCom. This will focus on department and pool member relations. Form bonds within project core teams and dept. pool. Guide, facilitate and assist ExeCom. 3. Incumbent Officer’s Question: 1. What are the values will you uphold for yourself and for the Execom? a. Discipline for myself to balance my priorities. A good relationship and openness within the ExeCom must be built. 4. Ratings: A’s 1840 Open Forum Discussion
Explain the Party Name, Vision and how you want to proceed in AMS: Vector has magnitude and direction. Through improving project management, the party wishes to realign the passion for mathematics and for member relations.
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1931 Final Reminders A. Promotions for Campaign ends on January 24 at exactly 21:00. B. Important Dates and Venues (Polls will be open from 0900 until 1630) 1. Executive Board Elections: January 27-29 at Kostka Extension 2. Department Heads and Deputy Elections: February 5-7 at Kostka Extension C. On the topic of unresolved questions sent by AMS members for the candidates, the Electoral Committee will release the procedures on the dissemination of questions and how the candidates will answer such.