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TABLE OF CONTENTS Aspects of Development

3

Vision and Mission Statement Direction/Thrust Organizational Chart Project Outcomes Financial Reports

3 3 4 4 9

Evaluation of Goals

11

OD: Membership Formation OD: Project Management OD: Internal Communication CC: Mathematical Instruction CC: Mathematical Excellence

11 14 18 20 23

Best Efforts for the School Year

25

Organizational Development Effort Core Competencies Effort Synergy Effort

25 27 28

Follow-up Action from Mid-Year Recommendations

29

Conclusion

30

Appendices

31

2 | AMS Year-End Status Report 2013-2014


The Year-End Status (YES) Report 2013 - 2014 Ateneo Mathematics Society (AMS) Loyola Schools Office of Student Activities (LS-OSA) Ateneo de Manila University I. ASPECTS OF DEVELOPMENT IN THE ORGANIZATION a. Vision and Mission Statements Organization Vision This organization envisions itself as a community of Math enthusiasts, holistically formed to be men and women for and with others, that uses Math as a tool or instrument in building a culture of confidence and service in the Ateneo and in the greater society. Organization Mission This organization has the mission to: i. Build a community of math enthusiasts, by establishing relationships among members of the organization, the Ateneo community and the greater society; ii. Become socially involved in addressing the needs and concerns of the community formed; iii. Achieve math excellence by 1. facilitating the sharing of mathematical ideas among math enthusiasts, 2. introducing to and enriching mathematical ideas and concepts of persons who are not mathematically inclined in such a way that they will appreciate and see Mathematics as both useful and fund and, 3. striving to advance mathematical proficiency of persons within the organization and with other groups of similar nature both on and off campus. b. Direction/Thrust for the school year Lifting off from a year that concluded in innovation, the Ateneo Mathematics Society set its direction this year towards making these efforts have more impact on the members. Thus, this year, our focus was to drive the projects closer to its stakeholders through engendering formation and fostering relationships within and among members. The first level of approach towards this was to set systems that allowed for more interaction and discussion. This year, we test-ran the Suits system in place of the previous family systems. Also, in terms of project management, we resolved to provide more support for member-forming activities. We also gave focus towards projects that sought after the formation of project managers, core members, and promising leaders. Towards its external stakeholders, we aimed to drive impact by making people more aware of our vision as a math organization. Through the several re-inventions within the projects, we tried to make people more involved into seeing math as more than a contest or a seminar. All of these could not have been done without fixing internal communication systems from how key information travels from the Executive Committee down to the members, and back up. Individual consultations were done systematically through the pools and departments, as well as to key offices such as Office of Student Activities and the Math Department.

AMS Year-End Status Report 2013-2014 | 3


Overall, we envisioned this year as the year where we set minimum adjustments to sustain previous efforts, and direct more attention towards member formation and participation, in order to embody mathematical excellence as a whole organization. c. Organizational Chart

d. Project Outcomes Date Implemented Effort/Activity Year-long

Agimath+

Year-long

Core Apps

4 | AMS Year-End Status Report 2013-2014

Description and Highlights Agimath+ continued to provide reliable tutorial services for different math subjects of all LS students. Starting AY 2013-2014, the Tutors Pool conducted several class review sessions for freshmen math majors. Members applied to be part of core groups for the first and second semester projects of AMS. The selection process was left to the discretion of the project heads.


Year-long

Year-long

Year-long

Year-long

Year-long

Year-long

Year-long

Year-long

Year-long

Year-long

Year-long

Year-long

Releasing its first ever online issue, the Crazy Math Crazy Math Journal Journal featured facts, trivia, problems and interesting articles related to math. To acquaint the members of DPool, two DPoolongs were held, one at the start of each DPoolong semester. The program consisted of introductions, project sign-ups, and bonding over snacks. The Executive Committee held weekly meetings to level-off, discuss updates on pool and department ExeCom Meetings activities, resolve conflicts, tackle decision points, and delegate tasks. The Executive Vice President arranges training sessions in order to orient the logistics core Logistics Core members on the OSA, OAS, and LS processes Trainings involved in reserving venues, among other logistical concerns. The Math Applications Department conducted snack-outs throughout the semester to gather and MathApp Snackout bond its members through games, snacks, and experiences sharing. Three math-related problems of varying difficulty Problem of the were given every week for AMS members to Week answer and earn points for their respective cards in the Suits System. The first three Problem Solving Seminars of the school year were given by professors of the Problem Solving Mathematics Department. The topics tackled were Seminars AM-GM Inequality, Binary Variables and Pigeonhole Principle. The core team of each project holds regular Project Core meetings to brainstorm, track progress, discuss Meetings pertinent points, and delegate tasks in preparation for project implementation. At most two weeks before implementation, the Project Core core team gathers, discusses, and evaluates planning Evaluations and implementation of their projects, and also gives recommendations for the next core team. The first meetings of project core teams are allotted for levelling-off, introduction and briefing about Project Core their assigned project, setting success indicators, FGDs and discussing evaluations and recommendations from previous years. The heads of each project present pre-final preparations, program flow, and other relevant Project information to the ExeCom before project Presentations implementation. The ExeCom then provides input and last-minute suggestions to improve on. The members of AMS were divided into 52 cards Suits System and four suits. The members compete in obtaining points for their cards and suits through

AMS Year-End Status Report 2013-2014 | 5


Year-long

T-Shirt Project

Year-long

ExeCom Skills Training

January 11 and 18

Freshmen Mathematics Interclass Competition (FMIC)

January

Ateneo Mathematical Olympiad (AMO)

January

February

March 1

April 8-9

April 19-21

April 23-30

April 25-May 2

May 14

participating in events and accomplishing Suits activities. Members were asked to participate in a shirt design contest, and the winners had their designs printed and sold as “Infinitees� to raise funds for AMS projects. The members of the ExeCom underwent training sessions for a more diverse and useful skill set with themes such as Photoshop, financial procedures, letter writing, facilitating, and dancing. FMIC is an interclass math competition that aims to review the contestants for their midterms and provide an avenue for them to experience calculus in a fun and competitive way.

AMO is a culminating activity for Ateneo High School and Grade School students where they can compete and test their mathematical problem solving skills after a year-long training. The second day of MathCon explored the world of Math Conference: finance. Experts in the field shared how math is Into the Deep applied in finance and explained the workings of the finance world. The last day of the first Math Con coursed through Math Conference: the application of math in the social setting, with Detour topics on poverty and population statistics, information technology, and Philippine education. YEP is the culminating celebration of the Year-End Party: organization. Notable members and projects were Frostburn acknowledged in their efforts and success. The new set of officers were also inaugurated. The outgoing and incoming members of the ExeCom discussed possible measures to address Transition and the prevailing issues of the organization and shared Evaluation Seminar essential information that would help the incoming officers in their responsibilities. With guests from departments and pools, the ExeCom tackled pertinent issues in the Planning Seminar organization and laid down plans for the incoming school year. AMS members were invited to join DPool, SPAm, MaFiA, and department pools. The process Pool Applications involved an online application and interviews with the deputies and department pool heads. Members applied to be project heads of the 11 major projects of the year. The process involved Project Head submission of application forms and panel Applications interviews. The ExeCom held a deliberation session afterwards. Project Head The 33 chosen project heads from the ExeCom General Assembly deliberations attended an assembly that informed

6 | AMS Year-End Status Report 2013-2014


them of their assigned projects, responsibilities, and provided an opportunity for them to level-off with their co-PHs. The formation seminar was able to aid the Project heads and the Core team in managing the projects June 14, November Formation Seminar of AMS throughout the year. This also allowed 4 them to bond with their core teams and know each other on a more personal level. Freshman math majors were invited to attend a prep-course with talks on the typical life of a math June 15 Math 101 major and prospective careers of graduates. An afternoon bonding activity was also conducted to conclude the event. Blueprint was launched this year to give math majors a prep-course and overview for their major June 17, November Blueprint subjects. Students who already took the subjects 8 were invited to share their experiences and survival tips. The organization was able to recruit 373 members, June 24-28 AMS RecWeek both math and non-math majors, for the school year. The Interview Week served as an introduction of the organization's Executive Committee, its July 1-5 Interview Week structure, projects, pools and other new systems to its members. This also allowed the ExeCom to know more about the new members. Tambay Week aimed to bond AMS members July 8-12 Tambay Week through different activities and games. AMS officially welcomed its members to the organization. The structure and projects of AMS July 18 First GA were explained, followed by a Suits bonding activity and dinner. A new project this year, this week-long math Explora exhibit showcased to the LS Community the July 22-26 Mathematica different applications of math in the field of sports, arts, beauty and many more. Now on its 20th year, Camp Math engaged more than 200 students to the wonders of math through August 10, 17, 24, 31 Camp Math 20 its interactive talks and activities, and fostered relationships among them. The members of the four suits engaged in an August 23 Suits Day afternoon of fun, games, and friendly competition in order to win points for their suits. Sipnayan is a challenging math competition with grade school, high school and college divisions. September 7, 14, Sipnayan 15 This year, Sipnayan released an Omnibus, which November 9 compiled the best questions of the competition throughout its 15 years. DPool was able to hold a Photoshop seminar which September 20 DPool TrainSem aimed to teach basic program tools. The project was open to all the organization's members.

AMS Year-End Status Report 2013-2014 | 7


October 16-18

October 19-20

November 11

November 11-15, December 2-5 November 16, 30

November 20

November 25

December 2

December 5 December 9 December 12 December 20 January 6

January 22

Now on its third year, LTS offered its 35 participants a three-day seminar at Tanay Leadership Adventure Camp. It was an avenue to find their Training Seminar passion for leadership. Participants were immersed 2013 in talks about leadership, group activities, and processing sessions. Projects and activities during the first semester Planning and were evaluated, while plans for the second semester Evaluation Seminar were discussed. The three departments welcomed their old and new members during the start of second semester. The Department GAs department heads relayed the different activities for the semester and the members bonded over food and GDs. Novfest Tambay Week provided avenues for Novfest Tambay members of the organization to bond and get to Week know each other. There were mini-games, jamming sessions and movie screenings. Members from each year level compete with other AMS Sportsfest batches in friendly basketball, volleyball, and badminton matches. Clash is a friendly general information quiz bee between 50 students and a math professor. This Novfest Clash year AMS had Mr. Lemuel Martin and Mr. Luigi Cortez to play for the Clash. Jacobian Cup is a trivia contest on general Novfest Jacobian knowledge. Students from the LS community Cup competed against each other in groups of three. With talks from three leaders from the Ateneo community, this event aimed to help potential Discernment Talk candidates answer questions such as “Am I ready?” “What do I choose?” “Why AMS?” Culminight officially ended the 1-month Novfest celebration of NovFest. Members showcased their Culminight talents through performances. The members of the ExeCom talked about their Positions Talk responsibilities and experiences as officers to help potential candidates in their discernment. MathCon, now on its second year, focused on math MathCon Day 1 in weather patterns and climate change and math in population aging and disaster management. With music, games, bonding activities, XMath: Winter performances, and dinner, the members bonded Solstice and celebrated the holidays with their AMS family. Rules and guidelines to be followed for campaigning Elections GA and elections were presented to the aspiring candidates of the AMS elections 2014. Candidates for the next ExeCom presented their vision and platforms for AMS next school year, Miting de Avance followed by a question and answer portion afterwards.

8 | AMS Year-End Status Report 2013-2014


e. Financial Reports Statement of Receipts and Disbursements 2nd semester, SY 2012-2013 DCB Fund Report as of February 6, 2013 DCB Fund Beginning Balance, as of March 31, 2012 Subsidy from ADMU Operational Budget OSA Project Grant 2011-2012 Seminar Planning Seminar Planning & Evaluation Seminar Leadership Training Seminar

181,718.93

30,000.00 17,632.72 27,292.02 10,000.00 8,075.28 93,000.02

Less: Expenses from Operations: AMS Website Family 2011-2012 Core Evaluations Miscellaneous Seminar Team Building Activity Formation Seminars Planning Seminar Planning & Evaluation Seminar Leadership Training Seminar Excess (Deficit) from ADMU Subsidy

2,985.00 927.30 2,019.00 3,808.75 10,302.50 3,037.25 29,811.26 10,940.51 73,892.30

137,723.87 136,995.08

Cash Receipts: (Inflows: Sponsorships, sales, donations, fees collected, etc) 24,000.00 Recruitment Week Registration Fees CampMath 65,295.00 Sponsorship:CampMath 2,000.00 AGIMATH+ Tutorials 2,700.00 Sipnayan 28,650.00 Leadership Training Seminar Fees 30,450.00 Sponsorship: AMS Week 5,000.00 Solicitations: MathSaya 40,000.00 198,095.00 TOTAL CASH RECEIPTS Cash Disbursements: (Outflows) Ma101 RecWeek First GA CampMath

3,222.40 2,562.50 12,031.25 81,489.75

AMS Year-End Status Report 2013-2014 | 9


Sipnayan MathSaya MathCon Xmath AMS Week Family 2012-2013 Tambay Weeks DPooL MaFiA QMP Other Disbursements(Overtime Pay) TOTAL CASH DISBURSEMENTS

40,184.25 44,822.25 6,319.25 12,000.00 12,295.02 2,495.90 3,393.50 1,140.15 1,664.50 502.50 4,104.76 228,227.98

Excess (Deficiency) of Receipts over Disbursements

-30,132.98

Fund Ending Balance, as of February 6, 2013 per ledger

106,862.10

Unposted Transactions (Transactions not yet reflected to ledger) I . Deposits : II. Disbursements : (Direct payments to suppliers/ Reimbursements thru check and PCVs)

Total Unposted Transactions

0.00

Fund Ending Balance, as of February 6, 2013 after unposted transactions

106,862.10

Statement of Receipts and Disbursements Per CAO Ledger as of January 29, 2014 Actual Proposed (for projects) AMS Starting Balance (4-30-2013) (a) PHP 92,078.90 RECEIPTS OSA Budget Allocation OSA Subsidy OSA Subsidy OSA Subsidy (MathCon) OSA Subsidy (LTS) RecWeek Revenues Camp Math Revenues Sipnayan Revenues InfiniTee Revenues (Partial) AMS Tutorial to AEA LTS Registration Fees RECEIPTS TOTAL (b)

Actual PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP

DISBURSEMENTS

Actual

10 | AMS Year-End Status Report 2013-2014

Proposed (for projects) 30,000.00 6,316.00 18,375.00 2,979.60 38,307.00 31,815.00 304,000.00 297,500.00 11,299.27 650.00 63,000.00 741,241.87

PHP PHP

90,000.00 130,000.00

Proposed (for projects)


Operations TrEvSem PlanSem Seniors' Farewell AMS ExeCom FormSem AMS FormSem1 Supplies Privilege Card RecWeek AMS Tambay Week AMS Website AMS ExeCom ID MaFiA GA Suits Day LTS PlevSem Subtotal (c)

PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP PHP

6,616.00 27,360.13 14,167.50 3,500.00 4,900.00 914.00 5,015.10 1,020.60 3,000.00 2,050.00 189.00 1,200.00 388.45 118,064.40 18,685.00 207,070.18

Projects Ma101 First GA Explora Camp Math Sipnayan NovFest Subtotal (d) EXPENSES TOTAL (c + d)

PHP PHP PHP PHP PHP PHP PHP PHP

10,136.81 24,276.25 7,168.25 156,217.70 231,973.75 49,449.90 479,222.66 686,292.84

Excess (Deficit) (a + b - c - d)

PHP

147,027.93

PHP PHP PHP PHP PHP PHP

9,000.00 26,000.00 5,000.00 73,000.00 82,000.00 51,500.00

II. EVALUATION OF THE GOALS OD: Membership Formation Goal: To create a better functioning Status: AMS through more involved and active Not Achieved 0 1 2 3 4 5 Achieved members – members who are aware of the organization’s mission and who are devoted to fulfilling it by giving feedback rather than mere attending. Success indicators: 1. To have at least 65% of all members be retained after the first semester. 2. To have an average of 65% attendance in all member-forming activities. 3. To have at least 50% of all members attend the First Semester Focus Group Discussion (FGD) Explanation Impact on participants  In an effort to encourage members to make  New members got a better idea of what it a more informed decision regarding their meant to join a department, and the home departments, and also to let them retained members were able to make explore activities of all departments informed decisions regarding their without retention requirement constraints, department of choice during the second the ExeCom introduced the 1-1-1 retention semester. Meanwhile, the non-retained

AMS Year-End Status Report 2013-2014 | 11


rule wherein new members choose their departments during the second semester, if they are retained. Their requirements for retention are to attend at least one activity of each department during the first semester, with extra credit considered for pool activity (Appendix B.I.1). The retention after the first semester was only at 63.06%, close enough to the goal of 65% (Appendix B.I.2). The organization looks at the several factors that could have attributed to this: o The Suits System, which was supposed to aid the internal communication of the organization, was not effective. It did not rally the people to be invited in the events, despite several ICs and one grand Suits Day. o Another factor could be the fact that the Freshmen and new members did not have any home department in the first semester. Not having a department could have meant that there was no support structure to inform them of their retention status and the many other opportunities by which they could make up for it. Three out of four Member Relations Projects achieved at least 65% attendance. With this, almost all Member Relations projects have increased impact this year. Tie-ups with the Math Department, especially Open House and MA101, were great efforts in trying to reach out to the freshmen. The Suits system was not fully developed. On its first year of implementation, there were only a few attendees on the first Suits Day due to conflicts on the long exams of the math majors even though ICs were done regularly with the card keepers to relay information (Appendix B.I.3). o The card keepers were not fully aware of their roles and the members of the ExeCom were not as hands-on as they should have been. o 52 groups proved to be too many to handle in terms of following up on the progress of each group and relaying information.

12 | AMS Year-End Status Report 2013-2014

members can still explore all activities of AMS and choose their departments next year, if retained. Less than half of the new members were retained during the first semester, possibly because of the lack of encouragement they could have otherwise gotten from belonging in a home department (Appendix B.I.2). Overall, since member formation is the focus of the AMS thrust this year, the efforts of the organization were geared towards this and most of these were successful. As a positive effect, members became more aware of the mission of the organization and became more involved in actualizing it. The number of active members increased this year when compared to last year (Appendix B.I.11). There used to only be a small group of people who were always attending events. This year, there are more diverse groups of members who are continually active in AMS throughout the year. As individual consultations were not conducted regularly, the new members were not deeply informed of the activities and avenues of participation. Only the members who made an effort to get to know the organization understood what AMS has to offer. The Department GAs were helpful in making the members get to know each other and their respective department. The GAs also mitigated the aforementioned dilemma. The Formation Seminar program was very helpful to the core members, especially the simulations or situational tasks e.g. reservation procedures for logistics core members. The members enjoyed and bonded while learning a lot from the event, as reflected through the high evaluations (Appendix B.I.6). The LTS was a very high impact project that heavily influenced its members to step up, whether their learnings from the LTS were applied in AMS or not. Aside from the leadership that was developed among them,


Only the Math Applications Department held a snack-out during the first semester. This was due to the reliance of the ExeCom on the Suits system. Recognizing this, the ExeCom adjusted during the second semester by refocusing on the departments. The Department General Assemblies (GAs) were well-attended by the freshmen and the new members (Appendix B.I.4). Only 36 people attended the first semester Focus Group Discussion, with the Executive Committee as facilitators. Despite promotions, this low attendance could be attributed to schedule conflicts, particularly with long exams. The day-long Formation Seminar (FormSem) during the first semester aimed to train and orient the core members and project heads of first semester projects on their duties and responsibilities. It also served as an avenue to bond the core teams and introduce them to each other. At least 65% of all project core teams were able to attend, with at least two heads per project. The event also garnered an overall rating of 4 out of 5 (Appendices B.I.5 and B.II.1). Because of schedule constraints, the FormSem for the second semester was condensed into a mini-event with a one and a half hour program. It was attended by 75 core members who listened to talks and participated in GDs. In line with the thrust for the year, AMS increased the number of participants in its annual three-day Leadership Training Seminar (LTS) from 20 to 36, out of the 48 applicants. The ExeCom was able to attract more participants this year because of an easier written application form, but made up for it by a more specialized interview process (Appendices B.I.6 and B.I.7). The ExeCom continued the apprenticeship program initiated during the previous year, entitled “Wear Our Shoes,” with the purpose of giving an opportunity for interested members to get to know the responsibilities of the incumbent officers. It also let them learn through experiencing different situations, such as sitting-in during ExeCom meetings. The program

LTS also formed strong ties and relationships among its participants, especially among the small groups. This also had positive effects for AMS as these groups became more participative in AMS events. Officers who ran for positions during the current AMS elections were properly guided by the incumbents, helping them make a fruitful discernment period and an informed decision. Participants of the apprenticeship program had a deeper understanding became more aware of the concrete tasks that the ExeCom handles, both on the positionspecific and general scales. They also learned a lot through different activities and ICs with their mentors. The increase in budget enabled the core groups to focus more in improving the programs of the said member forming projects and deliver well. While increase in budget does not automatically lead to increase in participation, it is through this ease of financial constraint that members are able to avail more from the projects (more services, more enjoyment, etc). The Freshmen were exposed to a full day of orientation as to what it would be like as a math major. The program was designed to deepen their insights regarding the program and provide them more time to interact with their batchmates - unlike the previous’ Freshmen experiences. Conversely, the upperclassmen who volunteered for the project also got a chance to interact with other math majors.

AMS Year-End Status Report 2013-2014 | 13


loosely followed a syllabus to aid the officers in their mentoring (Appendix B.I.8). There was a total of 32 (distinct) apprentices who engaged in the program (Appendix B.I.9).  In support of the member formation goal, we increased the budget allowed for said projects. Due consultation with the Chief Finance Officer was done before the budget is approved (Appendix B.I.10).  All Freshmen math majors attended the Ma101. What enabled this to happen is the imposition of required attendance from the OrSem committee and the Math Department. The program garnered a rating of – 4.59 out of 5 from the participants. Recommendations 1. Card keepers should be given a proper and formal orientation so that they are fully aware of their responsibilities. 2. Should the Suits system be continued, there should be a more effective grouping scheme. Also, Suits activities must be integrated into the organizational calendar immediately so that Suits Days do not get discontinued and postponed to make way for other AMS activities. 3. There should be incentives for attending the FGDs so that more people will attend. 4. Provide more efforts in recognizing individual AMS members. Use a personal approach in dealing with and getting to know the members in order to make them feel more welcome into the organization. 5. Go back and make use of naturally existing groups—blocks, departments, among others— and integrate member forming activities with these, rather than create new groups. OD: Project Management Goal: To maximize impact and observe Status: efficient use of resources in project Not Achieved 0 1 2 3 4 5 Achieved planning and implementation through proper transitioning, orientation, and documentation mechanisms. Success indicators 1. To obtain an average overall rating of 4 out of 5 in participant, core and faculty evaluations. 2. To have at least 80% of the core team present during the pre-planning Focus Group Discussion (FGD) and the post-project evaluation. 3. To make sure that the total expenses of each project do not exceed the budget specified by the Chief Finance Officer. 4. To collect all project documentation requirements and financial statements (specified by the Deputy of Documentations and the CFO) at most two weeks after the post-project evaluations/FGD. Explanation Impact on participants  Of the seven major projects (that have  The increased budget for some projects already been concluded) of AMS, First GA, had a good effect for the core because it Math 101, Camp Math, Sipnayan, and gave them the opportunity to improve the XMath achieved overall ratings of at least 4 project for the participants. 14 | AMS Year-End Status Report 2013-2014


out of 5. FormSems and Blueprint also achieved overall ratings of at least 4 out of 5 (Appendix B.II.1). Explora Mathematica achieved a rating of 3.80 out of 5. The project heads and the Executive Committee did not have a standard basis in the planning and implementation since it was a new project. NovFest achieved a rating of 3.75 out of 5. This was mainly caused by poor promotions that caused low participation in some of the events (Appendix B.II.1). Project core teams of the 11 major projects held pre-planning FGDs facilitated by their respective department heads. Documentation and evaluation from last year’s implementation were discussed. Except for those who held their FGDs during semester breaks, all pre-planning FGDs were attended by a majority of its core members i.e. at least 80% (Appendix B.II.2). Success indicators and corresponding consequences (if SIs are not fulfilled) were formulated by the core team during preplanning FGDs. This assisted the Executive Vice President in customizing participant evaluation forms according to the demands and nature of the project (Appendix B.II.3). Core evaluations were conducted one week after the last day of the project implementation. Core teams enumerated and discussed the strengths, weaknesses, threats, and opportunities of their projects. They also formulated recommendations for future implementation. Camp Math, Sipnayan, and Novfest went over the specified budget. The increase in the Camp Math and Sipnayan expenses were due to a higher participant turn out for Camp Math and a higher demand for the Sipnayan Omnibus, respectively. However, these expenses balanced out with a higher revenue from both projects. Increase in NovFest expenses were due to the high expenses in shirts that were underdetermined during budgeting and overtime charges for renting the Grade

Participants in the pre-planning FGDs were able to discuss a concrete action plan based on last year’s recommendations and prepared remedies in order to avoid last year’s problems in implementation and planning. The pre-planning FGD served as the first core team meeting, and thus it enabled core members to level-off with each other and have an expectations-setting session. It also allowed the project core team to establish initial rapport. The pre-planning FGD allowed core teams to brainstorm on creative ideas for their project. Likewise, the success indicators and consequences formulated by the core team themselves worked as an incentive and inspiration for them to work harder in achieving the goals of the project. Core members tended to work towards remedying the shortcomings of the project from previous years. To address this, Department Heads made the project core teams aware of other long-standing problems in implementing their respective projects. The project presentations allowed the ExeCom to address concerns regarding the project’s program flow, financial logistical matters, among other dimensions. This also allowed the project heads to collect suggestions and implement the necessary changes before the actual project execution. Detailed program flows were used by the ExeCom to see to it that implementation ran smoothly. Project heads were also able to systematize task assignments and to increase accountability by identifying point persons in the core teams. Logistics core team training sessions were effective in discussing the basic system; however, more of the peculiar and specific problems were consulted with the Executive Vice President. Core members became more aware of logistical processes and they thus had an easier time in handling their responsibilities. Project core teams were able to negotiate with the Chief Finance Officer regarding

AMS Year-End Status Report 2013-2014 | 15


School Covered Courts for the SportsFest (See Financial Reports). Project heads of all major projects were able to present their pre-final plans to the Executive Committee at least one week before the scheduled implementation. The two-week minimum was not followed for projects whose implementation dates were immediately after resumption of classes (after semester breaks) but was followed for other projects. Every project core team must submit their Detailed Program Flows (DPFs) to the ExeCom at least three days before project implementation. This was followed by most project core groups. Those who did not comply were allowed, but with the condition that their DPFs had to be more specific and comprehensive, taking account the comments of their respective Department Heads. Logistics core team training sessions were held per project in order to orient logistics core team members about the systems in OAS and OSA pertaining to reservation of venues. Documentations and Promotions core members were given training sessions by the Deputies concerned. These seminars were centered on the use of Adobe Photoshop for making promotional materials. Budget hearings were not conducted this year. In lieu of budget hearings, individual consultations between the Project Heads and the Chief Finance Officer were held. Project core teams in AMS are not accustomed to this practice, as seen during the first part of the first semester. Likewise, no code for financial procedures was constructed this school year. Instead, procedures and processes were made known by the Chief Finance Officer to the finance core team members during the course of project planning. Quorum was defined by all project core teams as a necessary condition for decisionmaking. Some project-meetings in both semesters did not reach quorum due to bad

16 | AMS Year-End Status Report 2013-2014

budget allocations given sufficient reasons, thereby allowing projects to pursue their plans with less financial restrictions. The Project Black Book performed as a guide for secretariat committee in their compilation of post-project documents that will be submitted to the Deputy for Documentations. Details from the Project Black Book enabled informed core team of useful statistics and recommendations. Thus, they had a clearer picture of what they needed to improve on for this year’s implementation. Because of the failure to observe quorum, some decisions concerning projects were delayed, but were easily resolved through online polls on Facebook groups. The promotional strategy ensured quality control, transparency, and well-informed members.


scheduling (e.g. conflict with long exams and hell weeks).  The Project Black Book was also accomplished by the Secretary-General, the Deputy for Documentations, and the Deputy for Promotions before the first semester. The document condensed documentations from last year’s projects to guide this year’s core teams in their proceedings in planning, implementing, and evaluating their projects.  Department meetings (i.e. meetings among project heads and department heads) were deemed unnecessary since all scheduling were done during the Planning Seminar (PlanSem). However, Department Heads still met regularly with their respective project heads and relayed all pertinent agenda to other ExeCom members during weekly meetings.  Not all core teams (four out of seven) were able to submit their project documentation within two weeks after their last day of implementation. This is due to the fact that these projects fall near the moratorium and the core team cannot meet to discuss about their documentations.  All promotional materials were submitted to the Deputy for Promotions. The Deputy then gives permission to post the material using different media. Recommendations 1. Scheduling activities for the year should continue to be settled and discussed as early as the PlanSem so that possible conflicts could be avoided. 2. Department Heads should continue to work closely with the project heads to bridge the gap between the ExeCom and the project core team. 3. Strengthen compliance to the two-week deadline for project documentations. Provide additional incentives if necessary. 4. The schedules of the core members should be discussed early on to set a convenient time of meeting for everyone and to avoid not achieving quorum during meetings. 5. Internal communication among core teams should not be restricted to posts on online groups. Core teams should also utilize text messaging and e-mails for pertinent points. 6. Continue to formulate success indicators and the corresponding consequences during preplanning FGDs to synchronize the core team’s perception of what they have to accomplish for the project and to continue to serve as motivation. 7. Continue to customize participant evaluation forms in order for project core teams to receive feedback that is specific to their project. 8. Construct a Code of Financial Procedures that enumerates important transactions per project based on best practices to be followed by the future Chief Finance Officer and finance core teams.

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9. Hold ICs between the Project Heads to discuss the expenses instead of a Budget Hearing. These should be held earlier (preferably one month before the project) to have better preparation for the expenses and to have time to look for more options. The ExeCom will follow up the core team’s financial health during project presentation OD: Internal Communication Goal: To improve existing Status: communication systems utilized by Not Achieved 0 1 2 3 4 5 Achieved project core teams and create effective information dissemination strategies. Success indicators 1. To conduct individual consultations (ICs) with at least 65% of all members. 2. To have at least 50% attendance in batch Focus Group Discussions (FGDs). 3. To have at least 80% attendance in core FGDs. 4. To have an average rating of 4 out of 5 for promotions in all AMS events. 5. To have the core teams miss at most only two deadlines (i.e, project presentation schedule, submission of Detailed Program Flow, submission of documentations, etc), if not none. Explanation Impact on participants  The Member Relations Department Heads  Conducting ICs with the card keepers conducted ICs with the 52 card keepers enabled the ExeCom to track the progress from the Suits System. They were tasked to of each card and to find out the kinds of conduct casual individual consultations relationships established within each cards with their respective card members. as well as problems experienced by the card keepers.  Not all card keepers were able to conduct ICs with their members because of factors  The ICs with card members aimed to ask such as personal conflicts and them about their stay in AMS and unresponsiveness of their members. encourage them to be more active. However, this had little impact because not  Project heads had ICs with their respective all card keepers were able to conduct ICs department heads. They, in turn, were effectively. tasked to conduct ICs with their project core teams and pool members if the need  The ExeCom was always updated with arises to follow-up on their individual project core activity, concerns, and performances. problems encountered through the constant updates from project heads. The  The Tutors Pool heads and the Academics project heads mostly did not conduct ICs, Department Heads made it a point to IC but voiced out general concerns during their tutors. project core meetings instead.  Instead of conducting separate batch  ICs with the Tutors Pool proved to be an FGDs, the ExeCom conducted a first effective way of improving the selection semester FGD instead, which was open to process of tutors and ensuring that they are all members. The event was attended by 36 prepared for their tutorial sessions. members (Appendix B.III.1).  The small group discussions during the first  Except for those who held their FGDs semester FGD enabled participants to during semester breaks, all pre-planning determine the problems of AMS and assess FGDs were attended by a majority of its the needs of its members. The FGD was core members i.e. at least 80% (Appendix effective in making the participants more B.II.1). aware about the issues of AMS.  Some online promotional materials were not released earlier than the target date due  The pre-planning FGDs were helpful for the core members because they got a to conflicts with the Creatives team. chance to level-off and become more

18 | AMS Year-End Status Report 2013-2014


Promotions in the form of text messages (UnliOnes) were often sent to all the members of the organization usually at least three days before the event. Deadlines were mostly met by the core teams. There were instances of late submissions for complete project documentations, but project core teams never went past two accounts of missing their deadlines. The card keepers and suit heads of the Suits System were tasked to relay important information about AMS activities and events to their members. The AMS website was launched in August to provide another medium for disseminating information that concerns a bigger audience such as announcements from AMS to the LS community or contest participants, KYAM, Math Mania, and recaps of events. Services also include links to tutorial services and LT Archives. (Appendix B.III.2). The ExeCom proposed amendments to the Constitution in order to clarify certain points and to distinguish roles more clearly. However, it was not passed because it did not reach the quota of votes for approval. A number of members voted and gave their comments on the constitutional change, raised questions, and gave recommendations (Appendices B.III.3 and B.III.4). The Secretary-General and Chief Finance Officer released a Mid-Year Status Report in efforts geared towards transparency of operations within the organization (Appendices B.III.5 and B.III.6).

informed about the project that they are handling. Personal text messages received from assigned promotions volunteers increased the members’ knowledge about upcoming events of AMS. Projects with late release of promotional materials had lower participant turnout. However, the text blast system was very effective in ensuring that despite late promotions, the members can still be aware of the events of AMS. Not all the card keepers and suit heads did their job of disseminating information to their members and encouraging them to participate. This is because some cards have not developed strong ties with each other and the card keepers do not feel accountable enough to fulfill their duties, despite ICs with the MemRel department heads and constant reminders from the ExeCom. Because the Suits System was not very effective in informing the members of AMS activities, some members were not properly informed of them and they did not feel encouraged to participate. However, other means of communicating AMS matters to them, such as the text blast system, remedied this issue. The release of the Mid-Year Status Report allowed the members to have a greater buyin towards the organization, as they were made more aware of the financial status and project outcomes. It ensured the members of the accountability of the officers towards their organizational duties. The report also sparked inspiration towards fellow organizations to come up and release their own status reports.

Recommendations 1. The members of the ExeCom should conduct formal mid-semester ICs with as many members as possible, instead of just relying on the department heads, project heads, and card keepers. 2. Encourage project heads to influence their core teams to have an IC culture so that they can regularly check up on each other. 3. For documentation, a constant reminder of their deliverables and date of submissions by respective department heads and the Deputy for Documentation helps teams meet deadlines.

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4. Promotions core members assigned to every project must be constantly reminded with their roles and responsibilities as core member. 5. Stricter deadlines should be enforced to the DPool core members. 6. Trainings and seminars to increase the creativity skills of the documentations and promotions pool must be held more frequently during a semester for a more skilled and informed manpower. 7. ICs must be strictly implemented among core teams, pools, and departments. 8. Continue release of status reports to the entire organization. CC: Mathematical Instruction Goal: To deepen the understanding Status: for Mathematics by providing quality Not Achieved 0 1 2 3 4 5 Achieved educational services and projects that address the needs of a wider range of audience. Success indicators 1. To have a total of at least 100 tutees avail the services of Agimath+. 2. To obtain an average rating of at least 4 out of 5 in the evaluations of tutor sessions. 3. To archive at least 60% of the total number of Math long tests per Math course for the school year and provide them as sample LTs. 4. To achieve an average rating of at least 3.5 out of 5 in mathematical relevance from the evaluation of the participants of Sipnayan, Camp Math, and MathSaya. Explanation Impact on participants  The Tutors’ Pool revised their structure to  The class tutorial service was efficient in allow for clearer communication and gathering students having the same math more efficient distribution of tasks among subjects and thus, was able to provide its members (Appendix B.IV.1). tutorial services to more students with less resources. Three class tutorials so far were  A total of 281 students were tutored by given to freshman math majors in order to Agimath+ for this school year. 32 prepare them for their long tests as they students were from one-on-one tutorials, engaged in their math curriculum. approximately 48 students were from group tutorials, and 201 students were  The 3-day notice rule of the Tutors Pool from class tutorials. Most of the tutees was inconvenient for some students who came from the class tutorial service, which needed urgent tutorial services. was given more attention this year  The promotions done by the Tutors Pool compared to last year. Of the 62 one-onand Mathematics Department increased one and group tutorials requests, 48 were the awareness of students about accomplished, 10 were cancelled, 2 were Agimath+. unsuccessful and 2 were invalid. The  Based on the evaluations, the Tutors Pool cancelled requests were mostly due to was able to provide a relatively good and weather conditions and problems in effective service to the students. rescheduling. The 2 unsuccessful requests  The hardcopy archives of Math long test were due to the unavailability of tutors questionnaires stored in the AMS room while the 2 invalid requests were due to were sorted properly by the Archivists’ failure of the students to follow the 3-day Pool Heads, providing all borrowers an notice rule (Appendix B.IV.2). easier time of finding the questionnaires  The sufficient number of tutors (42) in the they needed. However, the borrowing Tutors Pool was able to provide reliable process was not revised, with borrowers services to majority of the LS students still not using the Borrower’s Log Sheet. who were in need.

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Aside from the online and room-to-room promotions done by the Tutors Pool, the professors from the Mathematics Department also helped in promoting Agimath+. This has helped in increasing the number of students availing the different tutorial services (Appendix B.IV.3). Of the 188 students who attended the class tutorials and were able to answer the evaluation sheets, average ratings of 4.04, 4.44, 3.82, 4.07, 3.86, and 3.90 were given to the criterion difficulty of material, venue, clarity of discussion, schedule, promotion, and effectiveness respectively, for an overall rating of 4.02 over 5 (Appendix B.IV.4). There was one tutorial session in the first semester that garnered ratings of below 4 (over 5) for lack of clarity and effectiveness in discussion. This was a session that was handled poorly by the tutors assigned. After the incident, supplementary review materials were emailed to the affected participants in order to compensate for the ineffectiveness of the service. Moreover, the Tutors Pool Heads made sure that tutors were more prepared, especially for class tutorials. On the other hand, ratings for tutorial promotions that scored below 4/5 signifies that it can still be intensified in order to reach out to more students. The Archivists’ Pool collected and scanned Math long test questionnaires, and managed these in both the online database and the hardcopy archives. 25 long test questionnaires were collected so far, among the total 191 target for the academic year. However, being a relatively new pool, its methods for collection and operation are still not heavily founded among its members. The Academics Department Heads and the President, along with the respective representatives of the Office of Social Concern and Involvement (OSCI) and the Mathematics Department, decided that the structure of the stakeholders in their involvement in the AMS-member

The online database of Math long test questionnaires provides an easier method for borrowers in need of study aid. Moreover, the organization’s Tutors’ Pool also refers to this online database to base the exercises they use for tutorial sessions. With the slow improvements in updating the Math long test archives, in both the hardcopy archive and online database, students use older questionnaires, with some having different exam coverage. AMS is not an official partner of the NSTP program this year. This is due to the fact that AMS could not find nor fill a concrete role in the program. Nevertheless, there were still efforts to reach out and help in as much as the organization can. o The officers, particularly the President, had constant ICs with Ms. Ophalle Alzona of the INAF Program and the Math Department regarding possible future re-partnership of AMS with the program. o Members of AMS who were still interested in the program helped out by serving as manpower for special activities such as NSTP Skills Training. The participants were able to know what to expect from their major subjects and their teachers. Different studying tips were also imparted from the speakers to the participants. Camp Math participants learned a lot on math topics from lectures given by professors from the math department. They were able to apply what they learned from these lectures through the activities conducted after the talks. Although overall, there could have been more lectures on math since the participants mostly looked forward to the more interesting albeit not math-heavy activities such as the Amazing Race and bonding activities.

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exclusive National Service Training Program (AMS-NSTP) would be that the OSCI would be in charge of the area visits, the Mathematics Department would be in charge of the class modules, and the organization would be in charge of providing area leaders from the organization. However, despite the Academics Department Heads best efforts to gather area leaders from the organization, most of the students have conflicting schedules with the area insertion and heavy academic workload, which prevented the organization of providing a support system for the members of the AMS-NSTP program. Dr. Debbie Verzosa and Mr. Clark Go of the Mathematics Department, joined the area insertions of the program frequently, serving as the support system the organization intended to provide the students.  During the first semester, Blueprint for the Freshman math majors was incorporated in Ma101, while the Blueprint for the remaining three year levels was held on June 17, 2013. The project reached its success indicator of having at least 20 participants per year level (Appendix B.IV.5). Moreover, Blueprint was very much appreciated and found useful by the math majors, as supported by the evaluation from sophomores, juniors and seniors (Appendix B.II.1).  During the second semester, the Blueprint scheduled on November 8 was cancelled due to the Super Typhoon Yolanda. As an alternative, the invited speakers were asked to make audio visual presentations, which were compiled and posted in the Facebook group for math majors to watch.  After the four days of Camp Math 20 filled with activities, lectures, and games for the 223 participants (high school students), the project garnered an over-all rating of 4.51 out of 5 from participant evaluations (Appendices B.IV.6). Recommendations 1. Revisit the AMS-NSTP partnership next year. 22 | AMS Year-End Status Report 2013-2014


2. The Tutors Pool should provide more class tutorial services and also increase promotions in order to reach out to more students. 3. The Tutors Pool should conduct trainings at least once a semester in order to improve more the skills of its tutors. 4. The Archivists’ Pool can tap the block and batch representatives of the Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila to aid in the collection of Math long test questionnaires. 5. The Archivists’ Pool should have a better structure for the collection, scanning, updating, and maintenance of Math long test questionnaires in the hardcopy archives and the online database. 6. The hardcopy archives in the AMS room should have a proper and convenient borrowing process, for both the borrower and the assisting AMS member. 7. All Math long test questionnaires should be sorted according to subject, long test number, and exam coverage, to better help all students. 8. Continue Blueprint and try adding core subjects to the talk. 9. Include more math-related activities and lectures in Camp Math. OD: Mathematical Excellence Goal: To revive the culture of Status: mathematical enthusiasm among more Not Achieved 0 1 2 3 4 5 Achieved students by providing different avenues that will increase their level of engagement and deepen their appreciation towards Mathematics. Success indicators 1. To have at least 40 participants attend the Problem Solving Seminars (PSS). 2. To achieve an average overall rating of at least 4 out of 5 in each Problem Solving Seminar. 3. To have at least 150 participants in Sipnayan, Math Conference (MathCon), MathSaya and Camp Math. 4. To release at least 2 issues of the Crazy Math Journal for the whole year. Explanation Impact on participants  Problem Solving Seminars (PSS) were not  With PSS 2 being one of the most able to gather at least 40 participants, attended in the series, and its topic being having 25 participants for the first two Binary Variables, most of the participants installments and 21 participants during found the material discussed to be new the last PSS day. Despite receiving an and interesting. PSS 2 served to be an average score of 4.58 out of 5 for schedule introduction to a topic to be covered in and 4.34 out of 5 for promotions, the low the higher years of the AMF program. attendance is highly attributed to majority The participants agreed that they enjoyed of the math majors scheduled to have PSS 2 despite having a difficult topic for exams right after the scheduled PSS beginners. (Appendix B.V.1).  Overall, the three PSSs have so far made  Each of the three PSSs for the year participants appreciate math more. The achieved at least 4 out of 5 for component participants found the lectures to be very ratings. Each PSS received an overall informative, with majority of them saying average rating of at least 4.64 out of 5, that they learned a lot from the speakers. with all three ratings averaging at 4.65 out  Sipnayan was able to challenge the of 5 (Appendix B.V.1). participants through its questions and  Sipnayan had a total of 659 participants: unique mechanics in the final round. 369 in high school, 247 in grade school, Some of the participants may have been and 43 in college division. The low

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 

number of participation in the college division can be attributed to the lack of popularity of the contest among college students in Metro Manila and also to the Super Typhoon Yolanda, which hit the country a day before the contest. For the criterion “My overall appreciation of math increased because of the contest”, Sipnayan received an average rating of 3.74, 3.79 and 4.54 from the high school, grade school, and college divisions respectively. These relatively low ratings for high school and grade school division are probably due to the very difficult questions in the contest, as proven by the 3.47 and 3.60 ratings from high school and grade school respectively, for the criterion “the questions were of reasonable difficulty”. Nevertheless, Sipnayan still received overall ratings of 4.01, 4.01, and 4.38 from the three divisions, as it continues to be one of the most challenging math competitions in the country (Appendix B.V.3). Camp Math 20 had a total of 223 participants from 36 different Private and Science High Schools all-over Metro Manila (Appendix B.IV.7). This has shown a big improvement compared with last year due to the absence of external factors like the Habagat that affected Camp Math 19. MathCon Day 1 was attended by 189 participants from the LS composed of AMS and Non-AMS Members. Its topics focused on Math in Disaster Risk Management and Population Aging, and Climate Change. Both Camp Math and MathCon exceeded their target of at least 150 participants. The Crazy Math Journal Team has released its 1st online issue during the first semester entitled “Ars Mathematica.” The issue features interesting articles like an interview with Dr. Jumela Sarmiento, Math Department faculty, movie review in a mathematical perspective, mystery and doodle games, the mathematics behind human connectedness, and paper folding. The second issue is expected to

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discouraged because of the difficult questions. Both Camp Math and MathCon participants appreciated the lectures and activities that the projects have offered. They have also seen the relevance and applications of Math on specific fields like population, climate change, literature, etc. However, they still see that there is a lack of more concrete examples on how Math is being used. After several years, the Crazy Math Journal (CMJ) has finally been released. This has encouraged the writers to share their skills in coming up with interesting articles regarding math to the public. Moreover, this opens up the opportunity for the readers to see Math in an enjoyable way rather than the usual classroom type lectures.


be released this second semester during the last day of MathCon hard copy form (Appendix B.V.4). Recommendations 1. The schedule of Problem Solving Seminars should avoid conflict with the academic schedule of math major students as much as possible. 2. PSS could increase attendance if it will be open to the whole LS community and will have better promotion strategies. 3. Decrease the difficulty of questions in Sipnayan. 4. Intensify promotions for Sipnayan college division. 5. Reevaluate the need and impact of Sipnayan college division and consider not pushing through with it next year if turnout and impact is projected to be equal to or lower than this year’s event. 6. Make a tracking system for CMJ in order to know the statistics of the readers. Also, put an evaluation system to gather more data on what the readers want to read. 7. Think of ways on how to prevent the decline of attendance for each Camp Math Day. Also, foresee any external problems that may affect the turnout of participants. III. BEST EFFORTS FOR THE SCHOOLYEAR Organization Development Effort Name of the Effort First General Assembly Description of the Effort The First GA is where AMS members officially start the school year together. Applicants and old members alike are oriented on subject matters about AMS like organizational structure, projects and pools, projects, and activities. This is also the first Member Relations department event that includes all AMS members. Aside from these, the First GA serves as an avenue where applicants can meet, mingle, and bond with their fellow members.

Objectives

Results and Evaluation

One important highlight of the First GA was the introduction and utilization of the SUITS System. The thrust of the ExeCom this year focuses on Member Formation and the SUITS System was one way to address this.  To officially start the school year with AMS  To welcome and distinguish official members of the organization from the applicants.  To orient the members with the nature of the organization.  To inform the members on the events of the organization.  Avenue wherein members can sign-up for pools they are interested in.  Avenue wherein members can interact with fellow members  The First GA this year, relative to the past, was vastly improved. The theme for this year was “Alice in Carnival,” which was an “Alice and Wonderland” theme and a carnival theme combined. The core team decided that it was best to separate the informative and

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 

Core Competencies Effort Name of the Effort Description of the Effort

the interactive parts of the GA. This ensures that the audience will not be distracted, that they listen attentively, and focus on the important matters discussed during the informative part. The first part of the GA, was held in Leong Hall. The atmosphere was quite formal but not too serious. Although there were times wherein people got distracted from the talks, the mini-GDs, the video presentations, and the incorporation of the theme into the aesthetics kept the audience’s attention. These new ways of informing members was innovative and successful. Members were properly informed on AMS matters. During the next part of the GA, members of the same card and suit interacted for the first time in the school year through participating in friendly competition of games and activities against other cards. This was held in MVP Roofdeck. The core team had initial concerns that not everyone might participate, so the GDs and activities were structured in a way that makes each member of a card interact with each other. Also, the core team decided to go with number-friendly GDs. Although this was logistically difficult, most of the GDs were enjoyed by the participants. Afterwards, dinner was served, and sign-ups for both pools and department pools were opened. Despite the slightly ineffective layout and the lack of laptops for efficient sign-ups, everyone was able to choose and sign-up for pools they were interested in. There were 309 attendees out of the 373 applicants for membership, including the core team, volunteers, and ExeCom. Despite logistics and programs problems, the First GA received good ratings. Overall, the First GA was rated 4.35 out of 5. The first part of the event was rated 4.41 out of 5. This rating reflects how informative the event was to the members. The second part of the event was rated 4.28 out of 5. This rating shows how much members had fun with the activities and GDs prepared for the Suits System (Appendix C.I.1).

Sipnayan Sipnayan is a friendly math competition that advocates mathematical excellence and appreciation. It is open to all grade school, high school, and college students in the National Capital Region and nearby provinces. Now in its 15th year, Sipnayan aims to continue its prestige in challenging students for mathematical excellence, especially with the release of a Sipnayan Anniversary

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Objectives

Results and Evaluation

Omnibus—a collection of the finest of Sipnayan questions—as a documentation of Sipnayan’s fifteen years of success.  To have a friendly competition where students can compete with other students across NCR and gauge their mathematical abilities  To encourage members to volunteer for the project and have a better appreciation for mathematics  Sipnayan 15 carried the theme, Go the D15tance, based on the famous card game, Monopoly Deal. With this theme, the competition mechanics applied the categories algebra, combinatorics, number theory, and geometry into property colors; and action cards Just Say No, Sly Deal, Forced Deal, and Go to Jail during the final round. Also, winning meant forming three sets— getting six points in the form of property cards, from three different property colors or categories.  The Sipnayan Anniversary Omnibus was created, edited, and compiled by the Sipnayan Core Team, the Academics Department Heads, and selected members of the Question Makers’ Pool. With three volumes— one for each Sipnayan division—the best questions throughout the fifteen years of Sipnayan were included, supplied with an answer key and solutions to selected questions. This new feature of Sipnayan furthered its aim of promoting mathematical excellence. Moreover, it also advanced mathematical instruction, as the Omnibus can serve as a study aid for anyone interested in furthering their mathematical abilities and for future participants of Sipnayan as well.  The popularity and success of the Sipnayan Anniversary Omnibus resulted from the high sales of the Omnibus, far from the expected sales of 90 pieces—40 for High School, 30 for Grade School, and 20 for College.  There was a total of 659 Sipnayan participants—369 from High School, 247 from Grade School, and 43 from College. Both Sipnayan High School and Sipnayan College improved in attendance compared to the previous years’. Sipnayan High School had a 13.89% increase, while Sipnayan College had an 18.6% increase. Despite the increase in Sipnayan College participant attendance, it was still below the minimum target of 50. This is due to the Yolanda rain storm the day before the event. The decrease of 7.83% in Sipnayan Grade School participant attendance was due to two other mathematics contest held on the same date.  Sipnayan received generally good ratings, garnering an overall rating of 4.01 for both High School and Grade School divisions, and 4.38 for the College divisions. Moreover, all divisions fulfilled the success indicator for

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Synergy Effort Name of the Effort Description of the Effort

Objectives

Results and Evaluation

Mathematical Instruction to attain an average rating of 3.5 out of 5 in mathematical relevance, with ratings of 3.74, 3.79, and 4.54, for High School, Grade School, and College divisions, respectively (Appendices B.II.1 and B.V.2). Despite problems of question interpretation, question difficulty, and hosts’ skills in reading mathematical terms, Sipnayan was still a success. It had high ratings in its evaluations, an improvement in participant attendance, and a warmly welcomed new feature. Furthermore, Sipnayan was able to advocate mathematical excellence and mathematical instruction in its efforts to continue its tradition and prestige as a highly esteemed mathematics competition.

Camp Math Camp Math is a project that caters to students of private and science high schools that runs for four Saturdays, whose aim is to promote mathematics. Faculty members and students within the Ateneo give engaging lectures and hold various activities that are not only fun, but enrich the knowledge and foster interest in mathematics among the participants.  To boost members to volunteer and promote mathematics to younger audiences. The project envisions presenting math in a different yet enjoyable way that would excite the members, and hopefully ripple to the participants.  To provide avenues for math appreciation outside the classroom environment through the different talks, group dynamics, and other related activities.  To promote mathematical instruction and mathematical excellence.  The theme for this year was Camp Math University, which was inspired by the Monsters Inc. University movie. The high school participants got a glimpse of what it was like to study in university through activities such as a mock enlistment, among others.  Math was incorporated into the group dynamics and amazing race stations of Camp Math. Some of the usual games have been modified by connecting them with certain math concepts like probability, geometry, statistics, etc.  This year’s Camp math has added a portion for classroom lectures on the third day. They have invited math professors and teaching assistants from the Math Department to teach special topics on different advanced math subjects such as Advance Calculus, Discrete Mathematics, and Statistics.

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 

Outside speakers were also invited to share the applications of Math in specialized topics. Ms. Iris Orprecio, last year’s speaker in MathCon, talked once again about math in literature and Ms. Jessamyn Encarnacion, from the National Statistics Office, shared how they utilized math and statistics in their field of work. Camp Math 20 had a total of 223 participants from 36 different Private and Science High Schools all-over Metro Manila (Appendix B.IV.7). The event garnered an over-all rating of 4.51 out of 5 from participant evaluations (Appendix B.II.1).

IV. FOLLOW-UP ACTIONS ON THE MIDYEAR RECOMMENDATIONS Recommendations Status and Follow-Up Action  The Suits system was implemented during the First GA but there were not enough follow-up activities done to 1. Evaluate the progress of sustain its impact to the participants and relationships your thrust on between them. membership involvement and  Efforts done after focused instead on batches of development to have a members and the members as a whole, mainly through better picture of what Novfest. other suitable initiatives  Participants of the semester-end FGD gave feedback on to be done in the coming member-forming efforts of the organization. semester.  The bucket list activity for the Suits system will serve as a concluding activity for all Suits activities. 2. Practice early submission of requirements and project proposals for  Core teams observed stricter following of the timetable. proper and effective If a deliverable is passed late, core teams will incur a fine. implementation of  There were constant reminders to project heads on activities and of course, deliverables. taking into consideration  Department Heads continued ICs with project heads in the internal order to remind them of their responsibilities. communication processes of the organization.  Members of the Executive Committee talked to the moderator to present status reports, asked for feedback regarding project decisions, and asked for the guidance 3. Maintain the good and and cooperation of the department when needed. strong working  Project heads are encouraged to consult with Dr. relationship with your Garciano and relevant Math Department counterparts moderator and home regarding planning of their projects. department.  Members of the math department were regularly consulted in discussing tie-up projects such as tutorial services and AMO. 4. Be mindful of the  There were constant reminders to project heads and policies and regulations pool heads on reservation procedures and other LS, to minimize violations OAS, and OSA systems.

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related to the guidelines set for student activities.

  

Relevant ExeCom members review official letters before signing them. Logistics core trainings continue to be held to brief core members on procedures for reserving venues and equipment in accordance with LS policies. There were no incurred violations for AMS during the second semester.

V. CONCLUSION This year, much of the organization's energies were directed toward internalization, to buttress the very foundation of AMS—its members. But the thrust came with the challenge of finding a balance between promoting interpersonal relationships and fundamental systems in the organization. In spite of the many impediments, AMS continued to drive to its goal of forming holistic members and fostering quality relationships. Throughout, the organization realized that the approach with regards to member formation may sometimes be best left to the natural coming-together of people, rather than to the imposition of artificial structures. With paramount efforts, the organization restrategized towards the building up and deepening of relationships nurtured this year. However, this is not to discount the numerous breakthroughs the organization had with its projects, particularly Sipnayan, Camp Math, and the First GA—all of which were markedly successful and prolific in engaging the members and promoting mathematical excellence among internal and external stakeholders. This year also featured strengthened ties with the Mathematics Department as manifested in the moderator’s increased presence in the planning, execution, and evaluation of projects and efforts and in the more open communication between the members and Math Department. What has to be done in the future, however, is to build on sustainability while always keeping in mind the thing that unites the members—the love for math. Based on this year, AMS has most certainly kept true to this direction. VI. SIGNATORIES

MA. ELEANOR R. RESERVA President

SAMANTHA GRACE I. CRUZ Secretary-General

JEANNE PAULINE R. PINEDA Deputy for Promotions

RICA ISABEL S.M. DOROTEO Chief Finance Officer

DR. AGNES D. GARCIANO Moderator

30 | AMS Year-End Status Report 2013-2014


APPENDICES Appendix A: Midyear Progress Report

AMS Year-End Status Report 2013-2014 | 31


32 | AMS Year-End Status Report 2013-2014


Appendix B.I.1 Retention Requirements for Semester I A.Y. 2013-2014

Appendix B.I.2 Retention Statistics as of Semester I A.Y. 2013-2014 Member Pool Total Retained Academics Department 52 36 Member Relations Department 44 37 Math Applications Department 59 47 No Department (new member) 194 93 Executive Committee 14 14 Total 360 227 Target Appendix B.I.3 Suits Day Attendance Sheet ID # Name Year & Course 114064 Tumambing, Nyl 3 BS MA 101546 Fontanilla, Marianne 4 BSM AMF 101314 Doroteo, Rica 4 BSM AMF 132092 Juan, Eunice Rozel 1 BS MA 134259 Tuparan, Trixie 1 BS MA 132299 Lim, Adrianne Nicole 1 BS MA 100905 Chua, Paula Micah 4 BSM AMF 104196 Zamoranos, Claro Gabriel 4 BS CTM 090871 Chua, Sammy 5 BS APS-ACS 133899 Sularte, Alawi 1 BS AMF 131563 Famador, Joel Jr. 1 BS MA 134446 Ward, John Aldrin 1 BSM AMF 104080 Virata, Russell 4 BSM AMF 113816 Talusan, Day 3 BSM AMF 111986 Javier, Joaquin Alfonso 3 BSM AMF 122024 Jamias, Janille Erika 2 BSM AMF 114164 Vasquez, Iversen 3 BSM AMF 110880 Chua, Gari 3 BSM AMF 134285 Urbiztondo, Earl Danielle 1 BSM AMF 130551 Blanco, Ian Carlo 1 AB PoS 130167 Cortes,Clarice 1 BSM AMF

Percentage 69.23% 84.09% 79.66% 47.94% 100.00% 63.06% 65.00%

Department ExeCom MemRel ExeCom New Member New Member New Member Acads MemRel Acads New Member New Member New Member ExeCom MathApp MemRel MathApp MathApp Acads New Member New Member New Member

Suit Hearts Clubs Clubs Spades Clubs Diamonds Clubs Spades Clubs Spades Spades Hearts Clubs Diamonds Diamonds Clubs Hearts Hearts Clubs Spades Hearts

AMS Year-End Status Report 2013-2014 | 33


120653 Calanog, Luis Miguel 131767 Gealogo,Vergel Ephraim 122433 Macatol, Jude 130739 Canlas, Christian Dale D. 100403 Barretto, Nathaniel D. 124201 Ventilacion, Benica A. 103453 Santos, Renz Martin S. 132450 Luna, Czarina G. 094172 Castillo, Jones 124337 Yap, Jurel 110171 Amin, Jara 110021 Ablang, Gaby 113356 Rimando, Nigel 122912 Ong, Giovanni 123199 Pulido, Yani 103179 Reserva, Elly 111060 Cruz, Sam 113704 Sison, Beatrice 104052 Villanueva, Regine 104204 Zhang, Zixin 103109 Ragos, Alicia Total Attendees

2 BS ME 1 BS MA 2 BSM AMF 1 BSM AMF 4 BSM AMF 2 AB POS 4 AB DS 1 BS MA 5 BS ECE 2 BS AMF 3 BS MGT 3 BSM AMF 3 BSM AMF 2 BSM AMF 2 BSM AMF 4 BSM AMF 3 BSM AMF 3 AB EC 4 BSM AMF 4 BSM AMF 4 BSM AMF

MemRel New Member Acads New Member MathApp MathApp MemRel New Member MemRel MemRel MemRel Acads Acads MemRel MemRel ExeCom ExeCom ExeCom ExeCom ExeCom ExeCom

Diamonds Spades Hearts Diamonds Clubs Clubs Hearts Diamonds Clubs Diamonds Diamonds Hearts Hearts Hearts Diamonds Diamonds Diamonds Diamonds Hearts Spades Spades 42

Appendix B.I.4 Department General Assemblies Attendance Department Total Attended Percentage Academics 115 26 22.61% Math Applications 115 41 35.65% Member Relations 115 38 33.04% Note: Attendance count does not include the members of the ExeCom present during the Department GAs. Appendix B.I.5 Formation Seminar Attendance Project PHs present Total core Math 101 3 13 First GA 3 20 Explora 3 11 Camp Math 2 18 Sipnayan 3 15 Total 14 77 Note: All project core teams have three project heads (PHs).

34 | AMS Year-End Status Report 2013-2014

Core attended 9 14 8 12 11 54

Percentage 69.23% 70.00% 72.73% 66.67% 73.33% 70.13%


Appendix B.I.6 Leadership Training Seminar Application Form and Interview Process Application Form (first screening)

Interview Questions (second screening) A. General 1. What kind of leader do you consider yourself as? Follow up: What aspects of leadership do you consider as your strengths? 2. Describe how you work with a team. Do you invest in personal relationships with team mates? Or do you keep a certain distance from them to maintain a degree of professionalism? Why? 3. Name a person who has tremendous impact on you as a leader. How did this person affect you? Follow up: What is your motivation to lead? B. Situational 1. You are the overall head of a project. During planning, you foresee that the project would not meet your success indicators (the project will fail) because the core is uncooperative, among other problems. Would you rather resign as a project head (there will be someone appointed to take your place, but you don’t know who she/he is yet) or would you rather stick with the project and, most likely, fail? Explain your answer. Note: There is no win-win situation here. 2. You are heading a project. During its planning stage, you delegated the tasks to your team mates. However, they remain idle and seem to have an excuse every time you follow up on them. Your members don’t have the initiative and they lack a sense of urgency. How will you address this problem? 3. You wanted to be the group leader of a class project, but somehow, your group mates convinced another classmate that he should be the one to lead. You know that he tends to go missing-in-action at times, but you respected the group decision. However, the deadline is already near and nothing has yet been accomplished. For this class project, all group leaders automatically get an A, which is why you are reluctant to do more work than the leader. What will you do? 4. *If you only had 24 hours left to live, what would you do and why? *Note: This question is optional; it is designed to get to know the interviewee’s personality better. This may be skipped. Appendix B.I.7 Leadership Training Seminar Participant List Surname First Name Yr. Course Aberin Ma. Chrislyn B. 2 BSM AMF Ablang Maria Gabrielle S. 3 BSM AMF

AMS Year-End Status Report 2013-2014 | 35


Abrera Andres Avila Blanco Castelo

Marvic Dale Carlos Rafael Anna Maria M. Ian Carlo B. Christian Arvin D.

3 2 1 1 2

BSM AMF BSM AMF BSM AMF AB PoS BSM AMF

Chua Chua Constantino Dela Cruz Deypalan Dumbrique Fenix Garcia Gealogo Lim Lopez Mendoza Ngo Obogne Ong Ong Ong Payba Perdices Pulido Silvestre Somera Sularte Sy Talusan Tan Tan Ward Yu

Arianna Natasha I. Gari Lincoln C. Konstantine Luis A. Kristian B. Mariefel Nicole Y. Jakov Ivan S. Bianca Louise M. Joelle Mae J. Vergel Ephaim D. Kristina Eleanor L. Marc Christian M. Claudine R. Raenelle Ean A. Junna Faith N. Justin Mivan V. Hans Bryan Geremy C. Giovanni N. Janna Nissi S. Ma. Monica Isabel V. Adrian John D. Luis Jr., S. J. Kaye Anne R. Alawi J. Julius Vincent C. Daniel V. Benson Michael T. Jason Allan John Aldrin C. Rebecca Georgia V.

1 3 1 2 2 2 2 1 1 1 2 1 1 2 1 1 2 1 2 2 3 3 1 2 3 1 1 1 3

BSM AMF BSM AMF BS MA BSM AMF BSM AMF BSM AMF BSM AMF BSM AMF BS MA BSM AMF BSM AMF BSM AMF BS ME BSM AMF BSM AMF BS ME BSM AMF BSM AMF BSM AMF BSM AMF BS MA BSM AMF BSM AMF BSM AMF BSM AMF BS ME BSM AMF BSM AMF BS MA

Appendix B.I.8 Apprenticeship Syllabus I. (Nov. 25 – 29) Yapak a. Leveling off and ICs b. Distribution and discussion of syllabus II. (Dec. 2 – 6) Tsinelas a. Discussion of roles and responsibilities b. Discussion of AMS calendar i. Administrative calendar ii. Major projects iii. Departmental and Pool activities c. Discussion of Goals Form Output 1: Project Evaluation III. (Dec. 9 – 13) Running shoes a. Briefing of the Constitution version 2013 b. Briefing of the Code of Internal Procedures c. Processing through ICs

36 | AMS Year-End Status Report 2013-2014


IV. V. VI.

VII.

VIII. IX.

i. Discernment talk ii. Positions talk iii. Elections talk Output 2: Discernment-related output (Jan. 6 – 10) Sneakers a. ICs on upcoming elections b. Submission and processing of Output 2. (Jan. 13 – 17) Dancing shoes Skills Training Seminar (Jan. 20 – 24) High Heels Gettting to know other stakeholders a. Math Department b. Office of Student Activities c. Office of Administrative Services d. Council of Organizations of the Ateneo (Jan. 27 – 31) Leather Shoes Performance Management System Forms a. Goals Form b. Activities Form c. Year-End Status Report and Presentation Output: PMS Forms (Feb. 3 – 7) Boat Shoes Position-related project/activity (Feb. 10) Graduation

Appendix B.I.9 Apprenticeship List Surname First Yr. & Course Name Aberin Chrislyn 2 BSM AMF Abrera Marvic 3 BSM AMF Adriano Reina 2 BSM AMF Calanog Luis 2 BSM AMF Chua Darren 1 BSM AMF Cruz Samantha 3 BSM AMF Cuajunco David 1 BSM AMF Dee Camille 2 BSM AMF Deypalan Nicole 2 BSM AMF Dumbrique Jakov 2 BSM AMF Fenix Bianca 2 BSM AMF Francisco Rehli 3 BSM AMF Garcia Joelle 1 BSM AMF Lopez Marc 2 BSM AMF Novales Rad 3 BSM AMF Ong Hans 1 BS ME Perdices Monica 2 BSM AMF Pineda Jeane 3 BS CTM Rimando Nigel 3 BSM AMF Serafico Luigi 3 BS MGT Silvestre Luis 3 BS MA Sison Beatrice 3 AB EC

Mentor 1

Mentor 2

Deputy for Promos President Deputy for Promos SecGen MemRel DH President Acads DH Acads DH EVP MemRel DH MemRel DH EVP MemRel DH Deputy for SP Deputy for Promos Acads DH SecGen MemRel DH Acads DH President MemRel DH President

CFO Deputy for Promos Deputy for Promos CFO Acads DH EVP

AMS Year-End Status Report 2013-2014 | 37


Sy Tan Tanglao Tengco Tumambing Urbiztondo Utleg Varquez Vasay Yap

Julius Benson Angelo Shaira Nyl Earl Miguel Shannen Neil Jurel

2 BSM AMF 1 BS ME 1 BSM AMF 3 BS MA 3 BS MA 1 BSM AMF 1 BS ME 3 BSM AMF 1 BS ME 2 BSM AMF

EVP President MemRel DH EVP SecGen Deputy for Promos SecGen SecGen EVP President

Acads DH MemRel DH Acads DH CFO Deputy for SP

Appendix B.I.10 Member Relations Budget Comparisons Budgeted Actual Project A.Y. 2012-2013 A.Y. 2013-2014 A.Y. 2012-2013 A.Y. 2013-2014 Math 101 ₱ 4,000.00 ₱ 9,000.00 ₱ 3,222.40 ₱ 10,136.81 First GA ₱ 10,000.00 ₱ 26,000.00 ₱ 12,031.25 ₱ 24,276.25 Novfest ₱ 16,000.00 ₱ 51,500.00 ₱ 35,000.00 ₱ 49,449.90 XMath ₱ 10,500.00 ₱ 18,000.00 ₱ 16,671.75 ₱ 18,150.00 Appendix B.I.11 Comparative Retention Statistics of A.Y. 2013-2014 and A.Y. 2012-2013 Sem I 2013-2014 Sem I 2012-2013 Sem II 2012-2013 Member Pool/ Total Retained % Total Retained % Retained % Dept. Acads 52 36 69.23% 173 93 53.76% 91 52.60% MemRel 44 37 84.09% 135 89 65.93% 92 68.15% MathApp 59 47 79.66% 83 49 59.04% 54 65.06% New 194 93 47.94% ExeCom 14 14 100% 14 14 100% 14 100% Total 360 227 63.06% 405 245 60.49% 251 61.98% Note: As a new rule implemented only in A.Y. 2013-2014, new members include new applicants and nonretained re-applicants. Thus A.Y. 2012-2013 statistics do not include “new members”. Appendix B.II.1 Participant Evaluation Summary of all Concluded Projects Criterion FormSem 1 Math101 First GA Explora Attendance 4.56 4.92 4.34 3.45 Equipment 4.46 4.43 4.38 4.09 Program 4.73 4.62 4.27 N/A Hosts 4.64 4.64 4.33 4.36 Speakers 4.64 4.43 4.32 4.18 Venue 4.52 4.16 4.46 4.63 Food 4.46 3.43 3.95 N/A Schedule 4.36 3.31 3.83 4.27 Promotions 3.53 4.60 4.17 4.36 Overall Rating 4.42 4.59 4.28 4.35

38 | AMS Year-End Status Report 2013-2014

Camp Math 4.53 4.60 4.56 4.63 4.39 4.39 4.37 4.42 4.48 4.51


Criterion Attendance Equipment Program Hosts Speakers Venue Food Schedule Promotions Overall Rating

Formsem 2 4.58 4.24 4.37 4.40 4.54 4.55 4.38 4.22 3.85 4.39

GS 4.39 4.06 4.11 4.03 N/A 4.25 N/A 3.97 3.82 4.01

Sipnayan HS College 4.33 4.28 4.30 4.59 4.08 4.28 4.13 4.03 N/A N/A 4.38 4.76 N/A N/A 4.10 4.48 3.83 4.21 4.01 4.38

Blueprint 4.37 4.41 4.38 4.17 4.60 4.49 N/A 4.52 4.02 4.54

Appendix B.II.2 Pre-planning Focus Group Discussion Attendance Note: All pre-planning FGDs (excluding those held during breaks) were attended by a majority of its core members i.e. at least 80% First GA Explora Mathematica Camp Math Sipnayan Chrislyn Aberin Nats Barretto Jason Khu Mary Kryslette Bunyi Carmela Buncio Franz Tolosa Aibeemae Cua Henry Morco Luis Calaong Charles Ngo Wai Yiu So Shaun Wesley Que Rizza Detosil Levy Rose Carlo Nu単ez Zernon Ezra Chan Len Garces Marika King Patricia Tan Fernandina Ko Mae Lim Gere Muzones Arron Paul Sese Jude Raphael Lo Cam Mamaril Jean Aquino Levy Rose IV Jay Pangilinan Gere Muzones Jayhan Regner Sabs Constantino Jose Lyndon Tan Gio Ong Jasmin Fernandez Nicole Deypalan Christian Jil Benitez Luis Silvestre Nicole Deypalan Anne Liangco Camille Tyrene Dee Bee Sison Ken Coseto Kristian dela Cruz Ella Julienne Eralino, Arvin Castelo Julius Vincent Sy. Jayhan Regner Jennifer Ang Jasmin Fernandez Ferdinand Briones Len Garces Aubrey Mae Patupat Rehli Francisco Ralf Martz Sulague Luigi Serafico* Brandon Yeung Elly Reserva* Migs Pe単amante* Appendix B.II.3 Project Success Indicators Note: All project core teams achieved their success indicators. Blueprint 1. Have at least 20 people attend per batch. 2. Achieve an overall rating of at least 3.75 out of 5. Camp Math 1. Have a total of at least 120 participants. 2. Achieve an overall rating of at least 4 out of 5. 3. Have at least 20 volunteers for each day of the event, excluding the core team and ExeCom.

AMS Year-End Status Report 2013-2014 | 39


Explora Mathematica 1. Have an attendance of at least 150 (30% non-math majors). 2. Have at least 75% of the candy wrappers in the “yes” box. 3. Achieve at least 4 out of 5 from core evaluations. First GA 1. Have 90% of the attendees able to name a member from each year level. 2. Achieve 4 out of 5 rating for enjoyability of event. 3. Achieve 4 out of 5 rating for informative content of event. FormSems 1. Have at least 66.66% of each core team to attend. 2. Have at least 2 project heads from each project to attend. 3. Achieve an overall rating of at least 4 out of 5. Math 101 1. Achieve an overall rating of at least 4 out of 5. 2. Have at least 70% of the freshmen math majors attend the event. 3. Have at least 10 volunteers excluding the core team and the ExeCom. Sipnayan 1. Achieve an overall rating of at least 3.75 out of 5. 2. Have at least 317 HS participants. 3. Achieve an overall rating of at least 3.75 out of 5 from core evaluations. 4. Achieve an overall rating of at least 3.75 out of 5 from the Math Department. XMath 1. Have at least 90 attendees except core team. 2. Have at least 4.5 out of 5 overall rating from participants’ evaluations. 3. Have each participant name at least 2 new acquaintances. Appendix B.III.1 First Semester Focus Group Discussion Output Promotions are Activity Core teams lack Poor member not visible problems motivation participation Promotions are Not enough time Promotions are Poor member not visible not visible participation Activity Activity Poor member problems problems participation Core teams lack Not enough time motivation Poor member participation Note: The participants determined the top 4 problems that the organization encountered during the first semester through pairwise ranking.

40 | AMS Year-End Status Report 2013-2014


Appendix B.III.2 AMS Website Interface (Screenshot)

Appendix B.III.3 Summary of Constitutional Amendments

AMS Year-End Status Report 2013-2014 | 41


Appendix B.III.4 Ratification of Constitutional Amendments Votes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44

ID # 103179 102739 111060 104052 103105 90561 113690 130935 114064 131202 104080 112815 113293 113985 113113 111531 131178 130436 124349 123896 121248 113670 121066 103046 103046 112086 132714 131530 121401 112067 123796 134003 123199 131732 131044 103453 110880 101546 103845 123702 120653 121563 130888 134285

Vote Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Abstain Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Abstain Approve Approve Approve Approve Approve Approve Approve

45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88

ID # 134291 134446 102191 101615 120020 113047 120203 122354 130327 110021 104102 121560 124428 112754 113626 122024 121571 133011 130173 133963 121281 132692 122610 101256 120243 120513 132280 134059 123067 114164 134018 122157 112252 113356 124305 110185 123188 111905 122549 120120 133076 130071 121319 132344

Vote Approve Approve Approve Approve Approve Approve Approve Abstain Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve

89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132

ID # 134101 130695 120759 104204 114140 130551 111609 120510 104151 124331 133472 113816 113704 114006 122307 131767 100905 122912 132492 130226 121883 132319 133182 133181 133004 113848 133871 101004 121397 120918 133272 104196 130931 124201 113749 101314 133899 111354 131142 113495 111210 113495 132602 133181

Vote Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Abstain Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Abstain Abstain Approve Abstain Approve Approve Approve Approve Approve Disapprove Approve Approve Approve Approve

Summary Total Votes Valid Votes Abstain

42 | AMS Year-End Status Report 2013-2014

176 145 11

133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176

ID # 120756 123021 114162 113186 122070 133721 103486 132826 130739 133058 112071 131067 122433 111986 131552 134348 132608 110982 132533 133288 120641 124156 130017 130017 112015 124337 112336 90871 112015 103281 113951 102781 131134 113215 133553 110171 111732 123165 101405 112823 134259 130037 110320 121740

Vote Abstain Approve Approve Approve Abstain Approve Approve Abstain Approve Approve Approve Approve Approve Disapprove Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Approve Abstain Approve Approve Approve Approve Approve Approve Approve Disapprove Approve Approve Approve Approve Approve Approve Approve Approve


Disapprovals Valid Approvals Needed Approvals

3 131 136

Appendix B.III.4 Member Concerns on Ratification of Constitutional Amendments My only concern is that will this new ratification be able to ensure the quality of the executive board members in the following years since there would be a lot of positions to fill. There should be an option PER amendment. What if i want to approve one amendment and reject the other? Maybe in the next summarized amendments, there could be a side-by-side comparison to make clearer the changes made. Informing AMS members of the changes """The Deputy for Special Projects position was removed"" does that mean from the executive board or the ExeCom itself? If the latter, to whom will the Deputy for Special Projects burden be transferred to? Go AMS <3" wording :) sa article Five section 3, to me it sounds better na active participation instead of residency lang though retention implies some form of activeness din To the officials concerned: Everything sounds promising. That, I can tell you. But until what time should we wait for this constitution to take over the current one? I understand the urgency of the matter and I wish as well that this is followed now. But, that is unconstitutional by definition because the constitution that is proposed will only be effective next semester. I understand that there is also a change in the provision for constitution change, i.e., that it will be effective immediately, but until that constitution is effective (which will happen next semester) this provision is nothing but a proposal. This means that however this new constitution forwards immediate implementation, the current constitution, which should be followed up to the point of proper execution and ratification of the new constitution, should be followed. Nevertheless, the little supplements made to the earlier constitution, i.e. the definition of all actions currently up to the discretion of the Executive Board and the like, do not pose as unconstitutional with regards to the current constitution. This is the reason I am abstaining. However, I would like you not to think that I am against the change. Everything about the proposed constitution changes sound very promising, considering the skeptic that I usually am. And lastly, I may be wrong. I don't exactly have the current constitution memorized like the back of my hand. I do pray that the necessary steps are done to ensure that the new constitution does not trample any part of the current constitution in a way that disregards some parts of it. Thank you so much for reading this concern. I am also happy to discuss this with you all. Sincerely, Gabs Zamoranos None, it's a good thing that you made this.

AMS Year-End Status Report 2013-2014 | 43


Risk of cheating in the method of ratification (other people using ID numbers). There are points of improvement, but its for the general good of the org. 1. Article 3. "To allow easier adjustments in the following years," <-- what 'adjustments' do you mean? 2. Article 4. "full-fledged" is a vague term, and I think that "retained" is a clearer wording. 3. Article 5. Why are the deputies removed from the execom? 4. Article 5, Section 4, d, x. What's supposed to be in the blank? 5. Also, who is now assigned to manage the AMS website? 6. Article 8. I agree that impeachment /= dismissal. :) ARTICLE V, SECTION 4 states that the president is automatically the (viii) chairperson of the Electoral Board, but ARTICLE VII, SECTION 3 states that the head of the Electoral Board shall be appointed by the Execom. I think it will be clearer if you change the latter to (b) headed by the President. ARTICLE V, SECTION 5 -- you might want to define a "school year." Will it include summer semesters? ARTICLE VII -- maybe add a section on parties? Just so people know that they have options in running - as independent candidates or as part of a party. ARTICLE VIII, SECTION 9 -- "... shall deliberate on what to do with the vacated position" --> "... shall deliberate on probable measures regarding the vacated position" (or something like that!! Para lang mas tunog Consti?) ARTICLE VIII, SECTION 10 -- why will the EVP assume presidency? Won't the IVP be a better fit because he/she handles everything internal? I think that before branching out, an org must first be stable within. And because of the IVP's nature, it would make sense for him/her to assume presidency. I think. ARTICLE VII, SECTION 10 (f) -- same as above "what to do" --> "probable measures" OTHER COMMENTS -1. You might want to add a section on pools so that they may be backed up by this constitution as "official" business of the AMS 2. Just for clarity, org structure may still be further defined and shown through a diagram or something 3. You may want to also include a section about the constitution being available to all. Maybe under article i or article iv. CIP ARTICLE III, SECTION 4 (C) letter of "excuse", not "apology" because another part of the CIP mentioned the need for a letter of excuse (not apology). And it, i think, sounds.. kinder hehe (D) deputy pools still called "deputy" pools? I feel like calling them associate pools would make more sense especially since all deputy positions have been rebranded as associate vp positions (E, 3c) if card keepers are mentioned here, I think that there should be another section explaining the card structure being implemented in the AMS That's it!!! I hope I'm not coming off as arrogant or something. Masyado lang ako maraming free time kaya marami akong napapansin huhu Missing everyone and good luck with everything! :-)

44 | AMS Year-End Status Report 2013-2014


Appendix B.III.5 Mid-Year Status Report on Projects

AMS Year-End Status Report 2013-2014 | 45


Appendix B.III.6 Mid-Year Status Report on Finances

Appendix B.IV.1 Tutorsâ&#x20AC;&#x2122; Pool Organizational Chart TPH TPH Math Dept Point Person

TPH UAO Point Person

TPH All other tutorial Requests

Deputy

TPH

Deputy

Deputy

Deputy

Figure 1: 1st semester organizational chart Figure 2: 2nd semester organizational chart Note: Roles were more flexible under the 2nd semester structure. Appendix B.IV.2 Tutorial Services Statistics Type of Accomplished Cancelled Tutorial One-on-one 32 6 Group 16 4 Organization 0 1 Class 5 0 Total 53 11

46 | AMS Year-End Status Report 2013-2014

Failed to be Tutoried 1 1 0 0 2

Invalid Requests 1 1 0 0 2

Total Tutees 32 48 0 201 281


Appendix B.IV.3 Tutorial Services Promotional Materials (with procedure)

Appendix B.IV.4 Participant Evaluations for Class Tutorials Tutorial Ma18 LT1 Ma18 LT2 MA11 LT2 Criterion Rating Difficulty 4.39 4.35 3.72 Venue 4.68 4.60 4.36 Clarity 3.83 4.33 4.07 Schedule 3.97 4.42 4.27 Promotion 4.28 4.14 3.61 Effectiveness 4.08 4.35 3.96 Overall Rating 4.21 4.37 4.00

MA11 LT2 2.62 3.13 1.29 2.73 1.93 1.40 2.18

Average 4.04 4.44 3.82 4.07 3.86 3.90 4.02

Appendix B.IV.5 Blueprint Attendance Year Level Attendees Population Percentage st 1 year (Math 101) 87 89 97.75% 2nd year 27 82 32.93% rd 3 year 23 71 32.39% 4th year 20 52 38.46% st Note: The original registration sheets were lost; except for the 1 year, these numbers only reflect the number of people who returned their evaluation sheets to the organizers. Appendix B.IV.6 Blueprint Participant Evaluations Summary Criterion Rating Attendance 4.37 Equipment 4.41 Program 4.38 Hosts 4.17 Speakers 4.60 Venue 4.49 Schedule 4.52 Promotions 4.02 Overall Rating 4.54

AMS Year-End Status Report 2013-2014 | 47


Appendix B.IV.7 Camp Math Attendance Day Participants 1 198 2 180 3 156 4 166 Total TNTs Total Participants Total Schools

Volunteers 4 11 10 4 34 223 36

Appendix B.IV.8 Camp Math Participant Evaluation Summary Criterion Rating Attendance 4.53 Equipment 4.60 Program 4.56 Hosts 4.63 Speakers 4.39 Venue 4.39 Food 4.37 Schedule 4.42 Promotions 4.48 Overall Rating 4.51 Appendix B.V.1 Problem Solving Seminar Participant Evaluation Summary Day 1 Day 2 Day 3 Criterion Rating Attendance 4.07 4.00 4.45 Equipment 4.69 4.38 4.90 Program 4.57 4.50 4.90 Hosts 4.54 4.75 5.00 Speakers 4.78 4.70 5.00 Venue 4.57 4.54 4.72 Schedule 4.42 4.70 4.64 Promotions 4.46 4.30 4.27 Overall Rating 4.66 4.64 4.66 Appendix B.V.2 Sipnayan Participant Evaluation Summary GS SI-related ratings Registration was efficient, requiring little effort Transition to testing areas was efficient The mechanics were clearly delivered by hosts The mechanics were fair to all competitors The contest was engaging and fun The questions were of reasonable difficulty It would be better if the questions were easier The judges were effective in their role My overall appreciation for math increased If possible, I will join Sipnayan again next year Note: See Appendix B.I.1 for the default component ratings. 48 | AMS Year-End Status Report 2013-2014

3.98 3.90 4.00 4.25 3.74 3.60 4.41 4.00 3.79 4.13

HS Rating 4.05 3.79 4.05 4.36 3.62 3.47 4.17 4.01 3.74 4.24

College 4.69 4.55 4.28 4.55 4.31 4.39 3.68 4.25 4.54 4.75


Appendix C.I.1 First General Assemby Participant Evaluation Summary SI-related ratings Rating The program and activities were enjoyable 4.15 I learned a lot about AMS and its activities 4.41 I met and had fun with other AMS members 4.25 Note: See Appendix B.II.1 for default component ratings.

AMS Year-End Status Report 2013-2014 | 49


Ams YES Report AY 2013-2014