Need to Read Mac Outlook File in Windows Outlook? Complete Guide!

Need to Read Mac Outlook File in Windows Outlook? Complete Guide!

Summary: Are you trying to read Outlook for Mac OLM file into Windows Outlook? Then here is the solution for your query. Read the complete article and get to know about it.

User Query “One of my clients gave me several OLM files, and I'm using Windows Outlook. I need rapid access to these files since they contain important information. Is it possible to open OLM files on Windows Outlook on windows? How can this be performed if that is the case? I'd be grateful if someone could provide a simple way to achieve this. Any help would be much appreciated!”

Workaround Microsoft Outlook is a cross-platform email client that runs on both Windows and Mac computers. On the other hand, both platforms save mailbox data in various types of Outlook data files. In Outlook for Mac, mailbox items are saved in an.olm file, whereas mail items are saved in an OST or PST file in Outlook for Windows.

The OLM file extension was originally introduced with Outlook 2011 for Mac, and it is used

by Outlook for Mac. Because it is a Mac-only file, the OLM file cannot be accessed in Windows Outlook. You'll need to convert an.olm file generated by Outlook for Mac to a.pst file using OLM to PST converter software if you want to see and open it.

How to Manually Read Mac Outlook File in Windows Outlook You must first export an OLM file from Outlook for Mac before converting it to a PST. The steps are as follows:

1. In MS Outlook for Mac, go to Tools > Export. A popup called 'Export to Archive Fil (.olm)' will display.

2. After choosing all mailbox data, click 'Continue.'

3. Click 'Save' after choosing a location to save and export the OLM file.

4. Click 'Finish' when you've done exporting.

Once the OLM file has been produced, copy it to your Windows PC and convert it to Outlook importable PST format using an automated tool.

You may open and save all mailbox contents in OLM files to PST files with Stellar Converter for OLM, including Inbox, Contacts, Calendars, Tasks, Notes, and so on. MSG (Message) and EML (Email) formats are also available for saving the transformed emails. If you choose the Technician edition, you'll have access to additional saving choices including read OLM file on PC, Office 365, PDF, HTML, and RTF.

Open Mac Outlook OLM File in Windows Outlook Using IMAP Configuration In this method, mail items are synced and transported from a Mac Outlook (OLM) file to Windows Outlook via an intermediate mail server (in this case, Gmail). It's similar to using a storage device to transmit data between two computers.

The steps are as follows:

Step 1: Verify that Gmail's IMAP settings are turned on.

1. Using your web browser, go to Gmail.com and sign in to your Gmail account.

2. From the 'Settings' menu, choose 'Forwarding and POP/IMAP.'

3. After that Enable IMAP Setting and click on the Save Changes button.

Step 2: Integrate Gmail with Outlook for Mac. 1. In Outlook for Mac, go to Outlook>> Preferences.

2. Select 'Accounts' from the drop-down menu, then click the '+' symbol.

3. Click 'New Account...' and type in your Gmail address.

4. Click 'Continue' to sign in with your Gmail account ID, then 'Allow' to proceed.

5. Finally, select 'Open Microsoft Outlook' from the drop-down menu.

Step 3: Transfer mails from your Mac Outlook profile to your Gmail account 1. After a successful sign-in, right-click on the Gmail ID and select 'New folder' from the options.

2. Rename the folder to 'OLM Data.'

3. Select 'Copy Folder...' from the right-click menu of an email folder in your MS Outlook for Mac OLM profile, such as Inbox.

4. In the search box, type 'OLM Data,' then choose the 'OLM Data' folder.

From the drop-down option, choose 'Copy.' The mail items from the Outlook Mac (OLM) folder will be copied to the Gmail folder named 'OLM Data' that we previously created.

After that, wait for the Gmail server to complete the synchronization.

Step 4: Add Gmail Account to Windows Outlook Open Windows Outlook and log in with the same Gmail ID as previously once all of the copied email items have been synchronised.

Then export the duplicated mailbox data from Gmail's OLM Data folder to a PST file using the Outlook Import/Export Wizard.

This method allows you to export OLM data to PST in an indirect manner. It's worth mentioning, though, that not all things in your email will be copied.

Limitation With Manual Approach This method has a number of disadvantages, which are as follows: ● ● ● ●

Attachments are missing, and there is a problem with data consistency.

It's possible that this operation will take many hours to finish.

Because the structure and formatting are destroyed, you can't use this method to sync or move more than 15GB of data at once.

Data loss is also an issue.

Conclusion Because Mac Outlook OLM files cannot be opened in Microsoft Outlook for Windows, you must convert the data to an Outlook importable PST file format. In this post, we looked at two ways to convert OLM data to PST and read Outlook for Mac mailbox items in Outlook for Windows.