How to Export Exchange Mailbox to PST File?
Exporting an Exchange mailbox to a PST file is essential for data backup, migration, and compliance purposes. A PST (Personal Storage Table) file is used by Microsoft Outlook to store copies of emails, calendar events, contacts, and other items This article provides a comprehensive guide on how to export Exchange mailbox to PST file, covering the necessary tools, methods, and steps to ensure a smooth export process.
Why Need to Convert Exchange Emails into PST File?
● Data Backup: Create backups of mailboxes for data protection and recovery
● Migration: Move mailboxes to a different Exchange server or email platform.
● Compliance: Ensure data retention and archiving for regulatory compliance
● Storage Management: Offload older emails to reduce mailbox size and improve server performance.
● Offline Access: Provide users with offline access to their email data
How to Export Exchange Emails to PST File?
Method 1: Using Exchange Admin Center (EAC)
The Exchange Admin Center is a web-based management console for Exchange Server that allows administrators to manage mailboxes, permissions, and more
Steps:
1. Open Exchange Admin Center:
○ Log in to the Exchange Admin Center (EAC) using your administrator credentials
2 Navigate to Compliance Management:
○ Go to Compliance Management > In-place eDiscovery & Hold.
3 Create a New eDiscovery Search:
○ Click on the + (plus) button to create a new eDiscovery search
○ Provide a name and description for the search
4. Specify Search Criteria:
○ Choose the mailboxes you want to export
○ Specify any search criteria (e g , date range, keywords) if needed
5. Start the Search:
○ Click on Next and start the search
○ Once the search is complete, select the search and click on the Download icon
6. Export to PST:
○ Follow the prompts to export the search results to a PST file
○ Specify the location to save the PST file and complete the export process.
Method 2: Using the Advik Exchange Server Backup Tool
This software enables users to export their Exchange 2010 bulk mailboxes directly to PST formats without the need for PowerShell commands. Compared to the manual commands, this application simplifies the process significantly Additionally, users can easily export multiple mailboxes from Exchange 2010 and other versions effortlessly
There are no file size limitations when exporting all mailboxes to PST from Exchange 2010 or other editions Users can import complete mailbox items, including calendars, emails, contacts, notes, and more, with ease
Steps to Export Exchange Emails into PST File
Step 1. Run Advik Exchange Server Backup Tool and Sign in

Step 2. Select email folders you want to export.

Step 3. Choose PST from the given saving options.
