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Chester County Intermediate Unit

WHAT IS A COMMUNITY FOUNDATION ABOUT US

BOARD OF DIRECTORS INSTITUTE AGENDA

Sat., 10.05.24

Chester County Intermediate Unit, 455 Boot Road, Downingtown PA 19335

8:30 Check-In/Nametags 4th Floor Lobby Coffee, Meet/Greet, Info Tables Room 400/401

9-10 Opening Plenary

Welcome. In Boards We Trust. CCCF Overview. Board Talk: Q & A (HO#1)

10:15-11:15 Workshop Sessions

Zeb Davenport Ed.D., CCCF Chair

Karen Simmons, CCCF CEO

Ajené Livingston, LaSalle & CCCF Kara Wentworth, LaSalle Nonprofit Center

Shaping Your Board’s Impact & Effectiveness: Form Follows Function (HO#2) Roshawnda Washington

Hi Impact Boards: Overall Board Responsibilities (HO#3) Robbe Healey ACFRE

Developing a Comprehensive Fundraising Plan (HO#4) Connie

What Do Donors Look for in Nonprofit Financials? (HO#5) Louise Schorn

Ambassador & Advocates (HO#6)

11:30-12:30

Organizational Life Cycles & Evolving Roles of the Board & Executive Director (HO#7)

Your Nonprofit’s Story Matters: How the Board Can Help Tell It (HO#8)

Donna Melton

Major Gifts: Cultivate, Cultivate, Ask (HO#9) Jason

Internal Controls, Audits & IRS 990s: What Every Board Member Needs to Know (HO#10) Nick

Nonprofit Strategic Planning (HO#11)

12:30-12:45 Break - Select Your Boxed Lunch from Feeding Frenzy Catering

12:45-1:45 Working Lunch Sessions

The Board’s REAL Role in Fundraising (HO#12) Krystine Sipple CFRE

Necarsulmer

Executive Transition: The Board’s Role in Searching For, Hiring & Supporting a New Executive Director (HO#13)

1:45 Conclusion of Today’s Board Institute

See you at our Zoom Board Workshops & Roundtables – Monthly – Free - 2nd & 4th Monday at noon Register at www.chescocf.org https://chescocf.org/getonboard-monthly-trainings/

Chester County Intermediate Unit

Floor Map

MISSION

connect people who care with causes that matter, so their philanthropy makes a difference

Now & Forever

VISION

The Chester County Community Foundation is a philanthropic catalyst for positive change, strategically and intentionally engaging donors and partners to address the common good, while transforming our region into a better place for all.

MISSION

connect people who care with causes that matter, so their philanthropy makes a difference Now & Forever

 One of 850 community foundations across the nation share best practices to grow legacy philanthropy nationwide

 Founded in 1994 by 4 ChesCo philanthropic dynast families “You don’t have to be a Rockefeller to be a legacy philanthropist”

 15 Board Members + 8 FTE Staff + 75 Committee Volunteers

 438 entrusted funds

350+ individual & family Donor Advised & Scholarship Funds

75+ nonprofit endowment funds

 @ $113 million in entrusted assets

 @ $5 million granted annually throughout U.S., with focus on Chester County

 Endowed (up to 5% grant payout), quasi-endowed (up to 20%), & provisional (up to 100%) funds:

44% Donor Advised Funds

29% Fund for Chester County/CCCF Entrusted

15% Nonprofit-Designated Endowments

7% Scholarship Funds

5% Field of Interest Funds

NPO IRS 990s are online.

Look up your own npo at GuideStar & compare to others https://www.GuideStar.org/

Go online. Look up your own npo & compare it to others https://www.GuideStar.org/

PLANNING PHASES

• Phase 1 – Get Ready

• Phase 2 – Articulate Mission, Vision & Values

• Phase 3 – A ssess Our Situation (where are we now? SWOT/SOAR)

• Phase 4 – A gree on Priorities (where do we want to be?)

• Phase 5 – Write the Strategic Plan (program, capacity, financing)

• Phase 6 – Implement the Strategic Plan

• Phase 7 – Monitor, Evaluate & Update the Plan evergreen document; not written in stone

Planning Tips

• Make it clear & achievable

• Action steps, due dates, who’s responsible

• Be realistic with tasks, timelines & assignments

• Remember to revisit & update the plan regularly

STEP #4: IMPLEMENT, REVIEW, EVALUATE & UPDATE

Raising funds is NOT enough…..

Ascertain fund-raising results

Compare actual result$ to goal$

What worked?

What didn’t work?

Revise & update plans

Ascertain friend-raising results

Relational, not transactional

The ultimate aim is to deepen supportive relationships

Aim is not just raising money for today’s needs. Aim is cultivating supportive partners for the longterm

KEYS TO SUCCESSFUL INDIVIDUAL DONOR FUNDRAISING

1. COMPELLING PURPOSE

• Strong, moving case for support that addresses personal needs & interests

• Specific goals: clear understanding of what the donor is being asked to support

• Solid plan for meeting goals & completing the defined work

• Evidence that the gift will have meaningful impact

2. MEANINGFUL CULTIVATION & RELATIONSHIP DEVELOPMENT

• Strong leadership (board, staff, volunteers)

• Methods to promote engagement & ownership

• Understanding donor’s motivations & frames of reference

• Cultivation, solicitation & stewardship by people who have already given, & are asking others to do the same

• Evidence of other support

• Opportunities for recognition, if desired

• Avenues for involvement & meaningful participation

SUCCESSION PLANNING SCENARIOS

1. Sudden Absence

2. Medical Urgency/Emergency

3. Retirement Within a Few Months

4. Planned Retirement Within a Few Years -

SEARCH PROCESS CONSIDERATION

hiring a search firm/search consultant vs doing on own

Preparing for CEO Transition Process

202x Prepare the npo for Transition: CEO “clean up” list strategic plan update/soft affirmation learning about search consultants & costs

202x Search Process search consultant/firm vs on own schedule & undertake the search

202x Hire, Orient, Introduce New CEO

202x+ Support, Monitor/Feedback, Appraise New CEO

Discern Board’s experience with executive transitions & begin to define parameters of the search Delineate how should the npo prepare for the transition, focus the search, & support new CEO post-hire

Reach for the stars! There’s no other way to catch one.

1-What has been your experience with nonprofit CEO transitions & searches on other Boards? In your professional life? What works? What doesn’t? What are best practices and lessons you’ve learned?

a. Promotion from within; internal candidates competitively applying for position

b. Interim CEO, to act as a buffer between long-time CEO and next CEO (internal vs external)

c. Next CEO’s relationship to ChesCo: How important to live in ChesCo? Re-locate to ChesCo? Be from/know of ChesCo?

d. Strategic Plan: Board w/Staff shape a Strategic Direction plan & reaffirm/modify core values/KOPs, to provide focus in seeking new CEO

e. Search Consultant/Firm: Pros & cons of small, medium, large. Local, regional, national. Firm or individual consultant. Do it ourselves.

f. Search Committee: Who/What roles involved? With what responsibilities? What time commitment & timing?

2-Roles:

a. What should be our Board's role during search, and after hire? How much involvement?

b. What should be our Staff's role during the search, and after hire?

c. How should constituents be involved?

d. What should be CEO’s role during search, and after hire? How much/little involvement? Overlap time with new CEO?

3-Info:

a. Preparing for Transition-What does the Board need to know about the CEO's role, to be most useful in transitioning to a new CEO?

b. Programs & services chart - Job description w/staff reporting – functional org chart – strategic plan

c. “Loose ends” to tie up: planning-related work groups

OFFICERS

West Chester University Chair

Eric Gudmundson

Pegasus Technologies Chair-Elect

DIRECTORS

Gawthrop Greenwood

Deborah Bookman

Lamb McErlane Immediate Past Chair Vice Chair

Chester County Prothonotary Mark McCarron

EMERITI

President/CEO

Lamb McErlane Vice Chair

Les Bear Vice Chair

Rob Necarsulmer Corporate Secretary/Treasurer

Villanova University

Merrill Lynch Wealth Management

Emily Dina Philanthropic Consultant