CorporateBy-Laws
Approved by The Riverwood Conservancy’s Members at the Annual General MeetingAnnual Members’ Meeting held on April 15, 2024
ProposedEditsMarkedinRed
Article1:Interpretation
1. Inthisby-lawandallotherby-laws,theCorporation,unlessthecontextotherwisespecifiesor requires:
(1) “Act”meanstheOntario’sNot-for-ProfitCorporationsAct,2021(ONCA),asfrom timetotimeamendedandeverystatutethatmaybesubstitutedtherefore;
(2) “Board”meanstheBoardofDirectorsoftheCorporation;
(3) “Corporation”meansTheRiverwoodConservancy;
(4) “Member”shallbeanyindividualororganizationthathaspaidthecurrent MembershipFeeassetfromtimetotimebythemembershipatan AnnualGeneral MeetingAnnualMembers’Meeting;
(5) “Regulations”meanstheRegulationsmadeundertheAct,fromtimetotimeamended andeveryRegulationthatmaybesubstitutedtherefore;
(6) alltermswhichareusedinthisoranyotherby-lawoftheCorporationandwhichare definedintheActortheRegulationsshallhavethemeaningsgiventothemintheAct ortheRegulations;
(7) wordsimportingthesingularnumberincludethepluralandviceversa;
(8) theword“Articles”shallalsomeanletterspatent;and
(9) theword“person”includesindividuals,bodiescorporate,corporations,companies, partnerships,syndicates,trustsandunincorporatedorganizations.
Article2:Missionstatement,corporateseal,registeredoffice,andfinancialyear
1. VisionandMissionStatement
(1) Vision
Acommunitythatlivesinharmonywithnature.
(2) MissionStatement
TheRiverwoodConservancyisthecharitythatprovidesprogramsanddirectionfor Riverwood-the150-acre,urbannaturepreservesituatedontheshoresoftheCredit RiverinMississauga.Workingtogetherwithlike-mindedgroupsandindividuals,our missionistoenablepeopleofallcultures,ages,andabilitiestorespectfullyconnect withnatureandlearnabouttheimportanceofprotecting,conservingandrestoring naturalspacesforthewell-beingoffuturegenerations–allwhileexperiencingthe beautyoftheRiverwoodgardens.
(3) CoreValues
• Respect-Weareakindandcaringorganizationthatrespectsnature,the environmentandallpeople.
• Welcoming-Weenjoymeetingnewpeople,hearingnewideasandsharingthe beautyofRiverwood.
• Leadership-Wearepassionateinbuildingawarenessandofferingopportunities forlearninganddiscovery.
• Participation-Weprovideopportunitiesforgrowthandapathforthefuture throughcommunityparticipation.
• Integrity-Wetakeourresponsibilitiesveryseriouslyandaretransparentinour communications,interactionsandintentions.
2. Corporateseal–TheCorporateSealshallberetainedattheRegisteredOffice.AnyCorporate SealadoptedfortheCorporationshallbesuchastheBoardmayfromtimetotimeapproveby resolution.
3. Registeredoffice–TheBoardmayfromtimetotimebyresolutionfixthelocationofthe RegisteredOfficeoftheCorporationwithintheCityofMississauga,intheRegional MunicipalityofPeel,asdesignatedbytheLettersPatentoftheCorporation.
4. Financialyear–TheFinancialYearoftheCorporationshallbefromJanuary1toDecember31.
Article3:OfficersandDirectors
1. Chair–TheChairshallberesponsibleforleadingtheBoardinthe fulfillmentofitsfiduciary, governanceandotherresponsibilities,representingtheBoardandtheCorporationas requiredandthegeneraloversightanddirectionofthebusinessandaffairsofthe Corporation,subjecttotheauthorityoftheBoard.
2. Vice-Chair–DuringtheabsenceoftheChair,his/her/theirdutiesshallbeperformedand his/her/theirpowersexercisedbytheVice-Chair.TheVice-Chairshallalsoperformsuchduties andexercisesuchpowersastheChairmayfromtimetotimedelegatetotheVice-Chairoras theBoardmayprescribe.
3. ImmediatePastChair–ThePastChairistheDirectorwhoservedasChairimmediatelybefore thecurrentChairandthePastChairwillserveastheChairoftheNominatingCommittee.
4. CorporateSecretary–TheCorporateSecretaryshallsignalldocumentsasrequiredin compliancewiththeAct.She/He/Theyshallalsoperformsuchotherdutiesasmayfromtime totimebeprescribedbytheBoard.
5. Treasurer–TheTreasurershallensurethatadequateaccountingrecordsarepreparedand maintainedandshallkeep,orcausetobekept,fullandaccuratebooksofaccountinwhich shallberecordedallreceiptsandmoney,thesafekeepingofsecuritiesand thedisbursement offundsoftheCorporation. He/she/tTheyshallprovidetotheBoardwheneverrequiredof him/her/theythemanaccountofallhis/her/theirtransactionsasTreasurerandofthe financialpositionoftheCorporationandheshallperformsuchotherdutiesasmayfromtime totimebeprescribedbytheBoard.
6. Directors–TheDirectorsshallattendBoardmeetingsandbeassignedspecific responsibilities.Theseresponsibilitiesandthequalificationsrequiredineachinstanceshall bedefinedbytheBoardtomeettheneedsoftheCorporation.
7. SigningAuthorities–TheBoardofDirectorsshallappointsigningauthoritiesforthe Corporation.
Article4:BoardandCommittees
1. TheBoardofDirectors–TheBoardofDirectorsshallberesponsiblefortheoverallgovernance oftheCorporationandshallconsistof:
(1) Betweeneleven(11)andfourteen(14)DirectorsincludingtheChair,ViceChair, Treasurer,CorporateSecretary,andImmediatePastChair.
(2) Directorsmayserveforatermofuptofour(4)years(thelengthofthetermtobe designatedatthetimeoftheelectionofeachDirector).ADirector’stermwill commenceasofthedateoftheAGMAMMappointed.Directors,appointedbythe BoardtofillvacanciesasperArticle4.10,mustbeconfirmedatthenext AGMAMM.All DirectorsmustagreeinwritingtheirwillingnesstoserveasaDirector.ADirectorwho
hasservedfortwo(2)fulltermsmaybere-electedasaDirectorafteraone(1)-year absencefromtheBoard.
(3) The Members will designate the number of Directors for a year upon the recommendation of the Nominating Committee at the Annual General MeetingAnnual Members’ Meeting. This number shall not be smaller than the number of sitting Directorswhohavenotyet completedtheirterms.
(4) TheMembersshallelecttheDirectorsattheAnnualGeneralMeetingAnnualMembers’ MeetingtoservetermsasdescribedinArticle4-1(2).
(5) TheImmediatePastChairmaycontinuetoserveontheBoardforone(1)two(2)-year termbeyondtheeight(8)-yearlimit,notedinArticle4-1(2)onlyiftheImmediatePast Chairpositionwouldotherwisebevacant.
2. ExecutiveCommittee–TheExecutiveCommitteeshallmeet,ifrequired,betweenBoard meetingsandshallmakedecisionsonbehalfoftheBoard.AlldecisionsoftheExecutive CommitteemustberatifiedbytheBoardatthenextBoardmeeting.
(1) TheExecutiveCommitteeshallconsistoftheChair,ViceChair,ImmediatePastChair, Treasurer,CorporateSecretaryandoneotherDirector. TheExecutiveCommittee shallbeelectedbytheBoardannuallyatitsfirstmeetingimmediatelyafterthe Annual GeneralMeetingAnnualMembers’Meeting.
(2) AtanymeetingoftheExecutiveCommittee,aQuorumshallbethree(3)voting members.
(3) The powersoftheExecutiveCommitteeshallbesubjecttoanyregulationsimposed fromtimetotimebytheBoard.
3. Committees–TheBoardmayestablishCommitteesandSub-committeesfromtimetotimein ordertoconductitsbusinessmoreeffectively.AllCommitteesshallbereappointedannually aftertheAnnualGeneralMeetingAnnualMembers’MeetingandareresponsibletotheBoard whoshalldefinetheresponsibilitiesofeachCommittee.
4. BoardAppointments
RecordingSecretary–TheBoardmay,ifdesired,appointaRecordingSecretarywhoisnota Director. TheRecordingSecretaryshallattendallBoardmeetingsbutshallnothaveany votingrights.TheRecordingSecretaryshallgive,orcausetobegiven,allnoticesrequiredto begiventoMembers,Officers,Directors,auditorsandmembersofCommittees.The RecordingSecretaryshallattendallmeetingsoftheBoard,ofCommitteeswhererequiredand oftheMembersandshallenterorcausetobeenteredinbooks,keptforthatpurpose, minutesofallproceedingsatsuchmeetingsandshallperformotherdutiesasmayfromtime totimebeprescribedbytheBoard.
5. Quorum–AtanymeetingoftheBoard,fifty(50)percentplusoneofthenumberofDirectors asdesignatedbythemembershipatthe AGMAMMshallconstituteaQuorumforthe transactionofbusiness.
6. Qualification–EachDirectorshallbeeighteen(18)ormoreyearsofage,mustbe aMemberof theCorporationandbelieveintheMissionoftheCorporation.
7. Nominations–Anominatingcommitteeconsistingofatleasttwo(2)Directors,andoneor morememberswhocouldalsobeDirector(s)shallbeappointedbytheBoardatitsfirst meetingaftertheAnnualGeneralMeetingAnnualMembers’Meeting(AGMAMM).
ThecommitteeshallbechairedbytheImmediatePastChair.TheImmediatePastChairisthe Directorwhoservedaschairimmediatelybeforethecurrentchair.TheImmediatePastChair maycontinuetoserveontheBoardforone(1)two(2)yeartermbeyond theeight(8)year limit,onlyiftheImmediatePastChairpositionwillotherwisebevacant.
IftheimmediatePastChairisunabletoservebeyondeithertheeight(8)yearlimitorthe furthertwo(2)yearextensionthentheCommitteeshallbechairedbyaBoardmemberwhois alsoaPastChair.IntheeventthatnoPastChairisavailable,theBoardwillappointaDirector asChair.
TheCommitteeshallgiveareporttomembersatthe AGMAMMwhichwillincludethe following:
a) ThenamesofDirectorswhoareleavingtheBoardattheconclusionofthe AGMAMM;
b) AlistofproposedcandidatesforelectiontotheBoardforafour(4)yearterm,and;
c) RecommendtheMaximumsizeoftheBoardfortheensuingyear.
OtherdutiesoftheCommitteeinclude:
d) ProposingtotheBoardofDirectors,followingtheconclusionofthe AGMAMM,the membersoftheExecutiveCommitteefortheensuingyear,and
e) OverseeingthefillingofcasualvacanciesthatmayariseontheBoardthroughoutthe courseoftheyear,throughtheidentification,review,assessmentand recommendationofsuitableprospectivecandidates.
NominationsforelectiontotheBoardfromthefloorwillnotbeacceptedatthe AGMAMM.All nominationsmustbeinwritingandforwardedtotheNominatingCommittee,whichmustreportto themembersallsuchnominationsreceived.Allsuchnominationsmustbesignedbytwo(2)members
oftheCorporationaswellasthecandidateandmustbereceivedbytheNominatingCommitteeat leastfourteen(14)dayspriortotheAGMAMM.
8. DisciplinaryActorTerminationofMembershipforCause
• Upon15days’writtennoticetoaMember,theBoardmaypassaresolutionauthorizing disciplinaryactionortheterminationofmembershipforviolatinganyprovisionofthe articlesorBy-laws.
• Thenoticeshallsetoutthereasonsforthedisciplinaryactionorterminationof membership.TheMemberreceivingthenoticeshallbeentitledtogivetheBoardawritten submissionopposingthedisciplinaryactionorterminationnotlessthan5daysbeforethe endofthe15-dayperiod.TheBoardshallconsiderthewrittensubmissionoftheMember beforemakingafinaldecisionregardingdisciplinaryactionorterminationof membership.
9. VacationofOffice
TheofficeofaDirectorshallbevacatedimmediately:
• IftheDirectorresignsofficebywrittennoticetotheCorporation,whichresignationshall beeffectiveatthetimeitisreceivedbytheCorporationoratthetimespecifiedinthe notice,whicheverislater;
• IftheDirectordiesorbecomesbankrupt;
• IftheDirectorisfoundtobeincapablebyacourtorincapableofmanagingpropertyunder Ontariolaw;or
• If,atameetingoftheMembers,theMembersbyordinary resolutionremovestheDirector beforetheexpirationoftheDirector’stermofoffice.
IfanOfficerorDirector,withoutduecause,failstoattendatleastsixty(60)percentofthe regularlyscheduledmeetingsinanyone(1)-yearorconsecutivetwelve(12)-monthperiod, suchnon-attendancemaybeconsideredasaresignationofofficeand theofficeror directormaynotbeconsideredforre-electionbytheNominatingCommittee.
10.Vacancies–TheBoardshallhavethepowertofillanyvacanciesinitsmembershipwhich ariseduringanyyearuptoalimitofone-thirdoftheBoard.IfanelectionofDirectorsisnot heldatthepropertime,theincumbentDirectorsshallcontinueinofficeuntiltheirsuccessors areelected.
11.ConflictofInterest–WhereamemberoftheBoardoramemberofanyCommitteehasany directorindirectpecuniaryinterest
(1) inanycontractorproposedcontractlikelytobeaffectedbyadecisionoftheBoardor (2) inanyothermatterwithwhichtheBoardisconcernedand (3) ispresentatthemeeting,includingCommitteemeetings,oranyothermeetingofthe Boardatwhichthematteristhesubjectofconsideration,
suchDirectororOfficershall,priortoanydiscussion,disclosetheirinterestandshallnottake partintheconsideration,discussionof,orvoteon,thesubjectitem.
IfanOfficerorDirectorisfoundtobeinanundeclaredconflictofinterestsituationsuch conflictmaybeconsideredtobearesignationofofficeandtheOfficerorDirectormaybe ineligibleforre-election,asdeterminedbyresolutionoftheBoard ofDirectors.
Article5:BoardMeetings
1. NoticeofMeetings–MeetingsoftheBoardshallbeheldfromtimetotimeatsuchplace,at suchtimeandonsuchdayastheChairoranytwoDirectorsmaydetermine,andthe CorporateSecretaryshallcallmeetingswhensodirectedorsoauthorized.
2. Place,FrequencyandMeansofMeeting
(1) PlaceandFrequencyofMeeting–MeetingsoftheBoardmaybeheldatanyplace withinOntarioandatleastsix(6)timesperyear.
(2) MeansofMeeting–WherealltheDirectorspresentatorparticipatinginthemeeting haveconsentedanyDirectormayparticipateinameetingoftheBoardbymeansof conferencetelephone,electronic,orothercommunicationfacilitiesaspermitall personsparticipatinginthemeetingtocommunicatewitheachothersimultaneously andinstantaneously,andaDirectorparticipatinginsuchameetingbythosemeans shallbedeemedtobepresentatthemeeting.IfamajorityoftheDirectors participatinginsuchameetingaretheninCanada,themeetingshallbedeemedto havebeenheldinCanada.
(2)(3) Approvalofmeetingminutesmaybenon-simultaneous,viaeamailorother digitalmeansofcommunication.
3. Voting–AtallmeetingsoftheBoard,everyquestionshallbedecidedbyamajorityofthe votescast.Incaseofanequalityofvotes,theChairofthemeetingshallbeentitledtoa
castingvote,otherwisehedoesnotvoteatBoardorMembers'meetings.
4. Chair–TheChairshallbechairofanymeetingoftheBoard.IfnoOfficerispresent,the DirectorspresentshallchooseoneoftheirmemberstobeChairforthatmeeting.
Article6:ProtectionforDirectorsandOfficers
1. LimitationofLiability –ExceptasotherwiseprovidedintheAct,noDirectororOfficerforthe timebeingoftheCorporationshallbeliablefortheacts,receipts,neglectsordefaultsofany otherDirectororOfficeroremployeeorforjoininginanyreceiptoractforconformityorfor anyloss,damageorexpensehappeningtotheCorporationthroughtheinsufficientor deficiencyofanysecurityinoruponwhichanyofthemoniesoforbelongingtothe Corporationshallbeinvestedforanylossordamagearisingfromthebankruptcy,insolvency ortortuousactsofanypersonwithwhomanyofthemonies,securitiesoreffectsofthe Corporationshallbedepositedorforanylossoccasionedbyanyerrorofjudgmentor oversightonhispartorforanyotherloss,damageormisfortunewhichmayhappeninthe executionofthedutiesofhisofficeorinrelationthereto;providedthatnothinghereinshall relieveanyDirectororOfficerfromthedutytoactinaccordancewiththeActandRegulations orfromliabilityforanybreachthereof.
2. IndemnitiestoDirectorsandOfficers –SubjecttotheAct,everyDirectorandOfficerofthe Corporationandtheirheirs,executors,administratorsandotherlegalpersonal representatives,shallfromtimetotimebeindemnifiedandsavedharmlessbythe Corporationfromandagainst
(1) anyliabilityandallcosts,chargesandexpensesthattheysustainorincurinrespectof anyactionsuitorproceedingthatisproposedorcommencedagainsttheminrespect ofanythingdoneorpermittedbytheminrespectoftheexecutionofthedutiesofhis office,and
(2) allothercosts,chargesandexpensesthattheysustainorincurinrespectoftheAffairs oftheCorporation.
3. SubmissionofContractstoMembersforApproval –TheBoardinitsdiscretionmaysubmit anycontract,actortransactionforapprovalorratificationatanyAnnualorSpecialMeetingof theMemberscalledforthepurposeofconsideringthesame,andamajorityofvotesshall constituteapproval.
Article7:Meetings
1. AnnualGeneralMeetingAnnualMembers’Meeting
(1) SubjecttotheprovisionsoftheAct,theAnnualGeneralMeetingAnnualMembers’ Meetingshallbeheldannuallynotlaterthantheendofthefourthmonthfollowing theendofthefiscalyearoftheCorporationatsuchaplaceintheCityofMississauga asdeterminedbytheBoard.Atleasttwenty-one(21)daysnoticeofthetime,placeof themeeting,andmeetingagendashallbegiventotheBoard,totheauditor,andto eachMemberentitledtovoteattheAnnualGeneralMeetingAnnualMembers’ Meeting.FinancialstatementsorasummarythereofshallbeprovidedtotheMembers aminimumoffive(5)dayspriortotheAnnualGeneralMeetingAnnualMembers’ Meeting.Thefullfinancialstatementsmustbeaccessibletoallmemberswhowishto reviewthem.
(2) MeansofMeeting–Insituationswhereanin-personmeetingisnotpossible,the meetingmaybeheldbymeansofconferencetelephone,electronic,orother communicationfacilitiesaspermitallpersonsparticipatinginthemeetingto communicatewitheachothersimultaneouslyandinstantaneously,andaMember participatinginsuchameetingbythosemeansshallbedeemedtobepresentatthe meeting.,IfamajorityoftheMembersparticipatinginsuchameetingarethenin Canada,themeetingshallbedeemedtohavebeenheldinCanada.
(3) AttheAnnualGeneralMeetingAnnualMembers’Meeting,
(i) TheBoardshallreportontheactivitiesandaccomplishmentsoftheCorporation sincethelastAnnualGeneralMeetingAnnualMembers’Meeting
(ii) TheTreasurershallpresentauditedfinancialstatementsfortheyearjustended.
(iii) TheBoardshallpresentanyby-lawchangesforconsiderationandapproval.
(iv) TheDirectorsshallbeelectedbytheMembersinaccordancewiththerotation prescribedinArticle4,bysecretballotifnecessary.
(v) TheAuditorshallbeappointedbytheMembersontherecommendationofthe Treasurer.
(vi) Otherbusinessasmayproperlybebroughtbeforethemeetingshallbe transacted.
2. SpecialMembers’Meetings–TheChairorViceChairshallhavethepoweratanytimetocalla SpecialMeetingoftheMembersoftheCorporationtobeheldatanytimeandplacein Ontario.Noticeofthetime,place,andagendaofsuchSpecialMembers’Meetingshallbe giventothemembersnotlessthantwenty-one(21)daysbeforethedayonwhichthemeeting istobeheld.
TheBoardmustcallaSpecialMembers'Meetinguponreceiptofawrittenrequestsignedby twenty-five(25)MembersoftheCorporation.Three(3)Directorsarerequiredtoattendany suchmeeting.
3. Quorum–Twenty-one(21)votingMemberspresentshallconstituteaquorumat Annual GeneralMeetingAnnualMembers’MeetingandSpecialMembers'Meetings.
4. OmissionofNotice–Theaccidentalomissiontogivenoticeofanymeetingorthenon-receipt ofanynoticebyanyMemberorMembersorbytheauditoroftheCorporationshallnot invalidateanyresolutionpassedoranyproceedingstakenatanyMeetingofMembers.
5. Voting–ThoseentitledtovoteshallbeMemberswhohavepaid,priortothemeeting,the currentyear'sMembershipFee.AtallmeetingsofMembers,everyquestionshallbe determinedbyamajorityofthevotescastonthequestion,unlessotherwiserequiredbythe Articlesorby-lawsorbytheAct.InthecaseofanequalityofvotesatanyMeetingofMembers, theChairofthemeetingshallbeentitledtocastavote.SubjecttotheprovisionsoftheAct, anyquestionataMeetingoftheMembersshallbedecidedbyashowofhandsunlessasecret ballotisrequiredordemanded.Uponashowofhands,everyMemberpresentinpersonor representedbyproxyandentitledtovoteshallhaveone(1)vote.
6. ProxyVoting–SubjecttoONCAsection64,everymemberentitledtovoteatameetingofthe membersmaybymeansofaproxyappointaproxyholderoroneormorealternate proxyholdersasthemember’snomineetoattendandactatthemeetinginthemanner,tothe extentandwiththeauthorityconferredbytheproxy.Aproxyshallbeinwriting,signedbythe memberorthemember’sattorney,andinsuchformastheBoardfromtimetotimemay prescribe.
7. ChairandSecretary–TheChairshallbeChairofanymeetingofMembers.IfnosuchOfficeris presentwithinfifteen(15)minutesfromthetimefixedforholdingthemeeting,thenthe MemberspresentandentitledtovoteshallchooseoneoftheirnumbertobeChair.Ifthe RecordingSecretaryisabsent,theChairshallappointsomepersonwhoneednotbea Member,toactassecretaryofthemeeting.
Article8:Membership
1. Qualifications–EverypersonshallbeentitledtobeaMemberoftheCorporation,except thosepersonswhohavebeenremovedbytheBoardunderArticle4-8.AMembershallbe entitledtoparticipateinallactivitiesoftheCorporationasdefinedbytheBoard.
2. MembershipClasses
a> VotingMembership:
(1) IndividualYouth–onenamedpersonbetweentheagesof15and25,eachofwhom shallhaveone(1)vote.
(2) IndividualSenior–onenamedpersonaged65yearsorolder,eachofwhomshallhave one(1)vote.
(3)(1) IndividualAdult–onenamedpersonbetweentheagesof26and64,eachof whomwhoshallhaveone(1)vote.
(22)Family–uptotwonamedadults(parentsorgrandparents),plusthreechildrenunder 18yearsofageinimmediatefamily;eachadultshallhaveone(1)vote.
(3) Donor/MemberHybrid(Charitable)-onenamedpersonwhohasmadeadonationin thepasttwelvemonths,onwhommembershiphasbeenconferred,whoshallhaveone(1) vote
(4)Life-TheBoardmay,byresolution,conferLifeMembershiponanyMemberofthe Corporationandtheirpartner/spousewhohasgivendistinguishedservicetothe Corporation.ShouldtheMemberdie,theLifeMembershipcontinuesforthesurviving partner/spouse.
Additionally,LifeMembershipmaybeconferredondonorswhosecumulativedonations havereachedanindentifiedthreshold.LifeMembersretainalltheirmembershiprights butdonothavetopaytheannualMembershipFee.
(4) LifeMembership–TheBoardmay,byresolution,conferLifeMembershiponany MemberoftheCorporationand theirpartner/spousewhohasgivendistinguished servicetotheCorporation.TheseMembersretainalltheirmembershiprightsbutdo nothavetopaytheannualMembershipFee.ShouldtheMemberdie,theLife Membershipcontinuesforthesurvivingpartner/spouse.
b> Non-VotingMembership:
(1)HonoraryMembership–TheBoardmay,byresolution,conferHonoraryMembershipon anyindividual,includingaPatron,whoisnota MemberoftheCorporationwhohasgiven distinguishedservicetotheCorporationorwhomtheBoardotherwisedeemsappropriate. SuchMembersshallnothavevotingrights.
3. MembershipFees–MembershipFeesshallbepayableonanannualbasisandshallbe determinedfromtimetotimebytheBoard.
4. MembershipintheCorporationisnottransferableandautomaticallyterminatesif
(1) theMemberresignsasaMemberoftheCorporation,ordies;
(2) MembershipFeeshavenotbeenpaidwithintwo(2)monthsoftheirduedate;or
(3) theMemberisremovedpursuanttoArticle4-8.
Article9:InformationAvailabletoMembers
1. DiscoveryofInformation–ExceptasprovidedbytheAct,noMembershall beentitledto discoveryofanyinformationrespectinganydetailsofconductoftheCorporation’sbusiness which,intheopinionoftheDirectors,itwouldbeinexpedientintheinterestsofthe Corporationtocommunicatetothepublic.
2. InspectionofRecords–TheDirectorsmayfromtimetotime,subjecttorightsconferredbythe Act,determinewhetherandtowhatextentandatwhattimeandplaceandunderwhat conditionsorregulationsthedocuments,booksandregistersandaccountingrecordsofthe CorporationoranyofthemshallbeopentotheinspectionofMembersandnoMembershall haveanyrighttoinspectanydocumentorbookorregisteroraccountingrecordofthe Corporationexceptasconferredbystatuteorauthorizedbythe Boardorbyaresolutionof theMembers.
Article10:Miscellaneous
1. Services–AnynoticeorotherdocumentrequiredbytheAct,theRegulations,theArticlesor theby-lawsoftheCorporationtobesenttoanyMemberorDirectorortotheauditorshallbe deliveredpersonallyorsentbyprepaidmailorfax,toanyMemberorDirector attheirlatest addressasshownintherecordsoftheCorporationoritstransferagent,whicheveristhemore current,andtotheauditorattheirbusinessaddress.
2. Staff–TheBoardauthorizesstaffremunerationthroughtheannualapprovalofthebudget.
3. Insurance–TheCorporationmaypurchaseandmaintainsuchinsuranceforthebenefitofthe DirectorsandOfficersasmaybeconsiderednecessary.
4. RulesofOrder–RobertsRulesofOrdershallgoverntheCorporationinallmattersnotcovered bytheseby-laws.
5. ChangestoTheseBy-Laws–Theseby-lawsmaybeamendedwiththeconsentoftwo-thirdsof theMembersvoting(whetherinpersonorbyproxy)atan AnnualGeneralMeetingAnnual Members’MeetingoftheCorporation,orataSpecialMembers’Meetingcalledtoconsiderthe changes,provided
(1) anoticeofmotioninwritingofsuchproposedamendmentorrevisionhasbeengiven atapreviousAnnualGeneralMeetingAnnualMembers’Meeting;or
(2) Membershavebeennotifiedoftheproposedchangesinwritingatleastfourteen(14) daysprecedingtheAnnualGeneralMeetingAnnualMembers’Meeting
Amendmentsandalterationstotheseby-lawsmaybeproposedbytheBoardorbyMembers.
6. DissolutionoftheCorporation–TheCorporationmaybedeclaredtobedefunctifitisunable tomeetitsMissionStatement.Motiontodissolveshallrequireatwo-thirdsmajorityofthe MembersataSpecialMembers’Meeting.Afterdischarginganyoutstandingdebtsand liabilities,anyremainingassetsshallbedistributed amongstaregisteredcharitable organization(s),whichcarryonitsworkwithasimilarpurposewithintheCityofMississauga.