Tuesday 8 - Friday 11 July 2025
Trade Stand Information 2025
About Us
The Great Yorkshire Show dates back to 1838 and over the past 165 years the event has stayed true to its roots supporting and promoting agriculture and championing the vital role of farmers across the UK.
Every year, more than 140,000 visitors and over 8,500 animals converge on the Great Yorkshire Showground in Harrogate.
As we approach the 166th Great Yorkshire Show, this iconic four-day event is still regarded as one of the biggest agriculture shows in England. With a diverse schedule of events, competitive classes and breathtaking main ring events such as the Cattle Parade, these are just a few reasons why we are the Great Yorkshire Show.
We have around 1,100 stands offering a varied product range from clothing, cars, motorhomes, giftware and our renowned food hall. Our trade stands are an integral part of the Show and its success and shopping is one of the top reasons our visitors come to the show.
The Great Yorkshire Show is organised by the Yorkshire Agricultural Society (YAS), a registered charity supporting rural Yorkshire. YAS supports and promotes the farming industry through health care, business, education and scientific research.
The Society is supported by its family of businesses including Fodder, Yorkshire Event Centre, Pavilions of Harrogate and the Harrogate Caravan Park as well as events Great Yorkshire Show and Springtime Live. All profits go to support the charities aims of championing and promoting agriculture and rural industries in the North of England which encourage consumers to choose local, healthy produce, also to advance agricultural research and the protection and sustainability of the natural environment.
Why exhibit at the Great Yorkshire Show
Visitor Profile
The Great Yorkshire Show delivers you a consistently large audience:
140,000 ATTENDANCE NUMBERS
93% visitors are likely to visit again
97% of visitors would recommend the Great Yorkshire Show
86% of visitors included shopping as part of their visit
value at show stands £163.61 AVERAGE TRANSACTION
excluding entrance and food costs
AGE OF VISITOR
A PRESTIGIOUS EVENT
A prestigious and professional event now in its 166th year
ABC1 DEMOGRAPHIC
The event attracts a dedicated, loyal and affluent visitor
SALES VOLUME
Generate high sales volume over a short period
BRAND EXPOSURE
Reach up to 140,000 people who attend the event
CONSUMER RELATIONSHIP
Build a better brand relationship with your customers
BRAND AND PRODUCT LAUNCHES
Launch and showcase your new product or ranges
COMPANY PROFILE
Raise your company profile
Included in your booking you will receive:
Free listing in the Show Programme includes company name, stand location, email, telephone, website and 20 word product description
Free listing on the Show website
Free parking
Free of charge exhibitor tickets (quantity dependent on size of stand)
Show Staff Contact Details
Michelle Mackey
01423 546204 | michellem@yas.co.uk
01423 546224 | emmad@yas.co.uk Operations
Nigel Morgan
01423 546205 | nigelm@yas.co.uk
Marketing & Sponsorship
Kayleigh Dowson
01423 546202 | kayleighd@yas.co.uk
Clare Longley
01423 546281 | clarel@yas.co.uk
Advertising
Clare Longley
01423 546281 | clarel@yas.co.uk
Operational Facilities Manager
Joe Leahy
01423 546246 | facilities@yas.co.uk
Press
Jo Francisco
01423 546215 | jof@yas.co.uk
Ben Barnett
01423 546160 | benb@yas.co.uk
Accounts
Sarah Martin
01423 546279 | sarahm@yas.co.uk
Please read the contents of this handbook, by signing your booking form you are agreeing to the terms and conditions contained within.
Trade Stand
Discounts – 25% for Registered Charities excluding Agricultural Open Space rates which are already discounted. For Garden Show competitive stands contact: Michelle Mackey on 01423 546204
Space Type (Prices quoted are for 4 days - not daily rates)
Open Space | Sold only in full metres. MINIMUM SIZE SOLD IS 6M X 6M.
Premium Open Space Sites
Located on Avenue E, 5th Avenue, 6th Avenue, Presidents Avenue & Collecting Ring
Located on all other avenues not mentioned in
Motor Vehicle Open Space
Located on Avenues H, J & K. Second-hand vehicles cannot be shown Example: 6m x 6m minimum space = 36sqm x £23.95 = £862.20 +vat | (Larger spaces can be
Located in the brown shaded areas shown on the Show Map
Machinery Open Space
Located in the brown shaded areas near White Gate shown on the Show Map
For the exhibition of large agricultural machinery and implements only ie tractors, combine harvesters etc. The display of used or second-hand equipment on machinery stands is prohibited.
Example: 6m x 6m minimum space = 36sqm x £4.73 = £170.28
Located
Types of Stand Space
We have various types of stand space we can offer depending on your requirements.
Open Space Machinery & Agricultural Open Space Motor Vehicle
Open space
• This is outdoor space on grass, block paving or gravel
• Open space is sold in square metres
• The minimum space we offer is 6m x 6m (36sqm) but you can apply for larger space if needed
• You will need to provide your own covering, marquee, or exhibition unit
• Open space is either sold as premium open space rate or general open space rate
• Machinery open space is only for stands selling agricultural machinery such as tractors, harvesters etc
• Agricultural open space is only for stands selling agricultural products
• Motor vehicle open space is only for stands selling new motor vehicles
• We would recommend open space if you need a larger space and have, or can hire, your own marquee or exhibition unit.
• Premium site Open Space: Located on Avenue E, 5th Avenue, 6th Avenue, Presidents Avenue & Collecting Ring
• General site Open Space: Located on all other avenues not mentioned in Premium
• Motor Vehicle Open Space: Located on Avenues H, J & K
• Agricultural & Machinery Open Space: Located in the brown shaded areas shown on the Show Map
• We are an outdoor showground, utilised all year round and cannot guarantee a flat and even surface.
Types of Stand Space
We have various types of stand space we can offer depending on your requirements.
Marquee Shedding
• This is a long run of marquee with dividers inside to divide each stand space
• This type of stand is sold in bays
• Each bay faces out onto the avenue
• Each bay has a 600mm deep banner frame above the front and a bottom bar to secure the stand at night
• Exhibitors are responsible for supplying and fitting their own banners
• The ground is grass, flooring is not provided
Plans of Shedding
3m x 6m bay (diagram 1)
• You can apply for more than 1 bay if you need a larger space but please note there will be a marquee leg every 3 metres
• We would recommend this type of stand if you need a smaller stand space and don’t have, or don’t want to hire, your own marquee or exhibition unit
• Premium site Marquee Shedding – each bay is 3m Frontage x 6m Depth, located on Avenue E & 5th Avenue
• General site Marquee Shedding – each bay is 3m Frontage x 3m Depth, located on Avenue Q
3m x 3m bay (diagram 2)
Types of Stand Space
We have various types of stand space we can offer depending on your requirements.
Permanent Shedding
• These are basic buildings with concrete floor, roller shutter door to the front and corrugated roof (they are not completely watertight). Bays are divided by plywood partitions
• This type of stand is sold in bays
• Each bay faces out onto the avenue
• Each bay measures 3m (frontage) x 4.5m (depth)
• Each bay has a 900mm banner frame above the front
• Exhibitors are responsible for supplying and fitting their own banners and decorating the stands
Plan of Permanent Shedding
(diagram 3)
• The roller shutter door can be padlocked to the ground for security at night. Exhibitors need to provide their own padlock
• We would recommend this type of stand if you need a smaller stand space and don’t have, or don’t want to hire, your own marquee or exhibition unit
• Exhibitors need to remove all items after the show. Any items left are the exhibitor’s own responsibility.
• Permanent Shedding – each bay is 3m Frontage x 4.5m Depth, located on Avenue O, around the Main Ring Collecting Ring area and on the President’s Lawn.
Types of Stand Space
We have various types of stand space we can offer depending on your requirements.
Indoor
Exhibition Space
Food Hall,
Home & Gift Hall
Cheese & Dairy Show
• These stands are located inside permanent exhibition hall buildings
• The stands are divided by shell scheme walls
• The stands are sold in square metres
Shell Scheme Specifications
• Each stand comes with a light fitting and 2 x 500w sockets
• We would recommend these types of stand space if you need smaller, indoor, covered stand spaces and have products relevant to these areas
CLICK SHELL SCHEME STAND
Shell scheme stands are built using the Click construction system. This is a modular aluminium frame structure in matt-silver anodised aluminium, 2.5m high with posts at 1m centres, each with eight channels; infill panels are finished in steel grey loop nylon in the Home & Gift Hall and white laminate in the Food Hall & Cheese Show.
A fascia panel is provided on each open side, supported by system posts at intervals: the maximum distance between support posts is 4 metres. The drawing shows details of framework and panel sizes.
1. Fascia board Height 300 o/a, 170 visible board.
2. System post 55mm wide with 8 channels. Note posts protrude by 22mm from face of panel
3. System rail 65mm high.
4. Infill panel With grey nylon loop fabric both sides
5. Panel For exhibitor name and stand number
Application / Booking Process
In November existing exhibitors are invited to rebook their stand spaces, they also have priority to request a move to any cancelled spaces. An existing exhibitor is classed as someone who booked direct with us in 2024.
New exhibitor applications also open in November.
New
1. Apply for Space: Use the new exhibitor application form or complete the online enquiry form.
2. Submit Photos: Include photos of your stand and/ or products with the application.
3. Confirmation: We will confirm receipt of your application. If you don’t get a confirmation, contact us.
4. Application Review: Applications will be reviewed starting mid-February to the end of April.
5. Offer of Space: Submitting an application doesn’t guarantee a space. If successful, you’ll receive an offer via email with a deadline to respond. Failing to reply will result in the space being offered to another exhibitor.
Equine
Business & Finance
Charity
Clothing & Country wear
Conservation
Education
Stand Numbers
1. Receive Booking Pack: If offered space, a booking pack will be emailed to you.
2. Submit Documents: To secure your stand, submit the completed booking form, public liability insurance (£5m minimum), risk assessment, and payment by the specified deadline.
3. Signed Forms Required: Unsigned booking forms are invalid.
4. Product Declaration: Declare the products you’ll be selling to avoid clashes with neighbouring stands. Failure to declare may result in product withdrawal.
5. Category Listing: Select a category for your listing in the show programme from the list below (free). If none is selected, we’ll choose one for you.
Fuel & Energy
Gardening
Giftware
Health & Beauty
Livestock
Property, Planning & Advisory Services
Vehicles
• When booking you will initially be given a holding number. Stands are renumbered each year and when the final layout is complete a new number will be emailed to you in April.
• The layout of the Show may vary from year to year depending on the surrounding stand layout. Please inform the Trade Stand office if you have any specific requirements to have the exact same stand location.
Refusal of Applications
The Society reserves the right to refuse any application or cancel an entry at any time without any reason being given.
Allocation
Site allocation is entirely at the Society’s discretion, although we will make every effort to meet requests from exhibitors. The Society reserves the right to re-position any stand at any time before and during the Show. 1. Agricultural (inc machinery & equipment)
Trade Stand Payment Methods
for your trade stand can be made by either:
1. BACS transfer to our bank:
Barclays Bank
25-26 James Street
Harrogate
HG1 1QX
Account Name: YAS (Enterprises) Ltd
Sort Code: 20-37-13
Account Number: 33830306
Quote Ref: Please quote your account number or company name
Swift Code: BBUKGB22
IBAN Number:
GB80BUKB 20371333830306
3. Cheque: Payable to YAS (Enterprises) Ltd
Please post to:
Trade Stand Department
Yorkshire Agricultural Society
Great Yorkshire Showground
Harrogate HG2 8NZ
2. Credit, Debit or Switch card
We can accept most cards except American Express and Diners Club.
Please call the office on 01423 546224 or 01423 546204 to make payment over the phone
Once payment has been taken the card details will be destroyed. Should you wish to pay using this method in the future you will need to provide the card details again.
If you have any queries please contact accounts on: 01423 546279 or e-mail: yaseaccts@yas.co.uk
YAS (Enterprises) Ltd is a wholly owned subsidiary of Yorkshire Agricultural Society
Registered in England No. 4745142 VAT Registraion No. 613 0480 81
Cancellation & Refund Policy
Cancellation by Trade Stand Exhibitor
Cancellation of a trade stand space, for any reason, must be notified in writing to the Show Coordinator. The Society reserves the right to re-let the cancelled space. The following refunds will be applicable:
• Up to 30 March – Full refund of monies paid
• 31 March onwards – No refund
• If full payment has not been received, or a request for refund has not been received in writing, by 30 March 2025, the Society reserves the right to re-let space without refund of any monies already paid.
Cancellation by Organiser / Force Majeure
If at the absolute discretion of the Society the Showground and car parks become unfit or unavailable for occupancy or it becomes impossible or impractical to hold the Show for reasons beyond the control of the Society including (without limitation) fire, flood, storm, government intervention, malicious damage, acts of war, acts of God, strikes, riots, disease or any other cause the Society reserves the right (but shall not be obliged to) cancel the Show. In these circumstances the parties agree and acknowledge the Society shall endeavour to refund the exhibitor 100% of their stand fees (excluding all other expenses and charges incurred by the exhibitor). However, if the Show is cancelled once it has commenced stand fees will not be refunded.
Exhibitor Staff
Tickets
And Vehicle Passes
Each exhibitor will receive a number of free staff passes dependent on their stand size; these are for the use of their staff who are working at the Show. The allocation is dependent on the size of stand booked and is worked out on a sliding scale as per the table below:
on
As capacity on the showground will be capped, we advise booking any additional tickets as early as possible.
If any of your staff plan to use membership passes for entry please note they will not be allowed on site until 7.30am at the earliest
Passes needed for set-up
Individuals will not need staff passes during set-up, only vehicles passes are needed.
• All vehicles will require a Pre-Show set-up pass to enter the showground during the set-up period.
• Pre-Show set-up passes allow access up until midnight Monday 7 July and then after 6.30pm on Friday 11 July.
• There will be a one way system in operation on Monday 7 July, please refer to your vehicle passes for entry and exit gates.
Additional Exhibitor Staff Tickets can be purchased at a reduced exhibitor rate before 27 June 2025.
Exhibitors’ Day Tickets £32 inc VAT (Admits one person on any one day of the Show)
Members Car park passes are no longer available.
Showground Facilties
Wifi & Epos Systems
• Several temporary mobile masts will be installed on the Showground to help boost the mobile signal during Show
• A Wifi system is available across most of the showground and below is the username and password which exhibitors can use free of charge.
Wifi Username: GYS
Wifi Password: 2025
• EPOS - We have a specific secure Wi-Fi network setup for payment devices. On most devices you can simply search for the network and enter the password when requested. The SSID and password is as follows;
SSID: EPOS
Password: AWXWge2t
On some devices you may need to setup the connection. Be sure to select WPA2 (aes) as the security setting and use the above details.
Please note this network is designed to operate payment terminals only. Each user has limited bandwidth and access to social media and other sites is disabled.
Electric Supplies
• If you exhibited with us last year and ordered an electric supply, it will automatically be carried over to this year and included on your booking form.
• If you are exhibiting in the Food Hall, Home & Gift Hall or Cheese & Dairy Show your stand space already includes 2 x 500w electric sockets and a light fitting.
• If you would like to place an order for a new electrical supply, or an additional supply, please use the electrical order form by clicking the link below, or printing the form below, scanning and emailing it to us.
• The use of personal generating sets is strictly prohibited. However silent running in-built exhibition unit generators may be permitted but this will be at the discretion of the Trade Stand Department. The exhibitor would also need to provide an electrical condition report for the unit.
Showground Facilties
Water Supplies
• If you exhibited with us last year and ordered a water supply, it will automatically be carried over to this year and already included on your booking form.
• If you would like to place an order for a new water supply, or an additional supply, please use the water order form by clicking the link below.
• If you are placing a new order please check with us beforehand to ensure water can be supplied to your stand space.
• Please note the majority of our water comes from a bore hole and can be brown in colour. It is regularly tested and safe but may be discoloured.
Click here for the Digital Water Order Form
Forklift Hire
A fork lift will be available to hire on the showground at the following times Monday 30 June – Monday 7 July 8am – 7pm Saturday 12 July 8am – 5pm
• Cost is £35 (inc VAT) Per 30 minutes (Minimum charge £35.00 inc VAT)
• Maximum time of hire is two hours, if a forklift is required for a longer period you will need to hire your own.
• The maximum weight is 3500kg, but this is dependent on size and positioning of the load on the vehicle. Please check with the Show & Trade Stand Officer before booking if you are unsure
• To book, please contact the Trade Stands Officer on 01423 546224 if booking before 27 June 2025, after that date please contact the Facilities department when on site on 01423 546212.
Showground Facilties
Caravan Parks
We have a number of caravan parks on the outskirts of the showground, access is from 2pm Friday 4 July until Saturday 12 July.
Trade Stand Exhibitors Only – prices include VAT
Blue Caravan Park
£132 inc vat
Green Caravan Park
£132 inc vat
• No electric hook-ups are provided
• Only 1 vehicle can be parked with each caravan / tent
Brown Camping & Caravan Park
£132 inc vat
Family Camping & Caravan Park
£132 inc vat
• Stand-alone and ‘factory in-built’ generators in caravans / motorhomes are permitted between 6am – 11pm providing they have the necessary test inspection certificates which must be kept with the vehicle
• Blue caravan park is on grass, it has toilets and access to the Squash Club showers (only caravans & motorhomes in this park)
• Green caravan park is on grass, it has toilets nearby and is a 5 minute walk to showers on the showground (only caravans and motorhomes in this park)
• Brown camping & caravan park is on grass, it has toilets and showers
• Family camping & caravan park is on grass, toilets and showers located in brown caravan park (the next field) and is for the use of those with children under 16yrs of age
NOTE: Brown camping & caravan park and Family camping & caravan park can only be booked by contacting our Membership Secretaries
Email: gemmas@yas.co.uk or lesleyh@yas.co.uk or call to pay over the phone 01423 546210 / 546233
Click here for the Digital Caravan & Camping booking Form
Showground Faciltiies
Parking
All our car parking outside of the showground is free of charge.
There are several forward area Trade Stand vehicle parks, Green, Blue & White. Due to limited space in these car parks each stand will be limited to 1 forward area pass per stand and these are given free of charge. Additional Trade stand vehicle car park passes cannot be purchased. All other staff vehicles should park in the general car parks which are free of charge.
On Site Parking
Within stand space
If you wish to park a vehicle within your stand space, that is not part of the display, you must apply for sufficient space. There is no additional cost to park within the space you’ve already paid for.
Behind stand space
There is limited parking behind stands. You must apply for a static pass as space is not guaranteed and dependent on availability
• The additional cost per pass is £110+VAT for the show duration
• Each vehicle / tent / caravan / trailer will require 1 static pass
• We will let you know at the time of booking if we can accommodate your on-site parking request
• Camping is not permitted in an enclosed area or confined space that provides no safe means of escape
• If you park behind your stand access can only be guaranteed if you position your vehicle before erecting your stand
Food Hall Parking
This is for essential refrigerated stock vehicles. If you wish to park your vehicle in the Food Hall Car Park you must apply for an electric hook up pass cost £110 + VAT for a 230V single phase supply. If you require a three phase supply please contact the Trade Stand Officer, this is subject to availability and will incur an additional cost. The Food Hall parking is located in loading bay C of the exhibition halls.
PLEASE NOTE ANY VEHICLES PARKED ON SITE NOT DISPLAYING THE APPROPRIATE AUTHORISED PASS WILL RECEIVE A PARKING FINE EACH DAY THEY ARE PARKED ON SITE
Opening Times Set-Up Access Times
Open Space, Machinery, Agricultural, Motor Vehicle and Shedding Stand Spaces
30 June – 2 July
8am – 8pm
Green, brown, blue & white gates
3 July – 7 July
7.30am – 10pm
Green, brown, blue & white gates
Marquee Shedding
will be available to exhibitors from 7.30am Thursday 4 July.
Food Hall, Cheese & Dairy Show, Home & Gift Hall
4 July 8am – 5pm
5 & 6 July 8am – 8pm
7 July 8am – 10pm
Show Day Opening Times
Opening times for the public are:
Tuesday 8 July – Friday 11 July
8am – 6pm
For the enjoyment of our visitors and customers, all stands must be open and manned throughout the Show days.
Show Breakdown Access Times
The gates will be open at the following times for breakdown:
Friday 11 July
*6.30pm - 10pm Food Hall & Home & Gift Hall
*6.30pm - 10pm White Gate, Grey Gate, Brown Gate, Green Gate
*6.30pm - 8pm Gold Gate, Yellow Gate
24hrs for Blue Gate until 5pm Saturday 12 July
*The earliest possible time the gates will be opened on Friday 11 July is 6.30pm but this may be delayed in the interests of public safety. The gate opening will be staggered. Vehicles are not allowed to move inside the Showground until the gates are opened.
Saturday 12 July
7.30am until 5pm
Green Gate, Blue Gate, White Gate & Brown Gate (includes Food Hall & Home & Gift Hall)
Sunday 13 July
8am – 4.30pm
Green Gate & Brown Gate (includes Food Hall & Home & Gift Hall)
Monday 14 July & Tuesday 15 July
8.30am – 4.30pm
Green Gate & Brown Gate (includes Food Hall & Home & Gift Hall)
Bring the crowds to your trade stand at the Great Yorkshire Show
OPPORTUNITIES INCLUDE:
DIGITAL
• Inclusion in e-newsletters • Enhanced weblinks • Website adverts
• GYS App – NEW • Social Media – NEW
• 1/4, ½, full page & cover positions available within the Souvenir Show Programme
• ½ & full page positions available within the top 3 Show Catalogues – Equine, Beef & Sheep
BANNER SPACE
Advertising rate card will be available from January 2025
Booking Deadline 23 May 2025
1. Rules & Regulations
1.1 All exhibitors, their contractors and employees, are subject to the rules and regulations of the Society and in signing the booking form you are agreeing to be bound by the rules and regulations.
1.2 Stand bookings
• Exhibitors must return completed paperwork and payments within the given timescales otherwise their stand space may be offered to another exhibitor.
• Any exhibitor not paying trade stand charges, or any other charges, in full will not be allowed to take part in the show / future shows until outstanding sums have been paid.
• Tickets and passes will not be sent until all payments and paperwork have been received.
• You must apply for enough space to include all footplates, flooring and marquee structure. Please check with your marquee contractor if in doubt.
• You are advised for health and safety and fire safety purposes; only framed marquees will be allowed on site.
• No sub-letting or sharing of stand space is allowed unless agreed with the Trade Stand Office. Any exhibitor found subletting or sharing will not be invited back to the Show the following year.
• Exhibitors may not charge an admission to their stand.
1.3 Insurance
• Each exhibitor shall indemnify the Society against all claims howsoever caused by or arising out of the presence of the exhibitor on site. Exhibitors must carry public liability insurance with a reputable insurance company with an indemnity limit of no less than £5 million per incident. The insurance must be valid for the whole time that the exhibitor is on site over the Show period and a copy must be submitted with the exhibitors booking form. Each exhibitor is responsible for the protection, security and insurance of their own stock and stand.
1.4 Risk Assessment
• All exhibitors must complete a risk assessment. Exhibitors can submit their own risk assessment or alternatively complete our form by following the link below. Failure to submit a satisfactory risk assessment could result in the loss of your stand space and forfeit any money paid.
• It is a legal requirement that you complete a risk assessment and you comply with any requirements in the GYS Health & Safety policy as a condition of entry to the Show
1.5 Show Programme listing
• Each exhibitor will receive a free listing in the Show Programme and a free listing on the Show website. Listings on the Show website can be enhanced, please contact Sally Wall on sallyw@yas.co.uk for more information.
• Please ensure you complete the entry details on the back of your booking form, otherwise your listing will only contain company name, stand number and map grid reference. Deadline for submission is 25 April 2025.
1. Rules & Regulations
1.6 Exhibitor staff Tickets
• Exhibitor staff admission tickets will be required Tuesday 8 – Friday 11 July.
• Exhibitors’ free allocation passes are issued free of charge and are for staff use only and not for resale and cannot be offered as free competition prizes. Any exhibitors, or their staff, found selling or offering these tickets as prizes will be prohibited from trading at the Show and asked to remove their stand.
• Exhibitor tickets and passes will not be sent until all payments and paperwork have been received.
• Additional exhibitor tickets will not be sent without payment and are not refundable.
1.7 Electrical Connections
• The supply of electricity should normally be available to most stands from midday on the day prior to the show commencing until the official closure of the show. However, should this not be possible for whatever reason we cannot be held responsible and will NOT accept any claims for loss of earnings or otherwise. Electrical supplies will be disconnected when the show closes on the final day unless otherwise agreed with the Show Coordinator. If you do not wish the electrical contractor to enter your stand to disconnect the power, then please disconnect it yourself and leave the lead outside of your stand.
1.8 Dogs
• Dogs are not permitted on any part of the Showground. This includes dogs belonging to Trade Stand Exhibitors. The only exceptions are dogs taking part in competitions or displays organised by the Society and assistance dogs.
1.9 Security
• Gate controls will start from Thursday 3 July.
• Overnight security will start from Monday 30 June.
• 24hr Security will start from Saturday 5 July and will continue throughout the show until 8am Monday 14 July.
1.10 Medical Facilities
• There will be 24hr medical cover from Monday 8 July until show finish on Friday 11 July.
1.11 Inconsiderate/Unauthorised Parking
• Any vehicle parked on the Showground during the show opening hours without a static vehicle pass will be charged £100 per day. This is legally enforceable through Parking Solutions 24 (PS24).
• Exhibitors who leave vehicles on another exhibitor’s stand space will be required to reimburse them for the space and inconvenience caused and in addition a £200 charge is payable to the Society.
1.12 Marquee Shedding
• Marquee shedding is hired by the Society and any exhibitor damaging the structure in any way will be liable to reimburse the Society’s contractor for any damage together with a handling fee of £100 + VAT.
1.13 Food Hall, Cheese & Dairy, Home & Gift Hall Exhibitors
• Exhibitors are not allowed to install branding above the shell scheme height of their stand.
1. Rules & Regulations
1.14 WIFI & EPOS
Whilst we offer a free wifi and epos system, exhibitors should note the following points:
• Signals may be blocked by marquees and signal strength may vary depending on the number of users at any time, so the signal is not guaranteed
• We do not provide IT or technical support with the wifi and EPOS systems
• The Wifi and EPOS systems should only be used for card machine transactions, not phone calls or internet access
• For telephone lines or broadband connections please contact us initially on 01423 546224 with your specific requirements, ideally by 25 April 2025. We may be able to supply these services depending on your stand location, if we are not able to help we will provide you with contact details for BT.
1.15 GDPR
The Yorkshire Agricultural Society, and its subsidiary companies, are committed to protecting your personal data and processing it only in accordance with legal requirements. For more details you should request a copy of our GDPR policy. The Society shall have permission to store, process and retain, including electronically, all data, CCTV imagery from the showground, and personal information provided by exhibitors, for the purposes of operating the Show and maintaining appropriate records. We retain your data in accordance with our retention schedule to simplify future applications. The name, contact details and any promotional material provided by an exhibitor may be used in Show catalogues, on the Show website and elsewhere as part of the operation and promotion of the Show and future Shows. We will not transfer your data outside of the EEA (European Economic Area) and will not share your data with third parties.
2. Show Set-up Guidelines
2.1 Site Boundaries will be pegged and exhibitors may not move these pegs or occupy space outside the space they have booked. Stand number plates must not be removed, disturbed or obscured.
2.2 Stand Numbers: It is the responsibility of the exhibitor to check the stand number before unloading to ensure that exhibits are placed on the stand allocated to them. Please ensure your contractors have the correct stand number and maps and a representative of your company is here to meet them to ensure the stand is sited correctly. The Society will not be held responsible for stands / marquees installed in the wrong location.
2.3 Encroachment: Exhibitors encroaching in full or in part on other stands will be required to remove the item immediately and pay any associated costs. In addition if you drive over a neighbouring stand and cause damage to the ground you will be liable for repair costs.
2.4 Site Excavations must be approved in advance. Each exhibitor will receive a site plan showing the services under their stand prior to set-up.
Marquee pegs must not be more than 500mm. Exhibitors and contractors must take note of service markings on the surface and contact the Show office or Facilities office if they need clarification on location of the services beneath the ground in their area. Any damage caused by not complying with this will be charged for.
No tree or shrub may be damaged, pruned or removed.
Any damage caused to stands during the build up period is the responsibility of the exhibitor.
2.5 Stand space: The Society makes every effort to ensure your stand space is in good condition however we are an outdoor showground utilised all year round and open to the elements, so please be aware the ground conditions are dependent on these circumstances. Please come prepared, we allow flooring, carpet, straw and sand to be used on your stand. Buildings and shedding are also susceptible to flooding if there is heavy rainfall as these are only basic structures.
2.6 Deliveries: Goods and packages cannot be received by the Society and should not be sent to the Showground unless a representative of the exhibitor is on the stand to receive them. THIS INCLUDES MARQUEE INSTALLATION. The installation of individual exhibitor marquees is the responsibility of the exhibitor.
If you have arranged a delivery during the Show opening hours, you will need to organise to meet the delivery driver outside of the Showground to collect the package.
Flag Poles must be erected at least 3m from any overhead service lines and must not be more than 500mm deep into the ground.
2.7 Furniture Hire & Flooring
The Society does not hire furniture or flooring to trade stands. Exhibitors should organise their own stand furniture, tables, chairs, flooring and flowers.
2.8 Grass Cutting: No grass cutting will be carried out by the Society in the two weeks prior to the Show and after that date exhibitors are responsible for cutting grass on their own stands (please call us if you need a local contact to do this).
2.9 Tracked Vehicles may not be driven on the Showground. They must be delivered on trailers and unloaded direct onto the stand where they are being exhibited.
2. Show Set-up Guidelines
2.10 Large Vehicles: Exhibitors using large mobile units, hiabs and cranes, should arrange to have these in position one week before the Show. This is especially important when it is necessary to encroach on adjoining stand space to manoeuvre the unit into position.
2.11 Catering: During set-up Fodder shop & café, just outside Black gate, is open for food and drinks. They also have a catering unit in the car park for take away drinks, cakes and sandwiches.
On Monday 7 July the Yorkshire café between the Food Hall and Home & Gift Hall will also be open for tea, coffee, sandwiches and hot food.
2.12 Monday 7 July is the busiest set-up day, with congestion across the showground. Large vehicles, and those with hiabs or cranes, will therefore not be allowed on site on Monday 7 July as they will not be able to navigate around the site. If you need to deliver any items using a large arctic vehicle or off load with a crane / hiab then please arrange for this to take place prior to Monday 7 July.
If exhibitors decide to set-up on this day they must expect a delay in services due to the number of vehicles on site and our increased workload. Likewise if exhibitors are setting up outside of core hours (after 6pm) there will be a reduced service available. On Monday 7 July there will be a one-way traffic system in operation within the Showground, please adhere to the system to ease the congestion on site for yourself and others.
All stands must be complete by 10pm Monday 7 July 2025.
3. Show Day Guidelines
3.1 Vehicle Movement
Exhibitors who are parked within the showground are not permitted to move their vehicles whilst the show is open to the public. All ATV’s should display the relevant Access All Areas pass.
3.2
Access for restocking
Gates will be open from 6am for exhibitors wishing to access the showground to restock before the Show opens to the public. The Food Hall and Home & Gift Hall will be open from 6am and closed at 7pm each day. A valid vehicle pass and exhibitor ticket will be required.
Please note there will be no vehicle access or movement after 7.30am, so all delivery vehicles should be removed from the Showground by this time.
At the end of the day vehicles with a valid vehicle pass will be allowed access 30 minutes after the Show closes, however for safety purposes this may be later dependent on crowd movement.
3.3 Staying on Site after 10pm
Anyone staying on site after 10pm on show days must apply for a ‘Residents’ wristband. This is for identification purposes only and will allow you access to the showground at night but will NOT allow you access to the Show during the day. Please apply for the relevant number of Residents bands on your booking form by stating the number of people who will be sleeping on site at night.
3.4 Music & PA Systems on Stands
Exhibitors must not play music, use PA systems or make any other noise at a level which will cause annoyance to adjoining exhibitors, this includes revving car engines on motor vehicle stands.
3.5
Stand Names
Exhibitors should display the name of the exhibitor as entered in the catalogue and any goods for sale must be clearly priced. Trade Stand signs must be at the front of a stand and may not show to the rear overlooking other stands. Signs must not be erected in such a way that they overshadow a neighbouring stand.
3.6 Catering on Stands
• Exhibitors may offer complimentary hospitality on their stands for their own customers. This hospitality must not be used to partner and promote other organisations or as a way of enticing customers to your stand.
• Exhibitors may offer complimentary samples to visitors, these must only be small bite size samples and allergen information must be displayed: Food – 1-2 bites maximum. Drink – 10ml maximum.
• No food or drink is to be sold to members of the public for consumption on site unless the trade stand holder has a catering contract from the Society.
• Only stands with a catering contract, who pay the Society a catering commission, are able to accept the £2 meal vouchers issued by the Society to staff, judges and stewards. Anyone accepting these who does not have a catering contract with us will be refunded the face value minus 22% commission.
• Any food offered on a stand, whether as hospitality or for sale, will fall within the provisions of Food Safety Act 1990 (as amended and including Nataha’s Law).
• Exhibitors are responsible for ensuring that no alcohol is sold or obtained by anyone under 18yrs old.
3.7 Exhibitor Platters to order
CGC offer an exhibitor sandwich / sweet platter collection service. Collection will be from the café between the Home & Gift Hall and Food Hall. For more details, or to book, please contact CGC on 0113 287 6387.
3. Show Day Guidelines
3.8 Alcohol Sales
• Exhibitors are responsible for ensuring that no alcohol is obtained by anyone under 18 years old.
• Anyone wanting to sell alcohol for consumption must agree this with the Society and must obtain a TENS licence through North Yorkshire Council.
• Exhibitors operating under a TENS licence must display the licence at the entrance to their premises.
• The sale of drinks in glass bottles is prohibited for consumption on the Showground. Drinks must be decanted first.
3.9 Livestock and Animals
All livestock/animals requiring access to the Showground for the purpose of Trade Stand Exhibits will require an Animal Permit. Please contact the Society for further information.
As a welfare/biosecurity requirement the exhibiting of large animals on trade stands will not be permitted at the Show. No animals must be left unattended on a trade stand overnight under any circumstances.
3.10 Charity Collections
Registered charities or other institutions wishing to make collections, appeals or run lotteries and tombolas for their own funds must first obtain written permission from the Show & Trade Stands Coordinator each year. If permission is granted collections must not be made outside the limits of the exhibitor’s stand space, or on any other exhibitor’s stand.
3.11 Advertisements must be kept within the exhibitors stand. Leaflets and sample products may only be given out on stands and not on the Showground or in the car parks. Under no circumstances may exhibitors give out leaflets or promotional materials on the avenues, gates or car parks.
Any banners or posters displayed outside an exhibitors stand without prior consent will be removed and destroyed. Please contact Marketing for banner advertising availability on 01423 546281.
3.12 Bluetooth / Proximity Marketing
In line with the Direct Marketing Association Code of Practice we view the use of Bluetooth / Proximity Marketing as a channel that should be conducted on a permission only basis. Therefore we do not allow the use of Bluetooth Broadcasting on the Great Yorkshire Showground during the Great Yorkshire Show.
3.13 Drones - The use of Drones and other similar devices however operated are not permitted within the confines of the Showground or car parks.
3.14 CCTV - The unauthorised use of CCTV TV systems on your trade stand, marquee or temporary structure is not permitted as a matter of course. If you wish to install a CCTV system authorisation must be obtained from the Society in writing along with your reasons for wanting to install a system. If authorisation is granted, once the system is installed you must display signage which is clearly visible in a prominent position and includes the name of the person or company operating the system. Operation of CCTV systems should comply with the Data Protection Act at all times.
3.15 Kites & Balloons - No kites, balloons or tethered balloons are allowed. Aircraft trailing advertising banners are not allowed over the showground and car parks. Click here
3. Show Day Guidelines
3.16 Firearms & Knives
The sale or display of firearms, imitation firearms or pellet guns is not permitted on a stand. In addition the sale of toy or replica guns that emit the sounds of gunfire or similar or are similar in appearance to or could be mistaken for a genuine firearm is not permitted.
The sale or display of the following type of knives is prohibited. This includes but is not limited to military style combat, hunting or field, spring assisted, folding or lock, utility, every day carry or any other knives that contravene UK legislation. Please refer to the section on the use of Sharp’s in the Health & Safety Policy.
3.17 Storage
We do not have storage on site for stillages and equipment so all storage must be within your stand or in your stock vehicle. Please inform your contractors that we do not have storage capacity for their vehicles, machinery and equipment during the show and they should make arrangements for them to be taken off site.
3.18 Cleaning / Rubbish Collection
Exhibitors are responsible for cleaning their stands each evening by 6pm and leaving their waste stacked for collection immediately outside the stand in their own waste bags. Exhibitors providing catering on their stands must provide their own bins for waste food. Exhibitors must provide their own bin bags.
3.19 ATV’s
No motorbikes, ATV’s or bicycles are allowed to be driven around the Showground whilst the Show is open to the general public. If you have an essential requirement to drive an ATV during the Show this must be agreed with the Show & Trade Stands Coordinator and a pass obtained. Drivers of authorised ATV’s and off-road utility vehicles must hold a full driving licence and be competent to drive this type of vehicle. ATV drivers must wear an approved crash helmet. Prior to driving an ATV, off-road utility vehciles or golf buggy the driver must complete a vehicle safety check, if the vehicle is damaged or unsafe it must not be used. Passengers may only be carried if a seat is provided and not in trailers. Site speed limits must be observed (20mph) and caution exercised in pedestrian areas. Golf buggies should only be driven on level surfaces and steep hills and uneven ground should be avoided, caution should be exercised on wet or slippery surfaces and on sharp bends.
3.20 Use of E-Scooters & E-Bikes
E-scooters and E-bikes are not permitted on the Showground at any time. If they are used on the vehicle, caravan or camping parks riders are responsible for operating their vehicles safely and in accordance with the law, and they should check the legal status of their vehicles prior to arrival. The Yorkshire Agricultural Society accepts no responsibility for loss or injury resulting from the unlawful use of vehicles on site.
3. Show Day Guidelines
3.21 Photography, filming & PR
Filming, photography and broadcasting takes place during the Show at the Venue. By signing your booking form you give your express consent to the use of your actual or simulated likeness and voice in connection with the production, exploitation and advertising of the show without compensation or credit, throughout the world.
Only the Society’s accredited photographers may take professional photographs on site. All exhibitors agree to an accredited photographer taking photographs of them and their stands and to the Society storing and using the resulting image (including edited or altered versions) for any of the Society’s commercial or non-commercial purposes in all and any media, including, without limitation, use in promotional materials and on the Society’s website, or supply to carefully selected third parties for use for their own purposes. The Society shall own the copyright in any such images.
Any photographer wishing to apply for accreditation should contact the PR Manager. Any photographer infringing this rule will be removed from the showground.
3.22 Publicity Advice
The Great Yorkshire Show Press Office welcomes press packs and media information which will be displayed in the Press Pavilion throughout the Show. If you plan to hold a media event, e.g. press conference, photocall or briefing, it would be helpful if you could let the PR Manager, Jo Francisco, know in advance. It may be possible to include the details in the official media programme and also helps ensure events do not clash on timing, thus maximising the potential for coverage for all. Contact: Jo Francisco – 01423 546215 or email jof@yas.co.uk.
Exhibitors are responsible for their own marketing and social media. In the lead up to the Show our Marketing Department will endeavour to reshare any exhibitor social media posts. On Show days however, due to their workload, this will not be possible.
Public Performances of Copyright Music
Exhibitors should obtain their own licences as they are not covered by the Society’s licence. Exhibitors should contact PPL, 1 Upper James Street, London, W1F 9DE, 0207 5341030 or www.ppluk.com.
3.23 General Guidelines
The Society reserves the right to remove from the showground any exhibitor whose stand is not of sufficient quality or contains material likely to cause offence. The definition of ‘quality’ and ‘offensive’ rests solely with the Society. Any person found trading on site without being a bona fide exhibitor will be immediately removed.
Disclaimer of Liability: The Society and its officers shall not be responsible for any accident, damage or loss however caused that may occur to any exhibitor or his staff or to any animal, article or property exhibited or brought onto the Showground by him. Each exhibitor shall indemnify the Society from and against all actions, suits expenses or claims on account of or in respect of any such damage or injury however caused.
The Society is not responsible for anything exhibited on a trade stand on the Showground. The Exhibitor is fully responsible for the security of their stand and stock and all claims arising out of the conduct of the stand. Any exhibitor not complying with the regulations will be removed from the show and trade stand fees paid will be forfeited.
4. Show Breakdown Guidelines
Exhibitors may not close or dismantle any part of their stands until 6pm on the last day of Show.
*The earliest possible time the gates will be opened on Friday 11 July is 6.30pm but this may be delayed in the interests of public safety. The gate opening will be staggered. Vehicles are not allowed to move inside the Showground until the gates are opened.
This evening will be extremely congested with vehicles accessing site for breakdown. To avoid the congestion please come onto site after 8pm.
Breakdown opening times
Blue gate will be open overnight on Friday 11 July through to 5pm on Saturday 12 July
Saturday 12 July
7.30am until 5pm Green Gate, Blue Gate, White Gate & Brown Gate (includes Food Hall & Home & Gift Hall)
Sunday 13 July
8.00am – 4.30pm Green Gate & Brown Gate (includes Food Hall & Home & Gift Hall)
Monday 14 July & Tuesday 15 July
8.30am – 4.30pm Green Gate & Brown Gate (includes Food Hall & Home & Gift Hall)
Pre-Show/Post Show passes must be displayed by vehicles entering the Showground to dismantle.
The one way vehicle access system will be in operation for breakdown on 11th July.
Please refer to your vehicle passes for entry and exit gates.
Marquee Shedding
Marquees will be dismantled at 9AM ON SATURDAY 12 JULY
All exhibitor items must be removed by this time to avoid being left open to the elements.
The Food Hall and Home & Gift Hall
Stands will be dismantled from 9AM ON SATURDAY 12 JULY
Exhibitors are recommended to dismantle their stand either on Friday evening 11 July or at 8.30am Saturday morning 12 July.
All other stands must be cleared by 5pm on Tuesday 15 July 2025. Any exhibits remaining on site after this time will be charged at £500 per day.
The ground surface of all stands must be restored by 5pm on Tuesday 15 July 2025.
DESIGN. BUILD. EXPERIENCE.
PROVIDING EVENT STRUCTURES & FACILITIES NATIONWIDE
SPECIALISING IN
HIGH QUALITY MARQUEES | CORPORATE & EXHIBITION STRUCTURES | SPORTING HOSPITALITY EVENTS
SCAFFOLD PLATFORMS | LUXURY TOILET TRAILER FLEET MARQUEE HEATING | GENERATORS & POWER DISTRIBUTION FURNITURE | FENCING | GROUND PROTECTION
The Great Yorkshire Show raises funds for the Yorkshire Agricultural Society, a registered charity helping to support and develop an environment where farming, food and the countryside thrives and grows.
Yorkshire Agricultural Society, Regional Agricultural Centre, Great Yorkshire Showground, Harrogate, HG2 8NZ.
Tel: 01423 541000 | E-mail: info@yas.co.uk