Agility and efficiency through automated data entry How one practice made it all possible
Ormerod Rutter Chartered Accountants Ormerod Rutter was founded over 35 years ago by Peter Ormerod and Garry Rutter. Since then the firm has expanded from a single office in Droitwich to six locations across Worcestershire and the Midlands, becoming one of the region’s leading independent accountancy firms. Ormerod Rutter has seen steady organic growth, across all areas of accounting from compliance to more specific advisory services. Its aim is to combine big firm capability with a family firm personality.
For practices who wish to be fit for the future, the need to have the right tools is paramount. Ormerod Rutter, show you how they have leveraged one tool to make their offering more efficient and profitable.
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he way that practices operate has fundamentally shifted. Historically, colleagues worked in an office together with the occasional opportunity to work from home. In recent months, this has turned on its head and most of the UK workforce has been working from home. Agility and business continuity in the face of change has been paramount for practices in 2020. As practices accelerated their move to remote working, they have turned to technology and tools to continue operating as close to ‘business as usual’ as possible, while still adding value to their clients. Wolters Kluwer has seen our own customers assess their people and processes with a new lens, leveraging the tools and functionality of their software to steer through the change and create a practice ready for agility and business continuity as well as taking on new services. This has been particularly important given the increased reliance on their expertise and advisory services to support their clients. Practices will continue to be the experts that business owners seek advice from, such as compliance 50 / Issue 25
and cashflow to retirement planning and education. To manage the increase in demand for advisory and opportunities to take on new more profitable services, automating manual tasks like data entry will be key. For practices who wish to be fit for the future, the need to have the right tools is paramount - to ensure visibility, to meet client deadlines and to guarantee that they are running a profitable and efficient business themselves. But instead of telling you this, Ormerod Rutter Chartered Accountants can show you how they have leveraged one tool to make their offering more efficient and profitable. Ormerod Rutter increases bookkeeping and accounting efficiency with Basecone A key priority for the firm has been making sure a reliable technology foundation is in place to support the efficient operation of resources. Over 220 members of staff across a range of disciplines extensively use Wolters Kluwer’s CCH Central suite of software, enabling Ormerod Rutter to push out efficiency gains in management reporting,
KPI measurement and workflow management to all departments. To further increase efficiency and free resources for higher value work, the firm sought a solution to eliminate the manual entry of data around clients’ business documents, such as receipts and invoices. Workflow Supervisor Sam Batkin explains why this was becoming a pressing requirement: “Our bookkeeping team was stretched to full capacity. We’d reached the point where we needed either to expand the team by recruiting another two bookkeepers or to find a way of digitally processing the classic shoe-box of receipts.” A clear and transparent pricing model Sam went out to the market for a solution that would automatically scan transactional documents for processing into the client’s bookkeeping software. The firm had taken on a number of clients using Xero accounting software and needed a solution that would work smoothly with the package. He was quite far down the line in reviewing a couple of alternative
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