The concept note, therefore, needs to contain the following information: • • • • •
Background and Context Problem Statement: current data processes, current status of the M&E systems, etc. Database Vision and Objectives Benefits of the database Request for funds for database planning to cover the database planning specialist and two planning workshops with key stakeholders
Deliverable: Draft database concept note.
Step 3:
Secure a project sponsor and present the project concept note to senior management
A project sponsor is a senior-level official who supports the database and will motivate its development at senior government level. This project sponsor will be important both for overall support, resource mobilization, and database implementation. After presenting the draft concept note to the project sponsor, obtain his/her comments and make changes accordingly. Deliverable: Identified project sponsor who has approved the project concept note.
Step 4:
Present the draft concept note, together with the project sponsor, to gain political and managerial buy-in and support
a)
Approval for database planning to proceed;
b)
Who should constitute the database technical review committee;
c)
Resource availability for the database planning phases;
d)
How funding for the eventual implementation will be secured; and
e)
Related government initiatives of relevance or interest.
Chapter 9
During the presentation, make sure that senior management provides guidance on:
Deliverable: Notes from draft concept note presentation on various questions listed in Step 4.
Databases Useful to Monitoring and Evaluation Systems
335