18-22 AUGUST 2025
ESPORTS
Dear Student and Parents/Guardians,
The Esports Camp will run from Monday 18 August to Friday 22 August 2025. The camp will include a range of experiences and workshops to help students prepare for various Esports competitions (specifically Rocket League, Mario Kart 8, and Super Smash Bros. Ultimate events).
The activities for the Esports Camp will be run both at Woodleigh Senior Campus and a variety of off-campus locations. A detailed program is attached within this booklet. Students and staff will be travelling by bus for one of the off-campus sessions and students will travel to the city (and return) by train for the other session. Please note that some changes in the times and offerings of each session may occur due to unforeseen circumstances.
On Tuesday 19 August, students will need to meet at Frankston Station at 8.10am for an 8.20am departure to Flinders St. Station. They will then return to and be dismissed from Frankston Station by 4pm. A topped-up Myki will be required for this journey.
On Thursday 21 August, students should arrive at school no later than 8.45am, ready for an 8.55am departure from the main driveway (entrance side). They will then return to and be dismissed from Woodleigh School Senior Campus by 3.45pm. A small amount of spending money (to cover lunchtime food and drinks) will be required.
For all other days, students should arrive at school and be prepared for the day’s sessions by no later than 8.45am ready for an 8.55am start. Dismissal will be from school at 3.45pm.
Each day at school, students will engage in a variety of activities to build gaming skills, teamwork, and positive mindsets – all in preparation for possible participation in professional Esports competition. Training will also focus on healthy gaming – including discussions and activities relating to gaming addiction, ‘gamer rage’, and healthy management of screentime and downtime – and will ultimately result in a series of knockout competitions throughout the final day.
Students will enjoy a range of offsite activities. On Tuesday, the group will head into Melbourne/Naarm to experience the Games Labs exhibition at ACMI and a workshop at the prestigious Fortress gaming centre and Esports arena. On Thursday, students will grapple with puzzles in a series of escape rooms at EscapeXperience (Oakleigh) and enjoy some heart-pounding VR and arcade gameplay at Zero Latency/Archie Brothers (Moorabbin).
Parents/Guardians, please respond to the Operoo eForm and ensure that your child’s medical information is up to date.
In this booklet you will find further information regarding the camp so please read through this carefully.
If there are any further queries you may have, please do not hesitate to contact me. We look forward to a fun and rewarding week.
Yours sincerely,
Mr Nick Donaldson
Esports Camp Coordinator
IMPORTANT INFORMATION
Our camp is being held on the lands of the Bunurong and Boonwurrung people, and the Wurundjeri Woi-wurrung people of the Kulin Nation and we wish to acknowledge them as Traditional Owners. We pay our respects to their Elders past and present. We are grateful to be visiting their land and we recognise their continuing culture and the contribution they make to the life of this land.
POLICY RELATING TO STUDENTS WITHDRAWING FROM ACTIVITIES WEEK CAMP/ABSENTEE CHARGEBACK POST CAMP
Activities Week Camp is a compulsory part of the school curriculum and all students are expected to participate. Bookings and arrangements are made on this expectation.
In the event that a student withdraws from the camp due to medical reasons, the school requires prior written notice accompanied by a valid medical certificate. In such cases, families will be responsible for all non-refundable costs incurred, including but not limited to flights, accommodation, and other pre-paid expenses.
For cancellations due to a change of mind or any non-medical reasons, families will be charged the full camp fee.
SUNSMART POLICY
In keeping with the school’s “SunSmart” approach to outdoor activities, students are required to bring sunscreen, a protective hat (with a wide brim) and to wear tops which adequately cover the skin of the shoulders and back. In the event of swimming activities, students will need “rashies” or t-shirts. Sunscreen is an additional protection - it does not take the place of clothing or shade.
NUT POLICY
On Camp, we request that parents/students avoid bringing food products that contain nuts of any kind. In order to minimise the risk to students with severe allergies.
The school cannot guarantee that the camp environment will be 100% allergen free, hence students with allergies need to remain vigilant in their decisions around any food that they ingest.
EMERGENCY SCHOOL CONTACT
In the event of an emergency, or if you need to urgently contact your child, please do not ring the camp (or your child) directly but rather contact the school during office hours on (03) 5971 6100 or contact after hours on mobile 0482 888 022
RESPOND TO OPEROO EFORM
To enable staff to fulfil their duty of care to students, we need accurate and up-to-date information about medical and personal issues for all students. Please respond to the Operoo eForm and ensure that your child’s medical information is up to date. Any last-minute changes should be communicated directly to the leader of the camp as well as updated on Operoo. We do rely on this information, and parents do have a duty of disclosure, to ensure all relevant information is known.
INFORMATION COLLECTION POLICY
Confidential medical and other sensitive information collected and used for the running of these camps will be handled in line with the School’s Privacy Policy.
POLICY RELATING TO STUDENTS SENT HOME FROM CAMP
Where a student does need to be sent home, for medical, personal, or discipline reasons, they will need to be collected from the camp by their parent/guardian (at their own expense) - they cannot travel unaccompanied. In all cases, arrangements must be made with school and special arrangements may need to be in place for remote camps, i.e. 3 or more hours from school.
EXTREME WEATHER POLICY
We will modify our program based on weather forecasts - we will be in contact with Woodleigh School to review the week’s weather as it unfolds. In the event of a day being forecast to be Extreme (under the CFA Fire Danger Rating system) the program will be modified at the least, to ensure safety in the heat, and evacuation plans in readiness. In the event of a day being forecast to be Code Red (Catastrophic), the program will be cancelled in advance and students evacuated the day before. The School will use SMS and email to communicate with parents in such cases.
ESPORTS CAMP INFORMATION
CAMP DATES
Monday 18 - Friday 22 August 2025.
MEDICATION ON CAMP
If you believe your child needs to take medication during the school day on camp, please contact the School Nurse before Monday 11 August.
COST
The cost of this Activities Week Camp is approximately $275 (this cost covers all offsite activities as well as all materials in workshops), which will be charged to student accounts.
TRANSPORT
Students should meet at school on Monday, Wednesday and Friday for normal school hours.
On Tuesday 19 August, students and staff will be travelling into Melbourne/Naarm by train. Please make sure you bring your topped-up MYKI card.
Departure
Students to arrive at Frankston Station by no later than 8:10am
Return Students will be dismissed from Frankston Station at approximately 4pm where parents can collect.
On Thursday 21 August, students and staff will be travelling by a Rosa bus driven by Mr Donaldson.
Departure
Students to arrive at Cruden Oval at Woodleigh by no later than 8:45am. Please refer to the bus location map at the end of this booklet.
Return Students will be dismissed from Woodleigh at 3:45pm.
LOCATION
The camp is located at Woodleigh School and various offsite locations: ACMI, Fortress (Melbourne/Naarm), EscapeXperience (Oakleigh), and Zero Latency/Archie Brothers (Moorabbin).
MEALS
On Tuesday, lunch will be catered at Fortress. All other meals (lunch and snacks) must be provided students – either brought from home or purchased in Oakleigh on Thursday. The school canteen will be open in a limited capacity on the days we are at campus.
ACTIVITIES
Each day at school, students will engage in a variety of activities to build gaming skills, teamwork, and positive mindsets – all in preparation for possible participation in professional Esports competition. Training will also focus on healthy gaming – including discussions and activities relating to gaming addiction, ‘gamer rage’, and healthy management of screentime and downtime – and will ultimately result in a series of knockout competitions throughout the final day.
Students will enjoy a range of offsite activities. On Tuesday, the group will head into Melbourne/Naarm to experience the Games Labs exhibition at ACMI and a workshop at the prestigious Fortress gaming centre and Esports arena. On Thursday, students will grapple with puzzles in a series of escape rooms at EscapeXperience (Oakleigh) and enjoy some heart-pounding VR and arcade gameplay at Zero Latency/Archie Brothers (Moorabbin).
CLOTHING/EQUIPMENT
The school will provide all necessary gaming consoles and equipment; unless otherwise instructed, students are not required to provide any of these items during the week.
DO NOT BRING
An excessive amount of money (during off-campus experiences) or any electronic/digital devices.
MOBILE PHONES
A reminder that the Woodleigh School Mobile Phone policy will be in effect throughout the week.
Mobile phones may be brought on Tuesday and Thursday for the purpose of contacting parents regarding arrival times back at school. They will not be required for any other purpose during the week.
RISK
There are elements of risk involved in this camp and whilst safety ratios and requirements will be adhered to, we believe it is important to make you aware of potential risks. These risks include but are not limited to:
• Repetitive strain injuries related to gaming.
• Food intolerances.
To mitigate the above risks, the following safety precautions will be taken:
• Careful supervision and instruction throughout gaming sessions.
• Adjustment of catering as required.
BEHAVIOURAL EXPECTATIONS
• As a participant in the Activities Week Camps program, there is a high level of responsibility and expectation with respect to behaviour. All normal school policies apply, in particular:
• Involvement with sex, drugs, smoking, vaping or alcohol is prohibited.
• A preparedness to participate wherever appropriate.
• Safety of all participants is paramount.
Infringement of these policies may result in the student being sent home, at your own expense.
• It is a courtesy to be respectful and positive at all events, even those you personally find less interesting. A good night’s sleep will be essential - being tired will not only affect you but also others on camp.
• Never leave the camp location without the permission of a staff member.
• Each student is responsible for the immediate environment and must keep it tidy and not damage any of the surroundings.
E-SPORTS CAMP PROGRAM
TIME & DAY Morning Midday Afternoon
8:45am-9:00am
Introduction to Esports training
9:00am-10:00am
Introduction to Mario Kart
Monday
Tuesday
10:00am Recess
10:30am-11:00am Offscreen downtime
11:00am-12:30pm
Introduction to Super Smash Bros. 12:30pm - 1:30pm Lunch 1:30pm - 2:30pm Introduction to Rocket League 2:30pm - 3:45pm Offscreen downtime
8:10am
Arrive at Frankston Station
8:20am – 9:30am Travel by train to Flinders St Station
10:00am – 11:00am GamesLab at ACMI
11:30am – 12:30pm Fortress gaming session
8:55am - 10:00am Mario Kart – expert play
10:00am Recess
Wednesday
12:30pm – 1:00pm Lunch at Fortress 1:00pm – 2:30pm Fortress gaming session concludes 3:00pm – 4:00pm Travel by train to Frankston Station
10:30am – 11:00am Offscreen downtime
11:00am – 12:30pm Super Smash Bros. – expert play 12:30pm - 1:30pm Lunch 1:30pm - 2:30pm Rocket League – expert play
2:30pm - 3:45pm Offscreen downtime
TIME & DAY Morning Midday Afternoon
9:00am – 9:45am
Thursday
Travel from Woodleigh School to Oakleigh 10:00am – 11:00am Escape room challenge at EscapeXperience 11:30am – 12:30pm Lunch in Oakleigh 1:15pm – 2:45pm VR experience at Zero Latency/arcade gaming at Archie Brothers 3pm – 3:30pm
Travel back to Woodleigh School
Friday 8:55am - 10:00am Esports Camp Competition - Heats 10:00am Recess 10:30am – 12:30pm Esports Camp Competition - Elimination Rounds 12:30pm - 1:30pm Lunch 1:30pm - 2:30pm Esports Camp Competition - Finals 2:30pm - 3:45pm Awards and final reflections
Please note: These times and/or activities could be subject to change.
BUS LOCATION - DEPART/RETURN
2025 ACTIVITIES WEEK CAMP BUS LOCATIONS
WOODLEIGH SCHOOL
SENIOR CAMPUS
Please make sure you refer to your camp booklet for departure and return dates and times.
Parents, please park in designated parking areas when dropping off/collecting your child to avoid congestion around the buses on Monday departures and Friday returns.
MY CAMP CHECKLIST
Things to purchase / Things to take
